Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda - 06-01-2021; 8-a - Minutes
1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 1, 2021 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: April 27, 2021 Virtual Joint Meeting with Orange County Board of Education, Chapel-Hill Carrboro Board of Education, and Durham Technical Community College Attachment 2: May 4, 2021 Virtual Business Meeting FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented or as amended. Attachment 1 1 1 MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 JOINT MEETING WITH 5 ORANGE COUNTY BOARD OF EDUCATION, 6 CHAPEL HILL-CARRBORO CITY SCHOOLS BOARD OF EDUCATION, 7 AND DURHAM TECHNICAL COMMUNITY COLLEGE 8 April 27, 2021 9 7:00 p.m. 10 11 The Orange County Board of Commissioners met for a virtual joint meeting with the Orange 12 County Board of Education, Chapel-Hill Carrboro Board of Education, and Durham Technical 13 Community College on Tuesday, April 27, 2021 at 7:00 p.m. 14 15 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 16 and Commissioners Mark Dorosin (arrived at 7:02 p.m.), Amy Fowler, Sally Greene, Jean 17 Hamilton, and Earl McKee 18 COUNTY COMMISSIONERS ABSENT: NONE 19 COUNTY ATTORNEYS PRESENT: John Roberts 20 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 21 Travis Myren, and Clerk to the Board Laura Jensen (All other staff members will be identified 22 appropriately below) 23 ORANGE COUNTY BOARD OF EDUCATION PRESENT: Chair Hillary MacKenzie, Vice Chair 24 Brenda Stephens, and Board Members Will Atherton, Carrie Doyle, Bonnie Hauser, Jennifer 25 Moore, and Sarah Smylie 26 ORANGE COUNTY BOARD OF EDUCATION ABSENT: NONE 27 ORANGE COUNTY SCHOOLS (OCS) STAFF PRESENT: Superintendent Dr. Monique Felder, 28 Deputy Superintendent Dr. Kathleen Dawson, Chief Equity Officer Dr. Dena Keeling, Chief 29 Finance Officer Rhonda Rath, Student Support Director Sherita Cobb, Exceptional Children 30 Director Connie Crimmins, and Construction Facilities Director Nick Mincey 31 CHAPEL HILL-CARRBORO BOARD OF EDUCATION PRESENT: Chair Jillian La Serna, and 32 Board Members Joal Broun, Rani Dasi, Lisa Kaylie, Ashton Powell, and Mary Ann Wolf 33 CHAPEL HILL-CARRBORO BOARD OF EDUCATION ABSENT: Vice Chair Deon Temne 34 CHAPEL HILL-CARRBORO SCHOOLS (CHCCS) STAFF PRESENT: Superintendent Dr. Nyah 35 Hamlett, Assistant Superintendent, Instructional Services Jessica O'Donovan, Assistant 36 Superintendent, Support Services, Patrick Abele, Student Services Senior Executive Director 37 Charlos Banks, Interim Chief Finance Officer Jonathon Scott, and Facilities Management 38 Executive Director Eric Allen 39 DURHAM TECHNICAL COMMUNITY COLLEGE (DTCC) STAFF PRESENT: President J.B. 40 Buxton, Vice President of Finance and Administrative Services Andrew Kleitsch, and Facility 41 Services Director Marshall Fuller 42 43 Due to current public health concerns, the Board of Commissioners conducted a Virtual 44 Joint Meeting with the Orange County Board of Education, Chapel Hill-Carrboro Board of 45 Education, and Durham Technical Community College on April 27, 2021 utilizing Zoom. 46 Members of the Board of Commissioners will be participating in the meeting remotely. As in 47 prior meetings, members of the public will be able to view and listen to the meeting via live 48 streaming video at orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on 49 channels 1301 or 97.6 (Spectrum Cable). 50 2 1 Chair Price called the meeting to order at 7:00 p.m. 2 A roll call of the County Commissioners was called; all members were present except 3 Commissioner Dorosin. 4 5 Chair Price welcomed the members of the Orange County Board of Education, Chapel- 6 Hill Carrboro City Schools Board of Education, Durham Technical Community College 7 Representatives, and staff. She said the Commissioners try to hold these joint meetings at least 8 once a year. 9 10 Commissioner Dorosin arrived at 7:02 p.m. 11 12 Chair Price said this meeting is an opportunity for the Commissioners and schools to 13 come together to discuss priorities and challenges. She said the Commissioners will also 14 discuss budgetary items at the May Work Session. She said she has enjoyed working with the 15 two new superintendents, who have jumped right into an odd situation. She said she is 16 optimistic they can all work together to work towards a new normal for the children, to make 17 sure they get the best education for their lives and future. She said the agenda was put 18 together during the school collaboration meeting. 19 Hillary MacKenzie, Orange County Schools (OCS) Board of Education, said everyone in local 20 government is concerned about prioritizing children as they recover from the pandemic. She 21 said OCS will share what is needed in order to help students make a full recovery. She said 22 OCS will share concerning trends in student outcomes, and the budget requests, which create 23 paths to address the trends. She said ESSER (Elementary and Secondary School Emergency 24 Relief Fund)funding and fund balance will be used for onetime expenses, but are not enough to 25 address ongoing social, emotional, and academic needs of students. She said meeting the 26 needs will require human capital, people who can meet increasing needs of students and 27 families and bring more equitable outcomes. She said last year there was an increase of 28 $14.75 per pupil, which will not be enough this year, if the well being of Orange County children 29 is truly valued. She said it is important to recognize the students need funding for long term 30 sustained care, which includes food, hotspots, internet service, etc. She thanked the Board of 31 Commissioners (BOCC) for their continued partnerships with both Boards of Education in 32 Orange County. 33 Jillian LaSerna, Chapel Hill-Carrboro City Schools (CHCCS) Board of Education Chair, 34 said she is thankful for the spirit of partnership in this meeting. She said she wants to remind 35 everyone the budget is important, and that it reveals the true beliefs, attitudes, priorities, and 36 values of a school, a district, and a county. She said this meeting is important, so CHCCS can 37 discuss the district and County's priorities, and how they can take the necessary steps to serve 38 students especially this year. She said she looks forward to working together through the 39 budget season together as a team. 40 Chair Price invited the Board of Commissioners to introduce themselves. 41 OCS Board members and staff introduced themselves. 42 CHCCS Board and staff introduced themselves. 43 Representatives from Durham Tech Community College (DTCC) introduced themselves. 44 Chair Price invited Orange County staff on the call to introduce themselves. 45 46 3 1 1. Presentation of County Manager's Recommended Capital Budget for Fiscal Years 2 2021-26 3 4 Travis Myren made the following PowerPoint presentation for school related capital 5 projects, which were included in the County Manager's Recommended FY 2021-26 Capital 6 Investment Plan: 7 ORANGE COUNTY NORTH CAROLINA ORANGE COUNTY CAPITAL INVESTMENT PLAN School Districts and Durham Tech FY2021-26 Board of Orange County Commissioners Virtual Work Session April 2T,202I 8 9 10 Travis Myren said this presentation will cover the Manager's recommended Capital 1 1 Investment Plan related to the school districts and DTCC. He said the Board will consider the 12 plan over the coming weeks and adopt the first year of the plan on June 15, 2021. He resumed 13 the PowerPoint presentation: 14 FY2021-26 Recommended Capital Investment Plan • Capital Budget School Funding-page 141 CIP Total Recommended School District Funding Article 46 Sales Tax $2.020,28a A,rerege Daily h[emberehip(AGM) Debt Financed School Improvement, $4,174,222 Average Dairy hlembemhip(AGMI Lottery proceeds $1,402,354 Average 0849 hlambrrshlp(AOMI Recurring Capital $3,000,60o Amago Dairy M*mLN hip(ADMI S u pplementaI Deferred M aunt. $3,640,000 Ag.Day htembemhipi^ FV;tp20.2i[f3GmNN..Torell 2016 Band Referendum $13,308,000 A-.a. hlember hip(ADMI Fv2616=18{f1Y6melllnn 7oRfl TOTAL $27,506,864 ORANGE COUNTY 15 2 WRJ I CAX)LINA 16 4 FY2021-26 Recommended Capital Investment Plan Funding and Expenditure Categories -AA,Imn[H RrgwS, Sde14&Scary DtlSFmcmg-52Nd ynp�>s ALM RaWeemivM •Fdru Ar[]rdh 6roawneiAs tme�.y ran�a�da a6rs�Fadna., 11ecrre<a1 sla ANcle M Sa Talt 9u1drt3 Mpmvurvas P ^�lm r9plotema'[s .oaas+lQaa.�aca,aaa Rommanwalemp,vq n.emll9ea 11 Prrma3 P1acliumsrslama �sknn.alnraana,anra •E>•+ee9y EmelarGr r�1,da6y F91fe1ure aM E6u(rnnm Rxu0a0 L�4911 Ormia3e Iapmernems +CaryClk Wlalalm id mllllon Yn FYtA2fAE ROIX R[{9rs AkSMm[d Rapa're ]yiened 1,s.ni nanSe-S'M Prgm4n Suppkmenlal Celene9 Nastcvice l.Hma011-Rana ihQ'acmaeea Pltl M6iYu1 d,n,I aaA c fty SvplarnW iletmed Abnlman�e Funs Prvjcttissfp 133 dp.1351 Fa.a mllllen i9 FY2KIa2 caval om9elul aund Pulwn2 xna camm�xadn era Rmaslan •311ja n.r�np,ry,Lamy 941ax1e 1 IS4-a aaeton In lyal6aSf 515meeon�M1apel H6 Canbom Qly saM1aok 2 Travis Myren said the total of$27,504,864 from the previous slide is distributed amongst 3 these expenditures. He resumed the PowerPoint presentation: 4 FY2021-26 Recommended Capital Investment Plan Assumptions for Future Years 49�k,i 4o1dival9 Aat" Wbtfi W bc9 l llryruremaks 2%An"Qq L."Ruceeela 51,402;351 A—mly amm1F9 CapW M.WD000Asnmly upp4anlenlel Oa'nretlg6xtanercs $30.11 —Im,(4)rave.Ar-1 Espane2asas 6—d 0—Conn naal ObOpahon BoM Lasa0—o,20191Ics640thpaaon Boldin P2021-22 O,ANCECOUNTY 6 Travis Myren said there are assumptions baked into the revenue forecast and how each 7 of the sources grow over time. He said supplemental deferred maintenance used to cover 3 8 years, but has expanded to cover 4 years due to the pandemic. He resumed the PowerPoint 9 presentation: 10 FY2021-26 Recommended Capital Investment Plan 7-- f 2,626299 5 2101M S 2.196.143 ;2,272,649 !2,293ans S 4174222 S !257709 S oM2.m S 4423117 546111.31: 1,492,364 S i.,UJ64 0 a'M S 3IXtl S 3990.M S 3M'" 53099990 a f 3,996,999 S 14ffi3.996 S 9,197,099 ; - S iAL I fi.taa,aal i S5./Y4:19 191.t]],a13 I ft,tpl.aRp 111xe41te regal]B:�Ilpn6m3 51]906,1100 11 i til _rq 1P:. 12 Travis Myren said the supplemental deferred maintenance program is the primary driver 13 in the changes from year to year. He resumed the PowerPoint presentation: 14 5 FY2021-26 Recommended Capital Investment Plan FY2021-26 Recommended CIP Expenditures for Schools Neyk0ederg;19.3mlHloe FV=1-22G.-W Ohilg.0-8wrd SUMAC Survbmaenal re�am,u.irmnerrsProaam ,me, taou.tw me,mn sir,tn.lcr ste.00c,olo na.tw.exo �.t re. ilo,wo,m9 SS,ewAAA 10 FYHIRY.93. FY®T3i] F1TAZ131 F'PlYH15 fY3A3536 ORANGE COUNTY IJORII[ihR4L[NA 2 FY2021-26 Recommended Capital Investment Plan Major Education Projects - Supplemental Deferred Maintenance • #DO mtianawrt#4e(3l yvers�Raw kur(dlYwn • Apply b Deferred M.W.—ad Life&Setety lmpmvemerds • AllxwedbyAwrege wary Mfm+tmngn FY2D26211CHCCS SDgg55;X$40.01% FYLPIS12t S1,eaoom er,lspom ss,ssaow 8202122 S3,0000co 5300000 rrxz2-2e sl eomm, s1,ne0ru s1a,2ss aan 82023-24 93,,91090 W.19TOW TOTAL "T.W.Wo f12,e0.We e#0,400p77 ORANGE COUNTY 3 NORT 1IA C LNA 4 Supplemental Deferred Maintenance Project Status In FY2020.21 District Status of IFY2020-21 Projet;ts cticcs HVAC Pm)ecks. $881.258 • McDeugls EMmw4erywM McDnyls fAlddlr school M"ft w a system Comrw Upgred4s-Completed • Philips Middle School HVAC-gym and hand mom-DnbrgRFPtMd C14CGS Archlnctww&Eng—"Feae01110 $1,116,742 Deeige Serviceefor large cep4el project[a he cempiHed in Yeer3&Yeer 4-T be. c-d-led.FY2921 22 CCS Conm"w of Dwdcwds Salery+sxemy $8,609,000 Plan CCS Orange 1igh Sclaw hfa Hnll.Rsslroom 39601900 Addrk—d Rea-- TOTAL $6.050.000 ORANGE COUNTY 5 6 Travis Myren said this slide covers the current fiscal year's projects. He resumed the 7 PowerPoint presentation: 8 6 FY2020-2 a Recommended Capital Investment Plan District FY2021-22 Projects GHGCS Cm] Architect We W Eng` i g Aeseasm fceeeedan Ode.Sdrod largrovennema OCS HVAC Upgrade as c Allned In 2014 52.600.000 Aeeesam nt OGS MIWI*SchnIAgW&Fleld Regrade $100,000 OGS EOond Cn.0.Re."—nd Plumb n Lne S1,000,000 upg.de TOTAL ¢3,000,000 ORANGE COUNTY 1 1:fIH'1'l l a.1Rfl1 l Nei 2 Travis Myren said next fiscal year's recommendations are based on the district requests. 3 He resumed the PowerPoint presentation: 4 FY2021-26 Recommended Capital Investment Plan District FY2022-23 Projects CHCCS Fxec4 fPdonK..ICapV l $10.000.000 R—mmend.Mne from FuMy Asa—mt OCC CW Sanfrxd Med Ga—Ren.-Iron. $250.000 DCS Snuck"Melyele and Bull"SUbdoAtien $3,003,000 ALSrsrteck Media G.A. New Hope Bema.Mry 30C Wig D.arge High Schml Cveuiel Arts OCS Fine D—and Damper Repaas $500.000 9cs SWPI—.Mal F.1-ding lar R.( 5600,000 Repl.— New H.p.E3.m...mry S-Ay Hill TOTAL $7L253A00 ORANGE COUNTY 5 � NORn�c�u>uNn 6 FY2021-26 Recommended Capital Investment Plan District i FY2023-24 Projects CHCCS 12—ficn.f PF m§..d Cepk.1 $8.197,000 R—mmendotiane from F-My Aeseeement TOTAL $9,797A100 ORANGE COUNTY 7 NORn I lAR LINA 8 7 FY2021-26 Recommended Capital Investment Plan Orange County Campus Expansion—page 130 New Academia Building –Facility aresler plan results in May –sm.o million total estimated protect costs EIknated.159,000 square feel –250 surface parking spaces Project Phasing –FY2020-21:Pl.nninq and design-$1 million –FY2021-22;Site preparation-$3 mBion –FY2022.29-Construction•$22:5 melon New Operating Costs of$365;000 starting in FY2023-24 Current Debt Service Satisfied in FY2027 ORANGE COUNTY 1 72 IJORTI[ihR4L[NA 2 FY2021-26 Recommended Capital Investment Plan • Next Steps — Document Review • Clark to the Hoard's ORlce County Manager's office • Orange Counip WebsRe–orarmecournhnnc oa^+ — Upcoming Budget Meetings • April 13 Work Session for Capital Invest-1 Plan • April 27 Work Session for School and Durham Tech CIP • May d Presentatlan of FY2021-22 Recnernendad Operating Budget • May 11&June 3 Public Hearings on Operating Budget and CIP • May 13 Work S-alon for Schoala and Oulslde Agencies • May 20 Work Session for Fire Dist..Public Safety.Support.Gen.Govt. • May 27 Work Session for H—en Services and 0—Services • June 8 Amendmenls and Intent to Adopt June 15 Adoption of Ope+sting Budget and CIP ORANGE COUNTY 3 „ NOaTI[LARf]LINA 4 5 Will Atherton asked if the process for major construction funding requests, which would 6 not be covered in the CIP, could be identified. 7 Travis Myren said that process would be budgeted separately from the annual CIP. 8 Will Atherton clarified OCS would need to get the overall details and timing, in order to 9 have a conversation with the Board on what could accommodate meeting such a need. 10 Travis Myren said yes. 11 12 a. CHCCS Presentation of Capital Needs 13 14 Patrick Abele gave the presentation. He said he will give an update on some of the 15 projects planned for the additional supplemental deferred maintenance program. He thanked 16 the Commissioners for providing this funding for older facilities after their meeting almost a year 17 ago. He said the priority during the pandemic has been on academics, and making sure 18 buildings are ready when students returned to campus. He said CHCCS has also been focused 19 on the Chapel Hill High School project this year, and there have been difficulties scheduling and 20 completing construction work with available construction workers, as well as materials. 21 Patrick Abele said CHCCS utilized the additional supplemental deferred maintenance 22 funding in several ways, with the first project being mechanical systems in older schools; and 23 the second part looking at the renovations needed at older facilities, especially with elementary 24 school campuses knowing classroom sizes have been reduced by state, without additional 25 assistance to expand or renovate in order meet those needs. He said major renovations are 26 difficult to conduct while students are present, especially in older facilities with hazardous 27 materials that need to be abated, and other large-scale construction that needs to take place. 8 1 He said part of the review assessed the need to expand capacity on campuses while doing 2 these projects. He said the district has looked at the 6 oldest elementary schools in the district, 3 and some have very low SAPFO capacity. He said the district is also considering renovations 4 that do not address capacity, and these projects range from $5-7 million per school. He said 5 another option is to renovate just one school, in a more comprehensive way. He said CHCCS is 6 looking at best options in order to coordinate renovations for campuses that may need to be 7 open while the construction takes place. He said CHCCS did not want to draw down dollars 8 that it was 12 months away from utilizing, and was budgeting the projects for 2024, because 9 they were not aware of this additional supplemental funding opportunity and were anticipating a 10 future bond. He said when renovating an older facility, unexpected things will be found, so they 11 want to make sure they have a detailed scope of work before going into the renovations. 12 Will Atherton asked if CHCCS had any ideas about the flex space, in order to manage 13 students during construction, as it is something both school districts would need. 14 Patrick Abele said the issue in Chapel Hill is space and lack of land. He said there are 15 no elementary school reserved spaces, with the exception of the Greene Tract. He said it would 16 cost between $12 and $20 million to facilitate a swing space, which CHCCS does not have at 17 this point. He said CHCCS has also discussed creating swing space by increasing limited 18 capacity during renovations one building at a time, by moving students in a rolling fashion, from 19 one school to another. 20 Eric Allen, Facilities Management Executive Director, said the other thing that could be 21 done is bringing in temporary modular buildings, while renovation is done, to relocate students 22 temporarily. He said he has torn down buildings over the summer, and put in a modular 23 campus. He said they would just have to make sure the buildings connect and keep the site 24 safe. He said the jurisdictions would have to be flexible when it comes to inspections in order to 25 be able to do that with zoning. He said CHCCS is lacking land, so there are not many options. 26 Commissioner Fowler said it sounds like CHCCS is planning only one or two projects 27 that can be done per year in order to still house students. She asked when CHCCS foresees 28 being able to work on schools after 2023-2024, so the Commissioners can plan for funding. 29 Patrick Abele said the year he was referencing was around the 2024 timeframe, but he 30 is not sure if it would match based on the current bond, plus the new supplemental deferred 31 maintenance funding. He said this may push the possibility of a bond and what year that would 32 end up in. He said he would like to see it around 2024, so as the projects are finished, they can 33 move right to the next phase. He said CHCCS tabled redistricting, due to the pandemic, but 34 part of the review will be to match up the reassignment plan proposal with construction 35 schedules, so they work hand in hand. He said CHCCS will be working on reassignment 36 options next year. 37 Commissioner Dorosin asked if the reassignment or redistricting can alleviate some of 38 the capacity issues, or just make space for the construction. 39 Patrick Abele said it can address both. He said reassignment has not happened in 40 CHCCS in over 10 years. He said spot reassignments have occurred. He said in order to meet 41 the needs of growth, it is vital to assess reassignment for capacity purposes. He said the class 42 size reduction mandate has really hurt the schools, because where they thought they would be 43 able to create additional space has been lost. He said those reductions take place this school 44 year, and there is no waiver, so next year will feel full effect of class size reductions. He said 45 CHCCS anticipates reassignment will be necessary for Kindergarten through third grade. 46 Commissioner Dorosin asked if there are guidelines for how often reassignment should 47 be done. He said 10 years seems like a long time. 48 Patrick Abele said sometimes it is never done, sometimes it is every 20 years, or it can 49 be done every year, like in Wake County. He said it is one of the tools districts use to assist the 50 capital needs in schools. He said 10 years was probably too long, based on growth in Chapel 51 Hill, but no there is no best practice. 9 1 Commissioner Dorosin said he hopes CHCCS will look at race and socio-economic 2 status during this process, to ensure there are no inequities across the districts. 3 Commissioner Fowler said there was a decrease in elementary school students over 4 past year, and noted that CHCCS projected the number would go back up. She said if the 5 numbers stayed lower it might allow them to relocate students more easily to get some work 6 done in the elementary schools. 7 Patrick Abele said there was a change in students doing remote learning, or students 8 seeking other options. He said CHCCS is enrolling students every day. He said they are 9 monitoring enrollment, and meet weekly to review class size projection to make sure they are 10 within capacity limits, and are ready to bring additional requests as needed. He said CHCCS 11 staff can get a report on current enrollment. 12 Chair Price asked if there is a year or timeframe when the schools were checked and 13 abated for asbestos, or will this come up during construction and repairs. 14 Patrick Abele said it is both. He said asbestos was used in schools to fireproof back in 15 the 1950s, 1960s, and maybe early 1970s. He said CHCCS must send three-year plans to the 16 state, as well as conduct semi-annual checks. He said everything is encapsulated and safe, 17 and if it is not, CHCCS brings in individuals to abate. He said there is money in every year's 18 budget in case abatement has to happen. He said CHCCS knows where the asbestos is in 19 most schools (roofs, floor tiles, etc.), and it is highly regulated, tracked and monitored. He said 20 it is known and they make sure all the regulations are completed for the projects. 21 Eric Allen said the only other place it could be is in the windowsill caulking in older 22 schools. 23 24 b. OCS Presentation of Capital Needs 25 Dr. Kathleen Dawson said OCS has finished renovations at Cameron Park Elementary 26 School Phase 1. She said prior to starting the phase two work, OCS is replacing the flooring, 27 which does include asbestos abatement, and work will begin this summer to start this process. 28 She said a number of schools have new roof systems, as well as lighting upgrades. She said 29 there has been continued replacement of exterior asbestos siding panels. She said there was a 30 ribbon cutting for the new "J wing" at Cedar Ridge High School. She said students and staff 31 have already moved in and started classes. She said prep work has begun at the Ag and CTE 32 site work for the barn. 33 Dr. Kathleen Dawson said the main work has been replacing roofing and HVAC 34 systems. She said there was an unexpected increase in the price of materials and labor, which 35 has made it hard to stay within the budget. She said the supplemental deferred maintenance is 36 helping to cover additional costs of HVAC work. She said they are finding that in order to 37 upgrade the system, new electrical, lighting, and fire alarm systems are also required. She said 38 the question arose of whether to only get a few schools done fully, or if all schools get partial 39 work. She said they are trying to expedite the projects, especially because good air quality is 40 necessary due to COVID. 41 Dr. Kathleen Dawson said OCS was ready to start the Central Elementary project this 42 summer, but found the HVAC portion was delayed because the materials and equipment could 43 not be received in time. She said the number of contractors who responded to the bid was 44 limited, because they are also concerned about labor and material costs. She said OCS is 45 trying to look at the planned projects to determine what parts can begin now in preparation, so 46 as soon as materials come in work can begin. She said the hope is to do some of the work this 47 summer. 48 Dr. Kathleen Dawson said work will continue at AL Stanback, which requires a 49 mechanical equipment renovation for the whole campus and requires systems to be shut down 50 and temporary heating and cooling methods provided. She said once the flooring is done at 51 Cameron Park, phase 2 work will begin. She said there are other projects across the district, 10 1 including the Board of Education building, which requires a backup generator. She said hot 2 water was not available when many of the buildings were built, so OCS is looking to update that 3 on a school-by-school basis. She said the central security system has been upgraded, and 4 OCS is now making sure everyone knows how to use the system. She said OCS is looking at 5 replacing the walkie-talkie system and updating the phone and intercom system district-wide. 6 She said they are designing and planning plumbing fixtures and water and sewer updates at 7 Efland Cheeks, and a mechanical system replacement design will also start this year. She said 8 the goal is to begin work in the summer of 2022. She said a roof replacement was also done at 9 Gravelly Hill. She said OCS is looking to replace the carpet at New Hope Elementary with 10 luxury vinyl tile and also do a roof replacement. She said OCS is finishing up the geothermal 11 project at Orange High School, and is looking to work with an architect for a new restroom 12 facility, as the current one off of the main hall is not ADA compliant. She said there are some 13 needed HVAC control upgrades at the welcome center, as well as some district lighting 14 improvements. She said OCS also wants to do a District Facility Assessment, as the last one 15 was done in 2013. She said OCS is working on an RFP for that. She reiterated the biggest 16 challenge has been managing the high cost of labor and materials to stay within budget. 17 18 c. DTCC Presentation of Capital Needs 19 J.B. Buxton, DTCC President, thanked the BOCC for its support of DTCC's expansion 20 progect. He made the following PowerPoint presentation: 21 Orange County Campus Expansion Update on Planning Process f. Preliminary priorities for programs of study The College identified priority programs based on current offerings and labor markettrends Areas of focus are Healthcare,Logistics&Manufacturing,Skilled Trades,Public Safety,and K-12 partnerships. 2. Orange County employer feedback In parinershipwith the Chapel Hill-Carrboroand Hillsborcugh chambers,Durham Tech conducted four roundtable meetings with local employers.Employers provided feedback regarding current and future hiring and[raining needs in a variety of sectors. 3. Master Plan update Durham Tech is working with O'Brien Atkins Associates to revise the OCC master plan with updated priorities. 22 � 23 24 Dr. Buxton said O'Brien Atkins has been working with DTCC to determine the types of 25 spaces that needed in order to fulfill the types of training employers in the roundtables identified 26 as needs. He said next DTCC will move to planning architectural services to complement what 27 exists in building one, and begin to think of it as a two building campus. 28 Commissioner Bedford asked if DTCC has started outreach with the Hillsborough 29 Commissioners, since they have planning jurisdiction. 30 Dr. Buxton said DTCC has done most of its outreach with the Chambers of Commerce in 31 the County, to assess the needs and labor market demand data to make sure they are focused 32 on the right set of services, before beginning to think about what the planning footprint of the 33 building will be like. He said some outdoor education spaces might be needed based on the 34 feedback. 35 Commissioner Fowler asked if DTCC had a specified need for the building before the 36 focus groups, and if it changed after meeting with the focus groups. 37 Dr. Buxton said he arrived at DTCC in 2018, and there were initial ideas prior to his 38 arrival, but DTCC has tried to update the plans with this process. He said DTCC is trying to 39 think more specifically about the kind of services and programs of study that need to be in the 11 1 facility. He said health care demand is skyrocketing, and DTCC is also seeing the same 2 significant demand in skill trade, logistics, and mass manufacturing. He said DTCC is seeing 3 demand outstripping the supply DTCC will be able to provide. 4 Commissioner Fowler asked if DTCC will be able to stick to the timeline of planning. 5 Dr. Buxton said yes. 6 Chair Price said she was on the Board of Trustees for several years, and this group 7 spent a year on a strategic plan. She said information was gathered at that point. She said the 8 listening sessions have refined the work already done. She said it has been a long process to 9 get to this point, and it was being talked about back to 2013, and they had to push for the need 10 for the second building. 11 Commissioner Greene said she attended one of the sessions with folks from the local 12 food economy. She said she remembered a lot of need was expressed, but has not heard Dr. 13 Buxton address that yet. 14 Dr. Buxton said some of the issues with that conversation are logistics. He said there 15 have been some follow up sessions, and DTCC is starting to think about a dining facility 16 because there are a lot of students with nowhere to go, especially those that do not have easy 17 transportation. He said DTCC is starting to think about a kitchen that could possibly meet both 18 needs. 19 Commissioner McKee asked how much federal COVID relief funding each of the County 20 public schools systems have received, and how much they expect to receive. 21 Chair Price suggested coming back to this question after other Commissioners were 22 able to finish questions about DTCC. 23 Chair Price said she was in Chatham County recently, where they have a culinary school 24 that was lovely. 