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Minutes 04-27-2021 Virtual BOCC-Schools Joint Meeting
1 APPROVED 6/1/2021 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS JOINT MEETING WITH ORANGE COUNTY BOARD OF EDUCATION, CHAPEL HILL-CARRBORO CITY SCHOOLS BOARD OF EDUCATION, AND DURHAM TECHNICAL COMMUNITY COLLEGE April 27, 2021 7:00 p.m. The Orange County Board of Commissioners met for a virtual joint meeting with the Orange County Board of Education, Chapel-Hill Carrboro Board of Education, and Durham Technical Community College on Tuesday, April 27, 2021 at 7:00 p.m. COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, and Commissioners Mark Dorosin (arrived at 7:02 p.m.), Amy Fowler, Sally Greene, Jean Hamilton, and Earl McKee COUNTY COMMISSIONERS ABSENT: NONE COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, and Clerk to the Board Laura Jensen (All other staff members will be identified appropriately below) ORANGE COUNTY BOARD OF EDUCATION PRESENT: Chair Hillary MacKenzie, Vice Chair Brenda Stephens, and Board Members Will Atherton, Carrie Doyle, Bonnie Hauser, Jennifer Moore, and Sarah Smylie ORANGE COUNTY BOARD OF EDUCATION ABSENT: NONE ORANGE COUNTY SCHOOLS (OCS) STAFF PRESENT: Superintendent Dr. Monique Felder, Deputy Superintendent Dr. Kathleen Dawson, Chief Equity Officer Dr. Dena Keeling, Chief Finance Officer Rhonda Rath, Student Support Director Sherita Cobb, Exceptional Children Director Connie Crimmins, and Construction Facilities Director Nick Mincey CHAPEL HILL-CARRBORO BOARD OF EDUCATION PRESENT: Chair Jillian La Serna, and Board Members Joal Broun, Rani Dasi, Lisa Kaylie, Ashton Powell, and Mary Ann Wolf CHAPEL HILL-CARRBORO BOARD OF EDUCATION ABSENT: Vice Chair Deon Temne CHAPEL HILL-CARRBORO SCHOOLS (CHCCS) STAFF PRESENT: Superintendent Dr. Nyah Hamlett, Assistant Superintendent, Instructional Services Jessica O'Donovan, Assistant Superintendent, Support Services, Patrick Abele, Student Services Senior Executive Director Charlos Banks, Interim Chief Finance Officer Jonathon Scott, and Facilities Management Executive Director Eric Allen DURHAM TECHNICAL COMMUNITY COLLEGE (DTCC) STAFF PRESENT: President J.B. Buxton, Vice President of Finance and Administrative Services Andrew Kleitsch, and Facility Services Director Marshall Fuller Due to current public health concerns, the Board of Commissioners conducted a Virtual Joint Meeting with the Orange County Board of Education, Chapel Hill-Carrboro Board of Education, and Durham Technical Community College on April 27, 2021 utilizing Zoom. Members of the Board of Commissioners will be participating in the meeting remotely. As in prior meetings, members of the public will be able to view and listen to the meeting via live streaming video at orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or 97.6 (Spectrum Cable). 2 Chair Price called the meeting to order at 7:00 p.m. A roll call of the County Commissioners was called; all members were present except Commissioner Dorosin. Chair Price welcomed the members of the Orange County Board of Education, Chapel- Hill Carrboro City Schools Board of Education, Durham Technical Community College Representatives, and staff. She said the Commissioners try to hold these joint meetings at least once a year. Commissioner Dorosin arrived at 7:02 p.m. Chair Price said this meeting is an opportunity for the Commissioners and schools to come together to discuss priorities and challenges. She said the Commissioners will also discuss budgetary items at the May Work Session. She said she has enjoyed working with the two new superintendents, who have jumped right into an odd situation. She said she is optimistic they can all work together to work towards a new normal for the children, to make sure they get the best education for their lives and future. She said the agenda was put together during the school collaboration meeting. Hillary MacKenzie, Orange County Schools (OCS) Board of Education, said everyone in local government is concerned about prioritizing children as they recover from the pandemic. She said OCS will share what is needed in order to help students make a full recovery. She said OCS will share concerning trends in student outcomes, and the budget requests, which create paths to address the trends. She said ESSER (Elementary and Secondary School Emergency Relief Fund) funding and fund balance will be used for onetime expenses, but are not enough to address ongoing social, emotional, and academic needs of students. She said meeting the needs will require human capital, people who can meet increasing needs of students and families and bring more equitable outcomes. She said last year there was an increase of $14.75 per pupil, which will not be enough this year, if the well being of Orange County children is truly valued. She said it is important to recognize the students need funding for long term sustained care, which includes food, hotspots, internet service, etc. She thanked the Board of Commissioners (BOCC) for their continued partnerships with both Boards of Education in Orange County. Jillian LaSerna, Chapel Hill-Carrboro City Schools (CHCCS) Board of Education Chair, said she is thankful for the spirit of partnership in this meeting. She said she wants to remind everyone the budget is important, and that it reveals the true beliefs, attitudes, priorities, and values of a school, a district, and a county. She said this meeting is important, so CHCCS can discuss the district and County's priorities, and how they can take the necessary steps to serve students especially this year. She said she looks forward to working together through the budget season together as a team. Chair Price invited the Board of Commissioners to introduce themselves. OCS Board members and staff introduced themselves. CHCCS Board and staff introduced themselves. Representatives from Durham Tech Community College (DTCC) introduced themselves. Chair Price invited Orange County staff on the call to introduce themselves. 3 1. Presentation of County Manager's Recommended Capital Budget for Fiscal Years 2021-26 Travis Myren made the following PowerPoint presentation for school related capital projects, which were included in the County Manager's Recommended FY 2021-26 Capital Investment Plan: ORANGE COUNTY NORTH CAROLINA ORANGE COUNTY CAPITAL INVESTMENT PLAN School Districts and Durham Tech FY2021-26 Board of Orange County Commissioners Virtual Work Session April 27,2023 Travis Myren said this presentation will cover the Manager's recommended Capital Investment Plan related to the school districts and DTCC. He said the Board will consider the plan over the coming weeks and adopt the first year of the plan on June 15, 2021. He resumed the PowerPoint presentation: FY2021-26 Recommended Capital Investment Plan Capital Budget School Funding-page 101 CIP Total Recommended S,;hool MOO Funding Article 46 Sales Tax $2,020,288 A—ge Daily Uemb—hip(ADM) Debt Financed School Improvements $4,174,222 A—geDaily Memb—hip(ADM) Lottery Promods $1,402,354 A.,.p Dory Mambarxhlp(ADM) Recurring Capital $3,000,000 A—g.Doy r"ml,—hlp(ADM) Supplemental Deferred Malnt. $3.600,000 Avampe Daly Wrni a ehipin FY2D20•21($30 M.Tomll 2016 Bond Referendum %13,308,400 Average DailyMemhmhip(ADM) -FY2D1$_Is($120m11McR Taut TOTAL 827,604,$64 ©RANGE COUNTY ] » RTI I CA3hXANA 4 FY2021-26 Recommended Capital Investment Plan Funding and Expenditure Categories 'a U SaM� D�tF'carng-ScMd LnPro'.emmet Apo Raqupenterta •hiar Ar QtlNlnVmvrrenls orrery Ftoceetls dNls'c GaciEes xp:RYi4al rnp—e fu0cle 9A 9ake Tex Cmmoom ane BuWrg LnPrwarterC /9 Lm rnWwreme/x maaswexaocaa�x: Ramna aawma�eravrry ITsmlifln in FY2C 2 €Ieemce15y9en'0 S1om�wmerManaaemat •€rK ar emcmcr r«1,waay N.--Egapmem McO�,relp CWW mranaSe inFrovernems .carpa`raa lnnaamN, fe mllllPnn rY20Sl•4II Rom R[{wll5 Metkanxd Rapeh oarercee immePmma-eam arrnvn supPkmemnl cda.iMa:w,�a� maremea ue�menence-Remora-�e laepecemer4Pmeeleruc ea rwl eea ceracrcr 5�lemael ONenetl Abmerenae Fu�Fivj«LLea�Pl334P.1951 la.a minlea N�142 rer,aei n6ga1r.1 sono Funenp Max•ra:�nrcanavucagn erm Rxwsce •s11a�,u:.,ae�e ca:rq scrods ffe.9 mon In FYIIO4T3t 415mieon�M1apel4lil Can4am Qy ScM1aok Travis Myren said the total of$27,504,864 from the previous slide is distributed amongst these expenditures. He resumed the PowerPoint presentation: FY2021-26 Recommended Capital Investment Plan Assumptions for Future Years aeSalea,Sv a©:��M tlGl Wfthw]rna'o 2%k,u Ciweh �ry R eN5 S1,CO2]S1 Nraeh ttunrg cape. s XRG6ox w WOlertlel�Rf[:ratl4lealGane.e pmmiltim war f—(4) ers.A-1Exo.k—BasadmD..0— sa,aaea hom sd-a neat Obhwh.Band Lana Crw on 2D I r.?encrd Mgadw Bond in FYX21-22 ORANGE COUNTY Travis Myren said there are assumptions baked into the revenue forecast and how each of the sources grow over time. He said supplemental deferred maintenance used to cover 3 years, but has expanded to cover 4 years due to the pandemic. He resumed the PowerPoint presentation: FY2021-26 Recommended Capital Investment Plan Nook OB Saks Tax S 2,0211,288 i 2101 S 2,185,113 4 2,212,5tle 5],383 852 ❑xm Fln—Saoominpwanems 3 8,188,222 S — 4 0,3n2,8e8 S a,e29,T1I 14,51§.312 LoocyFhoc� S 1,tlN,364 5 1,d02,35L S 1,804,368 i 1,002,360 51,802,368 Reaumg3Gapiai f 3,OW,Wa S 3,000000 S 3,OSO,Gp S 3,Se0,800 S 3,010,018 'w{plamaY lltlellxd xbmelwnae S 3;800,000 S 14,M3,00] L -0,taa,a6a f - S Terra f laafa.ear :ssal4ea 1 naal.aw 1 aawsxa 1 n,xw.vee Ger�afdl GLgda0n 5or1a f 13.509... ORANGE COUNTY Travis Myren said the supplemental deferred maintenance program is the primary driver in the changes from year to year. He resumed the PowerPoint presentation: 5 FY2021-26 Recommended Capital Investment Plan FY2021-26 Reoonunended CIP Expenditures for Schools Not ktcluclnq V13.3.0—FY2d21.220mural ONWt-aand MACAO Scwpre.•smat 1>e�vadlMrrmr.+enoeAor.m s,ma,m tx.ou-1m mn,m s1T.uracr $ra,mo.wc sn.lw:em is,mpAOA N F1I^d21.SY FYaBi3 FY4YYi31 F'RA91.'!5 ORANGE COUNTY hklRT3[CARQLINA FY2021-26 Recommended Capital Investment Plan Major Education Projects - Supplemental Deterred Maintenance • $30 moon awrnws(3)years-Now four(4)Years. • Apply m Delemed Vaitltnence end Life&Safety lmprovemema • AllxasdhyAwrag4 Daly Man4snMwFY2020.21{GHCCSSg 9095;CC'540.3195J PYw20.Zt sl doom $4,lsoom $s ssoom RX21-22 63,600= SIM0000 Frzca-zs Sioom,mu &e,2sspoo sla,zsaom FY202324 ffi,t9TOm W97 000TOTAL 6171M.0a 612pa1,aa0 83D.WeAw ORANGE COUNTY r WM I CAROLINA Supplemental Deferred Maintenance Project Status in FY2020-21 a cHccs HVAC Projecs $681,258 We glr E14m4Mary and McCoagl4 mladlt$chwl MKrgnta System OWN Upgrade$-completed • Phillips Middle School HVAC-gym and band reo,n-D4alONRFPfLId cHCCS Archlteckwal&Eng—V Fsas allity& $1,118,742 rle.ign Ferrite.fvr large c.pit.1 pryactsta be completed in Year3&Year 4-Tobe conducmdn FYZOZI-22 OGS 00W.KM of DW lctMd$3afetgrSscw4y 33,580,000 Plan OCS Omng4 Mgh School Alan Mall,RWcom 6860.00 Addidonard Renovatr TOTAL $5,950.600 ORANGE COUNTY Travis Myren said this slide covers the current fiscal year's projects. He resumed the PowerPoint presentation: 6 FY2020-25 Recommended Capital Investment Plan District FY2D21-22 Projects CHICC5 Candcfamnitectvdend Engim iq Mai(xviii dan Older Sdrool Ircpraveaaean OCs HVAC Upgrade**Wilned In 2014 $2,600,000 Aaaasv d OGS MIMI&SChMIA060C.Flefd Regrade $100,000 OCs Elland CMees Resbaamsnd Mrrb n L- $1,000,000 Upgrede TOTAL S3,6WAM ORANGE COUNTY M100.T11 a.ARO1.rN.1 Travis Myren said next fiscal year's recommendations are based on the district requests. He resumed the PowerPoint presentation: FY2021-26 Recommended Capital Investment Plan CHCCS Exac0—fiRdi Gapeal $10,000000 Reaammendepans from Faflfy Asse nl OCS CW Slanfard Meda Gamer Renw6— $250.000 OCS Strath"Anayels end®elldeg Sublaep- 03.03,000 • ALf3'anbeck rdedia Cedav • New Hope EJemeeeery 909 Wig • Crenge High School Cultural Arps OCS Fire D—nd Oemper Repsis $500,900 OCS SfrppMmeafel FwJing for Raaf $500.00 Raplacemrmm • New Hope Efememti3ry • Grai Hill TOTAL $71,254,000 ORANGE COUNTY WIRTI[CAROLINA FY2021-26 Recommended Capital Investment Plan FY2023-24 Projects GHCCS Execelimof primi�ed Capilal $6,987,000 Rein ndaOnsf rn F.My Alsaesment TOTAL $6,f 07000 ORANGE COUNTY hh]64T1I CAROLINA FY2021-26 Recommended Capital Investment Plan Orange County Campus Expansion-page 130 New Academic Building -Facility master plan results in May -325.6 million total estimated project costs Es1YnMad al 56,000 square feet -250 surface parkmg spaces Project Phasing -FY2020-21:Planning and design-$1 mini- -FY2021-22:Site preparation-$3 milton -FY2022.23-Caestrodlae-322.5 Hill- New Operating Costs of$365,000 starting in FY2023-24 Current Debt Service Satisfied in FY2427 ORANGE COUNTY 12 hk]R'Tl[UiG?L[NA FY2021-26 Recommended Capital Investment Plan • Next Steps - DocumentReview Clerk to the Board's Office • County Manager's oXlca Orange Counly Website-oranceeountyw oov - Upcoming Budget Meetings April 13 Work Session for Capital Inyestmenl Plan • April 27 Work Sesslcn for Schaal and Durham Tach CIP • May 4 Presentation of FY2021.22 Recommended Operating Budget • May 11&June 3 Public Hearings on Operating Budget and CIP • May 13 Work session for Schools and Outside