HomeMy WebLinkAbout2021-175-E Health-OC Speedway vaccination site agreement DocuSign Envelope ID:CB76483E-567E-4F74-A6E4-OBD470778D47
ORANGE COUNTY GOVERNMENT
STATEMENT OF AGREEMENT FOR
THE USE OF FACILITY AS MASS VACCINATION SITE
The Orange County Government, by and through its Orange County Health Department
(hereinafter, "Orange County") is dedicated to ensuring the appropriate and efficient distribution
of COVID-19 vaccinations throughout Orange County. The Orange County Speedway, LLC
(hereinafter, "Speedway") has agreed to permit Orange County use the Speedway's buildings,
grounds, and equipment in the conduct of Orange County's vaccine distribution activities, and
wishes to cooperate with Orange County for such purposes.
The parties hereto mutually desire to reach an understanding that will result in making the
aforesaid Speedway facilities available to Orange County for the aforesaid use. Now, therefore,
it is mutually agreed between the parties as follows:
1. The Speedway agrees that it will permit the use of its physical facilities located at 9740 NC-
57, Rougemont, NC 27572 by Orange County as a vaccination distribution site on March 19,
2021 from 8:00am to 11:00pm and April 8, 2021 from 12:00pm to April 9, 2021 at 11:00pm.
2. Orange County agrees that it shall exercise reasonable care in the conduct of its activities in
such facilities.
3. Orange County will have primary responsibility for operation of the vaccination distribution
site and will designate an Orange County Government official, the Site Manager, to manage
the vaccination distribution activities. The Speedway will designate an individual, the Facility
Coordinator, to coordinate with the Site Manager regarding use of the facility by Orange
County. Orange County and the Speedway should remain in contact during operation of the
facilities.
4. To the extent permitted by North Carolina Law, Orange County agrees to defend, hold
harmless, and indemnify the Speedway against any legal liability in respect to bodily injury,
death, and property damage, arising from the negligence of Orange County during its use of
the property belonging to the Speedway.
5. Orange County and the Speedway will complete a walk-through of the facility before it is
opened for use, noting any previous damages or issues. Before Orange County vacates the
facility, Orange County and the Speedway will compete a walk-through of the facility to
make note of any damages caused as a result of the operation of the facility that were not
previously present.
6. Orange County may post signs identifying the vaccination distribution site in locations
approved by the Facility Coordinator and will remove such signs when the vaccination
distribution site is closed. The Speedway will not issue press releases or other publicity
concerning the site without the express written consent of the Site Manager. The Speedway
will refer all media questions about the vaccination distribution site to the Site Manager.
DocuSign Envelope ID:CB76483E-567E-4F74-A6E4-OBD470778D47
7. Term: The term of this agreement begins on the date of the last signature below and ends
upon Orange County's vacating the facility on April 9, 2021, unless terminated sooner after
30 days written notice by either party.
Signatures to the Agreement:
a nQ—G,unty Government L7F-74
&aeunty Speedway, LLC
la
wM V bI , Rt,1�,5t"
County Manager Steve Hensley, Operator
3/20/2021 3/18/2021
Date Date
DocuSign Envelope ID:CB76483E-567E-4F74-A6E4-OBD470778D47
ORANGE COUNTY—DEPARTMENT USE ONLY
Party/Vendor Name: Orange County Speedway, LLC Party/Vendor Contact Person: Steve Hensley Contact
Phone: 336-260-5373 Party/Vendor Address: 9740 NC-57 City Rougemont State: NC Zip: 27572 Department:
Health Amount: $00 Purpose: Serve as mass vaccination site Budget Code(s): N/A Vendor# N/A (N/A if new
vendor) Vendor is a BOCC consultant? Yes ❑ No® Contract Type: (Check one) New ® Renewal ❑
Amendment ❑ Effective Date 3/18/21 Approved by Board Yes❑No® Agenda Date:
This agreement is approved as to technical form and content and I as Department Director affirmatively state work
on this project has not been initiated prior to execution of the agreement:
DocuSigned by:
Q mk A.L1,A, �'fw� 3/18/2021
Department Director's Signature Date:
Agreements for emergency services or repair are not subject to the above affirmation. If services related to this
agreement have already begun or been completed please briefly describe the nature of the emergency condition that
was addressed:
Information Technolouies
(Applicable only to hardware/software purchases or related services)This agreement has been reviewed and is
approved as to information technology content and specifications:
Office of the Chief Information Officer Date:
Risk Management
This agreement is approved for sufficienc eawstandards,specifications,and requirements:
QUS& cbVln.t.{fb 3/18/2021
Office of the Risk Management Office Date:
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control
Act: DocuSigned by:
�� +� � 3/20/2021
Office of the Chief Financial Officer ,DaEe,a,acc,aos Date:
Legal Services
This agreement is approved as to[#I"4fleA?M sufficiency:
u MAVIt, �SCb 3/20/2021
Office of the County Attorney Date:
Clerk to the Board
Received for record retention:
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Office of the Clerk to the Board Date:
DocuSign Envelope ID:CB76483E-567E-4F74-A6E4-OBD470778D47