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HomeMy WebLinkAbout2021-145-E Finance- Habitat for Humanity outside agency agreement DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 OUTSIDE AGENCY PERFORMANCE AGREEMENT THIS AGREEMENT,made and entered into the first day of July 2020, ("Effective Date")by and between the County of Orange, a political subdivision of the State of North Carolina, 200 South Cameron Street, Hillsborough, North Carolina, 27278, ("County") and Habitat for Humanity of Orange County, a not-for- profit corporation, located at 88 Vilcom Center Drive, Suite L110, Chapel Hill,NC 27514("Provider"). WITNESSETH: WHEREAS, it is in the interests of the County that said program be assisted by the County and thereby enhance its availability to residents of the County, and said program addresses an important community human services need, as identified by the Board of Commissioners. NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereafter set forth,the County and Habitat for Humanity of Orange County, agree as follows: 1. Term of the Agreement. The term of this Agreement shall be a program year beginning July 1, 2020 to June 30,2021. 2. Scope of Services. a. Provider will provide services, as outlined in the attached Outside Agency Funding Application and any amendments or revision thereto which is attached as Exhibit A and incorporated by reference,to the residents of Orange County. The Scope of Services and the Program Budget may be different from the original application based on County appropriation; however, any revisions or amendments to this Agreement must be approved in writing by the County and attached to this Agreement as Exhibit B. b. The Provider shall be solely responsible for the means,methods,techniques,sequence,safety program and procedures necessary to properly and fully complete the work set forth in the Scope of Services. 3. Funding. a. The County agrees to appropriate for the provision of services described in Exhibit A, Scope of Services and more particularly described in the Revised Program Budget, the maximum sum of$51,313. b. All funds appropriated shall be used for purposes described in Exhibit A.Any funds not used for the purposes stated shall be returned to the County.Any changes in the use of funds must be authorized in writing by the County prior to any expenditure of the funds by the Provider. If the funds are expended not in accordance with the Scope of Services, at the discretion of the County the Provider may be required to repay the funds to the County. c. The Provider shall be paid in four equal installments in the amount of$12,828.25. The first payment is contingent upon receipt of the agency's performance agreement; the remaining payments are contingent upon receipt of the request for reimbursement and related supporting documentation. d. The County's obligation to make the quarterly payments is contingent upon receipt of Progress Reports, which show satisfactory progress toward completion of performance measures and an accounting of expenditures as detailed in the attached Scope of Services. Habitat for Humanity of Orange County Orange County Outside Agency Performance Agreement Revised 1121 Page I of 9 DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 e. Once Provider has satisfied its obligations as provided in(d)payment will be made 21 days after receipt of the Progress Report and Request for Reimbursement or 21 days after due date of Progress Report whichever is later. f. The County is not obligated to provide any other support to Provider in this or in succeeding fiscal years. 4. Agency Reporting. a. Provider will provide Orange County a Progress Report that includes a fiscal report and updates on performance measures as outlined in the Scope of Services.Progress Report dates are: July 1 —December 31; January 1 —March 31 and April 1 -June 30. Reports are due on January 11,April 12,and July 12 of the program fiscal year. b. Provider agrees to allow the County to inspect its financial books and records, which document costs of those services,upon reasonable notice during normal working hours. 5. Termination. a. In the event of any of the circumstances set forth below(hereinafter referred to as"default"), the County may immediately terminate this Agreement,in whole or in part,and from time to time.Notice of termination must be in writing,state the reason or reasons for the termination, and specify the effective date of the termination: i. In the event that Provider shall cease to exist as an organization or shall enter bankruptcy proceedings,be declared insolvent,or liquidate all or substantially all of its assets, or significantly reduce its services or accessibility to Orange County residents during the term of this Agreement; or ii. In the event that Provider shall fail to render a satisfactory accounting as provided section 4 above,the County may terminate this Agreement and Provider shall return all payments already made to it by the County for services which have not been provided or for which no satisfactory accounting has been rendered; or iii. In the event of any fraudulent representation by the Provider in an invoice or other verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. iv. Nonperformance,incomplete service or performance,or failure to satisfactorily perform any part of the work identified in the Scope of Services or to comply with any provision of this Agreement, as determined by the County in its sole discretion. v. Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. b. In the event of default by the Provider,the county may elect to terminate this Agreement, in whole or in part and/or require the Provider to repay the funds within ten(10)business days from written notice of default. The County may (but shall not be required to) grant the Provider an opportunity to cure the default without termination of this Agreement. This clause shall not be interpreted to limit the County's remedies in law or in equity. Habitat for Humanity of Orange County Orange County Outside Agency Performance Agreement Page 2 of 9 Rev. 1121 DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 c. Notwithstanding the foregoing,either party may terminate the agreement at any time without penalty; provided that written notice of such termination is furnished to the other party at least 30 days prior to termination. In the event of such termination,any payment due shall be prorated to the date of termination and any unused funds shall be returned to the County within 10 days of termination. d. Any termination of this Agreement for default under this section that is later deemed to be unjustified shall be deemed a termination for convenience. 