Agencies • May 20 Work Session for Fire Oisl-Public Safetlr.Support.Caen.CwA. • May 27 Work Session for Hunan Services and Conor.Services • Julie a Amendments and Intent to Adopl. • June 15 Adoption at Operating Budget and Cl' - ORANGEC©UNTY hN MI CAR INA Will Atherton asked if the process for major construction funding requests, which would not be covered in the CIP, could be identified. Travis Myren said that process would be budgeted separately from the annual CIP. Will Atherton clarified OCS would need to get the overall details and timing, in order to have a conversation with the Board on what could accommodate meeting such a need. Travis Myren said yes. a. CHCCS Presentation of Capital Needs Patrick Abele gave the presentation. He said he will give an update on some of the projects planned for the additional supplemental deferred maintenance program. He thanked the Commissioners for providing this funding for older facilities after their meeting almost a year ago. He said the priority during the pandemic has been on academics, and making sure buildings are ready when students returned to campus. He said CHCCS has also been focused on the Chapel Hill High School project this year, and there have been difficulties scheduling and completing construction work with available construction workers, as well as materials. Patrick Abele said CHCCS utilized the additional supplemental deferred maintenance funding in several ways, with the first project being mechanical systems in older schools; and the second part looking at the renovations needed at older facilities, especially with elementary school campuses knowing classroom sizes have been reduced by state, without additional assistance to expand or renovate in order meet those needs. He said major renovations are difficult to conduct while students are present, especially in older facilities with hazardous 8 materials that need to be abated, and other large-scale construction that needs to take place. He said part of the review assessed the need to expand capacity on campuses while doing these projects. He said the district has looked at the 6 oldest elementary schools in the district, and some have very low SAPFO capacity. He said the district is also considering renovations that do not address capacity, and these projects range from $5-7 million per school. He said another option is to renovate just one school, in a more comprehensive way. He said CHCCS is looking at best options in order to coordinate renovations for campuses that may need to be open while the construction takes place. He said CHCCS did not want to draw down dollars that it was 12 months away from utilizing, and was budgeting the projects for 2024, because they were not aware of this additional supplemental funding opportunity and were anticipating a future bond. He said when renovating an older facility, unexpected things will be found, so they want to make sure they have a detailed scope of work before going into the renovations. Will Atherton asked if CHCCS had any ideas about the flex space, in order to manage students during construction, as it is something both school districts would need. Patrick Abele said the issue in Chapel Hill is space and lack of land. He said there are no elementary school reserved spaces, with the exception of the Greene Tract. He said it would cost between $12 and $20 million to facilitate a swing space, which CHCCS does not have at this point. He said CHCCS has also discussed creating swing space by increasing limited capacity during renovations one building at a time, by moving students in a rolling fashion, from one school to another. Eric Allen, Facilities Management Executive Director, said the other thing that could be done is bringing in temporary modular buildings, while renovation is done, to relocate students temporarily. He said he has torn down buildings over the summer, and put in a modular campus. He said they would just have to make sure the buildings connect and keep the site safe. He said the jurisdictions would have to be flexible when it comes to inspections in order to be able to do that with zoning. He said CHCCS is lacking land, so there are not many options. Commissioner Fowler said it sounds like CHCCS is planning only one or two projects that can be done per year in order to still house students. She asked when CHCCS foresees being able to work on schools after 2023-2024, so the Commissioners can plan for funding. Patrick Abele said the year he was referencing was around the 2024 timeframe, but he is not sure if it would match based on the current bond, plus the new supplemental deferred maintenance funding. He said this may push the possibility of a bond and what year that would end up in. He said he would like to see it around 2024, so as the projects are finished, they can move right to the next phase. He said CHCCS tabled redistricting, due to the pandemic, but part of the review will be to match up the reassignment plan proposal with construction schedules, so they work hand in hand. He said CHCCS will be working on reassignment options next year. Commissioner Dorosin asked if the reassignment or redistricting can alleviate some of the capacity issues, or just make space for the construction. Patrick Abele said it can address both. He said reassignment has not happened in CHCCS in over 10 years. He said spot reassignments have occurred. He said in order to meet the needs of growth, it is vital to assess reassignment for capacity purposes. He said the class size reduction mandate has really hurt the schools, because where they thought they would be able to create additional space has been lost. He said those reductions take place this school year, and there is no waiver, so next year will feel full effect of class size reductions. He said CHCCS anticipates reassignment will be necessary for Kindergarten through third grade. Commissioner Dorosin asked if there are guidelines for how often reassignment should be done. He said 10 years seems like a long time. Patrick Abele said sometimes it is never done, sometimes it is every 20 years, or it can be done every year, like in Wake County. He said it is one of the tools districts use to assist the 9 capital needs in schools. He said 10 years was probably too long, based on growth in Chapel Hill, but no there is no best practice. Commissioner Dorosin said he hopes CHCCS will look at race and socio-economic status during this process, to ensure there are no inequities across the districts. Commissioner Fowler said there was a decrease in elementary school students over past year, and noted that CHCCS projected the number would go back up. She said if the numbers stayed lower it might allow them to relocate students more easily to get some work done in the elementary schools. Patrick Abele said there was a change in students doing remote learning, or students seeking other options. He said CHCCS is enrolling students every day. He said they are monitoring enrollment, and meet weekly to review class size projection to make sure they are within capacity limits, and are ready to bring additional requests as needed. He said CHCCS staff can get a report on current enrollment. Chair Price asked if there is a year or timeframe when the schools were checked and abated for asbestos, or will this come up during construction and repairs. Patrick Abele said it is both. He said asbestos was used in schools to fireproof back in the 1950s, 1960s, and maybe early 1970s. He said CHCCS must send three-year plans to the state, as well as conduct semi-annual checks. He said everything is encapsulated and safe, and if it is not, CHCCS brings in individuals to abate. He said there is money in every year's budget in case abatement has to happen. He said CHCCS knows where the asbestos is in most schools (roofs, floor tiles, etc.), and it is highly regulated, tracked and monitored. He said it is known and they make sure all the regulations are completed for the projects. Eric Allen said the only other place it could be is in the windowsill caulking in older schools. b. OCS Presentation of Capital Needs Dr. Kathleen Dawson said OCS has finished renovations at Cameron Park Elementary School Phase 1. She said prior to starting the phase two work, OCS is replacing the flooring, which does include asbestos abatement, and work will begin this summer to start this process. She said a number of schools have new roof systems, as well as lighting upgrades. She said there has been continued replacement of exterior asbestos siding panels. She said there was a ribbon cutting for the new"J wing" at Cedar Ridge High School. She said students and staff have already moved in and started classes. She said prep work has begun at the Ag and CTE site work for the barn. Dr. Kathleen Dawson said the main work has been replacing roofing and HVAC systems. She said there was an unexpected increase in the price of materials and labor, which has made it hard to stay within the budget. She said the supplemental deferred maintenance is helping to cover additional costs of HVAC work. She said they are finding that in order to upgrade the system, new electrical, lighting, and fire alarm systems are also required. She said the question arose of whether to only get a few schools done fully, or if all schools get partial work. She said they are trying to expedite the projects, especially because good air quality is necessary due to COVID. Dr. Kathleen Dawson said OCS was ready to start the Central Elementary project this summer, but found the HVAC portion was delayed because the materials and equipment could not be received in time. She said the number of contractors who responded to the bid was limited, because they are also concerned about labor and material costs. She said OCS is trying to look at the planned projects to determine what parts can begin now in preparation, so as soon as materials come in work can begin. She said the hope is to do some of the work this summer. 10 Dr. Kathleen Dawson said work will continue at AL Stanback, which requires a mechanical equipment renovation for the whole campus and requires systems to be shut down and temporary heating and cooling methods provided. She said once the flooring is done at Cameron Park, phase 2 work will begin. She said there are other projects across the district, including the Board of Education building, which requires a backup generator. She said hot water was not available when many of the buildings were built, so OCS is looking to update that on a school-by-school basis. She said the central security system has been upgraded, and OCS is now making sure everyone knows how to use the system. She said OCS is looking at replacing the walkie-talkie system and updating the phone and intercom system district-wide. She said they are designing and planning plumbing fixtures and water and sewer updates at Efland Cheeks, and a mechanical system replacement design will also start this year. She said the goal is to begin work in the summer of 2022. She said a roof replacement was also done at Gravelly Hill. She said OCS is looking to replace the carpet at New Hope Elementary with luxury vinyl tile and also do a roof replacement. She said OCS is finishing up the geothermal project at Orange High School, and is looking to work with an architect for a new restroom facility, as the current one off of the main hall is not ADA compliant. She said there are some needed HVAC control upgrades at the welcome center, as well as some district lighting improvements. She said OCS also wants to do a District Facility Assessment, as the last one was done in 2013. She said OCS is working on an RFP for that. She reiterated the biggest challenge has been managing the high cost of labor and materials to stay within budget. c. DTCC Presentation of Capital Needs J.B. Buxton, DTCC President, thanked the BOCC for its support of DTCC's expansion progect. He made the following PowerPoint presentation: Orange County Campus Expansion Update on Planning Process t. Preliminary priorities for programs of study The College identified priority programs based on current offerings and labor markettrends Areas of focus are Healthcare,Logistics&Manufacturing,Skilled Trades,Public Safety,and K-12 partnerships. 2. Orange County employer feedback In partnership with the Chapel Hill-Carrboroand Hillsborcugh chambers,Durham Tech conducted four roundtable meetings with localemployers Employers provided feedback regarding current and future hiring and training needs in a variety of sectors. 3. Master Plan update Durham Tech is working with O'Brien Atkins Associates to revise the DCC master plan with updated priorities. Dr. Buxton said O'Brien Atkins has been working with DTCC to determine the types of spaces that needed in order to fulfill the types of training employers in the roundtables identified as needs. He said next DTCC will move to planning architectural services to complement what exists in building one, and begin to think of it as a two building campus. Commissioner Bedford asked if DTCC has started outreach with the Hillsborough Commissioners, since they have planning jurisdiction. Dr. Buxton said DTCC has done most of its outreach with the Chambers of Commerce in the County, to assess the needs and labor market demand data to make sure they are focused on the right set of services, before beginning to think about what the planning footprint of the building will be like. He said some outdoor education spaces might be needed based on the feedback. 