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HomeMy WebLinkAbout2021-166-E Housing-Deanie Anyangwe anti-racist consultant DocuSign Envelope ID: 1F33BBE6-D8AB-49AC-9D14-C863B35C1295 [Departmental Use Only] TITLE Anti-Racist Consultant - Extension FY FY20-21 ORANGE COUNTY CONTRACT UNDER$5,000.00 NORTH CAROLINA THIS AGREEMENT, is between Orange County, North Carolina, a body politic organized under the laws of the State of North Carolina, (the "County"), and Deanie Anyangwe(the "Provider"). WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the services set out below to the County in accordance with the terms of this Agreement,time being of the essence. The services or materials or construction (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: See Exhibit A The term of this agreement rendered shall be from January 1, 2021 to February 28, 2021. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS 1. Payment: The County agrees to pay at the rates specified for Services satisfactorily (as determined by the County) performed in accord with this Agreement. The amount to be paid by the County shall not exceed Five Thousand Dollars, ($5,000). Payment shall be made within thirty (30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent contractor, and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is Revised 07/20 1 DocuSign Envelope ID: 1F33BBE6-D8AB-49AC-9D14-C863B35C1295 incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5. Indemnity: To the extent authorized by North Carolina law the Provider agrees, without limitation, to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider in carrying out Provider's duties and obligations related to the Services to be provided in this Agreement. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by telefacsimile signature. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the parties to comply with Article I IA and Article 40 of North Carolina General Statute Chapter 66. 8. Governing Law and Priority: Both parties agree this Agreement is governed by the laws of the State of North Carolina and Orange County. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.oran eg countync. o_ v�/departments/purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Provider affirms Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. Regardless of the outcome of said litigation each party is responsible for its own costs and fees, including attorneys' fees. Revised 07/20 2 DocuSign Envelope ID: 1F33BBE6-D8AB-49AC-9D14-C863B35C1295 10. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. IN WITNESS WHEREOF,this Agreement is effective upon its execution by Orange County and the Provider. ORANGE COUNTY PROVIDER DOCUSigned by: DOCUSigned by: Byf `.((& S46n, By: A-,-4 t 19�M€Wrector Title: f gQE1kWt'P§T consultant 200 S. Cameron St. 101 Misty Woods Cir P.O. Box 8181 Apt V Hillsborough,NC 27278 Chapel Hill,NC 27514 Revised 07/20 3 DocuSign Envelope ID: 1F33BBE6-D8AB-49AC-9D14-C863B35C1295 ORANGE COUNTY—DEPARTMENT USE ONLY Party/Vendor Name: Deanie Anyan we Party/Vendor Contact Person: Deanie Anngwe Contact Phone: 410-900- 9561 Party/Vendor Address: 101 Misty Woods Cir, Apt V City Chapel Hill State: NC Zip: 27514 Department: Housing and Community Development Amount: NTE $5,000 Purpose: Anti-Racist Consultant Budget Code(s): 10460120-630000-95020 Vendor # N/A (N/A if new vendor) Vendor is a BOCC consultant? Yes ❑ No® Contract Type: (Check one)New❑ Renewal ® Amendment ❑ Effective Date 2/23/21 Approved by Board Yes ❑No® Agenda Date:N/A This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated pr' t&&AGg jgon of the agreement: wtl�.A. Sl SVI 2/24/2021 Department Director's Signature Date: Agreements for emergency services or i°wPaMi48hubject to the above affirmation. If services related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: This contract is an extension of a prior contract that ended December 30,2020.The contractor is a graduate student,and due to her class work load,some of the tasks for this project needed to extend into January/February 2021. The project is now complete,but we need to execute this contract extension in order to ensure she is paid for her work. Information Technologies (Applicable only to hardware/software purchases or related services)This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency of insurance standards,specifications,and requirements: DocuSigned""by:''� Q�SA, Office of the Risk Management Office (hnulTb Date: 2/24/2021 7FDCF9176800498... Financial Services This instrument has been pre-audited in theM4%QbVquired by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer r_r;-_MDate: 2/26/2021 7D4E5181ACC1409... Legal Services This agreement is approved as to legal form and sufficiency: ocuSigned by: Office of the County Attorney3/1/2021 aln.U.t. L �SLb Date: 079A4D525COF4FB... Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board Date: Revised 07/20 4 DocuSign Envelope ID: 1F33BBE6-D8AB-49AC-9D14-C863B35C1295 Exhibit A: Scope of Services for Anti-Racist Consultant February 23, 2021 General Description Assist the Orange County Department of Housing and Community Development (hereinafter the "OCHCD") and local jurisdiction staff in completing and delivering a racial equity analysis of OCHCD's COVID-19 response. Specific Tasks • Create a racial equity impact assessment that can be used to assess each program housed under OCHCD; • Conduct an analysis on the reach and effectiveness of the Emergency Housing Assistance Program; o Collect and analyze quantitative evictions data; o Collect and analyze quantitative and qualitative data from various sources describing the demographics of applicants and beneficiaries, barriers to access, disparities, etc.; o Assess the conditions that created the need for participation in these assistance programs; • Integrate analyses and recommendations into a presentation on the Racial Equity Analysis on OCHCD's COVID-19 response; • Participate in regular check-in meetings with Department staff for the duration of the project; • Participate in relevant meetings that support the professional development of the consultant; • Ensure all deliverables, processes and methods are consistent with the overall vision, goals, and objectives of the Department; and • Respond to requests from Department staff in a timely manner. Contract Duration Consultant will begin providing services to the County starting on January 1, 2021.The Specific Tasks outlined above will be completed on or before February 28, 2021. Compensation Consultant will bill the County at an hourly rate of$25 per hour.Total payments to the Consultant will not exceed $5,000. 1