25 Commissioner Dorosin complimented the work President Buxton has done since coming 26 to DTCC. He said DTCC has prioritized expanding the Orange County facility and services, 27 while recognizing the needs and the ties with economic development and the school boards. 28 He said there have been discussions about how to enhance relationships, including having 29 representation of school districts on Durham Tech Board. He said he is a current trustee and 30 highlighted the work the Board has done and its commitment to the expeditious work that is also 31 economically reasonable. He said this meeting is a good reminder that they should all be 32 thinking about education as a Pre-K to 16 system, and how the pieces should fit together more 33 seamlessly. 34 Commissioner Hamilton asked if the enrollment pre-covid versus during the pandemic 35 could be identified. She also asked how most students get to the Orange County campus. 36 Dr. Buxton said the pre-pandemic headcount was 19,000 students, and is closer to 37 18,000 during the pandemic. He said the total FTE was 6,000 before and just fewer than 5,000 38 during the pandemic. He said there are significantly higher rates of African American, Latinx, 39 and men pressing pause on higher education during the pandemic. He said the rates are better 40 than the national average, but are pretty consistent with trends seen in North Carolina: around 41 5-10% depending on the semester. He said a lot of work was done to reach out to students 42 close to graduation, but who were not planning to come back in the spring. He said the 43 feedback DTCC heard was that students wanted to be back in person. He said a lot of students 44 have struggled online, and many are waiting to have classes and advising in person. He said 45 he expects higher numbers in fall and spring. He said there is a park and ride and bus service 46 for students, and there are a good number of students with cars. He said there are some 47 people going between the campuses, because some course are only offered at one campus, 48 and those students use cars because public transportation options between the two campuses 49 are not optimal. 50 51 2. Operating Budget Updates 12 1 2 a. Presentation of Durham Technical Community College— Orange County Campus 3 FY 2021-22 Operating Budget 4 5 BACKGROUND: 6 Durham Technical Community College (DTCC) - Orange County Campus FY 2021-22 7 Operating Budget Request includes $868,967 for Operations (an increase of$145,711 from FY 8 2020-21), Capital Outlay Funds of$75,000 (no change from FY 2020-21), and $250,000 related 9 to Financial Aid ($200,000 to continue the funding of 200 scholarships for Orange County 10 residents attending DTCC —this is funded through Article 46 One-Quarter Sales Tax proceeds), 11 and a new funding request of$50,000 for financial aid grants for Back to Work students when 12 their courses are not covered by the State. 13 14 The increase in Current Expense includes a 2.5% increase for salaries and benefits to match 15 the expected increases for state paid employees, continue to pay all employees a livable wage, 16 funds to cover back increases in retirement that had not been requested in the past, new 17 personnel requests to cover the Orange County portion of a new Facilities Tech position to 18 support the increase in facility maintenance, a Small Business Center position to coordinate 19 training opportunities for Orange County clients, and Orange County's portion of a Student 20 Technology Support Help Desk position to coordinate work study students. The request also 21 includes increases in Workers Compensation and other employee related insurance, and a 22 projected 2.3% increase in utilities, contracted services, and insurance. 23 Dr. Buxton made the following PowerPoint presentation: 24 DURHAM FY 2 Orange - ' s 26 27 13 EXPANSION REQUESTS 1 2 3 Back-to-Work Initiative * Requesting$50,000 for scholarships for Back-to-Work courses not covered by the state's GEER funding. a Scholarships target unemployed and underemployed residents in Orange County in short-term offerings with service area industry trend sl projected sector growth such as Lite Sciences.Construction Trades,Health Care, Information Technology. Funding would provide 100 students with$540 scholarships to cover average tuition costs of$250 and funding to support additional student needs such as textbooks, technology,and transportation. F!-' 5 6 7 Dr. Buxton said he will provide four main updates to the operating budget request and 8 talk about the need for them. He said there is a 2.5% salary increase for Orange County 9 employees, as they are hoping to match a state increase for community college faculty and staff 10 expected this year. 11 Dr. Buxton said scholarship funding is focused on economic recovery following the 12 pandemic. 13 Dr. Buxton said these are all areas where DTCC is making investments with state and 14 federal funds already. He said part of this is hiring a "Success Coach" that will work with 15 students from the application process through completion and out to placement. He resumed 16 the PowerPoint presentation: 17 14 Student Technology Coordinator r Requesting$21,000 for a Student Technology Help Desk Coordlnator.This positron will help with the distribution of loaner laptops along with supervising work study students at the student help desk to address technical assistance needs. In 2020,Durham Tech provided nearly 550 computers to students in need and over 100 hotspots for Internet connectivity. r This fall,Durham Tech will continue to offer a significant number of courses online post-pandemic.Students need technology assistance to support their academic success. 1 -A 2 3 Dr. Buxton said DTCC is asking Durham County Commissioners for 2/3 of the full cost of 4 the help desk position. He resumed the PowerPoint presentation: 5 6 Facilities Technician * Requesting$17,979 for 20%of the salary for a Facilities Technician. * Current industry standards recommend one facility technician per 50,000 square feet.Currently Durham Tech's ratio is one technician per 100,000 square feet. 7 8 9 Dr. Buxton said Orange and Durham counties would also fun this position, if approved. 10 He resumed the PowerPoint presentation: 11 12 Small Business Center Coordinator r Requesting$70,000 for SBC Coordinator to manage services for small business in Orange County.This complements federal funding committed by Durham Tech towards the expansion of SBC services such as Business Consulting,Entrepreneurial Boot Camp,and Business Start- up courses Durham Tech's SBC has provided twice as many Orange County clients with small business counseling services over the last five years. The goal is to support small business through the recovery phase of the C©UID-14 pandemic 13 A 14 15 15 Q • 1 2 3 Commissioner Fowler asked if the five years referenced on the "Small Business Center 4 Coordinator" slide was in comparison to Durham, or if it had doubled just in Orange County. 5 Dr. Buxton said over the past five years in Orange County it has doubled, due to 6 increased demand. He said with federal and state funds, plus loan opportunities, a lot of small 7 businesses need application and technical assistance. 8 Commissioner Fowler asked if the absolute could be identified. 9 Dr. Buxton said he would find the number. 10 Commissioner Hamilton asked if the success of the students and programs is tracked. 11 Dr. Buxton said students were traditionally tracked by completion rate, such as first year 12 success and credit accumulation, as well as time to completion, and overall completion rate. He 13 said this is how community college systems have historically measured success. He said 14 DTCC tracks transfer students by whether they transfer to a four-year universities and how they 15 do at that university. He said DTCC is moving to measures of economic and social mobility. He 16 said historically the impact is not as great as DTCC wants it to be. He said DTCC is looking at 17 graduate wages by age 34, or how students move up on economic strata. He said DTCC does 18 not compete with these measurements on the national level. He said DTCC is more accessible 19 to first generation college students, and students in poverty than most places in North Carolina 20 and the country, but is not doing as well as social and economic mobility. He said DTCC is very 21 focused on improving this. 22 Commissioner Hamilton said she is looking forward to seeing some of that data and 23 commends DTCC for looking beyond the traditional completion rate. 24 Chair Price said when she goes to national and state conferences, it is amazing how far 25 ahead Durham Tech is with working with partners, businesses, high schools, and economic 26 development interests. 27 Dr. Buxton said DTCC wants to continuously improve, and the shifts seen due to 28 COVID-19 have been challenging. He said DTCC is committed to dealing with the role of race 29 in the student outcomes. He said DTCC has a robust equity commitment that gets to the 30 student outcomes, and is committed to accelerating the pace of impact. 31 32 A motion was made by Commissioner Dorosin, seconded by Commissioner Greene, to 33 recess the meeting for a five-minute break until 8:47 p.m. 34 35 Roll call ensued 36 37 VOTE: UNANIMOUS 38 16 1 Commissioner Fowler was not yet present, but due to a quorum of board members being 2 present, Chair Price asked for a motion to reconvene the meeting. 3 4 A motion was made by Commissioner McKee and seconded by Commissioner Hamilton 5 to reconvene at 8:53 p.m. 6 7 Roll call ensued. 8 9 VOTE: UNANIMOUS 10 11 12 b. Presentation of Chapel Hill-Carrboro City Schools Board of Education FY 2021-22 13 Operating Budget 14 15 BACKGROUND: 16 Based on the North Carolina Department of Public Instruction's projected Average Daily 17 Membership (ADM) enrollment for FY2021-22, Chapel Hill-Carrboro City Schools enrollment 18 would be 12,448 students, while charter students would be 156, less Out-of-County tuition paid 19 students of 253, for a total of 12,351 budgeted students (an increase of 124 students from FY 20 2020-21). 21 Chapel Hill-Carrboro City Schools is requesting an increase of$8,033,000 in 22 continuation and expansion funding, with a $650.39 per pupil increase, in FY 2021-22. This 23 would provide a total current expense funding of$61,764,203. This requested increase in the 24 local per pupil allocation for current expenses would increase the per pupil allocation from 25 $4,367 to $5,017.39. 26 CHCCS Superintendent Dr. Nyah Hamlett and Chief Financial Officer Jonathan Scott 27 made the following PowerPoint presentation: 28 29 30 Chapel Hill—Carrboro City Schools Board of Education's FY 2022-22 Recommended Budget Request inspire RAM 7WW � I I 31 32 Dr. Hamlett said the Commissioners will notice several slides with red font, indicating 33 that equity should be at the center of all the work they do. 34 17 Fiscal Year 2121-22 Superintendent's Message Strategic plan alignment with with an eye on the future. Equity at the Center empaw wf Using data to inform our decisions and close gaps that currently exist. inspire Priorities * Safety of students and staff; * Social,emotional,and mental wellness; * Morale,durability,resilience of staff to best sere and support students; dr Clear and consistent communication in effort to alleviate anxiety;and * Refocusing and reuniting students and staff with tools to suppvrt increased socialization,additional services for learning.loss,and social emotional needs and acclimating to in-person instruction through Equity Centered Classroom Practices. 1 2 Dr. Hamlett said Principals work with the school improvement teams to identify needs 3 that are then presented to her and the leadership team. She said district leaders and 4 department leaders brought their requests forward, and she met with 15-30 students from each 5 middle and high school to give priorities from student perspective. She said the students' 6 priorities are centered around mental wellness and equity. She resumed the PowerPoint 7 presentation: 8 Understanding the Academic and Social Emotional Needs of Our Students Student Academic Performance Student Attendance i-pa. • Student Perception Data/Social Emotional Learning(SEL)Universal Screener • Staff/Stakeholder Perception Data • Summary of Findings 9 10 Student Academic Performance- Leading Bteek-Whoe Gap,-Reeding Gre 3-8 [P_nt College Ready-Athievernent Levert 4&5) While 66.0%of CHCCS —91ack •Gap—yYhep students earned ms"e 100 ready scores In comparison 00 to 45.2%statewide(3,381 of 85.5 86.1 94.P &9.9 82.4 82.5 empower 5,x06 students).33.4%of our ed inspire Black students.m CHCCS earned college ready secres (222 of 665 students)as x compared 1.82.8%of Ihelr {494 VYhita peers 02,438 of 2,W5 students),am of 48.4 fi ao percentage pnlnts hm.w ¢ 344 ' Black and White M demo. sza 3a 8 ao.e 2?-e zas Equity must he at the center v at 0 that"do. zoaau -15 LP1 6 -1T 2ol-fa -19 11 12 18 Student Academic(Performance- [Math Lath¢-Whilee Gaps-MaMemetim Grades 3,8 {Percent Coltepe Ready-Athlew ri LMh 4&5) While 82.8%of CHCCS .GW—Mb students gamed college loo ready scores in eempanson cmpuw Io d5.2%statewide(3,804 83.0 81.8 et.s sa.z 42.6 of 5,789 sW.nts),33.5%6 of � rrA mspire our Ladnx students M CHCCS earned Cclege ready scores(347 011,835If students)as Compared to £9 77.6%of their White peens 1 a7s :bs.s :413 S 43.r :bb.s (2280 of 2.,989 students),a a40 , aV M 44.4 percerNage 04.5 ' isdrits between Ledna and W-5 "1 ea 5 White students. Equity must 8e ut the tenter IN—7w1 CMim1 at we do. ° 1 af.W th20's14 26141+ 2015.16 201817 201,18 MO.19 2 Dr. Hamlett said this data is based on end of grade testing. She resumed the 3 PowerPoint presentation: 4 Student Academic Performance- English II SW1O-MMS W O Gape-Englise 11 IPeroem College Ready•AChleVernert Le Is 48 5) While 74.5%01 CHCCS —sWro ,o.—Not S" students earned co"e +oo ready scores in comparison to —"WPO 50.3%Statewide 1770 of ea.s �o age ex.4 1.034 students).24.2%hour to 40.0 Tse mspire SAID In CHCCS earned WWW ready scores(24 of 99 students)a%compared to eo 79.8%of Meir Roil-9wD 8 k,Sd1 jsas �06. peers(748 M 935 studenla),a gap of 55.6 percentage points +o between SWD and their t9—rsl education students. n. 27,5 xo 24.x +86 20.6 Equity must 8e ut the Center 0 of aft that we do. 20*14 201415 201016 9016+7 20+3n0 20+010 5 6 Student Academic Performance- Grades Grades for 2019-20 are in second Cuenar Grades 9y Race foriwo veers the lighter shades,with -kms-O&F grades for 2O-1&21 In darker l00% W1 - shades.A,B and C grades 90% so are combined and shown in cmpawer blue,aS area and F grades so% inspire shaven in grange. 70% For each group.Bee 60% percentage ofA-C grades 50% fzl from 2019,20(pre- COVIO)levels to 2020.21, 40% and the percentage M F grades rose. nn+ 20% The largest drops in A grades aryl Increases far Q Equitymastbe of F grades were for Blaok and the Center of all Latina stuoanis. xe,ss0 ma�z,m,a.m 2eax:z.m,0.m zros]e+AM av�a,At9.m So]L1t 7 shot do. e.wa.. 8 Dr. Hamlett said CHCCS is moving towards standards based grading and grading for 9 equity, which emphasizes the importance of discontinuing traditional grading practices that can 10 often undermine effective teaching and learning, especially for students historically underserved 11 and under supported. She said this issue is connected to CHCCS professional learning needs, 12 which will be discussed in this presentation. She resumed the PowerPoint presentation: 13 19 Student Academic(Performance- iReady Elementa,y(GI'adea K-5)iReady Fall Math&Reading Prvrrcieacy In Malhematles on Ready[his ea,a.emetim r—, acaan6(—I) Fall,only 23.1%of our Black e5% students in elementary grades earned a prescient score as empower compared to 60.0%of Ihelr White peen,a 1�of 37.7 60Th inspire percentage points between Blal and White students. 4096 In Reading on(Ready this Fall, only 37.4%of..Ladnx studanls rn elementary grades earned a proficient score as compared 10 73.2%of their Win.peers,a gM of 35.8 percentage points between Lafinx end White students. Equitymast lx.t .e�omnxv a eihz axeaz xi sx the Cenreraf off 5�e�x;xmwl� e4..z xaz a71x mxx vs.a xsrx xo ar 1 tAot we do. 2 Dr. Hamlett said Ready is a web based adaptive diagnostic assessment and instruction 3 program that identifies which students are experiencing difficulties with specific skills, and 4 provides real time actual data and reports to inform instruction and intervention plans. She 5 resumed the PowerPoint presentation: 6 Student Attendance Data `Data taken from Powenchaaf on Felxaary 28,2020 and Fe4raary 25,2021, Daring remote ,.,,i.ws...,.. t se6ereeeeasy 4 rrsy 37aeMrehd teaming,the proparkri of stadwdx in all groups had $a+ — al— oma-m is 11 aa7a-m mm-ar xaaaie w4ax ilmroved �i0nw Satisfaclory pyytat Tv41 14,061 ".2% all 261% U% 0.1% 0.5% 26% 26% empower a0endance insphre (green). Amen 4,aaS T]9% ai6% 169%: 41% 69% 22% fA% fA% However.three of a"" 1'M3 478% 71A% 30.6% ttt% i5A% e1% 0.7% 83% our groups Laem 3,126 6.0% 76940 26A% 112% tae% 7.9% 28% 4A% .hawed increased Severe absences: awarar3ei eas e1.6% ea-7% 4a-a% n-a% 6-1% ss% x6% u% BiNk students, En"Learners Wil 6,076 641% 624% 2L7% 4A% 7A% 12% 1.7% 11% and Stardests with EL 15,776 642% al 20.1% 61% 60% &146 24% 21% D+sabihe. EL•Y I'm ad1% 789% 43-6% 119% 0.7% &3% m% Middle whoulers fquity must 8e at also had grealer am-N 18,762 661%j tu).11% 260%� 60% 7A% 32% 21% � 11% the CenrerofdA Severe abae—: 7 that we do, awl shown SVN'Y 1,288 56I% 719% 26A% r13% 1Zt% a7% 8A% &1% 8 Dr. Hamlett said research shows absences add up and can be a sign a student is losing 9 interest or struggling with schoolwork. She said attendance is an important life skill and 10 research also shows that students who display engagement were more likely to be academically 11 successful, have passing grades, and graduate on time. 12 Dr. Hamlett said middle schoolers also had greater amounts of severe absences that 13 need to be addressed, though it is not shown in this graphic. She resumed the PowerPoint 14 presentation: 15 20 SEL Universal Screener Highlights When studentswere surveyed this fall to measure student perception of the social and emotional climate of schools,oft hosesurveyed {N=6,669J. am paw inspire • Results indicated that 70%of our elementary students provided favorable responses; • 57%favorable responses were provided from secondary students regarding the social and emotional climates in our schools;and • A reduction in favorable responses ranged from 4-9 percentage points when data were disaggregated by race and among students with disabilities. 1 Equrry nwsrhe at rhe ante,afarrthat we da. 2 3 Student Perception .Data • 29%of students in grades 4 and 5 reported finding it difficult to stay focused on school work,as did 56%of students in grades 6-12(Back to Grades 4-5 Grades 6-12 0;;, The breakdown of the 29%of 'The breakdown of the 56%of empawrr student responses are as follows: student responses are as follows: inspire Black- 1 ,3 Two or more races-33.3% Two or more races-58.3% White-29.7% White 573% •86 students in grades 6-12 declined to respond about their gender,or chose"othet°.Sixty-nine percent of Equftymusthe at that group reported having difficulty staying Focused on school work,In elementary,there was a slml lar pattern, the eenterof off 4 that we do. Data tokenf ns the fafi 2020aoirnmahmtronaf the Panorama Bark to Sch-15—y to roNectye reptans 5 . � .M a Family Perception Data 49%of families reported being somewhat or not at all confident in their abilityto support their child's education during remote learning(Back to School Survey,N=6756] The breakdown of the 49%of fornily responses are as follows: empuw��i • Asian-47.5% inspire • Black-37.8% Latinz-50.5% * Two or more races-51.6% • White-47.7% Female-48.8% • Male-47.1% 163 parents did not canplete tke Sender response,or chose"other";58.3%orthn troop were somewhat or roi at a1—Irdent onthaaern Data taken from the Fall 2020 administration of the Panorama Bark to Schaaf Survey to mffert 6 perceptions and feedhwk on student leamfng end suppards 7 21 Staff Perception Data • 32%ofsuff reported not being confident In their abl l lty to prevideelfective remote instructlon in the Fall survey(N=989) The Breakdown of ofthe 32%staff nesponses am os follows: empowe Aslan-25.8% Black•24.4% Inspire Latlnx-20.0% Two or mare races-11.5% White-953% Fema le-31.4%• Male-31.7% •A nmtber afsfanmembera desired m tespondabmthee Seder.FIf[y-aNepercent ofthat groupreported notberg mril t n r-Bern. ASfatekennwn Me SmR SYxrvays odium#aetllnfne Fefi or3rl27N cxNa tfwWxkcn�refu learnvn]erP+remvs{N-9991 1 2 Dr. Hamlett said a recent meeting indicated teachers have relief from knowing classes 3 will meet in person in the fall. She resumed the PowerPoint presentation: 4 Staff Perception Data • 5o far this year,do you need additional support In any of the fallowing areas? Select all that apply. j Supporting students with IEPs-32% cmpowet • Supporting English Learners-31% Inspire Supporting students socialemotional needs—31% • Using technology(dlgitaltools,learning management systems)—28% Famlly Engagement—26% • Equity-focused practices(cu lturallyrel evant teaching)-14% • other—7% None of these—21% 'Dara Taken Nom rite 5CaX Surveys arlminisfereoiin the Fa!l oP 2020 ro oolkct leedback on rertwle Witymwst Beat teaming expervanses rN=989j the centerof af7 5 that we do. 6 Staff Retirement and Resignation Data *informs our recruitment and retention efforts RESIGNATION h% RETIREMENT empower In.apfre 2014-2020 2020-2021 (7/1-6130) (7/1-4121) 21/128 24168 16%of Total Resignations 35%of TotalReslgnations 7 8 Dr. Hamlett said this data has been disaggregated by race as well and is being 9 analyzed. She resumed the PowerPoint presentation: 10 22 Summary of Findings Equity must be of the Center of all that we do. • Large and pervasive achievement gaps exist for Black students,Latinx students,and students with disabilities(SWD)as measured by our goal of having all students demonstrate college ready level proficiency. • These gaps are found across metrics including State tests,Ready empowe�p formative assessments,and grades. inspire - Academic performance has fallen during 2020-21 due to school closures, shifting to remote learning,and other COVID related factors. • SEL screeners show evidence that students desire more social and emotional supports especially atthe secondary level. • Of those surveyed,almost a third of elementary students and more than halfof secondary students struggle to focus on school workthis year. • Staff indicate there is a need for more high quality professional development to address learning gaps and teaching in digital learning environment. 1 2 FY 2021-22 State Projected ADM The State has released initial Average Daily Membership(ADM)projections for FY 2021-22. 00 Average Daily Membership(ADM)is expected to come in at: empowrr inspire Fy 2021.22,5wdenl E.l-A nr 12,440 Esi ma[ed Charter Sd..l Ennallmea[: 158 (La WJ Estimled W-of-Gatriol 5tudeMs: [253) Net Estay led FY 2621-22 ADM. 12,351 F'r 2020-21 Adapted ADM: 12,227 FY 2828-21 4 th Day Actual ADM: 11,766 3 4 Dr. Hamlett said she does not anticipate a drop in enrollment, as was seen last year, 5 since she expects to have all students in person. She resumed the PowerPoint presentation: 6 Who Do We Serve? Enrollment& Demographics Percent of RaoalErhnicity Within District Enfollment ea From 201�,-17 to Rresent, the la m"rtionsof Black, �O Latins and Muhiracial empower students within overa l l ao i—pue enrollment have increased steadilycvertime. a r ] proportions of Asia n and '° 'a- ■I II „�„ white students enrolled have decl i ned over then year perlod .xnasm ssve ssw ossa a.m ttvaa ssa un aa.n a.n cess £qufty must&of the Center of off that we do. 7 Prepared by Cffce of Assessment&Research,Chapel Hi 11 Carrboro Clay schools,NC 8 Dr. Hamlett noted that, "SWD" stands for students with disabilities, "EL" stands for 9 English Learners, and "EDS" are students that qualify for free and reduced meals and the state 10 identifies them as "economically disadvantaged students". She resumed the PowerPoint 11 presentation: 12 23 Who Do We Serve? Enrollment&Demographics The proportion of 5WP within a9 enrpnmerd Increased from 2016-17 to Percentof5tudenl Group within District Enrollment 2017-18(9.30%to 10.A4%), but[hariged little peer the next 2 years,and dropped 1} only slightly in 2070-2L empawe T° mspire From 2016--17 to 2015-20, E ,s the percentage of English 9.74V,r students has asedfrom8.76%to s 9.7A%.but decreased to 8.97%1n 2020-21. a I- EL H6 Thetae of the -]D161T f3a I.Ta ]]Of perc n g (ern rally 1p.} 9.6- 14.41 disadvantaged ftudent5) -MMI-1 an Eq-1 ty—st 8e at EPS group has fluctuated -40A.11 2011. IYr V. the Center of ell —rtime,with 201iF20 Fusing the highest rate that we do. (27.25%)of all 5 years. . 2 Jonathan Scott continued the PowerPoint presentation: 3 FY 2021-22 Local Current Expense Budget Comparison TM418udeet Lampnrrsnn TM.[ Bud{e1 FY 2020-21 Adopted audee[(As 13/31;21) $84,219,394 FY 2021.22 Board of Edaratipn's PrePosed Budeet R—,I $87,077,842 empower Pwpes.d P—..k-.—In WDal CumntdDDmf SAM 8.81% inspire Wwl ganriup Cvmpariwn T-1 Hudp4 rr 2p2o-2s tore!neveiwe,—dug runs—no,(u or 3131 f211 5 79,236,0RT Fr 2p20.21 FUM eafanceAppropriatell{Asofa]a3�21F $A,9e3,]W Tot,AFY2021-22Lpr4Operating BudDn(Aspr3]3t/21) $84,219,394 FN 2p]I-]]epard of Emradon's Proposed8odget Fe4ufs[ $g],pT],f43 4 —pexed l4a—ge,Mneme In-1 Revenue,-kAInr;r9Mrt eflenee 10.14% 5 State and Local Current Expense Fund Revenue Comparison State and Local Current Expense Fund Revenues for the past 5 Tears 9w maam so"mcnm empower s7e,00s,am �. �, mspire smmt°'° sx.ow.Dao s+a:wD:Dw xwmaDm sELm]seE rre,em s+o3n.ras .,.iae E.ps'ae F�mYvane 6 P.: -.. 5'r1.TRd9A ara,9>e.93T .. 7 Jonathan Scott said the state funding is catching up to local funding each year, and he 8 expects the trend to continue, especially with additional COVID-related funding, and may 9 eclipse it by the end of this year. He resumed the PowerPoint presentation: 10 24 FY 2021-22 Proposed Expenditure Changes Average Dally Membershlp(AOM}was adapted at 12,227 foh the"2❑20-21.40th pay enrollnrl showed current enrollment at 11,7b4 due to uncertalnry surrounding the pandemic,Based on current initial state enrollment projedieres,this request is prepared at a net adopted level of 12,351 ADM. empower - Pdacry Ehwrges Full Time Total Perrentlncrease 5lidet mspim Equhralmts Amount In Local current (for refererKep ( 1 IS] E.p0mik audill Canli aox—Requset ❑ b5,034,e00 6.35% 13 (stladn a e.n.ln�i Erpeneicn Request 23" 112.974.000 3.75% 1s -20smoof-bosedposinons and 3 Pi#rrct-fewfpasdmas Equity must be ut The Centeraf aft that—da. 1 2 Dr. Hamlett resumed the PowerPoint presentation. She indicated the numbers on the 3 previous slide have since changed and will be off. 4 School Requests Based on Need Elementary School Themes Summary of General Takeaways fmm Budget Requests: * Our 3.Magnet Dual Language Schools requested the allocation of a Dual Language Coprdrtamr position to serve as the Ralson between the relevant Dlsirlct departments and the three Schools. * The pandemic and remote instruction have undoubtedly created a teaming gap that must be remedied as our students return to in-person instrudmir.Every school indicated requests for increases in calix g fmdrrg to provide ACIRIonal support that would help fill these gaps. em Power * At the onset of the pandemlc and remote Instructlon,our schools provided their students with necessary ARC inspire materials to take home and supplement the remote irttruclinn.Many schools rested that it is likely much of these materials will not make their way back to the s6orl,once in-person insh rutin resumes.As such, many school Included requests to help repienlsh those resources and contlaue Implementing ARC tralning and programs into their curricalum. * Every school mentioned a focus and a reed for additional Funding in Social and Emotional Learning{SEL).This wllI be a vital aspect of our students'leaming as they return from over a year of Ilmlted Social contact.Mental health will be an Important Issue to monitor wllh our students. * FPGB Included a request For sponsoring visas(111-11aridPermanent Residency)especially for former CHCCS teachers that have been vetted(0-041.We must be able to retain the DL staff in whom we invest significent Egphymetir he at [lane,rttarrey,resources,and relatlonshlps.Moreover,as FPGB has row experienced twice In the past a the Center of Off months,our students have last classroom teaehers with little tine to prepare them for such loss and Ilttle 5 that we do. time to hire a suitable replacement when EPI has made these business based decisicm. 