11 Commissioner Fowler asked if DTCC had a specified need for the building before the focus groups, and if it changed after meeting with the focus groups. Dr. Buxton said he arrived at DTCC in 2018, and there were initial ideas prior to his arrival, but DTCC has tried to update the plans with this process. He said DTCC is trying to think more specifically about the kind of services and programs of study that need to be in the facility. He said health care demand is skyrocketing, and DTCC is also seeing the same significant demand in skill trade, logistics, and mass manufacturing. He said DTCC is seeing demand outstripping the supply DTCC will be able to provide. Commissioner Fowler asked if DTCC will be able to stick to the timeline of planning. Dr. Buxton said yes. Chair Price said she was on the Board of Trustees for several years, and this group spent a year on a strategic plan. She said information was gathered at that point. She said the listening sessions have refined the work already done. She said it has been a long process to get to this point, and it was being talked about back to 2013, and they had to push for the need for the second building. Commissioner Greene said she attended one of the sessions with folks from the local food economy. She said she remembered a lot of need was expressed, but has not heard Dr. Buxton address that yet. Dr. Buxton said some of the issues with that conversation are logistics. He said there have been some follow up sessions, and DTCC is starting to think about a dining facility because there are a lot of students with nowhere to go, especially those that do not have easy transportation. He said DTCC is starting to think about a kitchen that could possibly meet both needs. Commissioner McKee asked how much federal COVID relief funding each of the County public schools systems have received, and how much they expect to receive. Chair Price suggested coming back to this question after other Commissioners were able to finish questions about DTCC. Chair Price said she was in Chatham County recently, where they have a culinary school that was lovely. Commissioner Dorosin complimented the work President Buxton has done since coming to DTCC. He said DTCC has prioritized expanding the Orange County facility and services, while recognizing the needs and the ties with economic development and the school boards. He said there have been discussions about how to enhance relationships, including having representation of school districts on Durham Tech Board. He said he is a current trustee and highlighted the work the Board has done and its commitment to the expeditious work that is also economically reasonable. He said this meeting is a good reminder that they should all be thinking about education as a Pre-K to 16 system, and how the pieces should fit together more seamlessly. Commissioner Hamilton asked if the enrollment pre-covid versus during the pandemic could be identified. She also asked how most students get to the Orange County campus. Dr. Buxton said the pre-pandemic headcount was 19,000 students, and is closer to 18,000 during the pandemic. He said the total FTE was 6,000 before and just fewer than 5,000 during the pandemic. He said there are significantly higher rates of African American, Latinx, and men pressing pause on higher education during the pandemic. He said the rates are better than the national average, but are pretty consistent with trends seen in North Carolina: around 5-10% depending on the semester. He said a lot of work was done to reach out to students close to graduation, but who were not planning to come back in the spring. He said the feedback DTCC heard was that students wanted to be back in person. He said a lot of students have struggled online, and many are waiting to have classes and advising in person. He said he expects higher numbers in fall and spring. He said there is a park and ride and bus 12 service for students, and there are a good number of students with cars. He said there are some people going between the campuses, because some course are only offered at one campus, and those students use cars because public transportation options between the two campuses are not optimal. 2. Operating Budget Updates a. Presentation of Durham Technical Community College — Orange County Campus FY 2021-22 Operating Budget BACKGROUND: Durham Technical Community College (DTCC) - Orange County Campus FY 2021-22 Operating Budget Request includes $868,967 for Operations (an increase of $145,711 from FY 2020-21), Capital Outlay Funds of$75,000 (no change from FY 2020-21), and $250,000 related to Financial Aid ($200,000 to continue the funding of 200 scholarships for Orange County residents attending DTCC—this is funded through Article 46 One-Quarter Sales Tax proceeds), and a new funding request of$50,000 for financial aid grants for Back to Work students when their courses are not covered by the State. The increase in Current Expense includes a 2.5% increase for salaries and benefits to match the expected increases for state paid employees, continue to pay all employees a livable wage, funds to cover back increases in retirement that had not been requested in the past, new personnel requests to cover the Orange County portion of a new Facilities Tech position to support the increase in facility maintenance, a Small Business Center position to coordinate training opportunities for Orange County clients, and Orange County's portion of a Student Technology Support Help Desk position to coordinate work study students. The request also includes increases in Workers Compensation and other employee related insurance, and a projected 2.3% increase in utilities, contracted services, and insurance. Dr. Buxton made the following PowerPoint presentation: i TEACH 13 EXPANSION REQUESTS Back-to-Work Initiative 7 Requesting$50,000 for scholarships for Back-to-Work courses not covered by the state's GEER funding. a Scholarships target unemployed and underemployed residents in Orange County in short-term offerings with service area industry trends/projected sector growth such as Life Sciences,Construction Trades,Health Care, Information Technology- * Funding would provide 100 students with$540 scholarships to cover average tuition costs of 5250 and funding to support additional student needs such as textbooks, technology,and transportation. Dr. Buxton said he will provide four main updates to the operating budget request and talk about the need for them. He said there is a 2.5% salary increase for Orange County employees, as they are hoping to match a state increase for community college faculty and staff expected this year. Dr. Buxton said scholarship funding is focused on economic recovery following the pandemic. Dr. Buxton said these are all areas where DTCC is making investments with state and federal funds already. He said part of this is hiring a "Success Coach" that will work with students from the application process through completion and out to placement. He resumed the PowerPoint presentation: 14 Student Technology Coordinator t Requesting$21,000 for a Student Technology Help Desk Coordinator.This position will help with the distribution of loaner laptops along with supervising work study students at the student help desk to address technical assistance needs. In 2020,Durham Tech provided nearly 550 computers to students in need and over 100 hotspots for Internet connectivity. > This fall,Durham Tech will continue to offer a significant number of courses online post-pandemic.Students need technology assistance to support their academic success. A4 Dr. Buxton said DTCC is asking Durham County Commissioners for 2/3 of the full cost of the help desk position. He resumed the PowerPoint presentation: Facilities Technician * Requesting$17,979 for 20%of the salary for a Faci I ities Technician. n Current industry standards recommend one facility technician per 50,404 square feet.Currently Durham Tech's ratio is ane technician per 100,000 square feet. Dr. Buxton said Orange and Durham counties would also fun this position, if approved. He resumed the PowerPoint presentation: Small Business Center Coordinator r Requesting$70,000 for SBC Coordinator to manage services for small business in Orange County.This complements federal funding committed by Durham Tech towards the expansion of SBC services such as Business Consulting,Entrepreneurial Boot Camp,and Business Start- Up courses. * Durham Tech's SBC has provided twice as many Orange County clients with small business counseling services over the last five years. The goal is to support small business through the recovery phase of the COVID-19 pandemic 15 Commissioner Fowler asked if the five years referenced on the "Small Business Center Coordinator" slide was in comparison to Durham, or if it had doubled just in Orange County. Dr. Buxton said over the past five years in Orange County it has doubled, due to increased demand. He said with federal and state funds, plus loan opportunities, a lot of small businesses need application and technical assistance. Commissioner Fowler asked if the absolute could be identified. Dr. Buxton said he would find the number. Commissioner Hamilton asked if the success of the students and programs is tracked. Dr. Buxton said students were traditionally tracked by completion rate, such as first year success and credit accumulation, as well as time to completion, and overall completion rate. He said this is how community college systems have historically measured success. He said DTCC tracks transfer students by whether they transfer to a four-year universities and how they do at that university. He said DTCC is moving to measures of economic and social mobility. He said historically the impact is not as great as DTCC wants it to be. He said DTCC is looking at graduate wages by age 34, or how students move up on economic strata. He said DTCC does not compete with these measurements on the national level. He said DTCC is more accessible to first generation college students, and students in poverty than most places in North Carolina and the country, but is not doing as well as social and economic mobility. He said DTCC is very focused on improving this. Commissioner Hamilton said she is looking forward to seeing some of that data and commends DTCC for looking beyond the traditional completion rate. Chair Price said when she goes to national and state conferences, it is amazing how far ahead Durham Tech is with working with partners, businesses, high schools, and economic development interests. Dr. Buxton said DTCC wants to continuously improve, and the shifts seen due to COVID-19 have been challenging. He said DTCC is committed to dealing with the role of race in the student outcomes. He said DTCC has a robust equity commitment that gets to the student outcomes, and is committed to accelerating the pace of impact. A motion was made by Commissioner Dorosin, seconded by Commissioner Greene, to recess the meeting for a five-minute break until 8:47 p.m. Roll call ensued VOTE: UNANIMOUS 16 Commissioner Fowler was not yet present, but due to a quorum of board members being present, Chair Price asked for a motion to reconvene the meeting. A motion was made by Commissioner McKee and seconded by Commissioner Hamilton to reconvene at 8:53 p.m. Roll call ensued. VOTE: UNANIMOUS b. Presentation of Chapel Hill-Carrboro City Schools Board of Education FY 2021-22 Operating Budget BACKGROUND: Based on the North Carolina Department of Public Instruction's projected Average Daily Membership (ADM) enrollment for FY2021-22, Chapel Hill-Carrboro City Schools enrollment would be 12,448 students, while charter students would be 156, less Out-of-County tuition paid students of 253, for a total of 12,351 budgeted students (an increase of 124 students from FY 2020-21). Chapel Hill-Carrboro City Schools is requesting an increase of$8,033,000 in continuation and expansion funding, with a $650.39 per pupil increase, in FY 2021-22. This would provide a total current expense funding of$61,764,203. This requested increase in the local per pupil allocation for current expenses would increase the per pupil allocation from $4,367 to $5,017.39. CHCCS Superintendent Dr. Nyah Hamlett and Chief Financial Officer Jonathan Scott made the following PowerPoint presentation: Chapel Hill—Carrboro City Schools Board of Education's FY 2021-22 Recommended Budget Request msphi re i�un nai - Dr. Hamlett said the Commissioners will notice several slides with red font, indicating that equity should be at the center of all the work they do. 17 Fiscal Year 2021-22 Superintendent's Message Strategic plan alignment with with an eye on the future. Equity at the Center mpaw Using data to inform our decisions and close gaps that currently exist. inspire Priorities * Safety of students and staff; ,Ir Social,emotional,and mental wellness; * Morale,durability,resilience of staff to best serve and support students; • Clear and consistent communication in effort to alleviate anxiety;and • Refocusing and reuniting students and staff with tools to support increased socialization,additional services for learning loss,and social emotional needs and acclimating to in-person instruction through Equity Centered Classroom Practices. Dr. Hamlett said Principals work with the school improvement teams to identify needs that are then presented to her and the leadership team. She said district leaders and department leaders brought their requests forward, and she met with 15-30 students from each middle and high school to give priorities from student perspective. She said the students' priorities are centered around mental wellness and equity. She resumed the PowerPoint presentation: Understanding the Academic and Social Emotional Needs of Our Students • Student Academic Performance "" °'°°r • Student Attendance inspire Student Perception Data/Social Emotional Learning(SEL)Universal Screener • Staff/Stakeholder Perception Data • Summary of Findings Student Academic Performance- Reading 91sek-While Gape-Reeding Grades 3-8 (Paecent College Ready-Aohlavettteni Levels 4 8 5) While 66.0%ofcmcc8 —Black +Gap—44hrte students earned coaege 1m ready scores Inc.Warl— 65.5 to 45.2%statewide 13,381 of e6:1 a4.o 8d.4 81.4 b2.8 cmpuwtir 5,806 sWdanls),33.4%of our W inspire Black sWd-kt in CHCCS earned college Maly scores (222 of 685 sludeltts)m a l compared to 62.9%of 1W, !s3.4 s3.3 }93.4 }55.7 r sz.r While peers(2,438 or 2,845 f49.4 sludents),a go of49.4 =� percentage paints between a ' Black and Whne ma—m. rct 3+g ao.e m-7 33-4 zo 27.a Equity must be Or iris eeaw U pfpirt{lpt we dp, z.— —'s misia M-17 mfr-15 W-18 18 Student Academic Performance- Math Laing-Whit,G,p.-MaIh...aim Grad„38 (P—t C011ege Ready-Atnlevemeni Levtls 4&5) White 82.1x%of CHCCS —Laaix .Gap—YA"w students earned college too ready scores[n comparison 00 t,45.2%stetewtde[3,864 ess empower of 5,739"-133.5%of e'i.p eta B1.6 42,4 ea e inspire our Latin[atudenta in CRCCS earned college ready scores(347 of 1,635 to students)as=Wared to ; 77.0%01 their White peels 1 4724 (2,28[1012.939 atud-N).a %'$5 49.3 t 46.7 4a.t pap.1 44.1 percentage a, Ga,y _y polrns between Labnx and -asa.+ a7s white students. ao fq,dty must be,nt the Center INnv 7ert Edeienll s m Or Wli N+ar We dD. $01}14 $01415 $01SYa 701617 791,10 $01819 Dr. Hamlett said this data is based on end of grade testing. She resumed the PowerPoint presentation: Student Academic Performance- English II S W b-1—MD Gape.EngIIM el (P."eat College needy-ACnleM 1Laes 4&5) While 74.69E of CHCCS —awD .Gap—No15WD students earned college +0 00 ready scores in comparison to -,power W.3%statewide(779 of 1,034 studanls),24.2%of our e° 8°'° Tse inspire 1.054 In CHCCS earned college ready scores a4 of 94 students)as compared to so :5t.s ; -57.3 79X%of their Non4VO y }591 {US i56e peel's 1746 of 835 students), gam'of 65.5 percentage pollns 40 between 9WDand their ua general education students 2i. Hae 2D 3r z 1a.3 30,5 fgvify must Se nt fhe Cerner of o0;Mor we do, 20131. 301x15 3011+6 M0 17 3017-,e 10,6,9 Student Academic Performance- Grades Glades ftor 2919-20 are In S—n,J Quarter Grade.By Race rar Two Y... the Ilghler shades,With •A�.D&F grades for 2620.21 In d.,ker 100% shades.A.B atm'C grades 40w 1 ere coftmed and A wri in �r empow r blue,as are D and F grades 80% inspire shown is orange. 709i For each group.U9 60% perceritage of A-C grades Sox fel hon 2419-29(pre- COVI D)levels to 2020.21, 49% and the percentage of F grades roes. z05c 1 g I % 1• 1 The largest drops in A-C grades and Increases}nrU 1°� ssa Egniryrewst 4a or F gratles were for Black end O'e the CenfeT of al! Latina students. 3w9a0 mxia,m,a-m xiasal mi9-m moral maga mina,m,s-m mina+ thut we do. Asw a.ai I..n.. awn. wim. Dr. Hamlett said CHCCS is moving towards standards based grading and grading for equity, which emphasizes the importance of discontinuing traditional grading practices that can often undermine effective teaching and learning, especially for students historically underserved and under supported. She said this issue is connected to CHCCS professional learning needs, which will be discussed in this presentation. She resumed the PowerPoint presentation: 19 Student Academic Performance- iReady Elementary(Gradse 165)Ready Fall MBlh&Reading Wafkii—y In MatnentatIcs on iReady this l_,) Fall,only 23.7%ofoor Black am students in elemertte ry grades earned a pofic lent score as empower compared to 80.8%of 0selr White peers,.qap of 37.7 inspire percentage points bet.— Black and White students. CM In Reading on iReady fhls Fall, only 37.4%of our Ladnx students in elementary grades I I earned a73erd score 2°M omI I cpered t.l0 73.2%of(heirit Willie peers,a 2aaE of 35.8 percentage points between aw Latinx and Whim students. ""°°tl fgniiy must tie pt the Cerrter of eff ama,.nm sasv eevs x+ex nx max m tmnr: + that we do. Dr. Hamlett said Ready is a web based adaptive diagnostic assessment and instruction program that identifies which students are experiencing difficulties with specific skills, and provides real time actual data and reports to inform instruction and intervention plans. She resumed the PowerPoint presentation: Student Attendance Data `Oafa taken from Powerschooi on February 28,2020 and February 26,2021. Nring remote e,reaieeher,w t 6.6N•aCata I In" I eadeI" teaming,the mio-nl w�near.sNnr. „as% N-N..m% ea.es.a9% proportion of students in all groups had Da°"• sots-xa xTo-x1 xotsaa tozu-a+ xutss ,lam-n wtsae aero-r inp—d r" °4 " Satisfactory ferhki Tool 14,061+ el1% 81.1% 269% 6d% &144 3.8% 4A% cmp.rw<r allelWence inspire !green). Asian t,B43 TTS% 929% 11e% 0.1% dA% 23% fA% IM However.three of 044 1,3$2 U-8%:T1A% 266%:14.1% 4010% 92% L7% L2% our groups lames 4,136 48A% 769% 18.6% 113% 1a6% 72% 38% 4a% stowed increased Severe sba—a- aurenmione et,s% w1% Sss% Black atoderds, Engfs6 Learners w1u e,ate U31A eL4% 40.7% 4L% fA% 12% VIA 11% and fWithEL-k 10,7!6 U1% 80.6% 7L4% 109% L8% 0.S% 34% 43%O+saMidddgreaars Fariity must he at alsohad greater BYYD-N IO,764 683%;80A14 40.4%; 0.9% TA% 39% 29% '. +9% the Cenfcr of elf Severe absences- thol we donal shown swn•v x,ze3 sa-x% 11-9% 4a0.% Dr. Hamlett said research shows absences add up and can be a sign a student is losing interest or struggling with schoolwork. She said attendance is an important life skill and research also shows that students who display engagement were more likely to be academically successful, have passing grades, and graduate on time. Dr. Hamlett said middle schoolers also had greater amounts of severe absences that need to be addressed, though it is not shown in this graphic. She resumed the PowerPoint presentation: 20 SEL Universal Screener Highlights When studentswere surveyed this fall to measure student perception of the social and emotional climate of schools,of those surveyed inspire • Results indicated that 70%of our elementary students provided favorable responses; • 57%favorable responses were provided from secondary students regarding the social and emotional climates in our schools;and • A reduction in favorable responses ranged from 4-9 percentage points when data were disaggregated by race and among students with disabilities. Lquliym l be of the Center of oRthot we do. Student Perception Data • 29%of students in grades 4 and 5 reported finding it difficult to stay focused on school work,as did 56%of students in grades 6-12(Back to Grades 4-S Grades 6-12 student responses are as follows: student responses are as follows: Ey. The breakdo wri of the 2.9%of The breakdown of the 56%of Black- r Two or more races-333% Two or more races-59,3% Male- r a86 students m grades 6-12 declined.respond about their gender,or chose"other".Sixty nine percent of Fquftymust be at tnat group reported haying dltticulty Staying focused on school work.In elementary,there was a sl mllar pattern. the[externf off that weds. data tokenfrom the Faft 2020adrnmistrahon of the Fanwumu aack to5chwl5urwy to co&ctpercepwrts Family Perception Data 49%of families reported being somewhat or not at all confident in their abilityto support their child's education during remote learning(Back to School Survey,N=6756) The breakdown of the 49%of family responses are as follows: empower • Asian-47.5% inspire - Black-37.8% • Latinx-50.5% • Two or more races-51.6% • White-47.7% Female-48.8% • Male-47.1% 163 parentsdtl--,I-the alFd— Dorn Darn tnken from the Fal!2D20 admireisrmtlan of the Pannramn Rork to Schaaf Survey to enffert perceptions and feedback an student leamfng and supports. 21 Staff Perception Data 32%of staff reported not Ix Ing confident In their ability to prmideetiective remote instruelon in the Fall survey(N=9891 The hawkidai nafafMe 329Estafftesdnnes are asfallaws: cmpawer Aslan•25.8k Me k•24.4% inspire Latlnx•20.0% Two or mare races.11.5% White-36.3% Fer m le-31,4%' Male-31.7% •A mvnhet otsuttmemhers de dto responaaboutthergander.Flhq-twep—alotthar groupreported notheir mnfldem un th5 item Lwta lsrenecm d9e 8�R 8eVve1's edminiarsvt+din o>a FeA'd 1Pa1 m cz4hcY faeAbacron rwrIXa Artvnvy erpenemvs{N-8881 Dr. Hamlett said a recent meeting indicated teachers have relief from knowing classes will meet in person in the fall. She resumed the PowerPoint presentation: Staff Perception Data • sefar this year,do you need additional support In any of the following areas2 Select all that apply. Supporting students with IEPs-32% empowar Supporting English Learners-31% iasplFe • Supporting students social-emotional reeds—31% • Using technology[digital tools,learning management systems]—28% • FamllyEngagement-26% • Equity-focused practices(culturally relevant teaching)-14% other—7% None of these—21% 'barn Laken from the SteN Surveys eaminrsMntd in theFaldaf 2020 to oolMo[feeirhackon tern M Fquity must be at leaminq experknnes(N-9a9) the[erste,of a71 ,hot we do, Staff Retirement and Resignation Data "informs our recruitment and retention efforts mac; empower inspiFe 2019-2020 2020-2021 (711-€/30) (7/1-4121) 211128 24/48 16%of Total Resignations 35%cf Total Resignations Dr. Hamlett said this data has been disaggregated by race as well and is being analyzed. She resumed the PowerPoint presentation: 22 Summary of Findings Equity must be at the Center of all that we do. • Large and pervasive achievement gaps exist for Black students,Latinx students,and students with disabilities(SWD)as measured by our goal of having all students demonstrate college ready level proficiency. 0 • These gaps are found across metrics including State tests,iReady empwnr formative assessments,and grades. inspire - Academic performance has fallen during 2020-21 due to school closures, shifting to remote learning,and other COV'ID related factors. • SEL screeners show evidence that students desire more social and emotional supports especially at the secondary level, • Of those surveyed,almost a third of elementary students and more than half of secondary students struggle to focus on school work this year. • Staff indicate there is a need for more high quality professional development to address learning gaps and teaching in digital learning environment. FY 2021-22 State projected ADM The State has released initial Average Daily Membership(ADM)projections for FY 2021-22. eo Average Daily Membership(ADM)is expected to come in at: - P-Inspire F1.2021.22 Sluderrl Enrolment 13,44a FsBmated Charter Sired Fnra11—V 158 (Lass)Estimated Clot-uf-dretcel StW t. {211 Net Fstmaled FY 2021-22 ADM. 12.351 FY 30313.21 Adopted AUM: 13,227 fY 2020-21 4ft Day Aelual ADM. 11.784 Dr. Hamlett said she does not anticipate a drop in enrollment, as was seen last year, since she expects to have all students in person. She resumed the PowerPoint presentation: Who Do We Serve? Enrollment& Demographics Percent a(Race/Rhoicity Within District Enrollment m From 2016-17 to present. theproportlonsof(Slack, ae Latinw,and Multiracial ^" empower students wlthln overall a w insphe en rollment have increased m steadilyovertime, as III'■ '���� 16 ■■ Proportions of Asian and ° a•rs urr Kill, White students enrol led asa-u sue have decl ined over they r-u u.ss u.m ao-..s so-a set. year period. •. u:ee ❑.sa rm essx .xrsxl u.a stn o.n �.� erre £qufry must 1rr nt the Center aJ 411 that ova do. 