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HomeMy WebLinkAbout2021-146-E Criminal Justice Resource- OC Rape Crisis Center memorandum of understanding DocuSign Envelope ID: D2794395-FEOE-49D6-B73F-057E144073E3 NORTH CAROLINA SERVICES AGREEMENT ORANGE COUNTY This Services Agreement (hereinafter "Agreement") is made and entered into this 28th day of January, 2021 ("Effective Date") by and between Orange County, North Carolina a political subdivision of the State of North Carolina, for and on behalf of its Criminal Justice Resource Department and Local Reentry Council (hereinafter, the "County") and the North Carolina Coalition Against Sexual Assault (the "Providerl") and the Orange County Rape Crisis Center (the `Provider2") Background: Since 2017, the Orange County Criminal Justice Resource Department has been the Intermediary Agency for Orange County's Local Reentry Council (LRC). The LRC serves individuals returning to Orange County after periods of incarceration. The LRC works with community-based organizations and individuals to advocate for, support and connect the formerly- incarcerated with necessary services such as housing, employment, food, clothing,treatment,peer support and transportation. The LRC's mission is to reduce recidivism, increase public safety, create a network of individuals and organizations assisting returning individuals,maximize the use of existing resources and services, and develop innovative responses to address gaps in resources and services.Providerl,NCCASA,provides support to all survivors of sexual violence by working with agencies and entities throughout the state to end sexual violence through education, advocacy and legislation. Specifically, in Orange County, Providerl is partnering with the Orange County Rape Crisis Center, Provider2, to connect people recently released from incarceration with the resources they need to heal from experiences of sexual violence and/or human trafficking. Accordingly,Providerl has agreed to accept referrals from the LRC and provide services as further set forth herein. It is important to note that this MOU describes the relationship between Providerl and Provider2 and Orange County's LRC personnel, but the Providers can also receive referrals from other entities working with individuals in reentry that are not on the LRC staff caseload. 1. Scope of Work. The LRC personnel will refer appropriate individuals to Providerl and Provider2. a. Providers 1 and 2 will acknowledgement to LRC personnel when a referral is received as prescribed in Section 2 below; b. Providers and 2 will address referrals in a timely manner. c. Subject to federal and state privacy law, Providerl will notify the LRC personnel if any concerns arise with the referral. d. Providerl will interview referrals. Each individual interviewed will be provided with a $50 gift card from Provider 2. e. Providerl will provide support services to referrals, where appropriate. These support services include information about resources, counseling, therapy, support groups, crisis intervention, transportation and other needs which may be detected. 1 DocuSign Envelope ID: D2794395-FEOE-49D6-B73F-057E144073E3 f. If for any reason Providerl is unable to provide the appropriate services to a referred individual, Providerl will contact LRC personnel immediately, to inform LRC personnel of their inability to serve the referral and the reason for doing so. g. Providerl to provide Technical Assistance to LRC personnel and LRC Local Service Providers in supporting survivors. h. Providerl to interview LRC personnel providing referrals to Providerl 2. Relationship with Provider. LRC personnel understands that once Providerl accepts an individual referred by them, that individual becomes connected with Providerl. Except as specifically set forth herein, Providerl will follow its standard policies and procedures while providing services under this Agreement. All individuals accepted into Provider2's program under this Agreement will have the same privacy rights as all other Provider2 program participants. LRC personnel will obtain the written permission of all individuals accepted into Provider2's program to allow Provider2 to disclose the individual's attendance at Provider2's programming. Providerl and Provider2 offer all services to LRC clients at no cost to them or Orange County. Provider2 must obtain permission from individuals accepted into Provider2's program in order to disclose attendance information to LRC. 3. LRC Responsibilities. LRC personnel will provide Providerl with a referral form that includes relevant client information. LRC personnel will provide updated information about the referral, if the referral is a client receiving LRC case management services. 