6 7 School Requests Based on Need Middle School Themes Summary of General Takeaways from budget Requests: * Social I stire must remain at the fomfmnt of our instruction,especially when we return m In person Several schools mientlened the use of equity-based school wide book studies,equity t4ni ng for staff,and equity staff teams to ensure there is always an equity lens provided with our instruction. * Several schools hiighlighled the importance of addressing the dispmportwnalify in student discipline,whetf— s.,,mp,owe, It be through addlticmal staff tralning or Implementing varlous student support systems. inspire '* All schools mentdned SEL as a key focus when we ultl mately do return to school.Mmlal health Is a real and present concern for marry students after being isolated and without much sodaI interaction for the last 12 months.The presence of come form of Mental Health Experts waula be a"`Wl part of improving student success upon return * The need for ver diation and catching up is goir g to be a mapr abst.d.upon return.Filling the learning gaps created by the extended period of remote instruction will take time and effort beyond the normal sr-ope of the classroom.Addlllonal tutoring and remedlatlon plans need to be In place to ensure our students are set up for success as we move forward. * The pandemic has placed a burden on the relationship between the schools and the public.There is a lot of Equity mttr be of work that has to be done to repair these relatiaruhfps and gain the full trust of the families around the the Center of off Dlstrlct.Every school hlghllghted the Importame of farhrlly aril community,engagement and offered several 8 that uve do. Ideas and programs to address this area of rand. 9 25 School Requests Based on Need High School Themes Summary of Gei yakeaways from Budget Requests: * Each high school requested that their Athletic Trainers and Athletic Directors be moved from 10month employees to 12 month employees empowe ,k Each high school requested the allocation of a testing coordinator at each school inspire * Carrboro H5 requested an additional AP that would also serve as the testing co-ordinator * Additional Funds for First-year Transition o Additional supplies,stipends for staff,and professional development related to first- year support will greatly improve the transition that has to be made by the students as they enter high school Equite—t he ut thr Center.1W1 that W do. 1 2 FY 2021-22 Continuation Request * The foundation of the Local operating budget request is found in the Continuation portion.This portion represents the expenses required t4 be able to continue providing thesameservices and qualityof education in the upcoming fiscal year. 00 ar On March 24th the Governor released his proposed biennial budget that included empuwer several potential changes that would impact the District's budget: it i`e o Aproposed salary increase of 5.7%for Certified Staff totalling$819,000 o Aproposed salary increase 5%for Classified Staff totalling$815,000 o This weuld cause a needed increase of$590,000 to cover the Local Supplement a Costs for employer benefit matching related to these salary increases would be $125,000 for FICA matching,$1,471,000 for State Retirement Matching,and $278,000 for Employer Health Insurance Cost * The Continuation Request also includes an item to make the Project ADVANCE payments a permanent salary differential o Thecost ofthe permanent salary differential is$935,000 3 4 Jonathan Scott continued the presentation. He said the 5% salary increase for 5 Classified Staff will guarantee they all remain at the Orange County Living Wage in the coming 6 fiscal year. 7 Jonathan Scott said there are state mandates for matching retirement, which have not 8 been shared yet, so the district has based its numbers on a 5-year regression analysis. 9 Jonathan Scott said the Project Advance permanent salary differential was previously 10 funded through grant funds from the state, and last year CHCCS Board allocated general funds 11 for this. He resumed the PowerPoint presentation: 12 Board of Education's Continuation Request rent eoua mraar.tmn.n�mmmn`a wmAo.,non r,era 5819,f100 increase I n CeKlfied Sa la ries I5.7%} $8]5,000 increase in Classified S. ries(5s) la $5%000 Increase In Supplement 15.3%} empower inspiue $125,000 increase in Matching FICA i,p� $1,d71,d06 Increase l n Matching State Red rement $278,000 increase i n 11-Ith Ins—nee Cast $435,000 inaease for continuation of Praject ADVANCE salary differentia I Grand Total of Continuation Casts:$5,034,000 Increase of$407.58 per pupil 13 14 26 FY 2021-22 Expansion Request • The expansion budget represents expenditures that would require additional funding beyond the base funding of the prior year budget and the requested g Centinuatlon costs. empaweT * These requests would he recurring casts beyond their fn@tlal implementation. inspire •k There were many budget requests received from our schools and department managers. * While the budget requests identified needs,the expansion budget was prioritized to align with: o Strategic plan goals; o Equity Centered Classroom practices to address learning gaps;and o Ongoing pandemic response and recovery. 1 2 Social and Emotional Learning Mental Health Services $1,O14,040 Strategic Plan Goals:Student Success 00 c�npUn Advancing SEL and Mental Health Services as a Lever for irmpire Creating Equity and Excellence — Dean nt stnaents{s) Mmol Health s eciali5ts u 3 Cgaity must be at the[enter ofatt that we dv. 4 Dr. Hamlett continued the PowerPoint presentation. 5 Dr. Hamlett said in 2014, 1 in 5 NC students had at least one 6 emotional/behavioral/developmental disability. She said studies indicate at least 1 in 5 teens 7 between ages 12-18 suffer from at least one diagnosable mental health disorder, pre-pandemic. 8 She said over the past year, student support services teams have provided 131,400 personal 9 contacts with students and families, and secondary students universally noted the need for 10 support in this area. She said there are several data points that support this expansion, which 11 truly supports a whole child approach to a high quality learning experience for students. She 12 resumed the PowerPoint presentation: 13 Students Two or More Years Below Grade Level Students in grades 1-5 scored at least two years behind according to the Beizinniniz of Year iReadv assessment,2020-21 empower inspire r.. le D ■ t . s I *8.rtumher of staff members declined to respond about their gender.Fifty Eve percent of that or-p repw ted not being contldent on this Item. 14 L`yuhy,anarbe at rhe Cenrrr^f uR that we da. 15 27 Elementary Math and literacy Intervention $8$0,000 Strategic Plan Gools:Student Success • The Boa rd req uested that the Districtmnsidermsts assoclated with add ltlanaI personnel who cau Id provide tiered supports i n I iteracy to students not cu rrently meeti ng grade level sta nda ids. empowr inspire • Afull•tl we certified interventlon lst position l n each Elementa ry School that could add—COVID. related ga ps a nd accelerate learn i ng for students i n both read i ng a nd math would be requ ired. • Schoo is could create flexible schedu l l ng to ensu re that students are recelving su pplemental small gra up a r i nd ivid ualixed i nstruction from the i ntervenitionnt and not missing core instruction. • As a 10-month position,each l nterventionist wou Id mst approxl mately$80,000 per year for salary a nd matching benefits..Add I nga n Intenrentinnist posl2len at a I I 11 elements ry schenls requ i res a n add itiona I$86,00 i ncrease to he budget request. 1 Ewtty mart he at the Center of all that wa do. 2 Professional Learning $ss0,ODD Strategic Plan Goals:All-EE 3:Create,promote and empower an organizational environment that values development and personalized 00 growth opportunities for all employees. .mpow.r inspire * Collaborative development of a district Professional Learning Plan that is data-dril student-centered, incorporates staff needs and is inclusive of classified employees. * Incorporation of Learning Forward standards for Professional Learning and district priorities identified through stakeholder feedback,analysis of student data,SIP reviews and classified needs. 3 4 5 District Leadership Restructure $65,0017 Strategic Plan Goals:Organizational Effectiveness circ llu,inspire 6 7 Dr. Hamlett said CHCCS needs to examine its organizational structure to ensure 8 consistency in titles for people operating at the same levels, as well as a clear reporting 9 structure. She said the next iteration of the strategic plan will assist with that, focus on closing 10 opportunity and achievement gaps, and moving forward with merging departments. She said 11 there is a vacant position that will be reclassified as a Chief Equity and Engagement Officer. 12 She resumed the PowerPoint presentation: 13 28 District and DL Enrollment Comparison Enrollment in Dual Language Programs by Race There are two K-8 Dual (Grades K-8) Language Programs in .Spanish DL Chi—OL eK-a En rm11—t CHCCS.Sparth and 90% Chinese. cmp.wr &a.k sNdents represent 50% inspire 116%of CHCCS enrormeni,bul oNy 4296 of 40% the Spanish DL program and 8.514 of the Chinese DL program. 301% The programs differ In alze 20%— with Spanlsh nLt—IN 1,04a students and Chinese t0% Equitpmust heat DL having 446 students. the[ee1er.1.11 a% that wt d.. Mimi 61-1, I.A. Multi white 1 2 Magnet Dual Language (DL) Program Support $80,000 Strotegic Pion Goals:Student Success and Organizational Effectiveness cn,powrr * To help close our enrollment gaps in our Magnet,+'Dua I Language Programs by irapire developing and i m pl ementing a comprehensive ma rketing and family outreach plan. * To support school and district leaders In Implementing research-based practices for magnet programming and monitoring the magnets'I m pact on Increas I ng divers Ity and decreasing opportunity and achlevementgaps. * Magnot/Dual Language Coordinator Positionwill serve as the liaison between schools and relevant district departments(DUEL Office,Office of Student Enrollment,HR, PreK). o Estimated cost:$20,000 for salary and matching baneiits. 3 4 Business and Financial Services Reorganization $80,15W Strategic Alan Goals:Organizational Effectiveness * The Board's Financial External Review found operational deficiencies in rmp.wer the Business and Financial Services Division. inspire * A bottleneck currently exists in the purchasing process with the Interim Chief Finance Officer serving as the only gatekeeper for District purchases. * Coordinator of Purchasing and Procurement position will add a level of review and management of the District's purchasing practices and was a recommendation from the review- 0 Estimated cost:$80,000 for salary and matching henefits. 5 6 Dr. Hamlett said Mr. Scott is no longer serving in an interim capacity, and the financial 7 review strongly recommended the Coordinator of Purchasing and Procurement position. She 8 resumed the PowerPoint presentation: 9 29 December 2020 Learning Commitment Survey • 50.2%of families to Middle Schaal students chose for their children to stay in remote instruction for the rest of the year. This represents 1,448 students who are in remote instruction. �nspive • 60,7%of families of High School students chose for their students to stay remote,too.This represents 2,355 students who are in remote learning. 1 2 Dr. Hamlett said the higher the grade level, the more students opted to continue with 3 remote learning. She said kindergarten was 30% and 12th grade was 60%. She resumed the 4 PowerPoint presentation: 5 Interest in a Grades 9-12 Virtual Learning Academy Total Number of Students/Families Interested based on April 2021 Survey (147 iespouses to date) P„w By Demographics: My Schools: By Grade level: inspire Asian:29(21%) CHS:32(22%) 9th Grade:24(l6%) Black:21(13%) CHHS:50(34%) 14th Grade:47(32%) Latinx:23(16%) ECHHS:63(43%) 11th Grade:31(21%) Multi:20(14%) PAHS:2(1%) 12th Gradc:45(31%) White:54(36°%) 6 7 Virtual Learning Academy $305,000 Strategic Pion Goals.,Student Success Pandemic Response and Recovery;Innovative Programming inspire * The CHCCS Virtual Learning Academy will provide quality,innovative and flexible learning environments to meet the individual needs of all students.Structured toserve diverse student populations and these with unique educational,social,and emotlenaI needs. * Year 1:Establish a Virtual Learning Academy(grades 9.12)dor the 2021.22 to engage in flexible personalized virtual settings. * Year 2:Plan to expand to Include middle school students. * Year 3:Extend to possibly include upper elementary students. 8 9 30 Recurring Expansion Requests Summary Total Board of Edurstion'.Aeeommeoded Esparrdou Budgea Thg EW,,Won Budge—A,$2,974;484 - • The D'rstrictreelsthat each fl—irdudedi n therequesr addreases critical challenges c n,power faeingthe D"rstria In the wal"hire Pan&.! inspire t Flllirgthelearninggapscreatadbyrha extended remotelearning period,providing thetoplsnece-.y rw our studervtaxohe s essfol,7.Mimixingefficiency in the operatio—fthe Distna are vital to the IarrB term sustainability of our student's success our E,parraian Budget aligrsa vith th, 54ategicc Plan in each or these ways ra.p.a r�u 2 Jonathan Scott continued the PowerPoint presentation: 3 Total Board of Education's Request Summary Ta.i as.nl arraa.ario.•,B,,,.�,�.,a.a vo<.r uo,.+b,e a.az.r - + The proposed Increases In the Superintendent's Local empower operating Budget total ftuo wo Inspire * That equates t..per pupil ircr -of$649.37 ... * C.tlnuatlon CDsts—ount fpr$447.58p.PWi it A apanslon Hequests account for$x44.79 ph pupil 4 5 Local Appropriation Budget Deficit The District's over all funding request is designed with the expressed purpose of achieving excellence as we implement our plan for student success. , empower in:pit. * After accounting for other revenue decreases the total Board of Education's Recommended Budget Request is$8,033,000 o Estimates for the continuation of a low interest rate environment indicate a decrease of$25,000 in interest revenue for the next fiscal year * This correlates to a net increase of$650.39 per pupil at the FY 202]-22 net AO'M level 6 7 31 Impact of COVID-19 on Expenditures Jr The following table shaves 20 nun-payroll expenditures that have seen the greatest change year aver year o Red ndkates the District has spent 1pss this"af—pared to last year o Grn.n Indicates the Olst Rt ha pane m4rc this guar Compared to la3t year Nus-PByrdl k"Miures rw us.+rYw.r rn.nl.M' +grArsrbwier 1gNgMt cmpaw "s`^"" - texxnsr aiu inspire ^le^�^"=e+em.-< er.ess xe.N� faws.efy s,ro. u�mx nreffiw ua w mxuw ..Nn..�e.b wJelm lasw kPn YMOW �y..e� f4aw vuAt+ (nr; nktww I{SBlw sn aksx a,y� W1w F.ple,.e nw.n..W�.e.ne-nA I van arks' va,ON. aa,Mi .e Mosmvl.-anI iNpnw� fugNOTZN4..Si. none+ �Ru 4>Dk� 1 2 Jonathan Scott said these slides show how the budgeted lines were and were not spent, 3 as requested by the BOCC. He said the first slide shows non-payroll expenditures. He said 4 there were additional expenses that took up any savings found from facilities being closed. He 5 resumed the PowerPoint presentation: 6 Impact of COVID-19 on Expenditures (cont.) * The following table shows PO payroll expenditures that have sero the greatest[hinge year ower year o Recl Indkata the District has spent less this year cornpared to last year rel een Indicates the DisMa has spent mare this year compared to last year Payroll Expendi[urcs u..wyia 'rmsseM MMbwV�1N� YAtlfWy empahWa+*TxM worse s I� t�.Ml s tw.tcr �,ssk'rse� tws.nq inspire ryrc�l'Nm,exn--e1 .&An 6A.W6� n*1.1m1 sane ue.ow fPs4�aN reran g rand w n'v'ow�l+r Lr�fa,� s,uyn¢ ISR.>ml mss r��1 ...rte, z+�.w..ry >.aaa.sra rm,xi enpwre a wwnur�rstve n.rsypnei.rpl.rue...ysul. Rf�++I<r r,ostxn NP b.M aw.wnW.0 PaNtd9 r.�901 iumleme+u'SuuAamendry e+v - N1 4HSfN }M,>•.9 �.rn�rnalmsew,lm - rains 7 8 Jonathan Scott said this slide shows payroll expenditures. He resumed the PowerPoint 9 presentation: 10 COVID-19 Federal Relief Funding * The Federal Government has taken several steps to stimulate an economic recovery to bring us out of the economic downturn at the onset of the COVID- 19 pandemic. inspire * The current fiscal year's allocations were a part of CARES Act money,which came in several rounds; o CARES Act-Caronavirus Relief Fund(CRF):$1,517,222 o CARES Act-Elementary and Secondary School Emergency Relief(ESSER 1): $496,325 Q CARES Act-Governor's Emergency Education Relief Fund(GEER); $427,515 * The table on the following slide details all of the COVID-19 allotments and the areas that the funding is targeted. 11 12 32 PRC' PRCMNHP9en FunOln7 Seuce Fund kiI! M AmeuM simi l 121 Sun-L-1- Ck�ES ALI_C3F 1 5 3y3 3 s 317050 122 Ma IHearn PIUsio CMES An-ORF 1 79,885 75,920 123 N-OIp�l Reswcas CMES Ad-CRF 1 23,W9 2309 124 SWdem Cwptm CARES Am-CRF 1 189,396 16!,89[ t26 CMIQ MtlI1101i CJWES RCI-CRF 1 361,56 ;301,56 12B PelS 1Reeves CARES Rtl-LRF 1 STOPCO,351 126 Hob.Rols CARES Ad-CRF 1 111,811 114,811 cril pllWe 132 ErwM.n Children.Gorr, CARES Act-CRF 1 247117 247,117 inspire 138 Cy➢et Ee[unry CARES Rtl-CRF 1 18,SSI Reellorawn 137 PPE CARES Rtl-CRF 1 112,817 112,1317 193 Energerry ReIM FUG CARES Am.EMMI 3 98— 9K., 185 ftod Cueicul7 CMES Ad-F&SERI 3 Mao 188 L.—M-1 Sl2tem CARES Act-ESSERI 3 46039 199 t -sedem HesN CARES Am-G =rs EmM y 3 315,33P Support Edu i,RWO Flnld 170 +SEER-Supplep ft har. CMESAn-rrr,emore Emer9ne3r 3 112185 SeM[es EAu[p Repel F,,W 1 T1 6 2261,062 6 2388,627 2 Jonathan Scott said the majority of the Coronavirus Relief Funds (CRF) money has been 3 liquidated. He also said all of the ESSER I money has been spent in its entirety. He resumed 4 the PowerPoint presentation: 5 ESSER II and ESSER III it Subsequent to the previous CARES Act money.the Federal Government has passed two more rounds of funding with the Elementary and Secondary School Emergency Relief(ESSER)Fund o ESSER II is the next round availableto the District with a total of$3,226,426 r,r�p1'w« inspire allotted to the District by the State on March 4th o ESSER 111 has also been passed for future use and MCDPI's Initial planning allotment includes$7,219,097 for the District,however this has not been finalized and allotted at this time * This one-time federal relief funding will be used to fund critical non-recurring expenditures that will help fill the learning gaps left behind by the pandemic and continue to ensure the safety of our students and staff as the District moves towards full in-person instruction 6 7 Jonathan Scott said all of this money is based on Title I percentages, and the lower the 8 Title I population in the district, the less money received. He said the ESSER II funding will be 9 just over$2 million, and the State has passed legislation to require the district to offer robust 10 summer programming, at the cost of$4 million. He said all 20 schools will be involved. He said 11 ESSER III funding is likely to be just over$7 million. He resumed the PowerPoint presentation: Planned Nan-Recurring Expenditures • The following non-recurring expenditures represent expenditures beyond the recommended budget request that would only be a one-time payment in the 00 FY 2021-2022.They will be funded by the One-time Federal Relief Funding and empowar are therefore not included as apart of the local operating budget request. inspire * These expenditures address vital short-term District needs: o COVID-19 has directly impacted the education of our students and created a potential learning gap. o The return to schools amidst the continuation of the pandemic also presents new challenges that must be overcome for our students to safely return and continue to provide the highest quality education. o The requests also include other one-time payments to address operational deficiencies identified in several areas of the District. 12 13 33 Non-Recurring Expenditures and Federal Relief Funding Summary 80A O££UL'C,ATIO?f'SNON-RECLILRUG£3PEP'HLTERE5St'dt163.RC FOR THE HEM:EE SEAR MI-15 :w�Re�rtsq Expaedian for Mg.Yw MUM 5'kaao i:adtmv 5 mom 3 do lm pdW[ Extended DreYnrPmmeu aeS,Gai 36,0.5 3aMxmd3marry]mainxPhuel 52SAw 4111 inspire Imea.d[uamdnl Cine Rrlaed hshe COM.LO N go.= 14 hmpa E-if.,da Hale Rewmees Dn^ssiw I,*.M t.lt Irma_,m.edm£maditmn For Iiedrra 3'ear 21.5: S Ii56Ala 5 1111Tl &RSFR�II Cies ict Fura>md $S:SySDa 5=61.:s ES5EA-II][\'CbP]Plamin5 illomeen] ?t19,t6' 581.5 Tw00 -n—Feder lRdWF-At. 11s EAU 5 813.T! 1 2 Non-Recurring Expenditures and Federal Relief Funding Summary(cont.) Total Hear of Ed—l—Non-rerulring Expeudlto ♦ Hol 1IM•RUMM1g expandRura smapt totals$1250AM v�m-a Ar+asmy i With.h.ckdrnp of high uncertainty,it [au-nrueelry forueesthe Distrid's limited resources on flan eoo addressing short-term challenges posed by cmpawrr the ongoing pandem lc inspire dr F11ling the learning gaps created by the extended remote learning period,ensuring a safe retum to schools,artd relieving renin aperatlonal stresses created by Pandemlc envlrenment are crlHcal to pravlUlrvg the hlghes[quality educa[lo-n for ed rnziedW ur students and experience for our employees saanae L + Our non r urrlrlg expendltures request ie r* M� �s aligns with the 5trateglc Plan In each of sme.m.o 3 thrse ways 4 Fund Balance k An addstaaal'$1.3niwl has been approvtia[edbythe 9oardol Edwation overthe wulaof the 2P20.2ischvs>tyearm seal Will Iromedtate reeds related W-1—resporde-Thla Drings the total amount appmprtatedtln ye.rto-$5 million. @� {ire YWNM aedid xudN.a xrfY.d cinpawxr rar e...o.. y sem; s rssra s nLsnaaa s rsm,nP s eax Inspire Ta E5 we,n,r [auxin nmmnLsea _M rsK w aar lurmnE�pNann LCL x$_ _Lau a,ms,ale alea.ea e nneppnt.q rmr4n IbLB1y (9b.Itll 14291 4.: 1b" Fans crane,BW.,rues %a _ iLao;ara a;aaLSsi Fw es .EN rues S 10.6Ai.l% E %MM 1 2ta AD$ s 12MM S t>,mE Fmf e1'_ SW.rd I.bA_ L'+b.ras LM- Lna,na •A.1a1 FiyyBriwe Aee2wf 1.1MWP LCOIfA00 LfIW.940 110xeA 3.Ta49b VracgW Fury]RWv Vnrry-s Fula eaeuv a r Fapmmu.a 5 6 Jonathan Scott said CHCCS anticipates being revenue neutral by the year's end, and 7 expects the fund balances to be around $15-16 million. 8 34 inspire GRECS is unwavering in our commiunent to ensuring success for EVERY child. 1 2 3 Commissioner Fowler asked if the —$1 million fund balance appropriation was needed in 4 addition to the CARES money for COVID-related issues. 5 Jonathan Scott said CHCCS allocated $1 million last year for COVID response. He said 6 that money was utilized primarily for additional responsibility stipends to get people to return to 7 work prior to reopening. He said the additional money the Board allocated beyond the $1 8 million was necessary because CHCCS has not received the remainder of CARES Act money. 9 Commissioner Fowler asked about reorganization, and if previous positions were taken 10 into account. 11 Dr. Hamlett said that was taken into account prior to her arrival, and changes were 12 based on the strong recommendation from the financial audit. 13 Jonathan Scott said it is important to remember that when the external audit was done, 14 the staffing levels were the same level as they are now. He said it was recommended to have 15 an administrator level position, as opposed to classified level position. 16 Commissioner McKee clarified that CHCCS is anticipating $11.7 million in unassigned 17 fund balance going into July 1, 2021, plus half a million in ESSR phase III money. He asked if 18 the request of$8 million assumes that none of the unassigned fund balance will be used. 19 Jonathan Scott said that is correct. He said he is actually anticipating around $15 million 20 in fund balance by year-end. 21 Commissioner McKee asked if there was a minimum required fund balance amount. 22 23 Jonathan Scott's connection cut out. 24 Bonnie Hammersley said the County policy for the schools in undesignated fund balance 25 is 5.5%. 26 Jonathan Scott said he believes there is no minimum requirement by law, but best 27 practice indicates 3 months of local expenditures with operating cash. 28 CHCCS Board Member Rani Dasi said the reason CHCCS is not using the CARES 29 funding is because there are asking for items that are recurring, which cannot be paid for with 30 one time crisis funding. 31 Commissioner Bedford asked for a list of information to be emailed including: current 32 position allotments (other than classroom teachers) for elementary, middle, and high schools; 33 information on second step; the qualifications for the mental health specialist and Dean of 34 Students positions; the dates of any presentations about SEL to watch; and the estimate of any 35 budget changes with the USDA covering school lunches through December. 36 Commissioner Bedford said she was on the school board when Athletic Directors were 37 cut from 12 to 10 months. She said between 2009-2011 CHCCS cut over$10 million out of 38 budget, in addition to losing a lot of teaching assistants. She said it is nice to see some of the 39 proposals, but she would personally advise looking at the fund balance policy in order to plan 35 1 how the money will be spent in order to maintain positions. She said if there is that much extra 2 fund balance the district can consider using it to maintain positions. She said she would like 3 CHCCS to explain that better because there is a crisis and the fund balance does need to be 4 spent down. 5 Dr. Hamlett said she would send the follow up email to the Commissioners. 6 Commissioner Dorosin referred to page 41 of the abstract, and asked if the 6-cent tax 7 increase is being requested in order to fully fund the request. He said the entire 6-cent increase 8 would be dedicated to education between the two school districts. 9 Jonathan Scott said the number seems correct. 10 Commissioner Dorosin said that is a large number. He said this is a tough year, and if 11 there is any way to use any CARES or fund balance more effectively spread out the costs for 12 non-recurring issues, he would encourage doing so. He said a tax increase of that amount is 13 not realistic for residents coming out of the pandemic. He clarified that a 4-cent increase is 14 needed for the continuation budget, and 6 cents for everything. He said if there is a way to use 15 any of the other funds to bridge through this tight period, it should be pursued. He said he 16 believes next year there will be a more positive economic situation, but this does not seem 17 practicable right now. 18 Commissioner Greene said she was interested in the Dean of Student position, and any 19 data showing its effectiveness in other areas. She asked if CHCCS would provide info on this in 20 a follow-up email. 21 Chair La Serna said Dr. Hamlett would send information in a follow up email. 22 Commissioner Hamilton asked if the follow up email could also include information about 23 current staffing that supports students in schools, such as social workers, assistant principals, 24 etc. 25 Rani Dasi asked if Commissioner Hamilton is looking for an organization chart or 26 numbers. 27 Commissioner Hamilton said she would like to see the staffing numbers at each level. 28 Joal Broun asked if Commissioner Hamilton would like to see the number of staff per 29 student. 30 Commissioner Hamilton asked the district to provide numbers that it thinks will be helpful 31 to make the case for the newly requested positions. 32 Commissioner Fowler asked if an old organizational chart versus the new one could be 33 provided. She said she wants to understand how there is a continually rising fund balance. 34 Chair La Serna said it would also be helpful to include national recommendations for 35 caseloads for counselors and school psychologists in the follow-up email to Commissioners 36 versus the reality at the schools currently. 37 Commissioner Greene said Commissioner Hamilton's question was a good add on. She 38 said for the Dean of Student position, she would like to understand the functionality and the 39 value it will bring to the staff and students, rather than the numbers. 40 Commissioner McKee said most of the positions added seem to be administrative, and 41 he is curious why more administrative positions are needed versus having tutors to help 42 students who are having difficulties. He said he hired a tutor to help his son when he was in 43 high school. He said the answer could be provided in the follow up email. 44 Dr. Hamlett said CHCCS can add clarification on the organization chart to show which 45 positions are administrative versus direct service to students. 46 Chair La Serna said the recommended Dean of Students should have high direct service 47 to student load, and staff can provide these details. 48 Dr. Hamlett said Dean of Students is at the high school level and would provide direct 49 service to students. She said the SRO taskforce is still working, and the Dean of Students 50 position would provide additional support if SROs are not continued in secondary schools. 51 36 1 c. Presentation of Orange County Schools Board of Education FY 2021-22 Operating 2 Budget 3 4 BACKGROUND: 5 Based on the North Carolina Department of Public Instruction's projected Average Daily 6 Membership (ADM) enrollment for FY2021-22, Orange County Schools' enrollment would be 7 7,299 students, while charter students would be 919, less Out-of-County tuition paid students of 8 108, for a total of 8,110 budgeted students (a decrease of 46 students from FY 2020-21). 9 10 Orange County Schools is requesting an increase of$2,893,572 in continuation and expansion 11 funding, with a $357 per pupil increase, in FY 2021-22. This would provide a total current 2 12 expense funding of$38,309,942. This requested increase in the local per pupil allocation for 13 current expenses would increase the per pupil allocation from $4,367 to $4,724. 14 15 Dr. Monique Felder and Rhonda Rath gave the following PowerPoint 16 presentation: 17 -� OrarrOe County Schools szac.vn,nc f i 18 19 Dr. Felder said a good school district can greatly increase a student's chances of future 20 success. She said investment in a student's future is an investment in the County, State and 21 Nation's future. She resumed the PowerPoint presentation: 22 lxongc Coun[y schools "Don't tell me what you value, show me your budget, and I'll tell you what you value.' Vice President Joe Biden quoting his dad(2oi2) 23 24 25 Dr. Felder said public education is the great equalizer, and OCS is bringing a budget 26 that provides for the needs of all children. She said how resources are allocated is critical. She 27 resumed the PowerPoint presentation: 37 1 1082%-English W(Ye Language Learners P- 12.7096-Special mmri ran - i. Education Services 17.34%- Academically& Intellectually Gifted Reduced -Free& Reduced Price Meal Eligible rack 2 �'� Orarye Ceurity S_nools a[a glarrce 3 Dr. Felder said this slide is intended to provide clarity on the students who are served in 4 OCS. 5 OUR 4 PRIORITIES LITERACY I� I To ensure that ALL students are Proficient in their ability to read,write,listen,speakand think.critically across all content areas. QUITY **'. CLIMATE&CULTURE jSEL Ensv.msat€atulemsW. '��'�m Creating safe,healthy and inclusive learning gfrrey need.be r ssfid;el;m;nat,,,y * and work environments that ensure student asparieies and erearng rrr and staff success and well-being. supporti safe.inclusive& respmsive teeming IrormYim. 0 FAMILY ENGAGEMENT Engaging,empowering and giving voice to all families which is vital to the success and 6 continual achievement of our students- 7 Dr. Felder said OCS is currently developing the next 3-5 year strategic plan, but priorities 8 remain the same, with a specific focus on equity for all students. She said literacy is a civil right, 9 and remains a high priority. 