'Tera real by Office of Assessment&Research,Cha pal K11 Carrboro Ciry Schools.NC Dr. Hamlett noted that, `rSWD" stands for students with disabilities, "EL" stands for English Learners, and "EDS" are students that qualify for free and reduced meals and the state identifies them as "economically disadvantaged students". She resumed the PowerPoint presentation: 23 Who Do We Serve? Enrollment&Demographics The proportiun of 5WD within all enrollment Increased from 201.17 to PercentofStudent Group within District Enrollment 2017-18(9.30%to 10.44°%), but changed I ittle over the next 2=,and dropped ]5 00 only slightly in 2020-21. ,� m empower inspire From 2016-17 to 2019-20, ,s the perrentage 11 gli Ensh 8 974%,r students has ased from 876%to s 9,7496,but decreased to 8,97%1n202D-21. o :30 17 1. aeM ]]� The percentage of the - am (— rally dlsadraWaged students) sza14N ion 9.N lis Equity must de et Eras group Das fluctualed -4MN roti e.47 las the C4prEr oJa11 over time,with 2019-20 haying the highest rate that we dn. (27.x5%)of all 5years. •, .'fi „.o... Jonathan Scott continued the PowerPoint presentation: FY 2021-22 Local Current Expense Budget Comparison Tet.l Budget[emparimn Total ludgae FY 2020-21 Adopted Eudset(As of 3131!21) $80,219,344 FY 2021-22 B—d fEd—U.n's PrapcsNd8-I..Re9vast $87,077,842 ,power inspire ProPnnd Aerrmta¢s q,cnsa lnLxal Cumnt Expmra 8edla 3.30ff L—I Revnwr Camp-i— Teta) 5.4" FY 1010-11—al—entre. --N Fuadeelan.(1'l.Of 79,2M'M FY 10 u—ata—L.ppropruled(—Bi31)211 s 4,993,]61 Total FY 202122 Local Chs—atinl MI.,(k of 3)31J21) 584,219,344 LY 3031-119oard of—ad-'.Proposed 9udget Re4uest $97,077,943 Prepeaed Bev—per ,.—In leml Revenue,9xxluding Fund 9a h— 10.14% State and Local Current Expense Fund Revenue Comparison State and Local[urrear Expense Fund R-enuesfor the past 5 wears 5•a:;ax:Pm fWamrom rmpaav� s*aaaa.om I I inspire ,sgace,om sw mgam - no-S —se Waw:pm ilgmgem Jonathan Scott said the state funding is catching up to local funding each year, and he expects the trend to continue, especially with additional COVID-related funding, and may eclipse it by the end of this year. He resumed the PowerPoint presentation: 24 FY 2021-22 Proposed Expenditure Changes Average Dally Merril{ADM)was adapted at 12227 fox the FY 202D-21.-00th Day enrollment stowed current emollmem at 11,7b4 due to uncertainty surrounding the pandemic.Based on mnent initial state enrollment projections,this request is prepared at a n t adopted level of 12,351 ADM. empower primary tlre,gea Frdl7ime Total percent Increase slid.It inspire Equivalents Am... in Local Current If.,reference) (FR1 191 expense Budget GohMmgmn Regast 0 $5,039.000 3.35% 13 {5plkdn d Bpmflbl E pension Regoest 23' $2,979,000 3.75% 15 120schoof-bowdposinans and 3 District-fewipovlens Fquit y must be at the Center of calf that we do.. Dr. Hamlett resumed the PowerPoint presentation. She indicated the numbers on the previous slide have since changed and will be off. School Requests Based on Need Elementary School Themes S—mary of General Takeaways f...Budget Requests: * Our 3.Magnet Dual language Schools requested the albcatbn of a Dual Lergaege.Caardinamr position to serve as the lalson between the feievdnt District departments ano the three schools * The pandemic and remote irmtruction have undoubtedly created a learning gap that must be remedied as aur students return to in-pers—instruction.Every school indicated requests for increases in tubing Marg to 00 proWde addlllonal support that would help fill these gaps. —,paver * At the onset of the pandemic and remote Iftstructlon,our schools proMde t thelr students With necessary ARG inspire materials to take home and supplement the remote innstructiom Many schools rmhed that it is likely much of these materials will not make their way back to the schools once in-person Instruction resumes..As such, many school Included requests to help replenish those resources and mml nue Implementl ng ARC tral ning and progann into their curriculum. * Every school mentioned a focus and a need for additional funding in Social and Emotional Learning{SEL)-This .111 he avltal aspect of our students'Ieamlng as they return from aver a year of limped molal contact.Mental health all l he an Important Issue to monitor with our students, ht FPGB lrxluded a request for sp—ring visas llil-B act Permarrent Residency)especially for former CHCCS teachers that have been vetted(0-04l.We must be able to retain the DL staff in whom ore irwest significant Equity most be at time,money,resoufees,and reiatlonships.Moreover,as FPGB has now experienced twice In the past 8 the came..,off months,our students have lost classroom teachers with Ilttle time to prepare them For such lass and I lttle that ve do. time b hire a.suitable replacement when EPI has made these businessbaseddecisions. School Requests Based on Need Middle School Themes Summary of General Takeaways from Budget Pei— * social Justice must remain at the forefront of our instruction,especially when we return to in person.Several schools mentloned the use of equlty.hased school wlde hock studles,equity training for staff,and equity staff tears to ensure there is always an equity lens provided with am insbudinn. * Several schools highlighted the importance ofaddressing the disproportionalFty in student discipline,whether empow It be through additional staff training or Implementing various student support systema inspire * All schools mentloned SEL as a key fetus when we ultlmately do return to school.Mental health Is a real and present-neem=any students after being isolated and without much sxil mteaction f.the last 12 months-The presence of same form of Mental Health Experts would be avital part of improving student success upon return. * The need for remediation and catching up is going to be a major obstacle upon retu in.Feil ling the learning gaps rested by the extended period W remote instruction will take time and effort beyond the nanaal sr-op,of the classroom.Add Moral tutofing and remediatlon plans need to be In place to ensure our students are set up for success as we move forward. tit The pandemic has placed a hu rden an the relationship between the schools and the public.There is a lot of Equity must 8e at work that has to be done W repair these nelatioriship,and gain the full trust of the families around the the Center ofoff Dlstrlct.Every school high lghteo the Imponarue of family and community engagement and offered several that we do. Ideas and programs.to address this area of need. 25 School Requests Based on Need High School Themes Sunupdry of General Takeaways from Budget Requests: * Each high school requested that their Athletic Trainers and Athletic Directors be moved from 00 10 month em pioyees to 12 month em ployees empower * Each high school requested the allocation of a testl ng eoord Inalor at each school inspire * Carrboro HS requested an additional AP that would also serve as the testing coordinator * Additional Funds for First-year Transition O Additional supplies,stipends for staff,and professional development related to first• year support will greatly improve the transition that has to be made by the students as they enter high school Pgnitymust he of the Crntrr af.11 thut wr do. FY 2021-22 Continuation Request * The foundation of the Local Operating budget request is found in the Continuation portion.This portion represents the expenses required to be able to continue providing the same services and q uality of education in the upcoming fiscal year. 00 it On March 24th the Governor released his proposed biennial budget that included —p—r several potential changes that would impact the District's budget inspire o A proposed salary increase of 5.7%for Certified Staff totalling$81.9,000 o A proposed salary increase 5%for Classified Staff totalling$815,000 o This would cause a needed increase of$590,000 to cover the Local Supplement a Costs for employer benefit matching related to these salary increases would be $125,000 for FICA matching.$1,471,000 for State Retirement Matching,and $278,000 for Employer Health Insurance Cost * The Continuation Request also includes an item to make the Project ADVANCE payments a permanent salary differential o Thecost ofthe permanent salary differential is$936,000 Jonathan Scott continued the presentation. He said the 5% salary increase for Classified Staff will guarantee they all remain at the Orange County Living Wage in the coming fiscal year. Jonathan Scott said there are state mandates for matching retirement, which have not been shared yet, so the district has based its numbers on a 5-year regression analysis. Jonathan Scott said the Project Advance permanent salary differential was previously funded through grant funds from the state, and last year CHCCS Board allocated general funds for this. He resumed the PowerPoint presentation: Board of Education's Continuation Request Taal tloaxdM W wranan's It�mmmmdMrsntnutatlon fNraM 5819,Od0 increase In Certified Sa larlm(5.7%) $615,000 inc—se in classified Salaries(5%) $M,000 increase In Supplement 15.3%} cm power inspire $125,000 increase in Matching FICA 4 $1,d71,0416'increase In Matching State Retirement $278,000 increase in Hea lth Insurance Cost $931 increase for contin uation of Praject ADVANCE salary differentia I Grand Total of Contin uation costs;$5,034,000 Increase of$407.58 per pupil 26 FY 2021-22 Expansion Request * The expansion budget represents expenditures that would require additional funding beyond the base funding of the prior year budget and the requested Continuation crests. empaw00 * These requests would be recurring costs beyond their initial implementation. inspire • There were many budget requests received from our schools and department managers. * While the budget requests identified needs,the expansion budget was prioritized to align with: o Strategic plan goals; o Equity Centered Classroom practices to address learning gaps;and o Ongoing pandemic response and recovery. Social and Emotional Learning Mental Health Services $1,014„906 Strategic Pion Goals:Student Success l pU I Advancing SEL and Mental Health Services as o Leverfor insPire Creating Equity and Excellence Qlrecwrol8ELandRP QeaPo}Sluderlb i9l M—WH,a V, ri alis lS iEi! igalty must he at the tenter of all that wrdv. Dr. Hamlett continued the PowerPoint presentation. Dr. Hamlett said in 2014, 1 in 5 NC students had at least one emotional/behavioral/developmental disability. She said studies indicate at least 1 in 5 teens between ages 12-18 suffer from at least one diagnosable mental health disorder, pre- pandemic. She said over the past year, student support services teams have provided 131,400 personal contacts with students and families, and secondary students universally noted the need for support in this area. She said there are several data points that support this expansion, which truly supports a whole child approach to a high quality learning experience for students. She resumed the PowerPoint presentation: Students Two or More Years Below Grade Level Students in grades 1-5 scored at least two years behind according to the Be i nen ofYeariRead assessment 2020-21 „pu,vv inspire 0% Iwo or more races-8.7% Two or more racLs-72% Y i Non-SWD r rd number of efaff members declined to respond about their gender_Fifty-five percent of that group reported nal Wrii—fideYli-lhl5 It— fgwity must lx ar th<Cenrrr afPii char we dc. 27 Elementary Math and literacy Intervention $880,000 Strategic Plan Goals:Student Success • The Board requested that the District mnsidermsts assoclated with add ltlonaI personnel who cou Id provide tiered supports in l iteracvto students not currently meeting grade level standards. cmpow[•r inspire • Afull-tlme certltfed interventionist position lneach Elementary Schoolthat couldadd ressCOV1D- related gaps and accelerate leam ing for students in both read Ing and math would be required. • Schools could create flexible scheduI Ing to ensure that students are recelving supplementa l small group or i Ind ivid ual iced i nstruction from the i rsterventionist and not missing core instruction. • As a10-month position,each l nterventionist wou Id cost approxl mately$80,000 per year for Wary a Ind matching heneflm Add I nga n I ntenrentionistposltlon at al 111 elementary schoels requ ires a n add ition.I$ ,000 i ncreau to the budget request. Equity mus#he nt the Center of nil that are do- Professional Learning $550,000 Strategic Plan Goofs:All-EE 3:Create,promote and empower an organizational environment that values development and personalized 00 growth opportunities for all employees. -,p—r inspire * Collaborative development of a district Professional Learning Plan that is data-driven,student-centered, incorporates staff needs and is inclusive of classified employees. * Incorporation of Learning Forward standards for Professional Learning and district priorities identified through stakeholder feedback,analysis of student data,51P reviews and classified needs. District Leadership Restructure $65,000 Strotegic Plon Goals:Orgonizational Effectiveness 0 cw—r �nspere Dr. Hamlett said CHCCS needs to examine its organizational structure to ensure consistency in titles for people operating at the same levels, as well as a clear reporting structure. She said the next iteration of the strategic plan will assist with that, focus on closing opportunity and achievement gaps, and moving forward with merging departments. She said there is a vacant position that will be reclassified as a Chief Equity and Engagement Officer. She resumed the PowerPoint presentation: 28 District and DL Enrollment Comparison Enrollment in Dual Language Programs by Race There are two K-8 Dual (Grades K-S) Language Programs In .Spanish DL-Chinese DL-K-6 Enr Ii—t CHCCS:Spanish and 80% Chino-se. cmpaw[•r inspire Black sludents represent 50% 11 6%M CNCCS enrolment but only 4.2%or 