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HomeMy WebLinkAboutAgenda - 10-27-2003-1ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 27, 2003 Action Agenda Item No. 1 SUBJECT: Co P DEPARTMENT: County Manager/Budget PUBLIC HEARING: (YIN) No ATTACHMENT(S): As listed on "Table of Attachments" INFORMATION CONTACT: John Link or Rod Visser, ext 2300 Donna Dean, ext 2151 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-0501 Durham 688-7331 Mebane 335-227-2031 PURPOSE: To discuss various County capital projects that are identified in the recommended 2003-2013 Capital Investment Plan. BACKGROUND: Qn April 21, 2003, the Board of Commissioners held a budget work session during which the Board reviewed and asked questions about the status or proposed funding for a number of projects, both funded and unfunded, in the Manager's Recommended 2003-13 CIP. Staff provided some additional background materials requested by the Board during June 2003 budget work sessions, and there was some further discussion of certain County capital projects then. However, because of time constraints, the Board decided not to formally adapt the 2003- 13CIP atthat time (although the BUCC did approve in June 2003 a number of 2003-04 capital project ordinances for projects already in progress or particularly time sensitive}. The Board decided to resume discussion of County capital projects during a Fall 2003 work session. Commissioners also indicated a desire to discuss how new projects can be added to the CIP. While the CIP is a "living document" that the Baard can amend at any time during the course of the year, Commissioners may wish to establish some ground rules for how projects suggested by individual Commissioners should be factored into the preparation by staff of the annual update to the 10 year CIP. The Board could discuss that topic at this work session, or might consider pursuing that as part of a larger discussion of Board procedures during the next annual planning and goal-setting retreat in January 2004. Staff have also prepared an update, with recommended changes, to the debt issuance schedule originally approved by the Baard in September 2002. That document established the planned timeline for the issuance over a six year period of approximately $113 million in debt associated with the approved 2001 bond referenda and plans for alternative financing of other County and school capital projects. Some of the changes to the debt issuance schedule reflect decisions that have either already been made by the BOCC (e.g. additional funding for the Whitted Human 2 Services Center renovations), or have been discussed by the Baard as necessary (e.g. reallocation of $12.8 million in 2001 bonds from CHCCS Elementary #10 to CHCCS High School #3}. Other suggested changes to the debt issuance schedule reflect input received from capital project partners to reflect changed cash flaw needs based on project progress (e.g. recently revised project timelines for the Southern Community Park and Homestead Aquatics Center projects with the Town of Chapel Hill). There are far more County capital projects to review than can reasonably and effectively be discussed at this October 27 work session. Accordingly, staff have outlined a "tier approach" below that offers a framework to guide Commissioner discussions related to various County capital projects. Some projects that are particularly time-sensitive would be addressed at this work session, and other projects could be addressed at future work sessions or regular meetings, based on direction from the Board. The Board's discussion of the recommended 2003-13 CIP could serve as a springboard for greater clarity in the 2004-2014 CIP cycle, which will begin shortly. A variety of documents, some of which have been previously distributed to the Board, are provided for background information as listed in the "Table of Attachments". The Manager and staff will be available to discuss all County capital projects, including those that may not be specifically mentioned in the tiers cited below. a. Tier 1 Projects -Projects That Require Funding Beyond the Currently Programmed Capital Funding Revenue Stream 1. Emergency Generators 2. Northern Human Services Center 3. Animal Shelter (Time Sensitive} 4. SportsPlex (Time Sensitive -staff recommends that the Baard plan to conduct a November 5, 2003 closed session to discuss the material terms of a contract related to the SportsPlex) b. Tier 2 Projects -Planned Projects That Need to Be Programmed Into the BOCC Approved September 3, 2002 Debt Issuance Schedule 1. Whitted Human Services Center Renovations 2. Chapel Hill-Carrboro City Schools Elementary #10 3. Chapel Hill-Carrboro City Schools High School #3 4. Other Projects Approved By BOCC Tonight c. Tier 3 Projects -County Commissioner Proposed Projects Not Currently Programmed into the County's Capital Funding Revenue Stream 1. Pre-K Facility (discussion tentatively slated for 1 ?/20/03 work sessr"on) 2. Heritage Center 3. Library (relocation) d. Tier 4 Projects -Potential Future County Projects That Require Funding Beyond the Currently Programmed Capital Funding Revenue Stream 1. Emergency Services Communications Infrastructure 2. Other County Space Needs Identified in the March 2000 County Space Needs Study 3 e. Tier 5 Projects -Projects With Identified Funding Sources to Be Scheduled for Discussion at Future BOCC Meetings or Work Sessions 1. Affordable Housing 2. Efland Sewer Extension 3. Lands Legacy (Annual Action Ptan update to be provided for January 2004 BOCC retreat) 4. Recreation, Parks and Open Space Ito include Soccer Superfund} 5. Senior Centers (targeted as linter 2004 agenda item with Advisory Board on Aging) FINANCIAL IMPACT: As noted in the recommended CIP, revised Debt Issuance Schedule, or other background documents. REC~MMENDATI~N(S): The Manager recommends that the Board discuss the scope, timing, and funding allocations to various ongoing and future County capital projects and provide appropriate direction to the Manager and staff. ORANGE COUNTY BOARD OF COMMISSIONERS WORK SESSION ON COUNTY CAPITAL PROJECTS October 27, 2003 TABLE OF ATTACHMENTS # ITEM DESCRIPTION 1 2003-2013 Manager's Recommended CIP ( lease brie reviousl distributed co or ask staff to rovide another co } 2 DRAFT Debt Issuance Schedule 3 3129101 Executive Summary of grange County Space Needs Study Preliminary Report 4 10/15103 A ricultural Preservation Board Resolution 5 5119/03 Herita a Center Meetin Notes 6 Spreadsheet -Pre-K Facility Development Estimate 7 619103 Bud et Director Mema re: "Emer enc Generators Information" 8 6116103 Staff Pa er re: "Count Stora a Needs" 9 3/31103 Staff Status Report re: "Northern Human Services Center Proposed Renovations/lm rovements" 10 516/03 BUCC Agenda Item: "Authorization to Contract with Innovative Designs for Analysis of Septic System Options at the Northern Human Services Center, Cedar Grove"