10 What's the impact of COVIN-19? What impact has COVID-19 had on students'social emotionat well-being \ and academic achievement? Was there an equity impact? arre n I a■ We a■r •rr rY rri wrru rirrrr►. �O ga Cavnty Schwls 12 38 Student Social and Emotional Learning r Student Meals Provided a R r Pre-COVID COVID 23,808Iweekly 21,7271weekly Supplemental Food Provided Pre-COVID COVID Elementary 3203501%eekty 5X-back buddy nags a%eek Msttlle 25-30/monthly 100+b month High 10-15/monthly 50+a month Total 355.4051monthly 700+s month 1 ow.,yc ca�ry snoer. 2 Dr. Felder said some students have had to move due to pandemic, and there has also 3 been a shift in the basic needs of the students, such as food. She said a hungry child does not, 4 and cannot, learn. She said the number of meals served, even when school closed, did not 5 significantly decrease. She said staff travelled into the community to provide supplemental food 6 and instructional materials, all of which had to be individually packaged, which was labor 7 intensive. She resumed the PowerPoint presentation: 8 Mental Health Reports RaoasM Male Female 01-k H.Is"nl[r Muld•raoe Amar([an A51an KawflanIP wmta Tote) Gender Latno Indian stills Islander 201IS= 145 133 75 43 B 3 2 0 144 27B {52.2%) (47A%° I27%) (16.6%I (2.6%) (1.1%) (0.07) {51.8%I 2024)Ml 3g 75 15 25 7 11 0 3 50 114 (34.2%) (65.8%) 413.2%1 (21.6%) (6.1%) 19.6%) (2.6%) (43.0%) 141 Orange County Schools 9 n�wnr 10 Dr. Felder said working directly with students, OCS is typically able to identify students 11 with needs, but this ability has decreased in the virtual environment. She said as students 12 come back, OCS will need to focus on mental health and social emotional wellbeing. She 13 resumed the PowerPoint presentation: 14 Mental Health Reports 4ypesol Sulclde CPS Polka SeWhenn Medical Total Reports Emarg.q 2019x2020 150 88 a 17 19 274 154% (31.7%) (1.4%) (&1%) (6.8%) 202012021 63 372 11 0 113 155.8% (32.7%1 (1.8%) ;R.7%). �i Orange Covny Schools 15 W$ r,—j-- 39 1 2 Dr. Felder said while there were fewer mental health reports this year, the majority 3 continued to report suicidal tendency. She resumed the PowerPoint presentation: 4 Mental Health Reports L Nty MIN-- Mud Mod— lags Total of Repol6 29192029 724S 22 29 (46.3%6 {28.3%) [13.8%I (12.9%) 159 nspanan 292023211 22 11 17 14 04 f34a4 1172%) (2&m) (219%) aria°... i6 L a Oronpe Couldy School 5 w� 6 Dr. Felder said the level of lethaility in suicidal reports was higher this year than the 7 previous year. She resumed the PowerPoint presentation: 8 School-based Mental Health Referrals Yes h19 Nec NI.Y R-g Sth901 9e16®de -based 6.upp.rt support 291913020 55 195 23 14 (56,8%) (Q 3%) (5%) 292(V2021 21 54 15 23 (%4%) [47 4%) (14%) (28.2%) �.[]range County Schools 10 1 1 i Taping Care of Each Other 12 13 Dr. Felder said OCS staff has shared they feel overwhelmed, anxious, tired, stressed, 14 and scared. She said the staff set the tone for everything else, and teachers and all staff have 15 worked harder than ever to bridge the gap and continue providing for the students. She said 16 staff must be cared for in addition to students. She resumed the PowerPoint presentation: 40 1 Pre-COVID: District Reading EOG Grades e9 — ai IN. — 91atA< — NisPgrTic 44) — MLtICI WRIle — EDS 20 — LEP 3W0 D ❑iDi5-20 District District District6-2District District 2012-201 3 2015-2014 2014.2015 2015-2016 2016-2011 2917-201$ 201$-79 2 3 Dr. Felder said even before the pandemic, literacy achievement has been stagnant 4 across all demographics. She said a literacy achievement gap based on race, ethnicity, was 5 and continues to be evident. She said these numbers are not acceptable. She said OCS needs 6 to accelerate growth to close these gaps, and focus on equity to ensure all students have what 7 they need to achieve. She said the pandemic has had a devastating effect on student 8 achievement in OCS. She resumed the PowerPoint presentation: 9 10 2019-2021 OCS mClass Comparison As kindergartners, only 28%started the year well below S.W J43-A 43% benchmark in 2019. 59%of this same cohort of students started their first grade year well below benchmark. A difference of 31% Follows last year kindergartners to first grade this year. it 12 Dr. Felder said this graph compares the beginning of year versus the middle of year for a 13 cohort of students, current first graders, and compares their achievement to their performance 14 during their kindergarten year. She resumed the PowerPoint presentation: 15 41 mClass DIBELS (Foundational skills &Comprehension) by Subgroups 'Gass DIU1.5°Middle at Year (Dyna',Indicators of Basic Early literacy Skdlsl �pboxremclmM. •aencnmeA •srl�rrncxmsk •wtllarbx hraM.sd reu,rxwl xmrre— 6Rk u� oe, r. .._ 9ib 1 lfp 1BW line Iree l9W Orange County Schools 1 HiSWa;,Ti N: 2 Dr. Felder said the dark blue bar shows the percentage of students performing well 3 below benchmark, and shows the disparities in achievement between white and non-white 4 students. She resumed the PowerPoint presentation: 5 Orange Go ty School, Exact Path Math Grades 6-8 by Subgroups Thy gWA shows fu NmMm I Trk6 grepA sAows 9se Nah011e1 Ppeerlfile Rank al atuderps pn their Zana Renk mamd m Near smei IMd M. —0,es m p. Nb0 Neff a�teaamente es grouped by damagrp-pinups by ssnuce 5aAgrpnpa. NPR Math Diagr tic3 NPR Math Dia9nnalic3 ■¢s� •_.,, ■sm�a ■rsloa ■as �».> C nw. �.>w no 0 u ons r .xw. 7 Dr. Felder said achievement in math may have taken an even greater toll than 8 achievement in literacy. She said more students of color and English language learners are 9 scoring at the lowest percentilem compared to their White, Asian and gifted peers. She 10 resumed the PowerPoint presentation: 11 Orenga C.—ty Scheel, rc�q.rc Exact Path Reading Grades 6-8 by Subgroups Tnis"1 muss Cie Wllu�ml Thy q'aph sN_Ila I.- 11-0.Ru*of aNW.on reae PpeerlAle Rank d stederts p tluir .rdReA7iAy asse�mena as Nrd R�dla as�ssrrreMs as malped by dempprepFis pulps. --1 by ®Ibpm Diagnostic 3 Reading nxa xsev w=ra �s:loo- NPR percent,R9atllrq Diagnb,[Ic 3 all, aramww ranks 12 13 14 42 High School Semester 1 Course Grades 2019 vs.2020 Semester 1 High School Course Grades 1 2 EOC Data by Subgroups 11.91hl,2 Fall Z020 These graphs show the performance of the students in Grades 9-12 who participated in the January administration of the End-of-Course exams. The NCDPI considers this EOC data incomplete until all test windows have been completed for the 2020-21 school year(i.e.fall 3 and spring). 4 EOC data by Subgroup NC Math 3 Fill 2020 These graphs show the performance of the students in Grades 9-12 who participated in the January administration of the End-of-Course exams. The NC®PI considers this EOC data incomplete until all test windows have been completed for the 2020-21 school year(Le.fall 5 and spring). 6 7 43 Student Membership FY 2021 FY 2022 Change Projected ADM 7,381 7,299 (82) Charter school 885 919 34 x-. Out of District 110 108 (2) Total Student 8156 8,110 (46) Billing Base Anticipated County Funding at FY 2021 per pupil$4,367 $ 35.4 Million 1 I 2 Rhonda Rath continued the presentation. She said the changes in student enrollment 3 equate to a revenue loss of$220,000. She resumed the PowerPoint presentation: 4 Orange County Schools Student Enrollment by Ethnicity nihbbv�h.r+C 6,59° 6,090 When comparing enrollment data from 2017-18 to 2020-21,the proportions of 3'�0 Hispanic,Asian and multi-races have soma increased in Orange County Schools 5,8°x6, 1&9%and 30.5%perspectively, aa3s 2.090 L]]3�1.81: The proportions of black and white students enrolled has decreased 6.4%and r,sm 11.3%perspectively. r.:om 5M1l 3W us-0fil 4�5 a0 "ryg' hi.il;kar�a Bich 14hte 5 6 o ge ca,.nry xnaoa. Enrollment By Grade When reviewing the data by Grade and Ethnicity,the greatest loss of students is being seen in our black students,grades K-5. When researching the demographics of the population Orange County Schools serves,it appears black families with elementary age children are not moving into the area, The second greatest loss is being seen in our white students, grades 6-8. 7 8 44 Orange County Students attending Charter Schools Ethnicity of QCS students attending in County Charter Schools The two charter sdrools In©range County wnstnute 75%of total studentsatti ndrilchanersdwols Eno River Audemy-460 Students Expedition-233 Students 1 arong,s. .Wnry scnoau •.. a..., 2 iabOl onga County Schools `� 1 . BJG t n Local Current Expense Budget Comparison TWaI Budg.t Urnpaasan Tetal Budget FY 2420.21 Total Buddat(w/fund haMra) 3&770,280 FY 24)21-22 T—I Req.—t d B dgatW.find halenca] 38,311,640 %change 11.181% Local Rawnue Compsdson Total Budyal FY 2020.21 Local Rawnua.Bxcludog Fund Belanca 36,802,263 FY 2020.21 Fund BOW0 ApprOgdaoad 2,968,027 TOM]FY 2d20•21 L4Cal Oparanng audgat 3K770,2W FY 2021-22 Requested Budget 38,311,840 Requested Increase in Local Revenue.Exduding FundBalance 7.D9°d 3 4 Gff ono nnppe tarinN leneel. ANTICIPATED EXPENSES FY2022 Projected Appropriation 35,416,370 State Mandate Salary Increase y e,.,,��,.,e.,K,l 950,000 State Mandate Benefit Increase 290,890 Hold AOM harmless 220,882 Operation C051 increases 446;000 Total Co nil nuationRequest 37,924,142 FY2022 Per Pupil Need $4,602 FY202115erPupilFunded $4,367 5 Per Pupil Increase need to fund Continuation Budget $ 235 6 Rhonda Rath said the operation cost increases are due to hotspots to allow access to 7 WiFi, and there are also service costs associated with the devices of$25,000-$30,000 a month. 8 She resumed the PowerPoint presentation: 9 45 Otenge Ccu}tty 5eW1a1aIe G-ff EXPANSION EXPENSES Teacher Assistant Work Days Paid 82,500 $ 10 AcademicallyRntellectuallyGlRedteachers 160,000 $20 PreK Dual Language 40,000' $ 5 Equity Facilitators 142,000 $ 18 Parl-time Karen/Burmese Family Liaison 40,000 $ 10 Mal ntenance Techn lcians 192,000 $ 24 Recrultment and Talent Managemert 81,000 $ 10 MTSS Facilitalor 72,800 $ 9 English Learner Specialist(2} 110,000 $ 14 Additional TIMS Coordinator 65,500 $ 8 Total Expansion Budget Request 585,800 $122 1 2 Rhonda Rath said the funding requests have to be rooted in research, in order to disrupt 3 the crisis OCS is currently facing. She resumed the PowerPoint presentation: 4 Cavid-19 Expenditure Impact .a Sednwyouwa Rind O[5 reap-wyroll le9areaexpe RrtarescRal refLn the grearealcnange whee.mmpsringOscayeare2tlla2oand2926- 21 • RediMca[esep ,5nffintta ...t fic lyear bek[he pn,wm year ' FY3F% d (iglr�rbnle cbrren[fibdal year ragnel mantne preYlou:year 9B.ECT Duccrryml Aemiq RiorYs YI�Dealilp Clurpe 321 HLI449nb6-f]9C1nC S9p1€68 1,394,393.1tl 93d,911.5tl. x(439,391) 323 FIt1'c LEfles-Wmeraltl Sewer 999,199:99 1I2,29F.65 �(2I8,9F}7 311 Gomraxtl� n Z,W9,992.fi5 2,929,9%.21 ��21Z,W51 922 nepaF PeM1a,Mdwlale gLe➢tx 19fi,8}},09 181,831.88 14160�14fi) do, Food P.- 89,993.3Y 219.99 E99,2Y91 Oli �J.9pl'c8M»enak 959,182.22 %9,3@'.62 �E99,F321 316 neprpdxOan Laeba ]03,896.8-0 t}1,196.38 1}2,}p1) 312 waMeM068a9aees }0,09161 13,160.Bfi 16Y,301) 32} Femakaa-� 0.99 &,W9.00 84.00 dY3 falcTe,fboily 98,F92.92 121,669.69 6T.983 39-0 MOWe Gynntn[aio-5 33,6M.6a 221,999.8fi 180186 a0i Funburafi�.,pmen.in.cv.«na 2,660.26 999,999:99 Ys1.6E2 5C ones co k s ho h dl9 Conpae-v SNwera5appic 49,q@a.19 522,299:P9 dra 836 �- 6 Rhonda Rath said a lot of the non-payroll expenditures are in line with the same trends 7 in CHCCS. She said there were savings related to students not being in buildings and using 8 busses, however, those savings were offset by expenditures related to students working in a 9 virtual environment, and preparation for students to return to campuses. She resumed the 10 PowerPoint presentation: 11 OFOnge CQV"ty S00011 CQvid-19 Expenditure Impact + firyou wa and vas payroll sorsa mpenditeres mal ref1m1tbe greatest change when comeanogfyuai yeah 291929and 202o-21 + Red ir9r_aresspervdiig iry the wrrentfdual year bebply the vrepblrsyear • Green ind'ratpespending in the wrrentfnwlycarhgher thary the previous year GYIIECi �'Ffm, lu:ti.iy Refs Y3P�aaT psg 231 E9po1a"a1K{bafxelk 531929 4824321 �[,3%9Lb] 1F1 Bus Omv TL8022 362581 a+(3T515E1) Im 508Wt818 4, 432b11 1FT iii 752401 135 ratru011erN 1e01af0r8 1.470244 1.324.305 •114C 8m 183 (1 ffm 155 MpnTeepAFg Su9&AUe 109,425 15.11 1 180.5111 lea 91a6LN96xtiene @2,801 1W Oaedhw 84.1w 10.818 C}68}1] 15} TA%al n,~Subl WAl 312@4 T4.3V7 45.982 121 gaszrvcm Teachn A.omw m214 179,620 141 Cu9cltlun 6layl Pey x,456 26I.�L +169,169 180 Bonus Pay 21.3183 6(O,BM �p,d81 121 En9a1p.3efa lHlRn'zrA 0.124,0f9 B.TII.i23 �i8G4 12 13 46 121 Summar leamirq Prpgrnn CMES-AeFCRf 51- 33i 290 2n-2 122 Schild Hadlh S—H CARES-Ad-CRF Slam 47,959 1350 123 FanAgnal Ra•oumac GARES-AcI-CRF Slda 1a 27:d 1:3715 120 "mimd f npl6iirJnences CARES-Ac1-CRF Slam 115.073 - .J 1Y. 5,:rod Nulnlim CARES-A,OFF Slab '01815 201815 �',1 120 CARES-Ad-CRF R. 23,797 190273 =� 128 W—8 C.—",WrF1 GARES-AcI-CRF Slda 41.43R 1170N 132 F—PWnaI GW— CAAFS.M-CRF Slam 183,557 79594 �1.' 1 GybaraacvrilY DARES-Act-CRf Sda 1'2980 `11 137 P`P,Ewlprnenl GPAESJcf-CRF Sbm 87312 230.6M 187 Emn W,RaW Finn GARES-A,,FSSFR FMmal 902810 ..717�s' 165 Elio.]C1—W CARES-Act-ESSER I Final 32897 'i!iRP _ '181 Eo:epnnal Chidmo DARES-Ae.I-ESSER I Fa]aral 29.180 - 1F9 RLmd HaaYl Supper DEER Final 'A7004 tx-- 170 Svrommanml I--1-;Ww, nP ER 20 ?16 prang•CaunM $chad, To. Ai U3 t'd"'a" 11 Rhonda Rath said all state funds have been spent and there were more restrictive as to 3 what these funds could be spent on. She said OCS is still receiving federal funds now. She 4 resumed the PowerPoint presentation: 5 Elementary&Secondary School Emergency Relief Fund(ESSER) ESSER II-53„895,755 ESSER III-$8,270,2Ua(") Expected Release May 2021 Expected Release June)July 2021 Expires September 2023 Expires September 2024 Planned Spending: Planned Spending: • `K-12 Summer Scholars Academy • "K-12 Summer Scholars Academy K-02 Saturday School • K-12 Saturday Schaal • Virtual Academy + Virtual Academy • Science of Read!nglLlteracy • Science of ReadinglLiteracy Curriculum Curriculum • School Level Mini Grants • School Level Mini Grants Short-term School Level Enhanced • Short-term School Level Enhanced staffing staffing 'Legislated "-0PI Planning allotment recently published ®Iti,diamye CnWn6y Schook 6 7 SUMMARY FY 2021 Approved Per Pupil $4,367:00 FY 2022 Continuation Per Pupil 5 235.00 < i P5 2022 Expansion Per Pupil X122.0022.00 FY 2022 Total Per Pupil geed 54,724,00 Orange county Schools gnihtrplwyl.NC I 9 10 47 `°Ihe whole people roust take upon themselves the education of the whole people and be willing to bear the expenses of it." President of the U.S.John Adams(i79i-i8oi) Orange Cauty Sch aalx 1 2 6rtinga C.VWY Schools 3 », 4 5 Commissioner Dorosin said some expenses were one time in nature, and asked if any of 6 the COVID money coming in can reimburse those one-time expenses spent from the general 7 fund. 8 Rhonda Rath said OCS does not envision being able to reimburse any of the fund 9 balance, and will have to use those funds to address the learning losses reflected in the data 10 shared this evening. She said OCS has to provide summer program, with a certain amount of 11 hours. She said she envisions this programming will expend the funds received from federal 12 resources. 13 Commissioner Dorosin said it is somewhat counterintuitive. He said the things needed 14 to address learning loss are not one time in nature, but rather are recurring. He said if there is 15 not an absolute prohibition on it, OCS should look into using the funding to reimburse those 16 one-time expenses. 17 Commissioner Fowler asked if both districts received a hold harmless payment for 18 charter school students. 19 Rhonda Rath said she believes that is correct, and the Board fully funds both districts' 20 charter school students. 21 Commissioner Fowler asked if the schools get reimbursed, in addition to passing funding 22 to charter schools 23 Rhonda Rath said no, the money passes straight through the public schools directly to 24 the charter schools. She said the public schools do not receive any money for students who 25 live in Orange County and attend charter schools. 26 Commissioner Bedford asked for a list of position allotments besides classroom teachers 27 at each school level, and the rest of the additional information Commissioners previously 48 1 requested from CHCCS. She asked if OCS staff could clarify about the $2.7-$3.7 million ending 2 fund balance. 3 Rhonda Rath said based on what is currently known, OCS projects being revenue 4 neutral at the end of the fiscal year, which would bring the unassigned balance to that range of 5 $2.7-$3.7 million, or 2.5-3.5% of budgeted expenditures. 6 Commissioner Bedford said OCS has much less of a cushion that CHCCS. 7 Chair Price thanked both school districts for the presentations. 8 Commissioner McKee clarified that a penny tax increase generates $2.1 million, and the 9 debt service the County will already have to cover this year is over a 4-cent increase. He said if 10 the Board moves forward with the CHCCS request of around $8 million, it would require around 11 an 8 or 9-cent cent tax increase, instead of 4. He said such a proposition does not seem 12 doable. 13 Will Atherton said he hopes this Board can address, and fix, the Pre-K SAPFO issues. 14 15 3. General Questions 16 17 a. School Resource Officers (SROs) Review 18 19 Due to the time, Chair Price said this discussion would be revisited at a future meeting. 20 21 A motion was made by Commissioner McKee, seconded by Commissioner Fowler to 22 adjourn the meeting at 11:07 p.m. 23 24 Roll call ensued. 25 26 VOTE: UNANMIOUS 27 Renee Price, Chair 28 29 30 Recorded by Tara May, Deputy Clerk to the Board 31 32 Submitted for approval by Laura Jensen, Clerk to the Board. I 1 MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 VIRTUAL BUSINESS MEETING 5 May 4, 2021 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Virtual Business Meeting on Tuesday, 9 May 4, 2021 at 7:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Mark Dorosin, Amy Fowler, Jean Hamilton, Sally Greene, and Earl 13 McKee 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Price called the meeting to order at 7:00 p.m. 21 22 A roll call was called. All Commissioners were present, except for Commissioner McKee. 23 24 Due to current public health concerns, the Board of Commissioners is conducting a Virtual 25 Business Meeting on Tuesday, May 4, 2021. Members of the Board of Commissioners 26 participated in the meeting remotely. As in prior meetings, members of the public were able to 27 view and listen to the meeting via live streaming video at 28 http://www.orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on 29 channels 1301 or 97.6 (Spectrum Cable). 30 31 In this new virtual process, there are two methods for public comment. 32 • Written submittals by email 33 • Speaking during the virtual meeting 34 35 Detailed public comment instructions for each method are provided at the bottom of this 36 agenda. (Pre-registration is required.) 37 38 1. Additions or Changes to the Agenda 39 No changes. 40 Chair Price dispensed with reading the public charge. 41 42 Public Charge: The Board of Commissioners pledges its respect to all present. The Board asks 43 those attending this meeting to conduct themselves in a respectful, courteous manner toward 44 each other, county staff and the commissioners. At any time should a member of the Board or 45 the public fail to observe this charge, the Chair will take steps to restore order and decorum. 46 Should it become impossible to restore order and continue the meeting, the Chair will recess 47 the meeting until such time that a genuine commitment to this public charge is observed. The 48 BOCC asks that all electronic devices such as cell phones, pagers, and computers should 49 please be turned off or set to silent/vibrate. Please be kind to everyone. 50 2 1 Arts Moment— No Arts Moment was available for this meeting. 2 Commissioner Dorosin left the meeting at 7:02 p.m. 3 4 2. Public Comments 5 a. Matters not on the Printed Agenda 6 7 Margo Lakin said she lives in Hillsborough. She said she has followed many proposals 8 and zoning issues over the last year: RTLP, Medline, Buc-ee's, Buckhorn Area Plan, and has 9 seen one common thread: a glaring lack of an inclusive process to notify and include the public. 10 She said public notice signs are written in 9-point font, and placed in locations that residents 11 have to risk their lives to access. She said a person living within 1000 feet of a proposed 12 location project will get a notification letter, while his or her neighbor will not. She said rural 13 Orange County seems to be at the epicenter for proposed development, yet so many residents 14 lack access to broadband. She said this is not equitable. She said people were shocked when 15 the slab was poured for Medline, as they had no idea of the magnitude of the footprint. She 16 said residents do need to be responsible to stay abreast of County matters, but that does not 17 mean Orange County is without onus. She said other counties encourage robust public 18 participation, and asked if there is a reason that progressive Orange County is not doing better. 19 She said the Board of County Commissioners (BOCC) is under an incredible amount of 20 pressure to move quickly to develop, in order to increase jobs and tax revenue, but it is 21 important to understand that the sense of urgency signals to residents that decisions are being 22 made without input, but yet with which the public will be forced to live. She urged the BOCC to 23 insure that all Orange County residents have a seat at the table. 24 25 Commissioner Dorosin rejoined the meeting at 7:03 p.m. 26 27 b. Matters on the Printed Agenda 28 (These matters will be considered when the Board addresses that item on the agenda 29 below.) 30 31 3. Announcements, Petitions and Comments by Board Members 32 Commissioner Greene said there was an opioid litigation settlement agreement reached, 33 and major distributors will pay out $850 million dollars over 18 years. She said it will be 34 distributed proportionately, based on where the impact was most severe, based on number of 35 pills distributed, number of deaths, and number of people still suffering. She said 15% of funds 36 will go to the State for opioid remediation; 80% will go directly to counties and 17 qualifying 37 municipalities; and the remaining 5% will go to all counties who sign up all of the municipalities 38 within their county. She said she was one of five commissioners statewide who was involved, 39 along with attorneys and managers, but the North Carolina Association of County 40 Commissioners (NCACC) did heavy lifting. 41 Commissioner Greene discussed a petition, sent earlier in the day, regarding a standing 42 fund that the County would use to subsidize tax bills for low-income taxpayers. She said this 43 fund would help people with appeals. She said the County and the Town of Chapel Hill have 44 not invested in the Northside community. She said people have been unable to gain equity, and 45 investors have secured properties at bargain prices. She said the fault for this situation lies with 46 local government. 47 Commissioner Fowler agreed with Commissioner Greene's proposal to create a fund. 48 She said she has read the articles about how Charlotte and Durham did something similar, 49 based on means testing, length of occupancy, age of residents, etc. She said she would like to 50 look at the details to insure the goal is being served as intended. She said she also supported 3 1 the Manager's recommendation to review tax practices to insure inequities do not exist, and are 2 addressed if they do exist. 3 Commissioner Hamilton said she attended the Board of Health meeting on April 28, 4 2021, which included excellent presentations on the criminal justice diversion program. She 5 said there was also an update on the formerly incarcerated transitions program. She said there 6 was also a presentation by graduate student Kojo Minta on the Gaines/Chapel Road study. She 7 said he looked at this neighborhood in Efland, which is dependent on well and septic systems, 8 and found inequities, due to lack of sewer access. She said he found the two thirds were 9 interested in municipal sewer, and cost may be a barrier. She said there are also wells that 10 have been abandoned. She petitioned staff to look into this issue, and report back to the Board, 11 specifically on the cost and process for getting sewer. 12 Commissioner Bedford said she and Commissioner Greene attended the 13 groundbreaking for Club Nova, an organization that serves residents with mental health needs. 14 She said this facility will be an improved asset for the County. 15 Commissioner Dorosin agreed with Commissioner Greene and Commissioner Fowler's 16 points about tax equity. 17 Commissioner Dorosin reminded the Board about its legislative priorities regarding the 18 anti-trans bills in the General Assembly. He said the bills will not proceed. 19 Chair Price also expressed support for aid in the tax equity issue. She said the County 20 is working with the Jackson Center and EmPOWERment on appeals. She said this will afford 21 the opportunity to look more closely at these communities. She said the official appeals window 22 has closed. She said all involved are looking to preserve these traditional African American 23 communities. 24 25 Commissioner McKee arrived at 7:15 p.m. 26 27 Chair Price thanked Commissioner Greene for her work on the opioid settlement. She 28 said on May 18th there will be a presentation to sign the resolution to move forward on the 29 lawsuit. 30 Chair Price said she attended an announcement at Durham Tech about KBI pharma, 31 which is expanding and bringing more jobs to the area. She said there will also be an 32 apprenticeship program. She said President Buxton showed that he is trying to work with both 33 Durham and Orange counties by inviting both to the event today. She said this is an exciting 34 time, and Orange County is in the midst of it all. 35 Chair Price said the press release came out about the Greene Tract. She said 36 information is available online, and there will also be printed materials for people to review. 37 Commissioner McKee said he had no comments. 38 39 4. Proclamations/ Resolutions/ Special Presentations 40 41 a. Proclamation Recognizing Coach Roy Williams Upon His Retirement 42 The Board considered voting to approve a proclamation recognizing UNC men's 43 basketball Coach Roy Williams upon his retirement. 44 45 BACKGROUND: 46 Roy Williams became UNC's men's basketball head coach in 2003, and continued serving in 47 this capacity for the next 18 seasons, defining UNC men's basketball for a generation of Tar 48 Heels. 49 50 Under Coach Williams' leadership, UNC earned three men's basketball national championships 51 in 2005, 2009, and 2017. Coach Williams is recognized as one of the most accomplished 4 1 basketball coaches of all time with 903 career wins and recognition in the Naismith Hall of Fame 2 in 2007. 3 4 Coach Williams is widely known as a mentor, role model, and Tar Heel through and through by 5 colleagues, students, student athletes, and fans alike. His compassion, loyalty, toughness, and 6 dedication to the UNC community completes his legacy as legendary Coach, and man. 7 8 Coach Williams has given his all to UNC men's basketball over the past 18 years and 9 announced his retirement on April 1, 2021. The attached proclamation recognizes and 10 expresses sincere gratitude to Coach Roy Williams for his exemplary service, and congratulates 11 Coach Williams on his retirement. 12 13 Chair Price introduced former Commissioner Barry Jacobs, and invited Commissioner 14 Dorosin to read the proclamation: 15 16 ORANGE COUNTY BOARD OF COMMISSIONERS 17 18 PROCLAMATION 19 RECOGNIZING COACH ROY WILLIAMS 20 21 WHEREAS, Roy Williams was born and raised in North Carolina, attended and graduated from 22 UNC in 1972; and 23 WHEREAS, Roy Williams returned to his alma mater, UNC, in 2003 to become UNC men's 24 basketball head coach; and 25 WHEREAS, Roy Williams has defined UNC men's basketball as head coach for the past 18 26 seasons; and 27 WHEREAS, Roy Williams led UNC to national championships in 2005, 2009, and 2017; and 28 WHEREAS, Roy Williams, one of the most accomplished basketball coaches of all time, was 29 inducted into the Naismith Hall of Fame in 2007, and tallied 903 career wins; and 30 WHEREAS, the floor in the Dean E. Smith Center was renamed Roy Williams Court in August 31 2018; and 32 WHEREAS, Roy Williams has mentored and nurtured and served as role model for many 33 student athletes and has embraced student and community fans; and 34 WHEREAS, Roy Williams has been described as caring, loyal, tough, dedicated, "dadgum" 35 plain spoken, and a family man; and 36 WHEREAS, Roy and Wanda Williams donated $3 million to UNC in scholarships to help 37 students afford an education at their alma mater; and 38 WHEREAS, Roy Williams announced his retirement on April 1, 2021, and walked away with his 39 wife of 47 years into a Carolina blue sunset; 40 NOW THEREFORE BE IT PROCLAIMED that the Orange County Board of County 41 Commissioners, on behalf of the people of Orange County, hereby recognizes and expresses 5 1 sincere gratitude to Coach Roy Williams for being an exemplary citizen of the UNC, Chapel Hill, 2 Orange County, and North Carolina community. 3 BE IT FURTHER PROCLAIMED that the Orange County Board of County Commissioners, on 4 behalf of the people of Orange County, congratulates Roy Williams on his retirement, and hopes 5 that his life journey henceforth will abound with joy and excitement and increased time for family 6 and friends. 7 This the 4th day of May, 2021. 8 9 10 11 Renee Price, Chair 12 Orange County Board of Commissioners 13 14 15 A motion was made by Commissioner Dorosin, seconded by Commissioner Fowler, to 16 approve and authorize the Chair to sign the proclamation. 