4. Confidentiality. Except as otherwise subject to the North Carolina Public Records Law, no person will publish or disclose, use, or permit to be published, disclosed, or used, any confidential information pertaining to referrals or participants. Any information deemed confidential under state or federal law provided to or developed by any of the Parties in the performance of the duties described in this MOU shall be kept confidential and shall not be made available to any individual or organization without the approval of all Parties; however, the Parties shall make administrative, fiscal, program and participant records available as required by law for audit purposes to assist in the performance of state/federal responsibilities or grant requirements. Parties shall notify remaining Parties promptly of any unauthorized possession, use, knowledge or attempt thereof, of any other Parties data files or other confidential information and shall promptly furnish to that party full details of the unauthorized release of such confidential information and shall assist with the investigation or prevention of the further release of such information. 5. Duration of Services. The initial term of this Agreement shall be through June 30, 2021. Any party may terminate this Agreement at any time upon written notice to the other party. In the event of a termination, all individuals already accepted by Provider under referral by LRC will continue to be subject to this Agreement. 6. Amendments. Any amendment to this Agreement shall not be valid unless made in a writing signed by all parties. 7. Indemnification. Providerl and Provider2 will be responsible for their own negligence and the negligence of its employees. Providerl and Provider2 shall indemnify and hold harmless the 2 DocuSign Envelope ID: D2794395-FEOE-49D6-B73F-057E144073E3 County from all loss, liability, claims of expense, including attorney's fees, arising out of or related to the services performed and arising from bodily injury, death, or property damage to any person or persons caused in whole, or in part, by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require Providerl and Provider2 to indemnify the County to the fullest extent permitted under North Carolina law. 8. Additional Provisions. The County, through the CJRD/LRC, and Providerl and Provider2 each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County,through CJRD/LRC,nor the Providers,shall assign or transfer its interest in this Agreement without the written consent of the others. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all anti-discrimination laws and the Orange County Non-Discrimination Policy. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes and that they certify they have not been identified nor utilized the services of any subcontractor on the list created by the State Treasurer pursuant to G.S. § 147-86.58. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. [SIGNATURE PAGE TO FOLLOW] 3 DocuSign Envelope ID: D2794395-FEOE-49D6-B73F-057E144073E3 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER 1: DocuSigned by: DocuSigned by: �jbinlnlf �awiw�t VS(t 3/1/2021 "00vacc �101�,Lyon W,,Z"9/2021 By 0637994B755E477... By pnan�a7s;aF�7ass County Manager Monika Johnson Hostler, Executive Director NC Coalition Against Sexual Assault 811 Spring Forest Road Suite 100 Raleigh,NC 27609 PRO SZoed by: By: � - 2/22/2021 CDE9938FABC7493... Rachel Valentine, Executive Director Orange County Rape Crisis Center 1506 E. Franklin Street, Suite 200 Chapel Hill,NC 27514 This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act Orange County Chief Financial Officer Orange County Courthouse Caitlin Fenhagen, Criminal Justice Resource Director Criminal Justice Resource DocuSigned by: Department 106 E. Margaret Lane 2/23/2021 Hillsborough,NC 27278 signs ... Date (919) 245-2303 4 DocuSign Envelope ID: D2794395-FEOE-49D6-B73F-057E144073E3 ORANGE COUNTY—DEPARTMENT USE ONLY Party/Vendor Name: Orange County Rape Crisis Center and NC Coalition Against Sexual Assault Party/Vendor Contact Person: Rachel Valentine/Monika Johnson Hostler Contact Phone: 919-914-3111/919-871-1015 Party/Vendor Address: 1506 E. Franklin St, Suite 200/811 Spring Forest Rd., Suite 100 City Chapel Hill/Raleigh State: NC Zip: 27514/27609 Department: CJRD/LRC Amount: $0 Purpose: MOU for Free Support Services for Reentrants Budget Code(s):N/A Vendor#N/A (N/A if new vendor) Vendor is a BOCC consultant? Yes ❑No ❑ Contract Type: (Check one)New® Renewal❑ Amendment ❑ Effective Date 1/28/21 Approved by Board Yes❑No® Agenda Date:N/A This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement: DocuSigned by: Department Director's Signature (AAi w FtaLvyw Date: 2/23/2021 Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: Information Technologies (Applicable only to hardware/software purchases or related services)This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer N/A Date: Risk Management This agreement is approved for sufficiency of in �,g�64g4prds,specifications,and requirements: Office of the Risk Management Officer Q�tSa rbV1n�{fb Date: 2/26/2021 Financial Services This instrument has been pre-audited in the crmgwratl by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer Date: 2/26/2021 Legal Services This agreement is approved as to legal for f&%@Wt0ncy: p� 3/1/2021 Office of the County Attorney \ Date: Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board Date: Revised 07/20 DocuSign Envelope ID: D2794395-FEOE-49D6-B73F-057E144073E3 ORANCTY-01 LPOPE ACOROPo CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) `.•�-� 2/18/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: High&Rubish Insurance PHONE FAX 6015 Farrington Rd.,Ste 101 (A/C,NLo,Ext):(919)913-1144 (A/C,No):(919)913-1166 Chapel Hill,INC 27517 ADDRIESS: INSURERS AFFORDING COVERAGE NAIC# INSURER A:Philadelphia Insurance Co INSURED INSURER B:Hartford Casualty Insurance Co 29424 Orange Cty Rape Crisis Center INSURER C:Hartford Bonds 1506 E.Franklin St,Ste 302 INSURERD: Chapel Hill,INC 27514 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP L TYPE OF INSURANCE SD VD POLICY NUMBER DD DDI LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE [�]OCCUR PHPK2029814 10/10/2019 10/10/2020 DAMAGE TO RENTED 100,000 PREMISES Ea occurrence) $ X abuse/Moles.$mil MED EXP(Any oneperson) $ 5,000 X prof liab-$2 mill PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY JECT LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: Liq Liab $ 1,000,000 A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 Ea accident $ ANY AUTO PHPK2029814 10/10/2019 10/10/2020 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILYBODILY INJURY Per accident $ X W%ONLY X AUTOS ONLY P�Oa�i, nt AMAGE $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ B WORKERS COMPENSATION X STATUTE EORH AND EMPLOYERS'LIABILITYYIN 22WBCNY9475 4/24/2020 4/24/2021 500,000 ANY PROPRIETOR/PARTNER/EXECUTIVE —] E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 500,000 If yes,describe under 500,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Directors&Officers PHSDISS5622 6/30/2020 6/30/2021 1,000,000 C Dishonesty Bond 22BDDHKO780 6/3/2019 6/312020 Bond 300,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space Is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Information THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE MAP- ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: D2794395-FEOE-49D6-B73F-057E144073E3 ORANCTY-01 LPOPE ,4coR0` CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 2/26/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: High&Rubish Insurance PHONE FAX 6015 Farrington Rd.,Ste 101 (A/C,No,Ext): (919)913-1144 (A/C,No):(919)913-1155 Chapel Hill,NC 27517 ADDRESS: INSURERS AFFORDING COVERAGE NAIC# INSURER A:Philadelphia Insurance Co INSURED INSURER B:Hartford Casualty Insurance Co 29424 Orange Cty Rape Crisis Center INSURER C:Hartford Bonds 1506 E.Franklin St,Ste 302 INSURER D: Chapel Hill, INC 27514 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD MM DD YYY MM DD YYY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE � OCCUR PHPK2029814 10/10/2020 10/10/2021 DAMAGE TO RENTED 100,000 PREMISES Ea occurrence $ X prof liab$1 mill/$2 MED EXP(Any oneperson) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICYEl JECT PRO ❑ LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 Ea accident $ ANY AUTO PHPK2029814 10/10/2020 10/10/2021 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ X HIRED X NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ B WORKERS COMPENSATION X PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER Y/N 22WBCNY9475 4/24/2020 4/24/2021 500,000 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 500,000 If yes,describe under 500,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Directors&Officers PHSD1555522 6/30/2020 6/30/2021 1,000,000 C Bond-Commercial 22BDDHKO780 6/3/2020 6/3/2021 Dishonesty Bond 300,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Information THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD