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HomeMy WebLinkAboutAgenda - 11-07-2001-8hORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November], 2001 Action A9entla Item No. ~j SUBIECT: Classification Plan Amendmen[-Senior Accounting Technician DEPARTMENT: Finenre end Personnel PUBLIC HEARING: (VIN) No ATTACHMENT)S): INFORMATION CONTACT: Accounting Technician Supervisor Class Ken Chavious, Finance Director Specification Extension 2453 Elaine Holmes, Personnel DIreMOr Extension 2550 TELEPHONE NUMBERS: HillsborougM1 ]32-6181 Chapel Hill 9664501 Durham 688-]331 PURPOSE: To wnsitler amentlinq the Orange County Qassibcaticn and Pay Plan by changing fhe class title end eatery gratle of [he existing class of Senior Accounting Technician at Salary Grade 64 [c Accounting Technician Supervisor at Salary Gratle 86. The hiring range for Salary Gratle 88 is $29,288 - $35,5]1. BACK6ROUND~. About a year ago, the Finance Director conducted an assessment of the tlu4es antl responsibiltties of positions, as well as the organizational struMUre of the tlepadment. Asa result of this, he identifietl several neetls: • Over the past few years, [he Finance Departments role in the area of electronic banking has increased signifwntly. There have been enhancements cf electronic banking options for deposits antl withdrawals, tronsiemng monies, antl reviewing and downlcatling account information. This increased tlevelgpment of elecdonic banking has letl to neetl for an electronic banking atlministration role in the tlepartment. In the past, ell of the positions in the Finance Oepadment have reported to the Director. As a result of the assessment, [he Director determined that die department could function more efficiently if there were a firet line aupernaor wAh office management responsibilities. Assignment of the supervisory antl once management functions tc [he Senior Accounting Technician frees up time for the Finance Director to focus more on other office functions such as debfissuance and management, increased research end analysis, and wmmiftee support. Aa a result of his assessment, the Director deeded to restructure the duties and responsibilities of the Senior Aoceunting Technician position. The Senior Accounting Technician now has assumed the following new antllor evolved tlNies antl rasponsibilkies: p Serves as Office Managerfw the payroll, accounts payable entl accounts receivable functions inclutling supervisory responsibility far two Accounting Technicians, one Atlminishative Assistant entl one temporary employee. o Electronic banking administration which inclutles the following: • Sarver as atlministrator for online banking system, inclutling authorizing stag access tc various options in the system. Monitorsthe cash flaw FOr the COUnry's general funtl account onatlaily basis and initiates adluatmenis to assure adequate funtls for payment as well as to maximize funds for investment. • Authorizes entl approves all bank wires and transfers. • Coordinates end monitors all electronic banking transactions to ensure that ell electronic payments are prepared end sent as required. • Consults, troubleshoots end works with banking officials on resolving problems. o Works with Finance Director on investment accounts entl the various options, maturity levels entl retea that impact the tleposi[ entl withdrawal of funtls. In addition to the duties listetl above, the Senior Accounting Technician will continue to prepare a biweekly payroll for approximately 730 employees; coortllnate the annual autlrt process among subordinate staff, and process travel for all employees. The Finance Director asked Personnel to complete a clasaificeibn study of the Senior Accounting Technician posttion tlue fo the fact that the role of Ne postlion hoe eNftetl from being primarily payroll-focused to a supervisory position with evolved electronic banking etlminisiration duties. Personnel completetl [he claeaificetion study, including a labor market survey. Besetl on the classification stutly and review of available labor market infoitnaticn, Personnel is recommentling [hat the Senior Accounting Technician et Salary Grede 64 be reclassified to Accounting Technican Supervisor to take account of the higher level and broatler amps of tluties entl responsibilities. In wodcing with Finance to plan the reorganization last spring, Personnel committetl that it would complete a cleeeificeticn review this fall of the Senior Accounting Technician postion to take account of the new supervisory entl banking etlminisiration duties. For this reason, it is recommended that [he classification plan ementlment to recognize the Accounting Technican Supervisor position be implemented now rather than being included in the overall County-witle classification entl pay study currently in process. FINANCIAL IMPACT: Funtls W implement the class title entl salary grade change from Senior Accounting Technician at Salary Gratle 84 to Amounang Technician Supervisor at Salary Grade 88 are available within the approved tiudget for 2o01-D2. The increase in cost is about $835 far the remainder of this fiscal year and about 54,342 on an annual basis. RECOMMENDATION(S): The Manager recommentls that the eoartl ementl the Classificafion entl Pay Plan by changing the class tkle entl salary gratle of the existing Uass of Senior Accounting Technician at Salary Grede 84 to Accounting Technician Supervisor at Salary Grade 88. Ath[Emmt ACCOUNTA'G TECkINICIAN 911PERVISOR 02030-1181 GENERAL DEFII.PI]ON OF WORK Perforce &ffiwl[ mcM1nical work coordinating and suporvlvng cazh management, payroll, accounts payvbles, end wcooms mcsivables Fuvcdonx Work is ~ [road under general supervision. Supervision is exarcisW over subordiuelc mchvical and dedcul personnel. TYPICAL TASKS Serves m:Wminisrm[m foronline bm~gng system. indmling autM1mieing emff assess to s opfiove in sysmm, proc~ivg elecwnlc ¢ensnetlovs, gwua[ing paymenrs, nna Ifavs[aihing snack dala files; Monitors cash Flow frn the gemral account; Monitors vnd analyzes eccoum balance: tletemdnes which accovme w vansfer monies m and from; Archon and approves all bay k woes, [mnsfers and online payments; CunsultsetrovFleshoon and works with book ofPiciak nn electronic banking issues antl pmnlem resolutions'. Supervises Accounting TwM1niciavs, Aemirdnmtive Assis~an[ and temporary employees; IOms, ¢ans, supervises, cowscla, aM evaluates Ne work performance of suboNinates; Supemxs uccowte payable and accovvu rerelvable Pon[ti006 end eusume mmpttance with police and procwures; Prepares biweekly payroll far all County emPloYCae: Computes edjus[nwnts to gross salary far cM1anges in salary, taxes and payroll detlucdons: Completes peynrll related quat¢ly [sports; Works with Finance Dirtttor on the deposit and witM1drvwal of Ponds N inveatmem ants; Coordinates the annual audit prxesx among suboMioam staff; Reviews ens p.owsses navel [or all Coanry employees; Performs related [asks as required. KNOWLP.DGES SKILIS AND ABR.ITIES' Thorough knowledge of accounting principles, meNOds andprec[ices end Mtlr application m a variety of accounting Vansmfions and emblems: thorough knowledge of rM1e laws, oNinencea and reguladuns goverrdng Coanry fnanciel matters; IhomugM1 knowledge of Local Government Eutlget and Piual Convol Act; ability m plan, organize and supervise IM1e work of suboNimte rechrdsN end clerical pmunnel; ability to anirate err nevely omen one m wddng: anent m eammi,n ens maintain ofPoea~e working relationsldpe with c,unry ofRcialx employees, bank ofieisle, etc YDUCATION AND EXPER~NCE' Avy combinmion of educatlov and axperiwreequlvalsnt to greavadon hom an credited college or university wim major course workin accoening or related field and at leas[ Nrce yeah experience in aaounung eudlo[ dwkkeeping or ®adnetion f[om an credited community eallegswith m jet wume work in aeeovndng or rehired Held and at leas[ five ycros expevence iv owovntivg endlor honkkeeping.