17 18 Roll call ensued 19 20 VOTE: UNANIMOUS 21 22 Chair Price said Coach Williams is an example to the community. 23 Commissioner Fowler said she thinks the world of Coach Williams, and wishes him all 24 the best. 25 Former Commissioner Barry Jacobs said he been professional friends with Roy Williams 26 for 40 years, and he is an exceptional Coach and person. He said he has always been able to 27 talk openly with Coach Williams, who is a caring person and a political progressive. He said 28 Coach Williams had Barack Obama at a practice, and managed to side step going to the White 29 House in 2017, while Donald Trump was in office. He said Coach Williams is enamored with 30 the game of golf. He said Coach Williams has chosen to come to Chapel Hill 3 different times in 31 his life: as a student, an assistant coach and as head coach. He said he is a part of a tradition 32 from Frank MacGuire to Dean Smith to Bill Gutheridge to Roy Williams to Hubert Davis, none of 33 whom were ever a head coach before coming to UNC. He said sports often lack decorum, and 34 he recalled a game in 2007 when a Duke player hit a UNC player in the nose and made him 35 bleed. He said Coach Williams stood at the court with the Duke coach, and had a civil 36 conversation. He said he set a good example of how adults can act in stressful times. He said 37 he greatly appreciates Coach Williams' decorum. 38 Roy Williams said he is flattered, and is just a little boy from the mountains of North 39 Carolina. He said he is the luckiest person he has ever known, and while he loved coaching at 40 Kansas, he always wanted to come home. He said these experiences were wonderful. He said 41 it was the neatest thing to see Carolina Blue everywhere on the court, and he was honored to 42 be at UNC. He said he will always be a part of Chapel Hill, and he appreciates the people of 43 Chapel Hill and Orange County. He thanked the Board for the proclamation. 44 Chair Price thanked everyone for working on the proclamation, and thanked the Williams 45 family for attending and contributing to Orange County. 46 47 b. Mental Health Awareness Month Proclamation 48 6 1 The Board considered voting to approve a proclamation recognizing May 2021 as 2 Mental Health Awareness Month in Orange County. 3 4 5 BACKGROUND: 6 Mental Health Awareness Month has been observed in the U.S. since 1949. Each year millions 7 of Americans face the reality of living with a mental illness. Even though mental health 8 conditions are common and treatable like physical health conditions, many people are still afraid 9 to talk about them due to the stigma associated with mental illness. In May, mental health 10 organizations and affiliates will raise awareness with community events and messages of hope 11 to highlight the importance of mental health. 12 13 The COVID-19 pandemic had a profound impact on the mental health of people of all ages. In 14 2020, area mental health partners saw fewer patients in-person, but experienced significantly 15 more telehealth appointments. As social distancing requirements relaxed in the first quarter of 16 2021, providers saw in-person mental health visits rise to pre-pandemic levels. Now, more than 17 ever, it is critical to reduce the stigma around mental health struggles and encourage people to 18 seek help. 19 20 The Board of Commissioners is asked to proclaim May 2021 as "Mental Health Awareness 21 Month" in Orange County to shine a light on mental illness and the need for long-term 22 improvements in our mental health care system and improved access to care so no one feels 23 alone. 24 25 Commissioner Fowler read the proclamation: 26 27 28 ORANGE COUNTY BOARD OF COMMISSIONERS 29 PROCLAMATION 30 MENTAL HEALTH AWARENESS MONTH 31 32 WHEREAS, mental health is part of everyone's overall health and well-being, and mental 33 illnesses are prevalent in our county, state, and nation, with one in five adults experiencing a 34 mental health issue every year; and 35 36 WHEREAS, mental health sustains an individual's thought processes, relationships, 37 productivity, and ability to adapt to change; and 38 39 WHEREAS, it is important to maintain mental health and to recognize the symptoms of mental 40 illness and seek help when it is needed; and 41 42 WHEREAS, early identification and treatment can make a difference in successful navigation 43 and management of mental illness and recovery; and 44 45 WHEREAS, stigma and the resulting discrimination is a primary obstacle to early identification 46 and effective treatment of individuals with mental illness and the ability to recover to lead full, 47 productive lives; and 48 49 WHEREAS, every person and community can help end the silence and stigma surrounding 50 mental illness that for too long has made people feel isolated, alone and discouraged people 51 from getting help; and 7 1 2 WHEREAS, Orange County remains engaged in the promise to address the challenges facing 3 people with mental illness; and 4 5 WHEREAS, people with lived experience of mental illness and/or substance use disorders get 6 better, live in recovery, and provide invaluable knowledge of how to improve and transform 7 systems of care, and 8 9 WHEREAS, the COVID-19 pandemic has increased the number of people experiencing feelings 10 of anxiety and depression; and 11 12 WHEREAS, through public education and working together to raise awareness, we can help 13 improve the lives of individuals and families affected by mental illness, and 14 15 WHEREAS, Mental Health Awareness Month is an opportunity to increase public understanding 16 of the importance of mental health and to promote the identification and treatment of mental 17 illness; 18 19 NOW THEREFORE, we, the Orange County Board of Commissioners, do hereby recognize 20 May 2021 as MENTAL HEALTH AWARENESS MONTH in Orange County and shine a light on 21 mental health and the need for long-term improvements in our mental health care system and 22 improved access to care so no one feels alone. 23 24 This the 4th day of May, 2021. 25 26 27 28 Renee Price, Chair 29 Orange County Board of Commissioners 30 31 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to 32 approve and authorize the Chair to sign the proclamation. 33 34 Roll call ensued 35 36 VOTE: UNANIMOUS 37 38 Commissioner Dorosin left the meeting at 7:35 p.m. 39 40 Commissioner Hamilton said she is a social worker and a mental health provider, and 41 mental health issues do not discriminate. She said all families are impacted, and external 42 factors impact mental health. She said it is important to pay attention to how institutions create 43 stress. She said science that informs treatment options has advanced in this area, and she 44 hopes people recognize that there are appropriate treatments available. 45 Commissioner Fowler said mental health is an integral part of overall health, and can 46 negatively impact physical health. She said people suffer needlessly due to stigma, and lack of 47 access. She said there is effective treatment, and if you need help, you are not alone. 48 49 Commissioner Dorosin rejoined the meeting at 7:36 p.m. 50 8 1 Commissioner Dorosin said it is important to approach the issue from the vantage point 2 of and how it intersects with the other issues on which the Board works: education, criminal 3 justice, policing, etc. He said issues of care, treatment and access do not exist by themselves, 4 and an intersectional perspective should be kept in mind. 5 Chair Price thanked Commissioner Fowler for bringing this item forward. She said there 6 are many people suffering from isolation, with both the young and old being suicidal. She said 7 people sometimes turn to opioids and narcotics, instead of seeking out help. 8 9 c. Older Americans Month Proclamation 10 11 The Board considered voting to approve a proclamation joining Federal and State 12 governments in designating the month of May 2021 as Older Americans Month and a time to 13 honor older adults for their contributions to the community. 14 15 BACKGROUND: 16 May is Older Americans Month, a tradition dating back to 1963. For many years the Orange 17 County Board of Commissioners has issued a proclamation for Older Americans Month. This 18 year's national theme is Communities of Strength recognizing the important role older adults 19 play in fostering the connection and engagement that build strong, resilient communities. 20 21 In tough times, communities find strength in people—and people find strength in their 22 communities. In the past year, this has occurred time and again in Orange County as friends, 23 neighbors, and businesses have found new ways to support each other. 24 25 In the community, older adults are a key source of this strength. Through their experiences, 26 successes, and difficulties, these residents have built resilience that helps them to face new 27 challenges. When communities tap into this, they become stronger, too. 28 29 Strength is built and shown not only by bold acts, but also small ones of day-to-day life—a 30 conversation shared with a friend, working in the garden, trying a new recipe, or taking time for 31 a cup of tea on a busy day. And when people share these activities with others—even virtually 32 or by telling about the experience later— it helps them build resilience too. 33 34 This year, Orange County celebrates Older Americans Month by encouraging community 35 members to share their experiences. Together, everyone can find strength —and create a 36 stronger future. The County also celebrates the many ways in which older adults make a 37 difference in the communities. It encompasses the idea that getting older does not mean what it 38 used to. For many aging Americans, it is a phase of life where interests, goals and dreams can 39 get a new and second start. Today, aging is about eliminating outdated perceptions and 40 redefining the way you want to age. 41 42 President Lyndon B. Johnson signed the Older Americans Act into law in July 1965. Since that 43 time, the Act has provided a nationwide aging services network and funding that helps older 44 adults live with dignity in the communities of their choice for as long as possible. These services 45 include senior centers, daily lunch programs, caregiver support, community-based assistance, 46 preventive health services, elder abuse prevention, and much more. 47 48 While the Department on Aging offers outstanding programs and services to older adults year- 49 round, Older Americans Month offers an opportunity to emphasize how older adults can access 50 the home- and community-based services they need to live independently in their communities. 9 1 It is also an occasion to highlight how older adults are engaging with and making a difference in 2 their communities. 3 4 In this era of COVID-19, there are shining examples of how older adults are contributing to the 5 strength of the community. The Project EngAGE Senior Leaders are connecting with older 6 adults in their communities to make sure their needs are being met during these difficult times. 7 Leaders are making phone calls, picking up food, delivering senior center lunches, sewing facial 8 coverings, and pitching in wherever there is an unmet need. 9 10 The End of Life Choices Senior Resource team saw an unmet need and created a document to 11 aid in emergency planning during this COVID-19 health crisis. This new document is not 12 intended to replace persons' advanced directives, but is to be used as a tool to provide 13 additional information should you be diagnosed with COVID-19. 14 15 Tech volunteers at the Seymour Center put their skills and creativity to work and transitioned 16 very quickly into offering our computer classes in a virtual environment. This was critical in 17 helping many older adults learn how to use their computers to connect to virtual center 18 programs and to their family and friends. Volunteers have also helped make it possible for the 19 County to serve almost a 1,000 curbside meals weekly helping the many older adults in the 20 community that are food insecure. 21 22 And lastly, with COVID-19 occurring during tax season, VITA (Volunteer Income Tax 23 Assistance) volunteers should be congratulated for developing a secure process for assisting 24 persons with tax preparation that does not involve a face to face appointment. Last year this 25 program was recognized by the IRS for its innovative work during the pandemic. 26 27 Today there are over 30,000 Orange County residents who are 60+ and of that group over 28 1,900 who are over age 85. As large numbers of baby boomers reach retirement age, it is the 29 goal to keep them physically and socially active through their 80s and beyond. Lifelong 30 participation in community, social, creative and physical activities have proven health benefits, 31 including retaining mobility, muscle mass and cognitive abilities. But older adults are not the 32 only ones who benefit from their engagement in community life. Studies show their interactions 33 with family, friends, and neighbors across generations enrich the lives of everyone involved. 34 35 With COVID-19, the celebrations and activities honoring Older Americans Month are being 36 curtailed, but the County still encourages older adults to celebrate "Community of Strength." 37 With social distancing and the Seymour and Passmore Centers not being open to group 38 activities, the County challenges everyone to stay connected through phone calls, virtual 39 gatherings, and participate in virtual and parking lot programs. This is a time for everyone to 40 celebrate the strength of the community by remaining resilient; calling neighbors; saying thank 41 you to frontline workers; and demonstrating a willingness to help the community recover from 42 this pandemic and prepare for whatever the new normal is. 43 44 Commissioner McKee introduced the item. He said there are over 30,000 people in 45 Orange County over the age of 65. He said over 1,900 are over 85. He said his mother and 46 mother-in-law are in that group, and do not see themselves as older. He said this month has 47 been acknowledged since the 1960s. 48 Commissioner McKee read the proclamation: 49 50 ORANGE COUNTY BOARD OF COMMISSIONERS 51 PROCLAMATION 10 1 Older Americans Month — May 2021 2 Theme — "Communities of Strength" 3 4 Whereas, Orange County includes over 30,000 persons aged 60 and older who have built 5 resilience and strength over their lives through successes and difficulties; and 6 7 Whereas, Orange County benefits when people of all ages, abilities, and backgrounds are 8 included and encouraged to share their successes and stories of resilience; and 9 10 Whereas, Orange County recognizes our need to nurture ourselves, reinforce our strength, 11 and continue to thrive in times of both joy and difficulty; and 12 13 Whereas, Orange County can foster communities of strength by: 14 . creating opportunities to share stories and learn from each other; 15 • engaging older adults through education, recreation, and service; and 16 • encouraging people of all ages to celebrate connections and resilience. 17 18 Now, therefore, we, the Orange County Board of Commissioners, do hereby proclaim May 19 2021 to be Older Americans Month, and urge every resident to recognize older adults and 20 the people who support them as essential contributors to the strength of our community. 21 22 The 4th day of May, 2021. 23 24 25 26 Renee Price, Chair 27 Orange County Board of Commissioners 28 29 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 30 approve and authorize the Chair to sign the proclamation. 31 32 Roll call ensued 33 34 VOTE: UNANIMOUS 35 36 Janice Tyler, Department of Aging Director, thanked the Board, staff, and volunteers 37 who supported the Department of Aging during the pandemic, including the provision of meals, 38 delivery of medication, phone calls to the isolated, etc. She said programs were converted into 39 the virtual environment during the pandemic, and this year has brought the community together 40 and made it stronger. 41 Heather Altman, Advisory Board on Aging Chair, said Orange County is a strong 42 community, and the older adults contribute a great deal, including Roy Williams. She 43 recognized Janice Tyler for her work in the department, and the tireless efforts to provide a 44 comprehensive range of support to 30,000 people and their families. She said the Department 45 on Aging never stopped working during the pandemic, and meals were provided, programming 46 continued, Tax preparation was offered, etc. She said she is thrilled to publically praise Janice 47 Tyler, and express her heartfelt gratitude. She said she took her mother to the Seymour Center 48 in March 2020 for exercise class and lunch, and they sat next to Reverend Seymour. She said 49 her mother died a few months ago, and her last social activity was at the Seymour Center. She 11 1 said it is important to take time to recognize the contributions of the community towards the well 2 being of older adults. She thanked the BOCC for its support, on behalf of the board and her 3 mother. 4 Commissioner Bedford said Janice Tyler's department exemplifies how County 5 departments did not miss a beat in providing services during the pandemic. 6 Commissioner Greene thanked Janice Tyler and her department. She said10,000 baby 7 boomers turn 65 every day. 8 Commissioner Hamilton thanked Janice Tyler. She said it is important to support 9 institutions you will need in the future. 10 Chair Price said she misses going to the Department of Aging and seeing people. 11 12 d. Asian American and Pacific Islander Heritage Month Proclamation 13 14 The Board considered voting to approve a proclamation recognizing May 2021 as Asian 15 American and Pacific Islander Heritage Month in Orange County, North Carolina. 16 17 BACKGROUND: 18 May 2021 will mark the 29th anniversary of the enactment of Public Law 102-450 by Congress in 19 1992 proclaiming the month of May as Asian American and Pacific Islander Heritage Month. 20 21 The month of May was chosen to commemorate Asian Americans and Pacific Islanders in part 22 because the first immigration of Japanese to the United States. was in May of 1843. It also 23 marks the completion of the Trans-Continental Railroad in May 1869 where most of the workers 24 were of Asian descent. 25 26 The importance of this month is unfortunately highlighted by the many attacks on people of 27 Asian descent, including elders. According to a report from the organization Stop Asian 28 American Pacific Islander Hate, there were nearly 3,000 reported incidents of racism and 29 discrimination targeting Asian Americans nationwide. Between March and December of 2020, 30 twenty four (24) of those accounts occurred in North Carolina. 31 32 There is a long history of discrimination that people of Asian and Pacific Islander heritage have 33 faced even at the hands of the U.S. Federal Government. In 1882 Congress passed the 34 Chinese Exclusion Act, which was the first and only law that specifically prohibited the 35 immigration of a group of people based on race and geographical origin. It also prevented the 36 Chinese from becoming U.S. Citizens. Later the United States would carry out the forced 37 internment of 120,000 Japanese under Executive Order 9066 issued on February 19, 1942. 38 39 However, the story of Asian American Pacific Islanders in the United States is not just one of 40 discrimination but also one of contributions to American History and Culture. We find this in the 41 brave acts of the 110th/442 Infantry Regiment, composed mostly of second generation 42 Japanese Americans (Nesei) who fought in the European Theater during World War II while 43 their families were held in internment camps. The 110th/442 would go on to become the most 44 decorated military unit in U.S. History. There are numerous contributions to the arts such as 45 Charles Yu who won the most recent 2020 National Book Award for Interior Chinatown, cellist 46 Yo Yo Ma, actress Sondra Oh, and comedian Awkwafina to name but a few. UNC is home to 47 many accomplished scholars of Asian descent such as Professor Kihyun "Kelly" Ryoo in the 48 School of Education and Hedi Kim, Director of the UNC Asian American Center, and Associate 49 Professor in the Department of English and Comparative Literature. 50 12 1 It is important for the Orange County Board of Commissioners to recognize Asian American and 2 Pacific Islander Heritage Month to emphasize the contributions of this community to Orange 3 County's diversity. 4 5 To celebrate Asian American and Pacific Islander Heritage Month, the Human Relations 6 Commission will host the following event: 7 8 A Community Conversation 9 Ally, Advocate, Activist, Accomplice: What's the Difference? 10 Sunday, May 23, 2021 3:00 pm —4:30 pm 11 12 Commissioner Greene read the proclamation: 13 14 ORANGE COUNTY BOARD OF COMMISSIONERS 15 PROCLAMATION 16 Asian American and Pacific Islander Heritage Month 17 18 WHEREAS, Asian Americans and Pacific Islanders are the fastest growing racial group in the 19 United States, growing four times the rate of the rest of the populations of the Country; and 20 21 WHEREAS, the Asian American and Pacific Islander community, as one of the most culturally 22 and linguistically diverse groups in America, reminds us that although we all have distinct 23 backgrounds and origins, we are bound by a common purpose, by shared values and our 24 shared hopes and dreams for ourselves and our children; and 25 26 WHEREAS, the Asian American and Pacific Islander community has a long and deeply-rooted 27 legacy in the United States from the grueling and perilous working condition of thousands of 28 Chinese laborers on the transcontinental railroad to Japanese Americans troops fighting to 29 defend our freedom during World War 11; and 30 31 WHEREAS, we also must remember that this Country carries the stain that while Japanese 32 Americans soldiers fought in World War 11, their families at home were interned in camps by the 33 government simply based on their Japanese origin; and 34 35 WHEREAS, the Asian American and Pacific Islander community throughout this country's 36 history has faced harassment, senseless violence and discrimination, all of this has grown 37 exponentially over the past year due to negative stereotypes perpetrated about the pandemic, 38 which has led to a sharp rise in anti-Asian hate crimes and hate incidents; and 39 40 WHEREAS, we honor the Asian American and Pacific Islander community, their rich heritage 41 and the enhancements they bring to this community through their culture and as artist, activist, 42 educators, elected officials, service men and women, business owners, friends and neighbors; 43 44 NOW, THEREFORE, we, the Board of County Commissioners of Orange County, North 45 Carolina, do proclaim May 2021 as ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE 46 MONTH and commend this observance to all Orange County residents. 47 48 The 4th day of May, 2021. 49 50 13 1 2 Renee Price, Chair 3 Orange County Board of Commissioners 4 5 A motion was made by Commissioner Greene, seconded by Commissioner Hamilton, to 6 approve and authorize the Chair to sign the proclamation. 7 8 Roll call ensued 9 10 VOTE: UNANIMOUS 11 12 Annette Moore, Human Rights and Relations Director, reviewed the information in the 13 agenda background, and highlighted the Community Conversation event, taking place on May 14 23, 2021 from 3:00 pm to 4:30 p.m. 15 16 e. Proclamation Commemorating the 60th Anniversary of the Freedom Rides 17 18 The Board considered voting to approve a proclamation commemorating the 60th 19 anniversary of the Freedom Rides. 20 21 BACKGROUND: On May 4, 1961, thirteen black and white civil rights advocates boarded 22 buses in Washington, DC, to begin a journey on interstate highways through Virginia, North 23 Carolina, South Carolina, Georgia, Mississippi, and Louisiana. The Freedom Riders sought to 24 challenge the enforcement of the United States Supreme Court decisions in Morgan v. Virginia 25 [1946] and Boynton v. Virginia [1960], which ruled that segregation in bathrooms, waiting rooms, 26 lunch counters, and in interstate transportation facilities, including bus terminals, was 27 unconstitutional. 28 29 The Freedom Rides occurred during a time when the Civil Rights movement was gathering 30 momentum, when African American in the South were routinely harassed and subjected to 31 segregation by Jim Crow laws. The Congress of Racial Equality ("CORE") organized the 32 Freedom Rides under the leadership of James Farmer. CORE sought application from diverse 33 men and women of various ages from across the United States. Among the first thirteen 34 selected was Reverend Benjamin Elton Cox, a retired minister at Pilgrim Congregation Church 35 in High Point, North Carolina. The Honorable John Lewis, then 21, represented the Nashville 36 Branch of CORE and was a member of the original thirteen Freedom Riders. The original froup 37 of Freedom Riders prepared by completing a few days of training on role-playing, preparing how 38 to respond to nonviolent ways to harassment. 39 40 • May 4, 1961 - Greyhound and Trailways buses leave Washington, DC for New 41 Orleans. John Lewis and another rider beaten in Rock Hill, South Carolina. 42 43 • May 8, 1961 - Joseph Perkins is the first Freedom Rider to be arrested after 44 sitting at a whites only shoe-shine stand in Charlotte, NC. John Lewis is 45 assaulted in the Greyhound bus terminal of Rock Hill, SC, after attempting to 46 enter the white waiting room with fellow Freedom Rider Al Bigelow. 47 48 May 12, 1961 — Freedom Riders warned of violence ahead by Martin Luther 49 King. 50 14 1 May 14, 1961 -Anniston officials give Klu Klux Klan permission to attack riders 2 without consequences. The Greyhound bus door was held closed outside 3 Anniston, Alabama while the Freedom Riders were inside and the mob fire 4 bombed the bus. The mob then attacked the Riders as they fled the bus. 5 6 When the Trailways bus reached Anniston, eight Klansman boarded the bus, 7 attacked and beat the Freedom Riders. In Birmingham, Alabama, the riders were 8 attacked as police and local officials watched as the mob beat the non-violent 9 Freedom Riders with baseball bats, iron pipes and bicycle chains. 10 11 May 20, 1961 - Police escort abandons Freedom Riders. The Riders attacked 12 again in Montgomery, Alabama leaving Congressman Lewis unconscious in a 13 pool of blood outside the Greyhound bus terminal. Compounding all of this was 14 a lack of medical assistance that Black bus riders could receive for injuries 15 received. 16 17 May 23, 1961 - The Riders board buses from Montgomery to Jackson, MS under 18 National Guard escort. They are jailed upon arrival under the formal charges of 19 incitement to riot, breach of the peace, and failure to obey a police officer. 20 21 June 1961 - Freedom Riders are transferred to Mississippi's notorious Parchman 22 State Prison Farm. Segregationist authorities attempt to break their spirits by 23 removing mattresses from the cells. New Freedom Riders continue to arrive in 24 Jackson, MS and be jailed throughout summer. 25 26 Approximately 450 women and men, from May 4 through December 10, 1961, participated in 27 the Freedom Rides. The Freedom Riders persisted in their fight for justice, and eventually their 28 activism influenced and changed the landscape of race relations, civil rights, and human rights 29 in the United States. The success of the Freedom Rides showed that nonviolent direct action 30 could do more than simply claim the moral high ground; in many situations, it could deliver 31 better tactical results than either violent confrontation or gradual change through established 32 legal mechanisms. 33 34 Chair Price read the proclamation: 35 36 ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS 37 A PROCLAMATION 38 COMMEMORATING THE 60TH ANNIVERSARY OF THE FREEDOM RIDES 39 40 WHEREAS, on May 4, 1961, thirteen Black and white civil rights advocates boarded Greyhound 41 and Trailways buses in Washington, DC, to begin a journey to New Orleans, Louisiana, riding 42 side by side, on interstate highways through the Jim Crow South —through Virginia, North 43 Carolina, South Carolina Georgia, Mississippi, and Louisiana; and 44 45 WHEREAS, the Freedom Rides involved approximately 450 women and men, from May 4 46 through December 10, 1961, who sought to challenge the non-enforcement of the United States 47 Supreme Court decisions in Morgan v. Virginia [1946] and Boynton v. Virginia [1960] which 48 ruled that segregation in interstate transportation facilities, including bus terminals, was 49 unconstitutional; and 50 15 1 WHEREAS, the Southern states had ignored the rulings and the federal government had done 2 nothing to enforce the rulings; and 3 4 WHEREAS, the Congress of Racial Equality [CORE] and the Student Nonviolent Coordinating 5 Committee [SNCC] sponsored the Freedom Rides and worked in collaboration with the 6 Nashville Student Movement and the National Association for the Advancement of Colored 7 People; and 8 9 WHEREAS, the Freedom Riders were inspired by the 1947 Journey of Reconciliation led by 10 Bayard Rustin and George Houser and co-sponsored by the Fellowship of Reconciliation and 11 the then-fledgling CORE, and like the Freedom Rides of 1961, the Journey of Reconciliation 12 was intended to test an earlier Supreme Court ruling that banned racial discrimination in 13 interstate travel; and 14 15 WHEREAS, the Freedom Riders encountered mob violence, fire bombings, and police brutality, 16 and arrest and incarceration for trespassing, unlawful assembly, violating state and local Jim 17 Crow laws and other alleged offenses; and 18 19 WHEREAS, President John F. Kennedy and Attorney General Robert F. Kennedy called for a 20 "cooling off period" and condemned the Freedom Rides as unpatriotic because they 21 embarrassed the nation on the world stage at the height of the Cold War, to which James 22 Farmer responded, "We have been cooling off for 350 years, and if we cooled off any more, 23 we'd be in a deep freeze"; and 24 25 WHEREAS, the Freedom Riders persisted in their fight for justice, and eventually their activism, 26 influenced and changed the landscape of race relations, civil rights and human rights in the 27 United States; 28 29 NOW THEREFORE, the Orange County Board of County Commissioners, on behalf of the 30 people of Orange County, hereby proclaims May 2021 as Freedom Riders Month in Orange 31 County in Commemoration of this 60th Anniversary of the Freedom Rides and in tribute to 32 the Freedom Riders, the women and men who fought for justice in the United States of 33 America. 34 35 The 4th day of May, 2021. 36 37 38 39 Renee Price, Chair 40 Orange County Board of Commissioners 41 42 A motion was made by Chair Price, seconded by Commissioner Bedford, to approve and 43 authorize the Chair to sign the proclamation. 44 45 Roll call ensued 46 47 VOTE: UNANIMOUS 48 49 Chair Price said there is a virtual event on May 5, 2021 commemorating the Freedom 50 Rides. She said there was also an interview on WCHL yesterday. 16 1 Chair Price asked if the Board should research if an apology, pardon or something else 2 would be appropriate for Bayard Rustin, who served on the chain gang in Roxboro. 3 Commissioner Dorosin said it is important to remember Orange County and Chapel Hill's 4 history with the Freedom Rides. He supported finding out more about what the County could 5 do to rectify this. 6 Chair Price said the gentlemen were arrested in Chapel Hill and held in Hillsborough, 7 before serving on the chain gang. 8 Commissioner Greene said she worked on getting the historical marker on Columbia 9 Street. She said the Reverend Jones' name is not on the plaque, due to state requirements that 10 a person must be deceased for twenty-five years before their name can be put on a plaque. 11 Annette Moore said the BOCC is so well informed. She said Bayard Rustin spent 22 12 days on the chain gang, and he sent a letter to the New York Times about prison reform, as a 13 result of his time in Orange County. She said she would look into whether the Orange County 14 Board of Commissioners could pardon Bayard Rustin, and others. She said he has been 15 pardoned for other Jim Crow law crimes. 16 Annette Moore said there were 4 buses involved in the Freedom Rides, but 2 buses 17 never arrived. She said the original 13 riders were stopped, and after that 300 riders followed in 18 their path, but were jailed in Mississippi. 19 Chair Price said in the abstract, there is a brief timeline of the Freedom Rides during 20 1961, which eventually reached Louisiana, but it was difficult. 21 Chair Price thanked the Freedom Riders for their strength and determination. 22 23 f. 2027 World University Games Update 24 25 The Board received information and an update on North Carolina's progress in the bid 26 process for the 2027 World University Games, an event of the International University Sports 27 Federation (FISU). 28 29 BACKGROUND: 30 The North Carolina Bid Committee (NCBC) is working to bring the world's largest event for 31 student-athletes to North Carolina and specifically the Triangle area. In recent months, the 32 NCBC has received requests for presentations to local groups interested in the bid and 33 prospects for the Games. The NCBC has presented to the Durham Sports Commission (DSC) 34 Board of Directors, the North Carolina Travel and Tourism Board, the Planning and Legislative 35 Committee of GoTriangle, and the Cary Chamber of Commerce Board of Directors. 36 37 Bonnie Hammersley introduced Hill Carrow, the CEO of the North Carolina Bid 38 Committee. 39 40 Commissioner Fowler left the meeting at 8:10 p.m. 41 42 Hill Carrow gave a brief description of the World University Games. He said the bid 43 committee is working to bring the games to the area in 2027. He said he is presenting to local 44 organizations because the Triangle has been designated the United States' "candidate city" in 45 the competition to be awarded the 2027 World University Games. 46 47 Commissioner Fowler rejoined the meeting at 8:11 p.m. 48 49 Hill Carrow said the formal process for awarding the games begins in September, and all 50 are working to put together the information and resources needed for the proposal. He said the 51 award process will take a year. He said the awarding committee is based in Lausanne, 17 1 Switzerland, and the main competition is coming from South Korea. He said there are many 2 steps in the process. 3 Hill Carrow said both Roy Williams and Mike Krzyzewski coached in the World University 4 Games, and Hubert Davis also played. He said more athletes and coaches from UNC-Chapel 5 Hill have participated in the World University Games than any other university in the state. 6 Hill Carrow said this event celebrates college and university sports, but also includes an 7 educational component. He said it will have a huge economic impact of—$150 million. He said 8 facilities at UNC would house delegations of athletes, coaches, and staff. He said this is the 9 second largest Olympic sports event in the world, and is the largest event for student athletes. 10 Hill Carrow said the region has experience in hosting these types of events. He said the 11 US Olympic Festival was successfully hosted in 1987, and the Special Olympics were 12 successfully hosted in 1999. He said there has been a lot of growth since 1999, and he has full 13 confidence in region's ability to host. 14 Hill Carrow said there are two games held every other year in the odd years, and the 15 winter games will be held in December in Lausanne, Switzerland. He said this is a long- 16 standing event, with a 60-year history. 17 Hill Carrow said at the time of the event, support services like EMS and the Sheriff's 18 department would be needed. He said the area already has everything in place like dormitories, 19 sports facilities, etc. He said it takes 60 venues to handle everything. 20 Hill Carrow said VIPs and Olympic athletes will attend, and the Chancellor of UNC is 21 involved and supportive. He said the goal is to have an event that is bigger than all of us, and 22 everyone is working towards a common cause. He said Duke and Durham Technical 23 Community College are also involved, and cultural activities will be held at the community 24 college. 25 Chair Price said it is exciting bringing so many partners together. She said it will have a 26 significant impact on everyone's lives if it is awarded. 27 Commissioner Fowler said she would be happy to help present the proposal in 28 Lausanne, Switzerland. 29 Hill Carrow said they do plan to take a delegation to Switzerland in December to speak 30 with officials there. He said he is very familiar with the event, but it will be helpful for others to 31 see it in action. He said there is a modest fundraising effort already underway, and there are 32 several corporate sponsors involved. 33 34 g. Presentation of Manager's Recommended Fiscal Year 2021-22 Annual Operating 35 Budget 36 37 The Board received a presentation on the County Manager's Recommended FY 2021- 38 22 Annual Operating Budget. 39 40 BACKGROUND: 41 Each year during the month of May, the County Manager presents the Board of County 42 Commissioners with a recommended spending plan for the next fiscal year. During the 43 meeting, the Manager will provide a brief presentation of the Recommended FY 2021-22 Annual 44 Operating Budget. 45 46 The Board of County Commissioners will conduct two Virtual Budget Public Hearings—the first 47 at 7:00 p.m. on Tuesday, May 11, 2021, and the second on Thursday, June 3, 2021. In 48 addition, the Board has scheduled the following Virtual Budget Work Sessions: 49 18 1 0 May 13, 2021 —Virtual Budget Work Session with Chapel Hill-Carrboro City Schools, 2 Orange County Schools, Durham Technical Community College— Orange County 3 Campus, and Outside Agencies. 4 0 May 20, 2021 —Virtual Budget Work Session with Fire Districts, and County 5 Departments within the following Functional Leadership Teams: Public Safety 6 (Courts, Criminal Justice Resource Department, Emergency Services, and Sheriff); 7 Support Services (Asset Management Services, Community Relations, Finance and 8 Administrative Services, Human Resources, and Information Technology); General 9 Government (Board of County Commissioners, Board of Elections, County Attorney, 10 County Manager, Register of Deeds, and Tax Administration); including Non- 11 Departmental items. 12 May 27, 2021 —Virtual Budget Work Session with County Departments within the 13 following Functional Leadership Teams: Human Services (Child Support, 14 Department of Social Services, Department on Aging, Health, Housing and Community 15 Development, Human Rights and Relations, Library Services, and Cardinal Innovations); 16 Community Services (Animal Services, Cooperative Extension, DEAPR, Economic 17 Development, Orange Public Transportation, Planning and Inspections, Solid Waste, 18 and Sportsplex), including Non-Departmental items. 19 0 June 8, 2021 —Virtual Budget Work Session for Board to review budget amendments 20 and finalize decisions (Resolution of Intent to Adopt) on the FY 2021-22 Annual 21 Operating Budget and the FY 2021-26 Capital Investment Plan. 22 0 June 15, 2021 —Virtual Regular Business Meeting for the Adoption of the FY 2021-22 23 Annual Operating Budget and the FY 2021-26 Capital Investment Plan. 24 25 All meetings start at 7:00 p.m. 26 27 Bonnie Hammersley made the following presentation: 28 29 19 1 Slide#1 ORANGE COUNTY NORTH CAROLINA FY2021-22 COUNTY MANAGER RECOMMENDED BUDGET 2 3 Bonnie Hammersley said under state law the Manager is required to present a balanced 4 budget to the Board of County Commissioners. 5 Bonnie Hammersley said the previous budget was passed during the beginning of the 6 stay at home order due to the COVID-19 pandemic. She said the FY22 budget is being 7 presented during a period of cautious optimism. She resumed the PowerPoint presentation: 8 9 Slide #2 ORANGE COUNTY FY2021-22 BUDGET BUDGET PRIORITIES Prioritizefunding ofthe social safety netservices Redirect d iscretionary spending and applyone time emergency measuresto blunts tax in crease Use the American Rescue Plan Act(ARPA)fundsto offset expenses Balance the interests and needs ofthe County's most vulnerable residents ORAS E C�iM7 10 11 12 Bonnie Hammersley said the FY21-22 budget strives to balance the continuation of 13 social safety nets with the property tax responsibilities placed on taxpayers. 14 Bonnie Hammersley said the use of one-time emergency measures is not sustainable in 15 the long-term. She resumed the PowerPoint presentation: 16 17 Slide #3 ORANGE COUNTYFY2021-22 BUDGET K-shaped recovery 18 p ORANGE CQUMY �uN�� 19 20 Bonnie Hammersley said recovery will not be evenly distributed. She said the federal 21 government is offering some financial support through stimulus payments, emergency financial 22 relief, and enhanced unemployment relief. She said these measures are temporary and 20 1 residents will need the County government to meet basic needs. She resumed the PowerPoint 2 presentation: 3 4 Slide #4 ORANGE COUNTYFY2021-22 BUDGET Historical General Fund Revenues and Expenditures ORA.N�F 5 COUIJTY 6 Bonnie Hammersley said County revenues exceeded expenditures the three of the last 7 four fiscal years. She said FY 2019-20 are the audited results showing revenues above 8 expenditures. She said General Fund revenues were 8% less than the amended budgeted 9 amount. She said the final budget reflects the addition of Round 1 of CARES Act Funding, 10 which the GASB requires to remain as unearned revenue until spent—$1.3 million was deferred 11 revenue. She said expenditures for many functional areas were less than budget by 12 $10.1 million (4.3%) from the operating budget. She said several departments came in under 13 budget due to personnel vacancies and efforts to spend conservatively. She resumed the 14 PowerPoint presentation: 15 16 Slide #5 17 ORANGE COUNTYFY2021-22 BUDGET Projected General Fund Revenues and Expenditures ORANGE COUNTY 19 20 Bonnie Hammersley said the FY 2020-21 is projected to end with breakeven results. 21 She said the adherence to cost containment measures, including required hiring freezes and an 22 improving sales tax forecast as COVID restrictions are lifted, will contribute our ending position. 23 She said the future year projections reflect an improved post COVID economy; 45 sales tax 24 growth in future years and 2% property tax growth. She resumed the PowerPoint presentation: 25 26 21 1 Slide #6 ORANGE COUNTYFY2021-22 REVENUE BUDGET ORANGE_COjIY0 2 3 4 Bonnie Hammersley said the total recommended operating budget, including the 5 general, enterprise, proprietary, and special revenue funds, total $279.2 million. She said, of 6 this amount, $244.1 million is the general fund. She said the total represents an increase of$5 7 million over the FY21 budget. 8 Bonnie Hammersley said sales tax collection represents a bright side of the revenue 9 forecast. She said sales tax was expected to decrease by 4.5% compared to the FY19-20 10 budget, but this decrease did not materialize. She said current collection trends indicate a $1-2 11 million increase over FY19-20 budgeted amount. 12 Bonnie Hammersley said other sources of revenue are miscellaneous, including inter- 13 local agreements, donations, county facility rentals, and surplus items. She said 14 Intergovernmental revenues include OPT, DSS, Health, ABC Revenues, Other State (Soil and 15 Water, Child Support reimbursements, Safe Roads, and Juvenile Justice Program). She said 16 Licenses and Permits revenues are for Franchise Fees distributed quarterly for State sales tax 17 on video programming and telecommunication services. She said Charges for Services include 18 Building and other Construction permits, EMS Charges, Sheriff Jail fees (housing State and 19 Federal inmates), ROD Fees and Excise Stamps). She resumed the PowerPoint presentation: 20 21 Slide #7 0 RANG ECOUNTYFY2021-22 EXPENDITURE BUDGET 22 ORANGE COUNTY 23 24 22 1 Slide #8 ©RANGE COUNTYFY2021-22 BUDGET FY 2021-22 REVENUEASSUMPTIONS •Revaluation -Haglu•Ilrvnt•wIU In 1].6%Rwl Poop,ty AfwfwtlWlu•GtPx1fi -liavrcw NpMaI RHa• .T69"I P•tarOG WAa•n•ENIw ne � per;SOGWlvisrat Wlue yad+e moneP m*Etiafi,sei •PropertyTuRatrincame •Proparamuwr.reaocwm=azs-r>es,aoorx,ffim,dvati SalaTaa -1216 autlgatery dorilM1 eacwnomyaantiz tlue la vaccine tliahibulicnaM eesmol Pub4ic HealtR m01Nbm -Q,pNM UMT1pMYmrnVlnpMIP46pnau+o.rpainrppMAHPA SIImurpiFMBnIiMSilp •AmericanR-Plan Act FunM $3.2M 2 4RANGECcnxo,OUNcTY rnxn� .m 3 4 Bonnie Hammersley explained the revaluation process. She said the State of North 5 Carolina requires counties to publish revenue neutral rate, which is the rate that would produce 6 the same amount of revenue should the revaluation not have occurred. 7 Bonnie Hammersley said sales tax collection has been strong, and is a 12% increase 8 from FY20-21 budgeted amount. She resumed the PowerPoint presentation: 9 10 Slide #9 FY2021-22 RECOMMENDED BUDGET ANNUAL DEBT SERVICE FrY2021 $18.898.595 56% $15.027.09 44% SSJ,925.674 FY"22 $22536,293 59% $16,490,984 4f'A $40,027,277 wows,o,nuu�,Ipw,.no,•n r:raozo nro�n v rzon ORANGE COUNTY 11 IIt 12O.U'�, 12 13 Bonnie Hammersley said this table shows the increase in debt service is related to the 14 2016 education bonds for schools and affordable housing. She resumed the PowerPoint 15 presentation: 16 17 Slide #10 FY2021-22 RECOMMENDED BUDGET Debt Service Requirements for 2016 Bonds and CIP FY2019-10 Rat.I.Cress. socc Increases based on Debt In cents) (in cenU) (in centa) FY 2019-19 1.42 127 1.27 FY 2626-21 2,35 1.67 D.D04 FY 2621-22 2-78 3.DU NIA FY 2022-23 WA FY 2023-24 0 a NIA -rraoso-z!we-vnare.meas�e•seomow»ame+ew nnwae ,.t;�-� ORANGE COUNT) 18 •.:,a crn„i., 19 20 Commissioner Dorosin asked if it is possible to spread the tax rate increases out over 21 the next three fiscal years. 23 1 Bonnie Hammersley said originally, she expected to raise the tax rate to 4.22 cents, but 2 one-time revenues were used to offset the increases. She said in FY20-21, taxes were not 3 raised to pay for debt, but that cannot be done again. 4 Commissioner Dorosin said it seems like the Board did in FY21 what he was proposing 5 for FY22. 6 Bonnie Hammersley said in future years there may be other revenues that help keep tax 7 rate increases low. She said the County has to pay the debt, and it must balance economics 8 versus what the residents need. 9 10 Slide #11 FY2021-22 RECOMMENDED BUDGET EDUCATION Omng*County Schools 10a) ®® 60.36!. 38.64% ORA _nEcSNGE COUNTY 1 1 nirnre 12 13 Bonnie Hammersley said Chapel Hill Carrboro City Schools (CHCCS) saw an increase 14 of 136 students, while Orange County Schools saw a decrease of 82 students for FY22. 15 Commissioner McKee asked if the student population figures for the two school systems 16 were projections from the state, or were actually based on how many are attending right now. 17 Paul Laughton, Finance and Administration, said these numbers are from the 18 Department of Public Instruction (DPI), and are projected for next year. He said this is typically 19 the number staff uses to create the budget. 20 Commissioner McKee said he would like to know how many students are attending the 21 school systems as of May 1, 2021. 22 County Manager said she would bring that information to the May 13 budget work 23 session. She resumed the PowerPoint presentation: 24 25 Slide #12 FY2021-22 RECOMMENDED BUDGET EDUCATION sti,oss.els sw. 4M1.3Gr Sa �JJJLQ� mg ..171 .320.0.B82 ' �� S4,3si 6B J 26 ORANGEC©UNTY 27 28 Bonnie Hammersley said this was the second time a Manager has not recommended an 29 increase in the per pupil rate; the last time was during the recession in 2009-2010. She 30 resumed the PowerPoint presentation: 24 1 2 Slide #13 FY2021-22 RECOMMENDED BUDGET EDUCATION $6,203 3 OtR'xmN-nt 21Ur 4 5 Slide #14 FY2021-22 RECOMMENDED BUDGET EDUCATION FY2015-17 53�160.00 $170.50 5a6% FY2U1 1-18 S3991.00 S123.� 49.7% FY2010-19 I.165aU $174.00 501% FY2020.2t $436700 $1475 494% FY2021-22 54 367.OD saw 4&7% ORANGE COUNTY 6 7 8 Slide #15 FY2021-22 RECOMMENDED BUDGET EDUCATION DU RHAM TECHNICAL COWUNITY COLLEGE curharn Tech $260,000 W0,000 �® captal Outlay $75,000 S76.000 rmwws carxrvxrarsn rw rennases ix srasfv eaxr✓irs rrvn msu+ena as weir as raa+tfarcaf oeravnpretate 1 e..rpenees •^aSZa Pere M2,25chofarelNps funtlerrlrypr If 45 Sehw fax:IrtcVucha artaWiHwra! j5v.d70m FYYti23-22 for[tletr8ack xo Work imtfallve ORANGE COUNTY 9 NOR1[GlR61eNA 10 11 12 13 14 15 16 Slide #16 25 FY2021-22 RECOMMENDED BUDGET OUTSIDE AGENCIES O A permissible use of the American Rescue Plan Act(ARPA)funds is support of non-profitagenties.The outside agenties are 100%funded with ARPA. Ease 51 $1,5611179 Supplemental 16 $259,774 Total $1,821,593 ❑The Board at County Commissioners established a target of 1.2%of general fund expenses to outside agencies,FY2021-22 allocates 1.44% to outside agencies. ORANGE COUNTY 1 nnan I«soils., 2 3 Slide #17 FY2021-22 RECOMMENDED BUDGET FIRE DISTRICTS FIRE DISTRICT REVENUE REQUESTED RECOMIAENDED NEUTRAL TAX W TE TAX�TP. RATE INCREASE smoad ORRANGECOUNTY 4 5 6 Slide #18 FY2021-22 RECOMMENDED BUDGET EXPENDITURE REDUCTION INITIATIVES U Cepartmems complied whtl a mandated 5%reducllon in GpEratlons;seven (7)departments were exempt(5500,000) U No across the board wage increase far County Employees-($1,200,000) U Mart nin Travel and Training funds restrictions;-($455,000) U Lbrery Services-close McDougle Branch and e><pand Cybrdry hours, decrease hours at H4115borough branchfrom 06 hourslweek to 54 hourslweek ($T98,083) ❑l)FAPR-reduce seasonal staff at Blackweed Farm Park during censlructlon, as well os other seasonal staff reductbne($92,251) U Solid Waste-Tire 3 FTE to replace the contract for residential recycling to municipalities(8486,0W) 7 ORAS GEU�UNTY 8 9 Commissioner Dorosin asked if the departments exempt from 5% reductions could be 10 identified. 11 Bonnie Hammersley said Sheriff, Department of Social Services, Health, Child Support, 12 Criminal Justice Resource, Housing, and Public Safety. She resumed the PowerPoint 13 presentation: 14 15 16 17 26 1 Slide #19 FY2021-22 RECOMMENDED BUDGET COUNTY POSITIONS Child S,,e 1 Ch'ld su 3 (2}.375 FTE 410,074 F.dev.IR.cat 5er.lnes ORleers Courtly AOamey StaBAttamey, {1)1.04 FTE &55,178 Federal-1. Cpiminal J.t'- Admin 1)0.50 FTE $0,00 ARRA Resource Asshlark Emergency ASsrs—Fire (1)1.00 FTE $0.00 T— S—i_ W Mareha9 Hill9b—gh Human RiVht9 E—t- {1J 1.00 FE $000 ARPA and RaZOM 01-1- F'T MI., Send Waste -did Waste (3)1.00 FTE 30,00 Sdid West.Fund OepaXment Crluers hraeMnrvlFnme. .�� 0nnrc�'n Eu O��UNfV1Y 2 3 4 Bonnie Hammersley said the Staff attorney position is increased to full time, and is 5 supported by Federal and Local funds. 6 Commissioner McKee asked where the Criminal Justice employee will work. 7 Bonnie Hammersley said the Criminal Justice Resource Department. She resumed the 8 PowerPoint presentation: 9 10 Slide #20 FY2021-22 RECOMMENDED BUDGET 0 f-Merelncrease elle[MaJmuary 1,W29 a uvnq wapeMrease7rvmawaseror permmm anrlmmpvrery empaayees homy}1.99perhoufro 915.IOpereaaran Ocmexi,3dN 1 1 ORivo�rE�COouUM"Y 12 13 Bonnie Hammersley said merit increases will be budgeted, but effective in January 14 2022. 15 Chair Price said she wants to research a cost of living increase for employees, and 16 asked if could be done in tiers. 17 Bonnie Hammersley said a cost of living increase would be $1.2 million. 18 Chair Price asked if that includes department heads. 19 Bonnie Hammersley said yes. She said merit increases are applied to the base salary, 20 and there are three tiers to performance increases. She said it benefits lower paid employees, 21 as it is a higher percentage for them. 22 Chair Price said merit increases are dependent on the relationship between staff and 23 supervisors. 24 Bonnie Hammersley said there is a new performance evaluation tool, which is more 25 objective. She resumed the PowerPoint presentation: 26 27 28 29 30 31 32 Slide #21 27 FY2021-22 RECOMMENDED BUDGET AMERICAN RESCUE PLAN USE s i,no-,ssi S 799.35E S ]8,751 5 54.NG S 9]29 5 7.6M .. .. . ,. $ 7.biP 5 182.292 # 9,2ST,CE6 R.ANGF CCN',IT1 2 3 Slide #22 ORANGE COUNTYFY2021-22 BUDGE' I� 4 ORRAR OE�COUNTY 5 6 Slide #23 FY2021-22 RECOMMENDED BUDGET BUDGET DOCUMENT AVAILABILITY J CVerkto Board of Commissioners J Co unity Rnance&Adm inistrative Services Office J Orange County Library J Chapel Hill Public Library J Carrboro/McDougle Branch Library J Orange County Website-http://orangecountync.gov ORANGE�A,CwO�,rvnNTY U 7 k7„ 8 9 28 1 Slide #22 FY2021-22 RECOMMENDED BUDGET MISSION STATEMENT Orange Countyeaists to provide governmental services needed by our Residents or mandated by the State of North Carolina. To providethesecluaIitysery ices efficiently,we must: ❑Serve the Residents of Orange County—Our Residents Come ELSL ❑De pen don the energy,skills,and dedication of all our employees and voIu nteers; ❑Treata 11 our Residents and Employees with fairness,respect, and understanding. Oranue County Residents Come First PI An {RUNTY 2 naxn..mm�xne 3 4 Bonnie Hammersley thanked the Board for their support. 5 6 7 RECESS 8 9 A motion was made by Commissioner Greene, seconded by Commissioner Fowler, to 10 recess the meeting. 11 12 Roll call ensued 13 14 VOTE: UNANIMOUS 15 16 RECONVENE THE MEETING 17 18 Commissioner Fowler was not yet present, but due to a quorum of board members being 19 present, Chair Price asked for a motion to reconvene the meeting. 20 21 A motion was made by Commissioner Hamilton, seconded by Commissioner Dorosin, to 22 reconvene at 9:16 p.m. 23 24 Roll call ensued. 25 26 VOTE: UNANIMOUS 27 28 5. Public Hearings 29 30 a. Public Hearing on the Financing of Various Capital Investment Plan Proiects 31 The Board conducted a public hearing on borrowing approximately $18,700,000 to 32 finance capital investment projects and equipment for the fiscal year; and up to approximately 33 $18,070,000 to refinance existing County loans and approve a related resolution supporting the 34 County's application to the Local Government Commission (LGC) for its approval of the 35 financing arrangements. The amount for refinancing may vary as staff further refines the 36 analysis, and the financing and transaction costs are included in the loan amount. 37 38 BACKGROUND: 39 County staff estimates that the total amount to be financed for capital investment projects and 40 equipment will be approximately $18,700,000 consistent with the County's Capital Improvement 29 1 Program. The statutes require that the County conduct a public hearing on the proposed 2 financing. A copy of the published notice of this hearing is provided (Attachment 1). 3 4 The notice of public hearing was advertised in The Herald Sun and the News of Orange. 5 6 After conducting the public hearing and receiving public input, staff proposes that the Board 7 consider adoption of the resolution (Attachment 2). This resolution formally requests the 8 required approval from the North Carolina Local Government Commission (LGC)for the 9 County's financing, and makes certain finding of fact as required under the LGC's guidelines. 10 County staff has been in contact with the LGC staff, and staff expects no issues in receiving 11 LGC approval. 12 13 If the Board adopts the resolution indicating its intent to continue with the financing plan, the 14 Board will be asked to consider a resolution giving final approval to the financing plans at the 15 May 18, 2021 Business meeting. Under the current schedule, County staff expects to set the 16 final interest rates and close by the end of June. 17 18 Gary Donaldson, Chief Financial Officer, made the following presentation: 19 20 Slide #1 ORANGE COUNTY NORTH CAROLINA Series 2021 Umlted Obligation Bonds Spring Financing Resolution satrwakwt d,ld r.aa�aattl� May 4,2621 21 22 23 24 Slide #2 Purpose > CnKucxvgurxe.nrvgrorury,medomgm�nennd:our.�mmxv svrea�alory xrm-za > 4 1,—App —Prpree rllinglaal G.rnermmem[a M,,Applloarxn for5ares 201 Flnand. A undsnurf-r zozo-zl[apnal lnueccnrenralervthroughthls Girls—t U—*—d,Dods— .aa1—akaze6'ofT-1.ailha—r"inMrest In Me—d&iiUry,Main Iibrar7r 8+avkrnaaE Farms -d Cudbreth Middle&hod. i Tha 5e,i 20211imlted Obligation OeN ilI h�various[ounry projects induding, --1d.arta cmbpment(s-e reareuwdit: Y.soy -c„nq arceemNpmlO Years usakul mal: S1[i.z -srhool Aoee luvto xoyearsusafulfifef', $/s addnn mrAl: Sssr.Mllgpn Pale I,W and—fupsofoureontlserlamvling$x5niilllon;cedes xotx,xola torn,lalneankof Arretica and 20175.r%bank, eoaaxefrtoancingxet seNgam55goAx.wssdaMrxVlrer d¢tis�o•.zr mematuripr Ne MEne eonas. ORANGE rm1�UNTY 25 26 27 28 Commissioner Fowler rejoined the meeting at 9:18 p.m. 29 30 30 1 Slide #3 Spring Financing Projects Laura i-w-.-K:.Rcvap - IW.6dU Cmmnaa laa Gse Rcaporte E I-M-.ban $205.779 Arceaalhlll &5en.l Im Iursment 5194,649 manses Sw+zas Annas Sae nvrwalet4P e�.vf- $3a.m WALT .cis jT1430.3 r Flumhln 135 343 uaalre Fxlll 543.221 at 551.2911 o,oP 4Aultll F.- alm roxem.n6 $1,13P,353 A.Ildln SOa1mxW.[9iNvav¢Gata $9{3,313 nk CAnhr M1mm,ada.lpn 292.3n Fiber IC..ed 902.592 f,'C[.llsl+exa 9:Rikdraemu— 973,097 IId LUas�-I m.nK&U..:cl.A.l.mrut $319,951 -I.A.l.croswc-Em. 5.n5a.s $B01,9P3 ' -I.ASplauan',ams-Si,meY.+ff jia7,10-0 Cnmmnnlrn��an Yv.am lm m.menti 5150.000 fllar..•.+,a,i[,vm Psi ic,ao-v.inn $2.935,0031 F•.vli-Rnn ns&: ent: $d2fi p66 $E99,3Ci 4r'.p.Sa.:^.g S:RRaIs c Fn:',.[ring Cs aal Rajac�s S1,20.3n [1._ raYkhpnla-F+4++:enOnFe&.Im rstemenC 5651.596 Cha el rs,RGsrr'avv Sahsals-Re €a bAP 51.199.100 Chs el aad ia'm 5rhnala--ax+�l'raawaule 31.519.261 Ch.p.I�Cr ,Schools-3uppl.m.nW Mk—dMaloaxue. 5631,1{0 Chap 11t�f iha•a 5ch I 1W aus Alaln[ntixa d..r�_7fu.��nms 3L¢C9,a5i_ AFnrdd�e aan�aln¢Lend Erhln 5629.913- ATwSAI $u,47P.Im NGE COUNTY NY7kt7]I CAROLINA 2 3 4 Slide #4 Refinancing Savings Analysis >n�F.,. A•L�. L ORANGE COUNTY 5 6 7 31 1 Slide #5 Key Debt Model Metrics oeu n��xr. rwxsx,:Kv oelxru.xv os morarma 20.. :ate:: Scxrac 3osa a.t rix Saiy56.aG{ zero- ae.Te:S .mu Sa.AQI .026 a'T51a'k id116 ]tl ae} Te83'i 1]T4 ]d T3k poor a�zls .�.. umx_ •r,29 TB TSV Sa1V 11�K FkSe Fxlude51re 31'rPq.170 Rnantrq prA�I1fR 21121-c'a�GP pmletb. ORANGE COUNTY !.;)RTI I UROLLNA 2 3 Commissioner Hamilton asked if"Debt to AV" could be explained. 4 Gary Donaldson said it was assessed value, or the tax based. He resumed the 5 PowerPoint presentation: 6 7 Slide #6 Key Financing Terms y SKurlty Pledge-County assets and annual County 3uploprlatlons 10 Maturity Term-5-20 year maturities matches the useful l ife of the assets -r Estimated Interest Rates-2-3%subject to market conditions A Sefle52021 Llmltedobl lgatlon Bonds Maximum Annual DeUt Service not exceeding$1.9 A1 Ilan{FY 2422-2.3) L Source of Repayment-Pmperty Tax,Sal ids Waste Fees and Spartsplex Fees 'r Li mited Obligation Bonds a re Subordinate Lien to AAA Generee.10bligaeion Bonds I. Anticipated LIM lted obligation Bon ds-AAIJAA+Jan.from Moody's,Standard&Poor's and Fitch Ratings ORANGE COUNTY gMDRT71 G4RQLINA 9 10 32 1 Slide#7 Questions/Comments ORANGE COUNTY 2 naent u�im, 3 4 Commissioner Dorosin referred to the list of spring financing projects, and asked if the 5 list could be more clearly defined. 6 Gary Donaldson said the projects on the list are firm amounts, with bids in hand. He 7 said, for example, the bids are coming late on the Blackwood Farm project, and there may need 8 to be adjustments. He said bonds will not be issued without firm estimates. 9 Commissioner Dorosin asked if there is a firm date for cutoff. 10 Gary Donaldson said doing the issuing in May gives the County time to put a good list 11 together to go to the Local Government Commission. 12 Commissioner Dorosin asked if the County can only borrow once a year. 13 Gary Donaldson said the County can borrow any time of the year, but it has become 14 Orange County's practice to borrow once a year. 15 Commissioner Fowler asked if the County still has the highest bond rating. 