40% the Spanlsh DL.program and 8.5%ufthe Chinese DL program, 501% The programs differ In size 20%— .ft 0%— — wIM Spanish DLhavlm 1,048 students and Chinese 10% €quitymust beat DL having 446 students. thr C-1..1.11 0% l that"da. Aeien Black Lal Multi while Magnet Dual Language (DL) Program Support $80,000 Strategic Pian Goals.,Student Success and Organizational Effectiveness cmvew * To hel p close ou r en rollment ga os i n ou r Magnet/Dua l Language Progra ms by inspire developing and i m pl ementing a comprehensive ma rketing and fa m i ly outreach plan. * To s ppolt school and district leaders In Implementing research-based practices for magnet programming and monitoring the magnets'Impact on increas I ng divers Ity a n d decreasing opportunity and achlevement gaps. * Magnet/Dual Language Coordinator Positlon will serve as the lia lson hetween schools and relevant district departments(DUEL Office,Office of Student Enrollment,RR, PreK). o Estimated cost.,$80,000 for salary and matching benefits. Business and Financial Services Reorganization 580,0W Strategic Plan Goats:©rgankatfonal Effectiveness * The Board's Financial External Review found operational deficiencies in cmpuwar the Business and Financial Services Division. inspire * A bottleneck currently exists in the purchasing process with the Interim Chief Finance Officer serving as the only gatekeeper for District purchases. * Coordinator of Purchasing and Procurement position wil:I add a level of review and management of the District's purchasing practices and was a recommendation from the review. Estimated cost:$80,000 for salary and matching benefits. Dr. Hamlett said Mr. Scott is no longer serving in an interim capacity, and the financial review strongly recommended the Coordinator of Purchasing and Procurement position. She resumed the PowerPoint presentation: 29 December 2020 Learning Commitment Survey • 50.2%of families to Middle Schaal students chose for their children to stay in remote instruction for the rest of the year. mR� This represents 1,448 students who are In remote instruction. inspire a 60,7%of families of High School students chose for their students to stay remote,too.This represents 2,355 students who are in remote learning. Dr. Hamlett said the higher the grade level, the more students opted to continue with remote learning. She said kindergarten was 30% and 12th grade was 60%. She resumed the PowerPoint presentation: Interest in a Grades 9-12 Virtual Learning Academy Total Number of StudentslFamilies interested based on April 2021 Survey (147 responses to date) empuw By Dernographics: By Schools: By Grade Level: inspire Asian:29(21%) CHS:32(22%) 9th Grade:24(16%) Black:21(13%) CHHS:50(34%) 16th Grade:47(32%) Latina:23(16°1x) ECHHS:63(43%) l lth Grade:31(21%) Multi:20(14%) PAHS:2(1%) 12th Grade:45(31%) White:54(36%) Virtual Learning Academy $305,000 Strategic Flan Goals.Student Success Pandemic Response and Recovery,Innovative Programming em�w�r inspire * The CHCCS Virtual Learning Academy will provide quality,innovative and flexible learning environments to meet the individual needs of all students.Structured to serve diverse student populations and those with unique educational,social,and emotlonaI needs * Year 1:Establish a Virtual Learning Academy(grades 9-12)for the 2021.22 to engage in flexible personalized virtual settings * Year 2:Plan to expand to Include middle school students. * Year 3:Extend to possibly,include upper elementary students. 30 Recurring Expansion Requests Summary Cora]Qoard oHducation'.A.-o —drd ld— + Thg erpnrslon Biteui$2,974,n60 + The Ohtrin-kithal each item indIdedin the'equesladdressea critical challenges empower - facing the ursirin in the wake a6 the Pandemic respire + Fillingthe learninggapscreaued h!'the extended remote learningperiad,prmiding the 100 nressary z, our studemsto he oesshil,and maKimiaingeffidenry in the perations orthe Oistrin are vitalto the lung term sustainahliryofourstudent's success + Our Expansion Budge Ii6m iththe 5trategjs Planin eachal[hese ways' Myon o a Jonathan Scott continued the PowerPoint presentation: Total Board of Education's Request Summary T..a1— .rza...r:,an.�..a.n La..t Ow-,a.nu+ n.v..+r + The PrOpoaed Inerrases In the 5u perm tendent's Local .,,power aperating Budget total$6,001,000 inspire That eglrates to a per pupil Increase aF$648.37 ceirtlnuatim Costs account for$407,56 ptr pupll Etpanslan Requests aunt for$240-79 pw pupil Local Appropriation Budget Deficit The Oistrict'soverall funding request is designed with the expressed purpose of achieving excellence as we implement our plan for student success, rm power respire * After accounting for other revenue decreases the total Board of Education's Recommended Budget Request is$8,033,000 o Estimates for the continuation of a low interest rate environment indicate a decrease of$25,090 in Interest revenue for the next fiscal year * This correlates to a net increase of$650.39 per pupil at the FY 2021-22 net AOM level 31 Impact of COVID-19 on Expenditures * The following table shows 20 non-payroll expenditures that have seen the greatest change year owr year o Red Indkates the District has spent less this year uornpared to last year o .,r Indicates the district has.pens mora this yaer compared to last year Hwwagrdl esperrN_ ex tv*r�rease .rnrM.rb nuXMrr.rr grM1,nne b..Rl,lrr inspire ,r�a se+e w uesl w+.ssp z� rmexu raassro rHann ..neer"•e—.- ..-�c.b.�dwm vaarr wnev Ie,ml oaxr roea Rr%4sss Fc mavynnarn aR» vaAa. tH,W) eemMnm l'ss.[ex i/setFsO nrrrile n,sn u� { Waw omre^n*n���xrr�mr.e..n t[kFC u ae we.mosrpei<a r✓�tro-� rM� ss u ttta �w.e.taurr.en-rmr rrr s.�tyrer,,ane wvtxux iXpnCe L.ataF L�.av xixyn Jonathan Scott said these slides show how the budgeted lines were and were not spent, as requested by the BOCC. He said the first slide shows non-payroll expenditures. He said there were additional expenses that took up any savings found from facilities being closed. He resumed the PowerPoint presentation: Impact of COVID-19 on Expenditures (cont.) ++ The following table shows 20 payroll exper hares that have seen the greatest change Year oser year Reg Irrdkates the Dl trlet has spent less this year curr"red to last year r. , -,indicates the district has spent more this year compared b last year Vryroll yen E d'itures adEfl'1^--',am Yt6Mtfl. !�'{wYAYaH MW -xw+srexm.eserte S S rM [t'a_z emp.>w• t>•s..nF LsaLI`-a(1 tsassrn Inspire IM r�.Mea lnr.aeN.+41 .�.Wa 6'P.9Fd [1x.FH[I ■ INZeLnr:I nl nsypu� ;ta;}�t zryrir n s � I�xQI rnsm'.,Y..wr' r.x.rys, ;u1.YA t.�sse EmV.1q'�n.WL.trnntt»cmt a- M. res.ms rmaa..rlwwrorKnraa. ..alt+s r..u..r4sur. ;n,Mt 1,osi7. -X. A. ,sxbaLi LeeLsal rwrpamYmJsuppemenmrywY F,elgsw to S>m1� a19s.aF1 rmanwms d an a.......rn.-.c... w, roam sr.a,nee nv..n Jonathan Scott said this slide shows payroll expenditures. He resumed the PowerPoint presentation: COVID-19 Federal Relief Funding * The Federal Government has taken several steps to stimulate an economic recovery to br€ng us out of the economic downturn at the onset of the COVlp- 19 pandemic. CmJlbwer inspire * The current fiscal years allocations were a part of CARES Act money,which came in several rounds: o CARES Act-Coronavirus Relief Fund{CRF};$1.517,222 o CARES Act-Elementary and Secondary School Emergency Relief(ESSER I]: $596,325 • CARES Act-Governors Emergency Education Rellef Fund(GEER); $427,515 of The table on the following slide details all of the COVID-19 allotments and the areas that the funding is targeted. 32 Fune rJlefinenf Amewit 5pene 121 Surcne[Le rig CARES Atl-CRF 1 5 339.598 5 311 C59 122 Mewl Hmkh P,*ss-Is CARES Ae-CRF 1 19,855 75,920 123 Na Dgwl Fb.— CARES Ad-CRF 1 23,39923,899 124 Slueem CYpx m CARES Atl-CRF 1 168,396 1F.M1 135 Cnle 16.6111011 CARES ACI-CRF 1 361,296 361,218 135 P-1 LAflES M-LRF 1 Y3,]8949,351 129 Hov.Rds CARES Ad-CRF 1 114,611 114,611 cmpUwer 132 Evwptianel Ch d—C— CARES Ad-CRF 1 247.117 247,117 inspire 135 L]6er Seumly CAAfS Atl-CRF 1 18,31] — 13] PFE CARES Atl-CRF 1 112,61] 112,611 193 ERergerry Relel'vd CARES RU-ESSERI ] 681,858 681,855 1" "1", GumcuY GAR'S Ad-ESSERI 188 t—Msru9amam Srsam CARES Ad-ESSERI 3 45.839 - 169 GEER-StWMH.61 CARES Act-Gmem5rs EmMercl 3 315,339 - 'l M Edu ,Relief WM 970 GEER-SMW-m6l har. CARES Axl-Gmemore Em6rger52 3 112,185 - SeMCes EAI1c6in9 Rod FOM 7891 6 2941,962 6 2289,527 Jonathan Scott said the majority of the Coronavirus Relief Funds (CRF) money has been liquidated. He also said all of the ESSER I money has been spent in its entirety. He resumed the PowerPoint presentation: ESSER fl and ESSER III • Subsequent to the previous CARES Act money,the Federal Government has passed two more rounds of funding with the Elementary and Secondary School Emergency Relief(ESSER)Fund o ESSER 11 is the next round availableto the District with a total of$3,226,426 In cropnwspire allotted to the District by the State on March 4th In o ESSER III has also been passed for future use and NCDPI's Initial planning allotment includes$71219,087 for the District,however this has not been finalized and allotted at this time * This one-tirne federal relief funding,will be used to fund critical non-recurring expenditures that will help fill the learning gaps left behind by the pandemic and continue to ensure the safety of our students and staff as the District moves towards full in-person instruction Jonathan Scott said all of this money is based on Title I percentages, and the lower the Title I population in the district, the less money received. He said the ESSER II funding will be just over $2 million, and the State has passed legislation to require the district to offer robust summer programming, at the cost of$4 million. He said all 20 schools will be involved. He said ESSER III funding is likely to be just over $7 million. He resumed the PowerPoint presentation: Planned Non-Recurring Expenditures * The following non-recurring expenditures represent expenditures beyond the recommended budget request that would only be a one-time payment in the FY 2021-2022.They will be funded by the One-time Federal Relief Funding and empower are therefore not included as a part of the Vocal operating budget request. in pu. * These expenditures address vital short-term District needs: a COVID-19 has directly impacted the education of our students and created a potential learning gap. o The return to schools amidst the continuation of the pandemic also presents new challenges that must be overcome for our students to safely return and continue to provide the highest quality education. o The requests also include other one-time payments to address operational deficiencies identified in several areas of the District. 33 Non-Recurring Expenditures and Federal Relief Funding Summary ROARDOFEDL'CATIWS\O.N.RECLMRLNGIYPEN MTRRESS1:AObTRT FOR TRI gL-DGTT a'E AR:021-:E .arse-ReaigExpwdIr—(.r DedpeYur 70.a- 00 T'u9stl halkmv 5 10gwa S 8.1{ 1•m poxvet Fx6addO¢r'Year Promos 665,o0p }603 SafenxasdSme.n]meuurs-Poona[ 5:5,000 6233 inspire lmeaed Cmmbul Cme Rruadmetie M115.19 Ressemsr ROM 664 7,mp9su s-i—1.rM[-aann Rewmaa D'i— 700.wp 8.10 Trial N-R..dug ir.ouU .Far RadW Tear 31.:2, S Id5R.w4 5 IPIrI - ES6Q-Q C,eea AK�Fu�a $3X6,6D6 f 261.:3 FSSQ-tt1(tiCLY]Plamme iuomeutl ?:14,08' 586.46 Todq rimfula lRdid F and im $11613513 5 34 E Non-Recurring Expenditures and Federal Relief Funding Summary(cont.) Toral Board of Education Ron-recurring Expenditures ♦ The IN—Re Ong Expen lit—aud"t touh 61125010M vinulFgrademx # With a backdrop of high uncedainty,it Is—fthe District's limited resources on fnao.Wo addressing short-term ciiallengn posed by em poxve` the OMOing pandernlc inspire # Filing the learning gaps created by the extended remote learning period,ensurinis. sate return to schools,and mliievrng operational Stresses Oreated by the Pandemlc en 1l .ent are crlllcal 10 proyldIng the blghest quality educatlan for our students arid experience for our rym- a empl",— saraee # our non-recurring expendltures request 'rot o • aIlgfs with Me strateglc Plan In each of these ways Fund Balance # Rn adFFbnr.al^51.3nxiars has b8an maopriated by the Board of Ed—tion over the course of the 2020-21schs9olwear to dal with Inmedate nmd,related to mVI 0.t9 mpm—Thlsbringsthem[d amount appropmte6 dais year to^3s million. 4+r autl6e9 xuaMtl cmpOwlr Te�ae.roe � a a tc.snsm s s inspire igb C-gnrAtuea 4A.Vie.lq >3,?29.� m6sm nxsn0 TA#21b1 awr NanMEyanxlana uw;vs as,mv ;.®;3u s,iaAa3 r,eenarrorrt:a ion.fn. IaxB3% f0ex.vxl u]41 14a" t0.O F.ra Du,wn.eyaeag+vrr axsa,au sR�a.'ae a9Ts,a9a ;;axa.ess uueaax Fwd Erma.EdafVrw 5 ]0.661191 1 A9N.918 S 1iW6111 1 U.W199! i n.p6axr Fml aabuu earwd 1.aSA,iaa La4s94 1.t}S.➢O6 1m1.41x am,aFs f�ud8 aeegw ivfl® ]u0t® teOA.bJt iFm_dn 3.ra15a6 urasmee6 FUN snuca 8Fti0.9'A T.F@]r! S?S.T9 8]BLZI+t I:r,-.Furl.1—11 Fe9ardf Jonathan Scott said CHCCS anticipates being revenue neutral by the year's end, and expects the fund balances to be around $15-16 million. 34 inspire CHCCS is unwavering in our commitment to ensuring success For EVERY child. Commissioner Fowler asked if the -$1 million fund balance appropriation was needed in addition to the CARES money for COVID-related issues. Jonathan Scott said CHCCS allocated $1 million last year for COVID response. He said that money was utilized primarily for additional responsibility stipends to get people to return to work prior to reopening. He said the additional money the Board allocated beyond the $1 million was necessary because CHCCS has not received the remainder of CARES Act money. Commissioner Fowler asked about reorganization, and if previous positions were taken into account. Dr. Hamlett said that was taken into account prior to her arrival, and changes were based on the strong recommendation from the financial audit. Jonathan Scott said it is important to remember that when the external audit was done, the staffing levels were the same level as they are now. He said it was recommended to have an administrator level position, as opposed to classified level position. Commissioner McKee clarified that CHCCS is anticipating $11.7 million in unassigned fund balance going into July 1, 2021, plus half a million in ESSR phase III money. He asked if the request of$8 million assumes that none of the unassigned fund balance will be used. Jonathan Scott said that is correct. He said he is actually anticipating around $15 million in fund balance by year-end. Commissioner McKee asked if there was a minimum required fund balance amount. Jonathan Scott's connection cut out. Bonnie Hammersley said the County policy for the schools in undesignated fund balance is 5.5%. Jonathan Scott said he believes there is no minimum requirement by law, but best practice indicates 3 months of local expenditures with operating cash. CHCCS Board Member Rani Dasi said the reason CHCCS is not using the CARES funding is because there are asking for items that are recurring, which cannot be paid for with one time crisis funding. Commissioner Bedford asked for a list of information to be emailed including: current position allotments (other than classroom teachers) for elementary, middle, and high schools; information on second step; the qualifications for the mental health specialist and Dean of Students positions; the dates of any presentations about SEL to watch; and the estimate of any budget changes with the USDA covering school lunches through December. Commissioner Bedford said she was on the school board when Athletic Directors were cut from 12 to 10 months. She said between 2009-2011 CHCCS cut over $10 million out of budget, in addition to losing a lot of teaching assistants. She said it is nice to see some of the proposals, but she would personally advise looking at the fund balance policy in order to plan 35 how the money will be spent in order to maintain positions. She said if there is that much extra fund balance the district can consider using it to maintain positions. She said she would like CHCCS to explain that better because there is a crisis and the fund balance does need to be spent down. Dr. Hamlett said she would send the follow up email to the Commissioners. Commissioner Dorosin referred to page 41 of the abstract, and asked if the 6-cent tax increase is being requested in order to fully fund the request. He said the entire 6-cent increase would be dedicated to education between the two school districts. Jonathan Scott said the number seems correct. Commissioner Dorosin said that is a large number. He said this is a tough year, and if there is any way to use any CARES or fund balance more effectively spread out the costs for non-recurring issues, he would encourage doing so. He said a tax increase of that amount is not realistic for residents coming out of the pandemic. He clarified that a 4-cent increase is needed for the continuation budget, and 6 cents for everything. He said if there is a way to use any of the other funds to bridge through this tight period, it should be pursued. He said he believes next year there will be a more positive economic situation, but this does not seem practicable right now. Commissioner Greene said she was interested in the Dean of Student position, and any data showing its effectiveness in other areas. She asked if CHCCS would provide info on this in a follow-up email. Chair La Serna said Dr. Hamlett would send information in a follow up email. Commissioner Hamilton asked if the follow up email could also include information about current staffing that supports students in schools, such as social workers, assistant principals, etc. Rani Dasi asked if Commissioner Hamilton is looking for an organization chart or numbers. Commissioner Hamilton said she would like to see the staffing numbers at each level. Joal Broun asked if Commissioner Hamilton would like to see the number of staff per student. Commissioner Hamilton asked the district to provide numbers that it thinks will be helpful to make the case for the newly requested positions. Commissioner Fowler asked if an old organizational chart versus the new one could be provided. She said she wants to understand how there is a continually rising fund balance. Chair La Serna said it would also be helpful to include national recommendations for caseloads for counselors and school psychologists in the follow-up email to Commissioners versus the reality at the schools currently. Commissioner Greene said Commissioner Hamilton's question was a good add on. She said for the Dean of Student position, she would like to understand the functionality and the value it will bring to the staff and students, rather than the numbers. Commissioner McKee said most of the positions added seem to be administrative, and he is curious why more administrative positions are needed versus having tutors to help students who are having difficulties. He said he hired a tutor to help his son when he was in high school. He said the answer could be provided in the follow up email. Dr. Hamlett said CHCCS can add clarification on the organization chart to show which positions are administrative versus direct service to students. Chair La Serna said the recommended Dean of Students should have high direct service to student load, and staff can provide these details. Dr. Hamlett said Dean of Students is at the high school level and would provide direct service to students. She said the SRO taskforce is still working, and the Dean of Students position would provide additional support if SROs are not continued in secondary schools. 36 c. Presentation of Orange County Schools Board of Education FY 2021-22 Operating Budget BACKGROUND: Based on the North Carolina Department of Public Instruction's projected Average Daily Membership (ADM) enrollment for FY2021-22, Orange County Schools' enrollment would be 7,299 students, while charter students would be 919, less Out-of-County tuition paid students of 108, for a total of 8,110 budgeted students (a decrease of 46 students from FY 2020-21). Orange County Schools is requesting an increase of$2,893,572 in continuation and expansion funding, with a $357 per pupil increase, in FY 2021-22. This would provide a total current 2 expense funding of $38,309,942. This requested increase in the local per pupil allocation for current expenses would increase the per pupil allocation from $4,367 to $4,724. Dr. Monique Felder and Rhonda Rath gave the following PowerPoint presentation: Oak Orange County Schon s ' ftbR M rc �V .r � r OUR FUTURE Dr. Felder said a good school district can greatly increase a student's chances of future success. She said investment in a student's future is an investment in the County, State and Nation's future. She resumed the PowerPoint presentation: Ao "Don't tell me what you value, show me your budget, and I'll tell you what you value," Viae President Jc.c Bidc:n quoting his dad(2oi2) 37 Dr. Felder said public education is the great equalizer, and OCS is bringing a budget that provides for the needs of all children. She said how resources are allocated is critical. She resumed the PowerPoint presentation: eeo��Couir SeM1ue 10.82%-English Language Leamers ' 12.70%-Special a nwlu-sa al I Education Services aM ax 1734%- Academically& 'A Intellectually Gifted Yvnite .xA 41-1-Free& Reduced Price Meal Eligible 6ia 7e Covmy Schools at a glance Dr. Felder said this slide is intended to provide clarity on the students who are served in OCs. OUR PRIORITIES �Q, -�a ys��• LITERACY ensure that ALL students are Proficient in their alaiI"to read,write,listen,speak and ,think critically across all content areas. QUAY n CLIMATE 8r CULTUll erisann�aLL atWeMs nor® mrd Irl Creating safe,healthy and inclusive learning m thw need.be I;ai;m;nat;,,a and work environments that ensure student e>bparinae � and staff success and well-being. eapp.niv sa%,indvs;ve /0& resprnei..e learning Ironments. FAMILY ENGAGEMENT Engaging,empowering and giving voice to all families which is vital to the success and continual achievement of our students. Dr. Felder said OCS is currently developing the next 3-5 year strategic plan, but priorities remain the same, with a specific focus on equity for all students. She said literacy is a civil right, and remains a high priority. What's the impact of COVID-19? What impact has COVID-14 had on students`social n well-being j and academic achievement? Was there an equity impa[t7 + II !~ l� / �Nit". }+ d •,••," > „a..fureg ccourdr Sthaoif 38 Student Social and Emotional Learning Student Meals Provided Pre COVID COVID 23,808/weekly 21,727/weekly 1 y Supplemental Food Provided a Pre•COVID COVID Elementary 320-36OAveakly 500+back buddy bags a week Middle 25-301monthty 100+a month Nigh 10-151monthty 50+a month Total 355.405Jmonthty 700+a month ONo�.,ye cenry scnecre Dr. Felder said some students have had to move due to pandemic, and there has also been a shift in the basic needs of the students, such as food. She said a hungry child does not, and cannot, learn. She said the number of meals served, even when school closed, did not significantly decrease. She said staff travelled into the community to provide supplemental food and instructional materials, all of which had to be individually packaged, which was labor intensive. She resumed the PowerPoint presentation: Mental Health Reports Raceand Male Female Bleck luspaoicr Mwaraee American Asian wawltaruP white Total Gender LaOrto Indian acrfle Ialandar 201912!)2J' 1.75 133 76 43 8 3 2 3 144 278 152.2%) 147.8%i {27%1 {16.6461 (2.046) (1.1%) !0.071 151.6%) 202CM1 39 75 15 25 7 11 0 3 50 114 !34.2%J 165.8%1 1132961 !21.0361 16.136) (9.6%7 126%] (43.056) Oa range County 8SO-1, Dr. Felder said working directly with students, OCS is typically able to identify students with needs, but this ability has decreased in the virtual environment. She said as students come back, OCS will need to focus on mental health and social emotional wellbeing. She resumed the PowerPoint presentation: Mertal Health Reports 7ypesoi Suicide CPS Police sell-norm Medical Total Reports Emergency 2019x2020 150 88 4 17 19 278 (54%) (31.7%) (1.4%) (6.144) (6.B%) 202002021 03 372 11 0 11$ 4 55.W (32.7%) (1.8%) (8.746) �I Oionge CovntySchools Hieb wy'i.NC 39 Dr. Felder said while there were fewer mental health reports this year, the majority continued to report suicidal tendency. She resumed the PowerPoint presentation: Mental Health Reports Lethally MIWm I MN4 al.d.ffi INgh Tote) a1 Rapads 20is= 72 65 22 N (49.3%Y 138.9%J [13.851 (12.6%1 168 nspansn 262612021 33 11 17 14 64 (94.4) 517.2 ) (2&M) (21.9%Y aeaponaee 0—ge County Sch_T. wenmwgi.r¢ Dr. Felder said the level of lethaility in suicidal reports was higher this year than the previous year. She resumed the PowerPoint presentation: School-based Mental Health Referrals Yes No Retaltiing Rer kvin:g School ou[slde •basad su ppart support 261%2020 55 166 23 14 2020+25771 21 54 16 23 (16.4%) (474%) (14%) W.2%) SIE IOrange County Schools Bipolar U 11 I U I I U I I ` 1 � h A rr� ti �' d .� Taking Care of Each Other ` Dr. Felder said OCS staff has shared they feel overwhelmed, anxious, tired, stressed, and scared. She said the staff set the tone for everything else, and teachers and all staff have worked harder than ever to bridge the gap and continue providing for the students. She said staff must be cared for in addition to students. She resumed the PowerPoint presentation: 40 Pre-COVID: District Reading EOG Grades 3-8 80 — All — Mala 60 — BIaSk gippaniG 40 M0E EDS 20 — LEP SWD 0 Disl t Dish. Diatd.1 Dwtricl Dk.WmtDislricl Dislricl 2012-2 13 2013-2014 2014-2015 2016-2018 2018-2— 201`2018 2018-19 Dr. Felder said even before the pandemic, literacy achievement has been stagnant across all demographics. She said a literacy achievement gap based on race, ethnicity, was and continues to be evident. She said these numbers are not acceptable. She said OCS needs to accelerate growth to close these gaps, and focus on equity to ensure all students have what they need to achieve. She said the pandemic has had a devastating effect on student achievement in OCS. She resumed the PowerPoint presentation: 2019-2021 OCS mclass Comparison As kindergartners, only 29%started the year well below benchmark in 2019. 