16 Gary Donaldson said by going out for financing in spring, the rating agencies get used to 17 seeing the County. He said the County has a triple A rating from all three rating agencies. He 18 said the County has a strong credit story throughout the pandemic, and all the credit 19 characteristic are very strong for the County. He said the long term planning model has served 20 the County well. 21 Commissioner Fowler said the estimated interest rates are 2-3%, and asked if staff has 22 worked with a worst-case scenario model. 23 Gary Donaldson said 4% is built into the model. 24 Commissioner Fowler said it is conceivable that numbers could come in less than that. 25 Gary Donaldson said yes. 26 Commissioner McKee asked if there an estimated timeline for the Blackwood Farm bids. 27 Gary Donaldson said May 26, 2021. 28 Commissioner McKee asked if there is a plan if the bid comes in higher than expected. 29 Gary Donaldson said staff would go to the market to determine a financial solution to not 30 impede the project. 31 Commissioner McKee asked if it would be better to delay the project. 32 Donaldson said there would need to be a discussion. He said the project might be 33 removed from the financing, and this is a preliminary financing plan. 34 Commissioner McKee said material and labor costs have escalated. 35 Commissioner Hamilton asked if a project were to be delayed would the debt service 36 estimates change. 37 Gary Donaldson yes, there would be a reduction in the interest only payments. 38 33 1 A motion was made by Commissioner Dorosin, seconded by Commissioner Fowler, to 2 open the public hearing. 3 4 Roll call ensued 5 6 VOTE: UNANIMOUS 7 8 PUBLIC COMMENTS: 9 None. 10 11 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to 12 close the public hearing. 13 14 Roll call ensued 15 16 VOTE: UNANIMOUS 17 18 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to 19 adopt a resolution supporting an application to the LGC for approval of financing, and authorize 20 the acceptance of comments before 9 a.m. on May 6, 2021. 21 22 Roll call ensued. 23 24 VOTE: UNANIMOUS 25 26 b. Unified Development Ordinance Text Amendments — "16011)" Legislation 27 28 The Board conducted a public hearing, receive the Planning Board/staff 29 recommendation and public comment, close the public hearing, and consider action on County- 30 initiated amendments to the Unified Development Ordinance (UDO) to conform County 31 regulations to a new chapter, 160D, of the North Carolina General Statues. As a result, 32 amendments to Appendix F of the Comprehensive Plan and to the Planning Board's and Board 33 of Adjustment's Rules of Procedure are also necessary. 34 35 36 BACKGROUND: 37 In July 2019, the North Carolina General Assembly adopted legislation that entailed the first 38 major recodification and modernization of city and county development regulations since 1905. 39 The effort was several years in the making, beginning in 2013 when the endeavor was initiated 40 by the Zoning and Land Use Section of the NC Bar Association. All local governments in North 41 Carolina are required to adopt conforming regulations by July 1, 2021 (pushed back from an 42 earlier date due to the COVID-19 pandemic). A blog post by staff at the School of Government 43 at UNC-Chapel Hill provides helpful background information on the legislation: 44 https://canons.sog.unc.edu/chapter-160d-and-other-zoning-legislation/ 45 46 Planning and County Attorney staff prepared UDO amendments to comply with the new 47 legislation with the aim of leaving existing processes as unchanged as possible while also 48 conforming the UDO to statutes. There are a limited number of proposed revisions that are 49 more substantive in nature and are being proposed to conform the County's UDO to State 50 requirements and best practices. These more substantive revisions include: 34 1 • Eliminating the option for a "Conditional Use District" (CUD) from the UDO. Processing 2 CUD applications are reviewed using a mixture of legislative and quasi-judicial 3 processes, which can result in much confusion. Eliminating this type of process was 4 one of the impetuses for the modernization of the statutes. In the 2000's, the NC 5 General Assembly amended the statutes to allow for"Conditional Zoning Districts" 6 which, arguably, negated the need for CUDs. (As a note, "conditional zoning districts" 7 are now called "conditional districts" as a result of the terms used in NCGS Chapter 8 160D.) 9 o Staff proposes to add two new Conditional Districts to the UDO to replace the 10 CUD — a residential conditional district (R-CD) and a non-residential conditional 11 district (NR-CD). 12 o Elimination of the CUD will result in a reorganization of how major subdivisions 13 are defined in Article 7 and the review process followed, but the review and 14 approving staff/boards remain the same. 15 • Having just one class of Special Use Permit (SUP) and having SUPs heard and decided 16 upon only by the Board of Adjustment (BOA) as the BOA is best suited to conduct 17 quasi-judicial matters. 18 oThere are currently Class A and Class B SUP uses. Class A uses are heard by 19 the Board of County Commissioners (with a recommendation by the Planning 20 Board) and Class B uses are heard by the BOA. 21 o Instead of having the BOCC conducting quasi-judicial matters, uses that currently 22 require a Class A SUP would instead be approved via new conditional districts, 23 which are legislative decisions. The BOCC would still be the decision-maker 24 for these uses, with review and recommendation by the Planning Board, only 25 the review process is different. 26 ■ The one exception to this is for "Short Term Rental, Large — Host 27 Occupied" 28 • Current Class A SUP use in AR & R-1 proposed to remain a SUP 29 use in these districts. These potential uses are defined as 30 providing more than three guestrooms for up to one week of 31 rental or lease. The host-occupied nature of the use does not 32 seem to warrant discontinuation of an SUP option in the AR & 33 R-1 districts. Review/decision would change from BOCC to 34 BOA. 35 • Additionally, could be reviewed via a conditional district which 36 would be reviewed by the BOCC. (As a note, many uses have 37 more than one way to be approved, as denoted in the Table of 38 Permitted Uses [Section 5.2 of UDO]). 39 oThe draft PowerPoint presentation in Attachment 6 includes charts listing the 40 uses that currently require Class A and Class B Special Use Permits. 41 o Note: This is an aspect of the amendments that is not strictly required by Chapter 42 160D but is a best practice in North Carolina and recommended by the 43 County's legal staff. 44 45 As noted above, amendments to Appendix F of the Comprehensive Plan and to the Planning 46 Board's and Board of Adjustment's Rules of Procedure are necessary as a result of the UDO 47 amendments. The proposed amendments to the Comprehensive Plan are included in 48 Attachment 2 while the Planning Board's Rules of Procedure amendments are in Attachment 3. 49 50 Joint Planning Area (JPA) Review: In accordance with the Joint Planning Agreement with the 51 Towns of Chapel Hill and Carrboro, the amendment package was sent to Town staffs on 35 1 February 26. Town of Carrboro planning staff sent the letter in Attachment 5 in late March. 2 Town staff found no inconsistency with the Joint Planning Land Use Plan. As of the writing of 3 this abstract, no comments have been received from the Town of Chapel Hill. 4 5 Planning Board Recommendation: The Planning Board reviewed this item at its April 7, 2021 6 regular meeting and voted unanimously to recommend approval of the amendments. Draft 7 minutes from the meeting and the signed statement of consistency are included in Attachment 4 8 and meeting materials are available at: http://orangecountync.gov/AgendaCenter/Planning- 9 Board-26 10 11 Prior to making its recommendation, the Planning Board had reviewed the materials in an 12 "Ordinance Review Committee" meeting on March 3, 2021 and had also received an overview 13 of the topic at its September 2, 2020 meeting. Materials for these meetings are also available 14 at: http://orangecountync.gov/AgendaCenter/Planning-Board-26 15 16 Board of Adjustment Review of Rules of Procedure: The Board of Adjustment (BOA) began 17 review of the revisions to its Rules of Procedure (ROP) at its April 12, 2021 meeting and will 18 continue review at a subsequent meeting. Materials for these meetings are available at: 19 http://orangecountync.gov/AgendaCenter/Board-of-Adjustment-24 As a quasi-judicial board, the 20 BOA has amendment authority over its ROP. 21 22 Planning Director's Recommendation: The Planning Director recommends approval of the: 23 1. Statement of Approval and Consistency indicating the text amendments are 24 reasonable and in the public interest as contained in Attachment 1. 25 2. Amendments to the Unified Development Ordinance (UDO) and 2030 26 Comprehensive Plan as contained in Attachment 2. 27 3. Amendments to the Planning Board's Rules of Procedure as contained in 28 Attachment 3. 29 30 Perdita Holtz, Planning Systems Coordinator, made the following presentation: 31 32 Slide #1 IPF 60V UDO Amendments 33 34 35 Qutline � •Overview •InFormatian on Decision Types •Revisions that Modify Current Orange Launty Practices •Including uses that ora currently reviewed via ono of two Special Vse Permit processes •Revisions to Comprehensive Plan •Revisions to Rules of Procedure for Planning Board and Board of Adjustment 36 1 Slide #2 •fJotes for Future ReviewlStudy ......endati.. 4 Slide #3 Gef�era� Qverview �3 •qy{General Assembly adapted legislation in Juty 2419 khat entailed the campleke reorganizatlnn and modernization of the state's planning and development regulation statutes. •Prevvouslyy,planning and land development regulations were in Chapter 153A, Article 18[for counties}and Chapter 160A.,Article 19(far cities}. •Now standartlized-same regulations far counties and cities,unless a specific difference is noted. •Previously sca..ttered.rules related to land use regulation also consolidated. •Codlfled In new Chapter 16Do •All local gavemmen*s in IJC must comply with the new legislation. •OriginadY,all local gmemments had Yo adapt revised cedes by January t,2D21. •Due to CaVln the deadline date was extended to JuIY I,2021. 6 •' 4JDQ Amendments 4 •Over 100 pages of the USO have revisions. •Indudes some cmrrections that are"housekeeping"in nature rather than direRly related to 160 .(5pellingrgrammar and SectSan refereixecarrectSons) •F>roposed revisiorvsare tootna[ed az necessary,as staf4 always does to betterexplain the reasons for revisions. •The large majority of propmsed revisions are not rnodifiahle since they mus[be adopted because of the State legislation. •Limited number of revisions that modify Current practices used 5y Orange County. • • information on Decision Types • Legislatiwt: •Quasi-Judicial • Administrative lGoverning9aard-6QCCl (Board ofAdjYcsuneni} (Staff) • Adppt,Amend,or Appeal an • sperias ttse i3ernrits Ordanance wrianaas • Implementation, • u Craml6allMn[GrdYraica dA�c�.ls from admirsistratiue administration,or 1Y1t) sx oras enforcement of • 3�ard��pam�vantionaY and . Evidentiary Hearing developmenk regulations Puhlic Hearing • Sworn taxtimaYry 0.ppYieatien e!aEJxt#ve • General public o-pmion allowed Cdnppeatart,material,and standards round to • Decision makersmake xuhstantial aWid�ca regutatiarn ll1QQi dee[[r{rn atm,Lt n what they fiearidy pftllpt be ha5i5 at d26YS1Gn • tan InctUda minor, ehlnek rs�»:t frn thr Coop-wty+all and da(Ined matl9lleatlnrss rrridrhes �ian;v�a r�i s'iiridrn�tu'Y an Calk abeut,�srttwrs autsYdr a1 part tlpatr !ao exercise ar discretion • GanrraY puElsc u>paYion n not sought •must appty standardx • Recision makerx apFly starMards t3Yat ere already set • Mo contact asdsida al hearing 37 1 Slide #5 ImpartlaYYty Ys critscal 4 Slide • Summary of Revisions that Modify Current Practices Remawe frarn UtYO Replace With Conditional Residential District Use DistrictConditionat District Class A SperialBDCC is still dKision-making pmce�s is different Use Permitboard,only the type of 7 Slide #7 iSUP) words"Conditional. The words ing District" "tanditional District Revisions that Modify Current Practices • Eliminating the option fora "Conditional Use District'{CUD)from the lJDO. • CUD applications are rewieWed usinga mixture of legislatiweand quasi-judicial processes,which can result in much confus4on. • Eliminating this type of process was one of the impetuses for the 15DD re-write. • In the"ODs,the NC Legislature amended the statutes to allow for"Conditional Zoning Districts"(now called"conditional districts"in 1bDDy which,arguably, negated the need for GUDs. • Orange Coun ty has not processed a CUD in aver a decade. 38 Slide • : Recisions that Madif� Current Practices -. �Wr onljr one class of Special Use Kermit(SUPJ and having SUPS heard and decided upon only by the Board of Adjustment{ i]A). 4 Chair Price • Currently have Glass A Sl1P{decided by BCiGG)and Glass B SlJP{decided by BdA} • The BOA is best suited to canduck quasi•judicia€matters. ' Current Class A SLi P uses would be reviewed through the"'conditional district"process, a[egis[ntive process as opposed to quasi-judieiad prtrcess. • As a note,havingg the B{]A 6e the only conductor of quasi-judicial mattersrs not strickly required by the 160 amendments;however,it is a best•pradiee throughoutl4arth Carolina,especially since conditianaS districts have been an option sfnce the`gas,and is recommended by the CountyAttarney'sal'fice. • In keeping with statutes and the restrietfon an general public participation in SUP cases {persons must have'"standing"to participate),SUP applications would continue to regtnre pasting of sign and mailed natives but a legal ad would n©longer be run. Mailing would still be i,t70Pfeex even xhaugh statutesrequire only'"abutting"(touching) property owners be notined. -• if there is recoursefor applicant disagree Board 5 o •. - • Adjustment. -• if the criteriafor • thei•. • of Adjustment • • change. 6 Perdita Holtz said the Board of Adjustment currently hears Special Use Permits, and the 7 Superior Court hears appeals. She said staff has not discussed changes to the selection of the i•. • of Adjustment. 9 Chair Price clarified that all appeals would go to Superior Court. 10 PerditaHoltz • yes. She saidthe uses that theBOCCcurrently reviews under - beingconverted toconditionaldistrict uses, andare notbeing given tothe BOA. She said 12 the iwill still hear these cases. She resumedthe PowerPoint • - 13 I Slide #9 Current Class A SUP Uses that will change to conditit�nal Ccild Storage Facility Golf Coume Composting district review process (continued decision authority by BOCC] Operation a Take Off and Landing ain;raft] Equestrian Center J unkyard/Salvage Yard 200-feet 39 Slide#10 Current Gass� SUP Uses- Review by Board of ddjt�stlrlent (to remain SUP uses] (Over Veterinary Clinics(]EAR district) Etevated Water Storage Taniris Lin- Go�f DriAng and Practice Rargm(in All Solar Array-Large Falcitity distlict� U- AL A" Recreatiftn8l Fadlity jin wrie districts) Community Center(in some districts) Group Care Facility Museum 2 C—rip How, ReLreaL Center(in so"districts) 3 Commissioner Hamilton asked if there are criteria to determine Class A and Class B. 4 Perdita Holtz said Orange County chose many years ago to have two types of special 5 use permits. She said it appears • or had more of an impact, • would •' reviewed by the BOCC. She said it is a long-standing tradition in the County. Commissioner Hamilton '• if the Board • • • power to change or a Class i 9 Perdita Holtz said yes. She resumed the PowerPoint presentation: 10 I I Slide#11 Current Class A SUP Use that will chan>;e to Special Use Kermit 12 13 14 lBbAreviewfdectsion) 4Rcor�ditional district review process IBOCC reviewfdecision) •Short Term Renal,Large-Host Occupied •Provides mare than three guestrooms for up m one week of rental or lease. +Flust-occupied nature of use dues nut seem to warrant discontinuation of an SUP option in AR t¢R•t districts lwhich wautd 6e reviewed by 60A]» •Added 4>Stian to review via a conditional district(which is the case for many uses]. • Revisions that Modify Current Practices 15 16 17 •Two new"tondR3onal Districts"are proposed to tae added to the UDO to replace both the CUD and Class A SUP process. • R-CD for resldentiai projects and NR-Cd far non-residential pro}ects. • Elimination of the CUD results in a reorganization(and simplification j of how ma]ar subdivisions are defined 6n Article 7 and the review process used. • Currently:5 categories of major subdfvtsions • av r 20 lou re9ra�rei'�lass ASAP ar Carn11t1anal Usc Distritt,drpendl�an pumper o!lou a�urhan/rune esignatwn • Prapved:2 wteganes of major suhdirisians • Over 20 lou requiresone of the new eonditionnl dlsiric[s • Amendments endeavored to keep existing approval boards and existing processes in place to the greatest extent Teasibde while conforming tv statukory requirements and best practices. 40 1 Slide#13 Revisions that Modify Current Practices {cont. •Some proposed revisions are to allow for practices that haue long been allowed by State Statutes laut were never incorporated into Orange County practices. •The ablllty to elect to use an alternatwe to mailed natlNcatfans for large-scale map amendments(Comprehensive Plan fi Zoning Atfasy • Mirrimum'h page newspaper ad, • property owners with mailirwg addresses outside the area at the newspaper's general circulation would still be sent ma4etl natificaunns. Large scale: more than 50 prapenies owned by at least 50 tlirferent property owners.. •County Attorney's office desires to conform orange County's regulations to State statute requirementsla'llowances. i Slide #14 Revisions that Modify Current Practices 4 7 Slide #15 • Automatic amendment to the Fu[ure Land Use Nlap of Che Comprehensive Plan if a Z©Hing Atlas.amendment is adopted and the action is deemed inconsistent with the adopted comprehensive Plan. • In other words,a separate process cannot be required if the governing board f8(}eG)adopts a rezoning that's contrary to the Future Land Vse Map. • New sre4ulary requirement Revisions to Comprehensive Plan (Appendix F) •Necessary re�islons to the"Land Use and Zoning Matrix°'to add the kwa new conditional districts. 9 Revisions tv Rules of Procedure avcuments 16 •Revjslons to Planning Board and l3oard of Adjustment Rules of Procedure{R(]P}also necessary •Terture and membeahip expectations are rurrently i n Sections 1.6.2(for Planning Board)and 1.8.2(Beard of Adjus[mentl • Staff reeomrrnends that these Imes reside solely in the Advisory Board Policy and Use Board-sperilic Rules of pnocedwe. •Planning Board has recommended approval to its revised RSP. •Board of Adjustment{BOA}began review of the revisions to its Rules of Procedure at its April 12,2021 meeting and will continue review at a subsequent meeking. •As a quasi judicial board,the BOA has amendment atcthorityover its ROR Noted far future review/study X17 •Review the various Rat6as in the zoning district charts in Article 3 and the accompanying standards�"n Article b(6.2 and G.3}. •fhany are llfcely obsaleke,given other requirements in the U®i7 and only add complexiTy to[he regulations. •Amendments related to performance bonds are necessary due to SL2414-74. (Noted in Section 6.14.14 of UDO)-to be completed 41 1 Slide#16 4 Slide#17 soon, Slide #18 Additional Nvte far Future Consideration •Stakutes naw require that,if a fatal government exercises zoning authority,the local government also must have an adapted Comprehensive Plan that is"reasvaably maintained." •Timeframe fur updates no[mandated • Ina 164U training session School of Gavemmen[staff offered the[a falx growing community may need to update every 5-18 years,a moderate growth community every 10.15 years,and a slaw growing wmmunity mould possibly ga larFger, • General planning practice(nationwide)is to update every 10 years,usually commencing with the release ai Census data. •A recent Information Item memo on affordable housing issues written by the staff attorney ko the BOCC included recommendations to update the County's Comprehensive Pian and subsequently create and adopt a em"IJDrJ. i • 10 Holtz said a comprehensive plan is not a regulatory document. She resumed the PowerPoint presentation: 42 1 Slide#19 FW- Board and Pianning Director Recommendations BoardPlarning unanimously voted to approve all of the amendments at 1 its April 4, 21 meLting. UDO and Comp�hemive Plan text. Plarning Director has recommended approval of all of the amerdments. 2 3 4 Slide #20 Recommendation 1. Conduct the public hearing and accept the Planning Board recommendation Close the public hearing. 3. Authorize the f written commept(s) -mait to the Board or by delivery to the .acceptance'.. ••f'1 . ,mon Thursday,May2021(addresses in a traci:�. 4. Schedule a vote to approve the: a' Statement of Consistency(Attachment 1), b. t and Comprehensive Plan Amendments(Attachmert 2�,and c. Amendment'to the Rules of Procedure for the Planning Board and Board of Adjustment(Attachment 3) at the Board's May 18,2021 husInLss rreetfing. No additional public rorriments shall be received on this item at the May 18,2021 business rreeting. 5 6 7 Commissioner Hamilton asked who determines how notification occurs for projects. 8 Perdita Holtz said the Planning staff would bring it to the attention of the County 9 Manager, and ask what the best notification method would be. She said the Manager would 10 bring it the BOCC. 1 1 Commissioner Hamilton said there have been many comments recently about 12 notifications. She said the impact of a development can be larger than 1000 feet, and perhaps 13 the County should consider widening the circle and making the signage more visible. 14 Perdita Holtz said the signs notify a passerby that there is something going on. She said 15 in other communities there is a yellow sign with a Z and a telephone number for residents to call 16 the Planning department. She said Orange County puts more information on the sign to offer 17 greater information, but there are concerns that there is too much information that is difficult to 18 read. She said Orange County's 1000 notification boundary is far wider than what is required 19 (only abutting properties), and is wider than most North Carolina communities. She said 20 Orange County mails notifications for Planning Board meetings, which is unusual. She said 21 Orange County also requires neighborhood information meetings, which are noticed and sign 22 posted. She said a lot of processes happen before the public hearing stage, and Orange 23 County goes far above other counties. 24 Commissioner Hamilton said it is important to step back and consider the effectiveness 25 of anything the County does. She said things change all the time, and it is harder to 26 communicate than it used to be. 27 Chair Price asked if the County should standardize its process of notifications. 28 Perdita Holtz said newspaper notification would only be used for large scale zoning 29 changes. 30 Chair Price said the process should be standardized. 43 1 Commissioner Dorosin asked for some context on why the state legislature made these 2 changes. He asked if the changes will expedite the process. He said there seems to be 3 tension between what the legislature wants versus the local governments. 4 John Roberts said his perception is that the state legislature has wanted to make it more 5 difficult for local governments to regulate land use. 6 James Bryan, Staff Attorney, said the notice requirements are older statutory changes 7 than 160D, and are seeking to accommodate local governments with cost effectiveness. He 8 said smaller communities were struggling with putting notice in newspapers and mailing 9 notifications, due to the associated costs. He said the newspaper industry fought back, and 10 said the notices are an important revenue source. He said this is a procedural minimum, and 11 the County is able to do more, and has historically done so. 12 Commissioner Dorosin said there is much to consider, including costs. He said a 13 boundary has to be drawn at some point, but notification can have broader impacts. He said he 14 would like to get creative in how notice is provided: notices posted in libraries, schools, 15 community centers; use QR codes; print larger signs with just a phone number to call, etc. 16 Commissioner Dorosin said there was a letter from the Town of Carrboro with questions, 17 but he did not see a response. He said there was a question about treating single-family 18 development differently than multi-family development. 19 Perdita Holtz said she has spoken with Carrboro staff. She said the performance bond 20 issue will come back later in the year. 21 Perdita Holtz said staff will need to revisit the single family versus multi-family issues. 22 She said, over the years, the State legislature has put restrictions on how much local 23 governments can regulate single-family housing, and a future amendment may be necessary. 24 Commissioner Dorosin said he does not want the County to do anything to encourage 25 distinction between single family and multi-family. 26 Commissioner Dorosin clarified that the class A and B distinctions are going away, with 27 all SUPs going to the BOA, but the items that previously came to the BOCC will still continue to 28 do so, just under a different name. He said this is a change in the nomenclature, and is not 29 divesting the BOCC of its role in hearing more serious matters. 30 Perdita Holtz said yes, that is correct. 31 Commissioner Bedford is concerned about the practice of no longer mailing notifications. 32 She said getting something in the mail is a good way to connect with people who may not pay 33 attention to other forms of notification. 34 Commissioner Dorosin asked if post cards could be sent. 35 Perdita Holtz said yes, and staff sometimes already does so. 36 Perdita Holtz asked if Commissioner Bedford is suggesting the removal of the alternative 37 to even do the newspaper add in lieu of mailing notifications. 38 Commissioner Bedford said yes. 39 Perdita Holtz said large scale notifications could number tens of thousands, and a large 40 comprehensive plan update would involve a great deal of public input during the process, and, 41 as such, a newspaper notification may be more appropriate. 42 Commissioner Bedford said she has never been through a comprehensive plan 43 development, but thinks notification needs to be more than just newspapers. She said she has 44 only ever seen true public engagement over issues of gun control and school mergers. 45 Commissioner Greene asked if the law says the County has to use the newspaper. 46 Perdita Holtz said it does not, and the County can choose to. 47 Commissioner Greene said she would support putting notices in newspapers, in addition 48 to other ways of getting information out. 49 Chair Price said she was on the Planning board when the 1000 feet notification radius 50 was decided. She said in rural areas, one's closest neighbor may be 1000 feet away, which is 44 1 still considered close in the such areas. She said the road signs need to be changed, as there 2 is no way one can read them in a safe way. 3 Craig Benedict, Planning Director, said there is a large-scale amendment coming up. 4 He said the City of Durham is moving its water supply intake 1500 feet upstream, which impacts 5 Orange County zoning. He said the County will notify 1500-2000 people who are affected by 6 the zoning change, as well as those properties within 1000 feet of the actual area where the 7 change will occur. He said there will be public meetings as well. 8 9 A motion was made by Commissioner Hamilton, seconded by Commissioner McKee to 10 open the public hearing. 11 12 Roll call ensued 13 14 VOTE: UNANIMOUS 15 16 PUBLIC COMMENTS: 17 Janine Zanin said the UDO reduces the notice from 15 days to 10 days, justified by state 18 law. She said State law sets a basement level, and Orange County traditionally operates above 19 the level. She said 10 days does not allow for enough time for a resident to read about, and 20 plan for attending the meeting. She said the County should move in the opposite direction. She 21 said the UDO gives a lot of discretion, and she would like to be consistent and predictable. She 22 said the discretion was not well used for the Buckhorn Area Plan. She said Commissioner 23 Greene and Chair Price commented recently on the need for more notice, and it is not clear why 24 Planning staff would want to provide less notice. She said 1000 feet does not go very far in 25 rural areas. She said neighbors at the top of her road recently received a notice, but she did 26 not. She said she will be impacted by the same projects as her neighbors, but did not receive 27 notice. She said Orange County's mission statement says Orange County residents come first, 28 and this issue is an easy way to stand behind the mission statement. 29 30 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton to 31 close the public hearing. 32 33 Roll call ensued 34 35 VOTE: UNANIMOUS 36 37 A motion was made by Commissioner McKee, seconded by Commissioner Greene, to 38 authorize the acceptance of written comments by 9 a.m. on May 6, 2021 and to schedule a vote 39 on May 18 to approve a statement of consistency, UDO, and Comprehensive Plan 40 amendments, and amendments to the Rules of Procedure for the Planning Board. 41 42 Commissioner Dorosin asked if there is a process for making changes. 43 Perdita Holtz requested that any changes be communicated to staff now, in order for 44 staff to have the amendment packet ready on May 18th. 45 Commissioner Dorosin requested that the 10 days of notification be changed to 15 days. 46 Commissioner Greene requested more time to consider changes. 47 Commissioner Hamilton agreed with Commissioner Greene and asked for more time to 48 consider changes. 49 Commissioner McKee agreed, and said a lot of time was spent on proclamations and 50 special presentations, and it is too late to spend time to parse through the item. 45 1 Chair Price said she would like more time to digest this. She asked if the Board could 2 still authorize acceptance of written comment and schedule a vote for May 18. She asked if the 3 Board could discuss it on May 18t1 as well. 4 John Roberts said yes. 5 Commissioner Bedford said she supports changing the 10 days of notifications to 15 6 days. 7 Commissioner Bedford asked if staff would help with setting parameters on large-scale 8 map amendments, and when and how there will be mailings and associated costs. 9 Chair Price asked who seconded the motion. 10 Deputy Clerk to the Board said it was Commissioner Greene. 11 Laura Jensen reminded the Commissioners of the motion that was on the floor. 12 13 Roll call ensued. 14 15 VOTE: UNANIMOUS 16 17 Chair Price asked how Perdita Holtz would like to receive changes. 18 Perdita Holtz said she would bring the original packet to the Board on May 18th, and all 19 changes could be discussed at that time. 20 21 c. Public Hearing on Renaming Braxton Bragg Court to Hydrangea Court 22 The Board conducted a public hearing on a petition to rename Braxton Bragg Court 23 (State Road 2212) to Hydrangea Court (see attached "Petition to Rename a Public Road Known 24 as Braxton Bragg Court to Hydrangea Court" and "Map of the Road to be Renamed"). 25 26 BACKGROUND: 27 North Carolina General Statute § 153A-239.1 (NCGS §153A-239.1) grants a county the 28 authority to rename any road within a county as provided by the statute and by a County 29 Ordinance after the Board of County Commissioners has held a public hearing. The public 30 hearing must be held at least ten days prior to the renaming the road and a notice of the time, 31 place and subject matter of the hearing prominently posted at the courthouse, in at least two 32 public places in the township where the road is located, and the notice of the hearing must be 33 published in a newspaper of general circulation published in the County. The County may not 34 change the name given a road by the North Carolina Board of Transportation unless the Board 35 of Transportation agrees. 36 37 The Orange County Board of Commissioners adopted an Ordinance entitled "An Ordinance to 38 Assign and Regulate Road Names, House and Building Numbers in Orange County" (the 39 "Addressing Ordinance") on December 13, 2011. The Addressing Ordinance § 6-34(b)(2)(b) 40 allows property owners to request to rename a public road for personal reasons. In order to do 41 so, the property owners must provide a petition including the existing road name, the proposed 42 road name, the reason why the person(s) are requesting the name change, and the 43 signatures of seventy-five percent (75%) of those persons owning property addressed on the 44 road in question. The proposed road name must conform to the requirements of Addressing 45 Ordinance § 6-34(b) and the name change may only be approved after a public hearing is 46 held on the matter as provided in Addressing Ordinance § 6-36 and the Board of County 47 Commissioners have approved the petition for a road name change. 48 49 Property owners have provided a petition requesting a road name change of Braxton Bragg 50 Court (State Road 2212) to Hydrangea Court. There are four parcels on Braxton Bragg Court, 51 each with different owners. Three of the four parcel owners have provided signatures agreeing 46 1 to the proposed renaming. Therefore, the petition includes the requisite signatures of seventy- 2 five percent (75%) of those persons owning property on the road in question. The fourth 3 property owner did not respond to the request for signatures. (see attached "Petition" and 4 "Map") 5 6 The Address Administrator contacted the North Carolina Department of Transportation 7 (NCDOT) and determined that State Board of Transportation approval is required to rename this 8 road in accordance with GS §153A-239.1 (see attached "Response from NCDOT") 9 10 As required by North Carolina law, a Notice of this Public Hearing was published in the News of 11 Orange on Wednesday, April14, 2021 and The Herald Sun on Sunday, April 18, 2021, and 12 posted at the following locations: 13 14 • Orange County Courthouse 15 • Piedmont Feed & Garden Center on Hwy 54 16 0 At the intersection of Braxton Bragg Court and Wade Hampton Road 17 18 GS §153A-239.1 requires that after renaming a road, the County shall notify the local 19 postmaster with jurisdiction over the road, the Board of Transportation, and to any city within 20 five miles of the road. 21 22 Ordinance § 6-34(b)(2)(b)(iii) requires the Petitioners to pay to Orange County the cost of 23 purchasing new signs and erecting them prior to the name change becoming effective. 24 25 Nancy Freeman, Tax Administrator, reviewed the background information in the agenda 26 packet. 27 28 A motion was made by Commissioner Dorosin, seconded by Commissioner Hamilton to 29 open the public hearing. 30 31 Roll call ensued 32 33 VOTE: UNANIMOUS 34 35 PUBLIC COMMENTS: 36 Joanne Filley said a committee of neighbors discussed changing the names of the roads 37 in their neighborhoods, which were all named after Confederate generals. She said the 38 neighbors' biggest concern is the cost of changing signs, licenses, registrations, etc. She said 39 the committee did a crowd sourcing fundraiser to pay for these costs. She said not all roads got 40 enough signatures. 41 42 A motion was made by Commissioner Dorosin, seconded by Commissioner Bedford to 43 close the public hearing. 44 45 Roll call ensued 46 47 VOTE: UNANIMOUS 48 49 A motion was made by Commissioner Dorosin, seconded by Commissioner Hamilton, to 50 authorize the acceptance of written comments by 9 a.m. on May 6, 2021 and to schedule a vote 47 1 on May 18 to approve resolution and authorize address administrator to submit resolution to the 2 NC Board of Transportation. 3 4 Roll call ensued 5 6 VOTE: UNANIMOUS 7 8 Chair Price praised the neighbors for taking on this issue. 9 10 d. Public Hearing on Renaming Joseph Johnston Court to Water Oak Court 11 12 The Board conducted a public hearing on a petition to rename Joseph Johnston Court 13 (State Road 2210) to Water Oak Court (see attached "Petition to Rename a Public Road Known 14 as Joseph Johnston Court to Water Oak Court" and "Map of the Road to be Renamed"). 15 16 BACKGROUND: 17 North Carolina General Statute § 153A-239.1 (NCGS §153A-239.1) grants a county the 18 authority to rename any road within a county as provided by the statute and by a County 19 Ordinance after the Board of County Commissioners has held a public hearing. The public 20 hearing must be held at least ten days prior to the renaming the road and a notice of the time, 21 place and subject matter of the hearing prominently posted at the courthouse, in at least two 22 public places in the township where the road is located, and the notice of the hearing must be 23 published in a newspaper of general circulation published in the County. The County may not 24 change the name given a road by the North Carolina Board of Transportation unless the Board 25 of Transportation agrees. 26 27 The Orange County Board of Commissioners adopted an Ordinance entitled "An Ordinance to 28 Assign and Regulate Road Names, House and Building Numbers in Orange County" (the 29 "Addressing Ordinance") on December 13, 2011. The Addressing Ordinance § 6-34(b)(2)(b) 30 allows property owners to request to rename a public road for personal reasons. In order to do 31 so, the property owners must provide a petition including the existing road name, the proposed 32 road name, the reason why the person(s) are requesting the name change, and the 33 signatures of seventy-five percent (75%) of those persons owning property addressed on the 34 road in question. The proposed road name must conform to the requirements of Addressing 35 Ordinance § 6-34(b) and the name change may only be approved after a public hearing is 36 held on the matter as provided in Addressing Ordinance § 6-36 and the Board of County 37 Commissioners have approved the petition for a road name change. 38 39 Property owners have provided a petition requesting a road name change of Joseph Johnston 40 Court (State Road 2210) to Water Oak Court. There are eight parcels on Joseph Johnston 41 Court, each with different owners. Six of the eight parcel owners have provided signatures 42 agreeing to the proposed renaming. Therefore, the petition includes the requisite signatures of 43 seventy-five percent (75%) of those persons owning property on the road in question. The 44 remaining property owners did not respond to the request for signatures. (see attached 45 "Petition" and "Map") 46 47 The Address Administrator contacted the North Carolina Department of Transportation 48 (NCDOT) and determined that State Board of Transportation approval is required to rename this 49 road in accordance with GS §153A-239.1 (see attached "Response from NCDOT") 50 48 1 As required by North Carolina law, a Notice of this Public Hearing was published in the News of 2 Orange on Wednesday, April 14, 2021 and The Herald Sun on Sunday, April 18, 2021, and 3 posted at the following locations: 4 5 • Orange County Courthouse 6 • Piedmont Feed & Garden Center on Hwy 54 7 • At the intersection of Joseph Johnson Court and Wade Hampton Road 8 9 GS §153A-239.1 requires that after renaming a road, the County shall notify the local 10 postmaster with jurisdiction over the road, the Board of Transportation, and to any city within 11 five miles of the road. 12 13 Ordinance § 6-34(b)(2)(b)(iii) requires the Petitioners to pay to Orange County the cost of 14 purchasing new signs and erecting them prior to the name change becoming effective. 15 16 Nancy Freeman reviewed the background information in the agenda packet. 17 18 A motion was made by Commissioner Dorosin, seconded by Commissioner Hamilton to 19 open the public hearing. 20 21 Roll call ensued 22 23 VOTE: UNANIMOUS 24 25 PUBLIC COMMENTS: 26 Vivian Olsen said she is a new resident of the neighborhood, and is happy about the 27 prospect of renaming the road. She said she has noticed how dedicated the residents of 28 Orange County are to preserving the land, and native wildlife. She said more than 75% of the 29 residents are supportive of the name change. 30 Joanne Filley said some people objected to the name changes because it is not 31 honoring history. She said there is a big difference between remembering history and honoring 32 a cause. She said these streets currently honor men who fought for slavery. She said the 33 original intent of the neighborhood was to name the streets after trees, but one developer 34 overrode that and named all of the streets after Confederate generals. She said she hopes that 35 further street names will be changed, and the chosen names are all native plants in North 36 Carolina. 37 38 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 39 close the public hearing. 40 41 Roll call ensued 42 43 VOTE: UNANIMOUS 44 45 A motion was made by Commissioner Fowler, seconded by Commissioner Dorosin, to 46 authorize the acceptance of written comments by 9 a.m. on May 6, 2021 and to schedule a vote 47 on May 18 to approve resolution and authorize address administrator to submit resolution to the 48 NC Board of Transportation. 49 50 Roll call ensued 51 49 1 VOTE: UNANIMOUS 2 3 e. Public Hearing on Renaming Service Road SR1223 to Diversity Drive 4 5 The Board conducted a public hearing on the renaming of Service Road SR1223 to 6 Diversity Drive (see attached "Renaming of a Public Road Known as Service Road SR1223 to 7 Diversity Drive - Attachment A"). 8 9 BACKGROUND: 10 North Carolina General Statute § 153A-239.1 (NCGS §153A-239.1) grants a county the 11 authority to rename any road within a county as provided by the statute and by a County 12 Ordinance after the Board of County Commissioners has held a public hearing. The Public 13 hearing must be held at least ten days prior to the renaming the road and a notice of the time, 14 place and subject matter of the hearing prominently posted at the courthouse, in at least two 15 public places in the township where the road is located, and the notice of the hearing must be 16 published in a newspaper of general circulation published in the County. 17 18 The Orange County Board of Commissioners adopted an Ordinance entitled "An Ordinance to 19 Assign and Regulate Road Names, House and Building Numbers in Orange County" (the 20 "Addressing Ordinance") on December 13, 2011. The Addressing Ordinance allows the 21 Addressing Administrator to rename a road according to § 6-34(b)(2)(a)which provides, 22 23 "Road names may be changed by the Address Administrator when the road name is a 24 duplicate of another road name within a designated postal area or within Orange County 25 and interferes with the accurate dispatch of emergency service or postal delivery. In 26 addition, a road name may be changed when one road has two commonly used names 27 or where portions of what appears to be the same road has two or more names." 28 29 The Addressing Administrator is considering a road name change of Service Road SR1223 to 30 Diversity Drive (see attached "Renaming of a Public Road Known as Service Road SR1223 to 31 Diversity Drive - Attachment A"). Orange County Emergency Services has requested that 32 Service Road SR1223 be renamed to Diversity Drive as to avoid the inaccurate dispatch of 33 emergency vehicles. 34 35 As required by North Carolina law, a Notice of this Public Hearing was published in the News of 36 Orange on Wednesday, April 14, 2021 and The Herald Sun on Sunday, April 18, 2021, and 37 posted at the following locations: 38 39 • Orange County Courthouse 40 • Piedmont Feed & Garden Center on Hwy 54 41 . Intersection of Service Road and Old NC 86 42 43 GS §153A-239.1 requires that after renaming a road, the County shall notify the local 44 postmaster with jurisdiction over the road, the Board of Transportation, and to any city within 45 five miles of the road. 46 47 Nancy Freeman reviewed the background information in the agenda packet. 48 Commissioner McKee asked if this was the road that services the RTLP project. 49 Nancy Freeman said yes. 50 50 1 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to 2 open the public hearing. 3 4 Roll call ensued 5 6 VOTE: UNANIMOUS 7 8 PUBLIC COMMENTS: 9 None. 10 11 A motion was made by Commissioner Dorosin, seconded by Commissioner Hamilton, to 12 close the public hearing. 13 14 Roll call ensued 15 16 VOTE: UNANIMOUS 17 18 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to 19 authorize the acceptance of written comments by 9 a.m. on May 6, 2021. 20 21 Roll call ensued 22 23 VOTE: UNANIMOUS 24 25 6. Regular Agenda 26 27 a. Authorization to Proceed with New Orange County Arts Commission Office and 28 Arts Space and Associated Lease Agreement with Hedgehog Holdings 29 30 The Board received information on the proposed Eno Arts Mill Project and approve the 31 Orange County Arts Commission (OCAC) and staff to move forward by authorizing the Manager 32 to sign a lease agreement with Hedgehog Holdings for Suite 17 at the Eno River Mill in 33 Hillsborough. 34 35 36 BACKGROUND: 37 To address the identified needs of the arts community, the OCAC received BOCC approval in 38 October 2019 to enter into a lease agreement with Hedgehog Holdings, a family-run, historic 39 preservation development firm based in Raleigh and owner of the Eno River Mill in Hillsborough. 40 The partnership allowed the OCAC to offer eleven studio workspaces for local artists. The 41 spaces opened in February 2020, and proved successful and profitable in the first year, 42 exceeding projections even despite the pandemic. 43 44 In July 2020, the OCAC entered into "Phase 2" of the original plan and began renting Suite 29, a 45 large, open space for classes, exhibits, and events. Suite 29 is connected to the current OCAC 46 office. Due to the inability to host gatherings, the space was instead rented by three large- 47 format artists. In early 2021, two front-facing office suites (17 A&B) very close to the artist 48 studios became available. At the same time, owners of the Eno Mill were approached by a 49 tenant interested in renting Suite 29 and the OCAC office. 50 51 1 Hedgehog Holdings has offered 17 A&B to the OCAC at the extremely generous rate of$1 per 2 square foot. The space, which is just under 7,000 square feet and ideally situated in an easily 3 accessible location, will allow the OCAC to expand its offerings to the community in ways that 4 will fundamentally change the arts landscape of Orange County and provide real solutions to the 5 identified challenges facing the arts. Suite 17 will offer class space, exhibits and event space, a 6 welcoming office for the OCAC, and affordably-priced offices for local cultural organizations. 7 8 Katie Murray, Arts Commission Director, played a video that described the Eno Arts Mill 9 space. She made the following PowerPoint presentation: 10 11 Slide #1 -- 7.-T-1-77-1 7 12 r. 13 14 Slide #2 .. NeedsARTS MILL ri 0 A strong Local Arts Agency • 2 PHYSICAL SPACE 3Increased ACCESSIBILITY to the arts 15 16 17 ARTS MILL Hedgehog Holdings A family-owned,Raleigh-based historic property development and leasing company. 52 1 Slide#3 �� _}a ioin�cwll 4 Slide .i ARTS M 1 LL ,�'�rtist Studi©s > Opened February,2020 " > Eleven studios,13 artists , ,_ }` > Artists represent variety raw t ages and ethnicities �, > Proj.first year net:-$2,400 . �; > Actual firstyear net:$6,250 ARTS MILL Sluite 29 a > OpenedJuly,2020 .�r ';� Work spaceferthree large-formatartists - > Vldeo shoot space for _ Music Maker Relief Foundation $2,500 additional net revenue � 1 53 •- • . CURRENT OCAC OFFICE B[ART SRAG€S swnaa acne� Ruiu slWtee amaa wRMar -- a 3 >c Emranw ParRing iVYison 51-I Eow MoonMln Raad •- 5UITE 17A&B wY[.n drew E[utlim wilway ��eoo mnce F! 7 [ Fntran<e ParRInR dllhm Si I Eno M¢umain Road 4 •- #8 5UITE 17A&B sato zd ar[m smeme HaYlway f ame E Envance fmranre GariiFng RIIbaR SL/Fno YumWln Raatl • . • Slide • . ENO ARTS MILL wken 6r[ls[SNeMe 4alLMYr � EP� ParkMB Ailknn SLl Fnn Ywas[aln Road 10 54 Slide#10 ARTS MILL IV JS 4 Slide #11 ARTS MILL Suits 1'7 7„��(1sf ideally situated in an easily accessible location. Rent:$1 per square foot+utilities Will allow the[JCAC to expand its offerings to the community in many ways: • A large class space to tse used by the QCAC,arts organizations,and artists • ARTS MILL Suite 17 - A large exhibits and e+rents space offering high- quality gallery space to display and sell work,plus a spate far small events • A welcoming office with afront-facing door,a conference room and small classroom • 5ix affordably priced studios yr offices for local artists and organiaativns. • 10 ARTS MILL quite 17 Current prospective tenants include: o Art Therapy Institul�e � A1C hrtosaics o bull City Music School o bccaneechi Tr6be u ChamherbrchestraTriangle © OrangeCountyArtistsGuild HkllsiwroughArts CouncA o Sisters'Vnices Chorus o LittIelN9ngsArtPragram Leasing priority: BIPOC-led organizations-father cultural 55 1 Slide#13 organizations 3i individual artists i Slide ARTS NI � LL "iJue to C�OVILl-lfl,tlse need for 4nelltal healtlY services has greatly increased.expanding to the 1?no Will i4@ f IiilsborouglY would he ideal for the Aat Therapy Institute: I I of an ly will the a f fordable rent allow us to offer aFfordable mental health services,but we will also further F,Ilfill our mission of c:elebratingour c�lir•nts as artists aural destigmatiaingmeotal illness by being a part of a vibrant arts community." LT -Bridget Pemberton-smith lis Executive Director,Art-Cherapy]nstitute ARTS MILL Five-year Budget Forecast YEARS YEAk 7 YEAR 9 TEAR i YEAR S IN40ME 31 P7,td@ L9iE,l@7 SI95,497 4295,177 f2SS,ASh €%rENSE SILL24@ S1iB,P37 SIPd,312 SIEI,WI E9iS,i2] HfY $IS,tl@tl I;17,ai@ 52 tl,i45 $2d,INi $fi,it4 -! - Assumes fu11 arrupanryaf o/f1[e/studias - fic2udesveryconse.vatiwefrgaresfarclassraam/even[rentals - Does not include upfit expense • 9 ARTS MILL • 53to,fl0�D*upfit:doors,kitchenette,utilitysinks,gafiery Pigh[ing • $45,000*seed fundingakx months renUut;litie-swouldalCovu time to secure tenants most in need of space *Yneorp orated into C1CAC5 request for.gmericcrn Rescue Alun furadrng Hedgehag Mald•oings: • Pa3nt,ceilingrepair,newlighting • OCAC moving costs 56 1 Slide#16 • upftt expense in excess of$70,D04 •' �^ c ARTS MILL In the works... SPARKYoufih Theafier An accessib9e, high-quality, youth theater program ,�,�� �,� providing transportation from � " � %; Orange County Tile 1 schools , f�n.`� R � and sliding-scale tuition. �'� ,� i � �, •' #18 E N ALTS MILL In the w©rks... Community Dark Room , A membership-based dark room and photography studio offering classes, processing and shooting space. • 9 i • 57 1 Slide#19 EN ARTS In the • StudioCommunity Ceramics In partnership with the 7 Hillsborough Arts Council, affordable classes and open studio space for ceramic arti5l's. 4W 2 3 4 Slide #20 ENz4i�-ZA015 ARTS MILL In the • Orchestral Rehearsal Space Bull City Musir School,Space to support youth • prograrr Chamber Orchestra of the Triangle: Rehearsal and office space 5 6 7 Slide #21 ,W g 9 10 Commissioner McKee asked for clarification of what the Board is being asked to do this 11 evening, and if a financial gain is still anticipated after all costs are accounted for. 12 Katie Murray said yes. She said the request this evening is for the BOCC to approve 13 entering into a new lease agreement, and voiding the current lease agreement. 14 Commissioner McKee reviewed the costs of the space, including the upfitting costs. 58 1 Katie Murray said the upfitting costs are not included in her FY21-22 budget request. 2 She said she will speak with the Deputy County Manager about funding sources. She said 3 costs can be incorporated into the sub-lease costs, if necessary, which would increase rents for 4 the organizations. 5 Commissioner McKee asked if the tentative tenants are fully committed. 6 Katie Murray said she has a fairly strong commitment from the Art Therapy Institute and 7 NC Mosaics, as well as a possible commitment from Bull City Music School and Chamber 8 Orchestra of the Triangle. She said she also has a very long list of individual artists who are 9 interested in tenancy. 10 Commissioner McKee asked if the risks could be identified, given the other financial 11 pressures on the County. He said he has concerns about tenants' ability to pay lease payments 12 given the economy. 13 Katie Murray said she feels confident that this space will generate revenue through 14 programming and events. She said there is unlimited potential. 15 Commissioner McKee said he has only heard good things about the artists so far. 16 Commissioner Greene said she is excited about this possibility. She referred to the 17 Youth Theater program, and asked if there is a third party sponsor. 18 Katie Murray said this would be an Arts Commission program, which means sliding scale 19 tuition can be offered, which makes it accessible for many more people. 20 Commissioner Greene asked if this would be in a specific space in the mill. 21 Katie Murray said yes, and some seed money would be needed for upfitting costs. 22 Chair Price said she is excited by the proposal. 23 24 A motion was made by Commissioner Greene, seconded by Commissioner Fowler to 25 approve the proposed occupancy of Suite 17, and authorize the County Manager to sign a lease 26 with Hedgehog Holdings and authorize the County Manager to sign sub-lease agreements with 27 local cultural organizations and/or artists. 28 29 Roll call ensued 30 31 VOTE: UNANMIOUS 32 33 7. Reports 34 None. 35 36 8. Consent Agenda 37 38 • Removal of Any Items from Consent Agenda 39 Commissioner Dorosin removed item 8-h 40 41 • Approval of Remaining Consent Agenda 42 43 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 44 approve the remaining consent agenda. 45 46 Roll call ensued. 47 48 VOTE: UNANMIOUS 49 50 • Discussion and Approval of the Items Removed from the Consent Agenda 59 1 2 Commissioner Dorosin said he pulled item 8-h because he did not agree with the 3 decision in the previous work session to appoint to the OWASA board. He said plans to vote 4 against the item. 5 6 A motion was made by Commissioner McKee, seconded Commissioner Fowler to 7 approve item 8-h. 8 9 Roll call ensued 10 11 VOTE: Ayes, 6 (Commissioner Bedford, Commissioner Fowler, Commissioner Greene, 12 Commissioner Hamilton, Commissioner McKee, Chair Price); 13 Nays, 1 (Commissioner Dorosin) 14 15 MOTION PASSES 16 17 a. Minutes 18 The Board approved the draft minutes for the April 6, 2021, April 13, 2021, and April 19, 2021 19 Board of County Commissioners meetings. 20 b. Motor Vehicle Property Tax Releases/Refunds 21 The Board adopted a resolution, which is incorporated by reference, to release motor vehicle 22 property tax values for eight taxpayers with a total of eight bills that will result in a reduction of 23 revenue. 24 c. Property Tax Releases/Refunds 25 The Board adopted a resolution, which is incorporated by reference, to release property tax 26 values for twelve taxpayers with a total of sixteen bills that will result in a reduction of revenue. 27 d. Fiscal Year 2020-21 Budget Amendment#12 28 The Board approved budget, grant and capital ordinance amendments for fiscal year 2020-21 to 29 the Health Department; Health and Dental Insurance Fund; Lands Legacy Program; Emergency 30 Telephone System Fund; Emergency Recovery Fund; Animal Services; Cooperative Extension; 31 and Visitors Bureau Fund. 32 e. Application for North Carolina Education Lottery Proceeds for Chapel Hill — Carrboro 33 City Schools (CHCCS) and Contingent Approval of Budget Amendment#12-A Related 34 to CHCCS Capital Project Ordinances 35 The Board approved an application to the North Carolina Department of Public Instruction 36 (NCDPI) to release proceeds from the NC Education Lottery account related to FY 2020-21 debt 37 service payments for Chapel Hill — Carrboro City Schools (CHCCS), and to approve Budget 38 Amendment#12-A, contingent on the NCDPI's approval of the application. 39 f. Application for North Carolina Education Lottery Proceeds for Orange County 40 Schools (OCS) and Contingent Approval of Budget Amendment#12-B Related to OCS 41 Capital Prosect Ordinances 42 The Board approved an application to the North Carolina Department of Public Instruction 43 (NCDPI) to release proceeds from the NC Education Lottery account related to FY 2020-21 debt 44 service payments for Orange County Schools (OCS), and to approve Budget Amendment#12- 45 B, contingent on the NCDPI's approval of the application. 46 g. Contract Award for Financial and Compliance Audit Services 47 The Board awarded Request for Proposals (RFP) 367-OC 5314 Audit Services to Cherry 48 Bekaert, LLP to conduct auditing services for Orange County in the amount of$83,000 (first 49 year), $85,500 (second year), and $88,000 (third year); and authorizing the Chair to sign the 50 Local Government Commission (LGC) contract on behalf of the BOCC pending staff and 51 attorney review. 60 1 h. Advisory Boards and Commissions —Appointments 2 The Board approved the Advisory Boards and Commissions appointments as reviewed and 3 discussed during the April 22, 2021 Work Session. 4 L Approval of a Resolution Authorizing a Revision in the Resolution Adopted May 5, 5 2016 Which Authorized the Orange County FY 2016-2017 HOME Program Design 6 The Board approved a revision in the resolution adopted May 5, 2016 which authorized the 7 Orange County FY 2016-2017 HOME Program Design. 8 j. Proposed Orange County FY 2021-2022 Annual Action Plan and HOME Activities 9 The Board: 10 1) Adopted a Resolution, which is incorporated by reference, authorizing submission of the 11 FY 2021-2022 Annual Action Plan; 12 2) Adopted a Resolution, which is incorporated by reference, approving the proposed 13 HOME Program Activities for FY 2021-2022; and 14 3) Authorized the County Manager to implement the HOME Program as approved by the 15 BOCC, including the ability to execute agreements with partnering nonprofit organizations after 16 consultation with the County Attorney and based on the allocation received from HUD 17 k. Refund Request— Lake Orange, Inc. 18 The Board denied a refund request submitted by Attorney Steve Yuhasz on behalf of Lake 19 Orange, Inc. 20 21 9. County Manager's Report 22 Bonnie Hammersley said staff is working to reopen county buildings to the public. She 23 said the Deputy County Manager is assisting with developing a plan. 24 25 10. County Attorney's Report 26 John Roberts said this is the last week for filing bills in the legislature. He said he will 27 keep the Board informed. 28 29 11. *Appointments 30 31 a. Arts Commission —Appointment Discussion 32 The Board discussed an appointment to the Arts Commission. 33 34 BACKGROUND: The following appointment information is for Board consideration. 35 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Sarah Shore At-Large First Full Term 03/31/2024 36 37 NOTE - If the individual listed above is appointed, the following vacancies remain: 38 39 None 40 41 Tara May, Deputy Clerk, introduced the item, and updated the Commissioners on the 42 Applicant's desire to not be appointed to the Historic Preservation Commission. She said the 43 applicant would still like to be appointed to the Arts Commission. 44 45 A motion was made by Commissioner Bedford, seconded by Commissioner Greene, to 46 appoint Sarah Shore to the Arts Commission. 61 1 2 Roll call ensued 3 4 VOTE: UNANMIOUS 5 6 12. Information Items 7 8 • April 20, 2021 BOCC Meeting Follow-up Actions List 9 • Tax Collector's Report— Numerical Analysis 10 • Tax Collector's Report— Measure of Enforced Collections 11 • Tax Assessor's Report— Releases/Refunds under $100 12 • Memorandum - Progress Report on Medline Industries, Inc. 13 • Memorandum - Financial Report - Third Quarter FY 2020-21 14 15 13. Closed Session 16 NONE 17 18 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to 19 adjourn the meeting at 11:34 p.m. 20 21 Roll call ensued 22 23 VOTE: UNANMIOUS 24 25 26 Renee Price, Chair 27 28 29 Laura Jensen 30 Clerk to the Board 31 32 Submitted for approval by Laura Jensen, Clerk to the Board.