59%of this same 141 t4% cohort of students started their first grade year well below benchmark. A difference of 31% Fonnrs last year kineergl rCnea!c fir;[prade?F:a year. Dr. Felder said this graph compares the beginning of year versus the middle of year for a cohort of students, current first graders, and compares their achievement to their performance during their kindergarten year. She resumed the PowerPoint presentation: 41 mClass DIBELS (Foundational Skills &Comprehension) by Subgroups 'Class DIUL5^Middleof rear (Dynamic Indicators of Basic Early literacy Skdlsj .FswvdmrFneA •acnwa.a •deem rencsmak .wellihbw leraFmrrk xo A e=rr Oaahge Courdy Schools Dr. Felder said the dark blue bar shows the percentage of students performing well below benchmark, and shows the disparities in achievement between white and non-white students. She resumed the PowerPoint presentation: Orange County Schools xtmpn xc Exact Path Math Grades 6-8 by Subgroups Thi graph stows the N mml This graph aW.Iha Neaa.1 f'ucaMile Ranh pi shlerds m their Pefcenllk Rana M s0 lents on 1hall thwd M.a>sessma,ds m grwped laud aeei arse mems.9—P. by bg—N. NPR Math Diagncstic 3 NPR Math Diagnostic 3 ■a u �xw �say. �rs iea ■e>. �a+a �a.+. ■+v. Dr. Felder said achievement in math may have taken an even greater toll than achievement in literacy. She said more students of color and English language learners are scoring at the lowest percentilem compared to their White, Asian and gifted peers. She resumed the PowerPoint presentation: Orange r^,ady 5chaots Exact Path Reading Grades 6-8 by Subgroups This pass Naas the r.1n l T"11 stows 11 4-11 P-0.Ru*pf"Ms on m?., Parpentle HshM 0 std .their shim ReaoK assays Is as td Raadng yes %n 9r.pa by demo9Whir.9raiPs. 9rpxpad by—+Lbsmups. Diagnostic 3 Reading ■_�c 35.q soon �s.iw NPR perrxnts ReadinK Diagnostic 3 ro> II Iaalk, rsam wamle 42 High School Semester I Course Grades 2019 vs-2020 Semester I High School Course Grades EOC Data by Subgroups These graphs show the performance of the students in Grades 9-12 who participated in the January administration of the End-of-Course exams. The NCDPI considers this EOC data incomplete until all test windows have been completed for the 2020-21 school year(i.e.fall and spring). EOC Data by Subgroup These graphs show the performance of the students in Grades 9-12 who participated in the January administration of the End-of-Course exams. The NCDPI considers this EOC data incomplete until all test windows have been completed for the 2020-21 school year(i-e.fall and spring). 43 Student Membership FY 2021 FY 2022 Change Projected ADM 7,381 7,299 (82) Charter School 885 919 34 —r0utofDistrict 110 108 (2) Total Student 8.156 8,110 (46) Billing Base Anticipated County Funding at FY 2021 per pupil$4,367 $ 35.4 Million Rhonda Rath continued the presentation. She said the changes in student enrollment equate to a revenue loss of$220,000. She resumed the PowerPoint presentation: SSM omngeCaunty5chv01s Whwm��.NC Student Enrollment by Ethnicity •wxar'xaxa ..a,slxoxs xoxe,��.c .x¢w,7cxx d.5C0 d.WO When ccmpa ring enrollment data from 2017.18 to 2020-2 1,the proportions of Hispanic,Asian and multi-races have 3.000 increased in Orange County Schools 5.3%, 18.9%and 30.5%perspectively, z•500 .�„ 2.0!30 a ....,. The proportions of black and white students enrolled has decreased 6.4%and L- 11.3%perspectively. 5110 36u tl3°�E]5 saw is, '.'Earl: �.s.�+� Illrpinl[ IVUrA Enrollment By Grade When reviewi ng the data by Grade and Ethnicity,the greatest loss of students is being seen in our black students,.grades K-S. ' When researching the demographics of the population Orange County Schools serves,it appears black families with elementary age children are not moving into the area. The second greatest loss is being seen in our white students, grades 6.8. 44 Orange County Students attending Charter Schools Ethnicity of oCS students attending in County Charter Schools The two charter schools In Orange county constitute 75%of total students attendingtdvarter cdlools Eno River Academy-OW Students Expedition-2335tudents bmmpc eavnry senaoes or.n.e Ggcrnly 5r1aa1s EUG �® IeGcen��.rY_ 1 +ice Local Current Expense Budget Comparison Total Budget Camp r n Tow Budget FY 2020.21 Total Budget(wlfund balance) 98.770.280 FY 2021-22Tdal RBquB>tad Budget pvlo flyd balance) 38311.670 q,C7Mnge li.i8ly Low Revenue Gorrg9dsoa Told Budget FY 202021 Lacel Revenue,E.Wig Fund Balance 88,802,263 FY 2020.21 Fund Balance Appropdeted 2,068,027 Toral FY 2920.27 Lord Operating Budget 38,T70.289 FY 2D21-22 Req-d Budgel 38,311,699 Requested Increase In Laval Revenue,Exctudng Fund Balance 7.80% GJ' oranee covnry sclwalr ANTICIPATED EXPENSES FY2022 Projected Appropriation 35.416,370 State Mandate Salary 950;000 State Mandate8enertt Increase m-m—m�� 290,890 Hold AOM harmless 220,882 Operation Cost increases 446,000 Total Continuation Request 37,324,142 FY2022 Per Pupil Need $4,602' FY2021 Per Pupil Funded 54,367 Per Pupil Increase need to fund Continuation Budget $ 235 Rhonda Rath said the operation cost increases are due to hotspots to allow access to WiFi, and there are also service costs associated with the devices of$25,000-$30,000 a month. She resumed the PowerPoint presentation: 45 O�angelCounly Schoch RRR mra�g,rc EXPANSION EXPENSES Teacher Assistant Work Days Paid 82,500 $ 10 Academlcallyllntellectually Gifted teachers 160,000 $20 PreK Dual Language 40,000 S 5 Equity Facilitators 142,000 $ 18 Part-time Karen/Bu rmese Fa m l ly Liaison 40,000 S 10 Mal ntenance Technicians 192,000 $ 24 Recruitment and Talent Management 81,000 $ to MTSS Facilitator 72,800 S 9 English Learner Specialist{2} 110,000 $ 14 Additional TIMS Coordinator 65,500 $ & Total Expansion Budget Request 955,800 $122 Rhonda Rath said the funding requests have to be rooted in research, in order to disrupt the crisis OCS is currently facing. She resumed the PowerPoint presentation: Covid-19 Expenditure Impact -a 9etn9ry6uvlll find O:S mltpayroll rela[el expe24rcurestha[refile[[ihz grea[esichange whentxrmparingflscal years 1019-10 anQ2@0. 21 • RediM"c.a[es sve�rre inthe curren[fal yaar bebrr[he nrevous year ' FYSr59s�15�Relt$41§,"tnfl�,.rrenLt�alyearnynerinaflPn�Pr�lol,sy�ar 138.ECT Ben 'v� htirity Rear Yea YTO!ably Cluge a21 ht1[lAflke-Ela<1nc Sprv[� 1,3a4.313.18 931,012.68 �94aa,amJ 223 F,hle WNc-wmer end Serer 913,149:49 192,239.45 M92.r4,071] afY Gmmtd Series Y,930,942.05 2';9N,03a.21 S[212,g151 122 FapaY Pelle"MYerx9e 8L0Aer 2a6,8i].48 101,042.98 �9f Od,116J 961 Fmd Ruches 00,9a9.91 216.94 �500.2131 9pplc8NnenaE 951,162.24 989,316.62 �[01,9927 915 Fep—rata 293,BA6 Ba 1]1,2A630 9i4,]9tJ s1z wanranaoBroenflee ]a,mlef fa,tan 96 9613a]J 32] Rer9nu�s 444 99,oa4,o4 84A10 Sia tY1cTa9�s sa,r6z.az lzabeseA - sig 399 MON 33.599.6a 123.BA9.9A 1f84B13 9A1 FunluiafgrPrrcrt-Imv9eree 2.966.25 331.636.34 331852 — ho C-1,Schwls 419 Con<atc^."9lwaro'riFF3�c 96.983.!9 522.230.09 al-.fl"Y.I 'Q�. ..... Rhonda Rath said a lot of the non-payroll expenditures are in line with the same trends in CHCCS. She said there were savings related to students not being in buildings and using busses, however, those savings were offset by expenditures related to students working in a virtual environment, and preparation for students to return to campuses. She resumed the PowerPoint presentation: 9Jea�nge� o�nty Schools Ciavid-19 Expenditure Impact -> Belcwyauwiflyd OCSMrallrtlated elpendltums[hal rerltt tm greatest change when campnng fain Yearn]019-10and 202021 • Red 4espend'erg"m the wrrerrtfal year bbw the p.O..year • Green ir6--spendino,thentf(year*her than the_ip year O&IELT [.tcs}tiar —4Priryea YT[}A-4 IZrg 231 Enylatc+'s F1w,Rlelxelbn 5:2102•% 482{321 •[33581 fit RusOmer Ta9p22 382(� •rliS,ddBl. im Sua51WNTfl8cIFr Mail ,F'S •0.'152901 im rcVuc110rwl 1ac1te[a9 1"4N241 1,321.305 •.[14kM 1� AMI ResponskMy 8lpcltl �In 459298 �{1418!8} 185 Non-Teecpry SWfl1A� 100"4Z] 15911 1[401511) 169 Skil LtAS�wte 84859 312 (82,889} 140 IMrl4mie 99,181 18,818 [15.3T11 131 TA Serial,mien SBAeh. . 39281 T9" 45.M2 121 Das—Tea- 28,M2 2821407 170,629 141 O itu Owl Pay &9,908 2En,Pl2 169,161 180 9onus Pry 214,1&1 9V9i5 6,982 a1 E4gayNa F01ke1reM 9124,380 0,Tr1.423 W_ 46 ........® PRC PRC Dac flim Fn6q Sm•ca FalY1 'AIp46Bi0 ISI ._nrme Lean P-— IARC S-AI.I-C,F sl;ra rv11 210 201 i12 J✓ - 122 Sxhod FmuBh Support CARES-Ad-CRF Stam 17259 13.590 127 rain-Durw Ruwurcas CARES-ki-CRF Sla'e 14.273 13,175 a � 121 5m.m Cwlp..D.w— CARES-Pct-CRF Stab 115,073 - ± , 125 1.Na.- CARES-ACI-CRF slate 201815 201.815 1 128 P.—I ComnlearslDewcus _CARFS-Ad-CRF Slam 23,787 19D273 Pill eW 128 W—8 famm Wy WIFI CARES-k1-CRF Slava I,470 117 D29 i 132 E—W-1 Chide. CARES-M-CRF Stem 183,557 1ffi'ma 135 CybarxacurR7 CARES-AcI-CRF Slam 12,@4. - 137 P'%-ZE Prauris Fplipnlear CARFS-AchCRF SYS 67,312 231998- 167 E.—Y R4,f Fwd CARES-ACt-ESSER I FW.,,, 9.2,810 571,332 165 D'pml Carri,.W CARES-pct-ESSER I FW-1 52,867 e,9RR r 167 Cnitlrer, CARES-k1-ESSER I Frcieral 26.180 - Iffi a...Flaerl 6uppon nEFR Fed— 204.04 - ,"""tl 170 Ruppmmenlpl 1—ml Sank.. LEER Falaral 77209 - prong.CeWnry Schcdu To 2,414,783 1,696,600 Rhonda Rath said all state funds have been spent and there were more restrictive as to what these funds could be spent on. She said OCS is still receiving federal funds now. She resumed the PowerPoint presentation: Elementary&Secondary School Emergency Relief Fund(ESSER) ESSER II-$3,695,758 ESSER III-S8,270,200(-) Expected Release May 2021 Expected Release JunelJuly 2021 Expires September 2023 Expires Seplem ber 2024 Planned Spending: Planned Spending: 'K-12 Summer Scholars Academy • "K-12 Summer Scholars Academy K-12 Saturday School • K-12 Saturday School + Virtual Academy + Virtual Academy • Science of RoadinglLiteracy • Science of ReadinglLiteracy Curriculum Curriculum School Level Mini Grants + SchoDl Level Mini Grants + Short-term School Level Enhanced • Short-term School Level Enhanced staffing staffing 'Legislated -DPI Planning allotment recently publlahe l orey am cel.rlty s�neo� SUMMARY' FY 2021 Approved Per Pupil $4,38700 FY 2022 Continuation Per Pupil S 235.00 FY 2022 Expansion Per Pupil S 122.00 FY 2022TolaI Per Pupil Need $4,724,00 y i r1400FUngeCavnty Schools 47 ` ne whole people must take upon themselves the education of the whole people and be willing to bear the expenses of it." President of the U.S.John Adams(i7gri$oi) Orange County Seho b s Ir r . Orange C. nly schools Commissioner Dorosin said some expenses were one time in nature, and asked if any of the COVID money coming in can reimburse those one-time expenses spent from the general fund. Rhonda Rath said OCS does not envision being able to reimburse any of the fund balance, and will have to use those funds to address the learning losses reflected in the data shared this evening. She said OCS has to provide summer program, with a certain amount of hours. She said she envisions this programming will expend the funds received from federal resources. Commissioner Dorosin said it is somewhat counterintuitive. He said the things needed to address learning loss are not one time in nature, but rather are recurring. He said if there is not an absolute prohibition on it, OCS should look into using the funding to reimburse those one-time expenses. Commissioner Fowler asked if both districts received a hold harmless payment for charter school students. Rhonda Rath said she believes that is correct, and the Board fully funds both districts' charter school students. Commissioner Fowler asked if the schools get reimbursed, in addition to passing funding to charter schools Rhonda Rath said no, the money passes straight through the public schools directly to the charter schools. She said the public schools do not receive any money for students who live in Orange County and attend charter schools. Commissioner Bedford asked for a list of position allotments besides classroom teachers at each school level, and the rest of the additional information Commissioners 48 previously requested from CHCCS. She asked if OCS staff could clarify about the $2.7-$3.7 million ending fund balance. Rhonda Rath said based on what is currently known, OCS projects being revenue neutral at the end of the fiscal year, which would bring the unassigned balance to that range of $2.7-$3.7 million, or 2.5-3.5% of budgeted expenditures. Commissioner Bedford said OCS has much less of a cushion that CHCCS. Chair Price thanked both school districts for the presentations. Commissioner McKee clarified that a penny tax increase generates $2.1 million, and the debt service the County will already have to cover this year is over a 4-cent increase. He said if the Board moves forward with the CHCCS request of around $8 million, it would require around an 8 or 9-cent cent tax increase, instead of 4. He said such a proposition does not seem doable. Will Atherton said he hopes this Board can address, and fix, the Pre-K SAPFO issues. 3. General Questions a. School Resource Officers (SROs) Review Due to the time, Chair Price said this discussion would be revisited at a future meeting. A motion was made by Commissioner McKee, seconded by Commissioner Fowler to adjourn the meeting at 11:07 p.m. Roll call ensued. VOTE: UNANMIOUS Renee Price, Chair Recorded by Tara May, Deputy Clerk to the Board Submitted for approval by Laura Jensen, Clerk to the Board.