6. Insurance. a. General Requirements. The Provider shall purchase and maintain, during the period of performance of this Agreement, insurance: i. Worker's Compensation. For protection from claims under workers'or workmen's compensation acts; ii. Comprehensive General Liability Insurance covering claims arising out of or relating to bodily injury, including bodily injury, sickness, disease or death of any of the Consultant's employees or any other person and to real and personal property including loss of use resulting thereof, iii. Comprehensive Automobile Liability Insurance,including hired and non-owned vehicles, if any, covering personal injury or death, and property damage; and iv. Professional Liability Insurance,covering personal injury,bodily injury and property damage and claims arising out of or related to the performance under this Agreement by the Consultant or his agents, consultants and employees. b. Limits of Coverage: Minimum limits of insurance coverage shall be as follows: INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE • Worker's Compensation Limits for Coverage A-Statutory State NC&Coverage B -Employers Liability $500,000 each accident, disease policy limit and disease each employee • Commercial General $1,000,000 Each Occurrence Liability $2,000,000 Aggregate • Automobile Liability $500,000 Combined Single Limit • Professional Liability $1,000,000 Each Occurrence $2,000,000 Aggregate c. All insurance policies(with the exception of Worker's Compensation and Professional Liability)required under this Agreement shall name the County as an additional insured party and as a certificate holder. Evidence of such insurance and all correspondence shall be sent to: Orange County Risk Manager Post Office Box 8181 Hillsborough,NC 27278 d. Nothing in this section is intended to affect or abrogate the County's sovereign immunity defenses. Habitat for Humanity of Orange County Orange County Outside Agency Performance Agreement Page 3 of 9 Rev. 1121 DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 7. Relationship of the Parties. Provider is an independent contractor of the County. Provider represents that they have or will secure, at his own expense, all personnel required in performing the services under this Agreement. Such personnel shall not be employees or have any contractual relationship with the County. All personnel engaged in work under this Agreement shall be fully qualified and shall be authorized and permitted under federal, state and local law to perform such services. 8. Compliance with all Laws. The Provider, at its sole expense, shall comply with all laws, ordinances, orders and regulations of the federal, state or local governments, as well as their respective departments, commissions, boards, and officers, which are in effect at the time of execution of this Agreement or are adopted at any time following execution of this agreement. 9. Subcontract. The County and Provider deem the services provided under this Agreement to be personal in nature and Provider may not subcontract any rights or duties under this Agreement to any other party without prior written consent from the County. 10. Assignment.The Provider shall not assign this Agreement,including the rights to payment,to any other party without the prior written consent of the County. 11. Indemnification.Provider agrees to defend,indemnify,and hold harmless the County,for all loss, liability, claims or expense (including reasonable attorney's fees) arising from bodily injury, including death or property damage, to any person or persons caused in whole or in part by the negligence or willful misconduct of the Provider, except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this section to require Provider to indemnify the County to the extent permitted under North Carolina law.Nothing in this section is intended to affect or abrogate the County's sovereign immunity defenses. 12. Non-Appropriation. This Agreement is subject to the availability of funds to purchase the specified services and may be terminated at any time if such funds become unavailable. 13. Non-Discrimination. Provider agrees as part of consideration of the granting of funds by Orange County the parties hereto for themselves,their agents, officials, employees and servants agree not to discriminate in any manner of these basis of race, color, gender,national origin, age, handicap, religion,sexual orientation,familial status or veterans status with reference to any activities carried out by the grantee,no matter how remote.The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance, as amended and the Orange County Non-discrimination Policy. This provision is enforced by action for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding on the grantees, the successors and assigns of the parties hereto with reference to the above subject manner. 14. Living Wage. Orange County is committed to providing its employees with a living wage and encourages agencies if funds to pursue the same goal. The County's living wage is$15.40 per hour. To the extent possible, Orange County recommends that Habitat for Humanity of Orange County provide a living wage to its employees. 15. Notice.The Parties hereto agree and understand that written notice,mailed or delivered,to the last known address shall constitute sufficient notice to the County and the Provider.All notices required and/or made pursuant to this Agreement to be given to the County and the Provides shall be in writing and mailed to the party addressed as follows: Habitat for Humanity of Orange County Orange County Outside Agency Performance Agreement Page 4 of 9 Rev. 1121 DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 County: Finance&Administrative Services Provider: Habitat for Humanity of Orange Orange County County Post Office Box 8181 88 Vilcom Center Dr, Suite L110 Hillsborough,NC 27278 Chapel Hill,NC 27514 16. Entire Agreement. This Agreement, including any referenced attachments, constitutes the entire Agreement between the parties and shall supersede,replace or nullify any and all prior Agreements of understandings; written or oral, relating to the matters set forth herein, and any such prior Agreements or understandings shall have no force or affect whatsoever on this Agreement. The County and Provider have read this Agreement and agree to be bound by all of its terms,and further agree that this Agreement constitutes the complete and exclusive statement of the Agreement between the County and Provider. 17. Severability.All clauses found herein shall act independently of each other. If a clause is found to be illegal or unenforceable, it shall have no effect on the other provisions of this Agreement. It is understood by the parties hereto that if any part, term or provision of this Agreement is by the Courts held to be illegal or in conflict with any laws of the State of North Carolina or the United States,the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular part,term or provision held to be invalid. a. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified,and has not utilized the services of any agent or subcontractor,on the list created by the State Treasurer pursuant to G.S. 147-86.58. 18. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF,the Orange County and the Provider have signed this Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Provider DocuSigned by: Nw 2/24/2021 tAl4e&yot, resident/CEO Date For and on behalf of Orange County Government DocuSigned by: 66la Ait, NAI'Xty�I, 2/26/2021 ie4H mersley`,�"C'�ounty Manager Date Habitat for Humanity of Orange County Orange County Outside Agency Performance Agreement Page 5 of 9 Rev. 1121 DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 ORANGE COUNTY—DEPARTMENT USE ONLY Department Party/Vendor Name: Habitat for Humanity of Orange County Party/Vendor Contact Person: Jennifer Player Contact Phone: 919-932-7077 Party/Vendor Address: 88 Vilcom Center Dr, Suite L110 City: Chapel Hill State:NC Zip:27514 Department: Finance & Administrative Services Amount: $51,313 Purpose: FY 2020-21 Outside Agency/Human Services Performance Agreement Budget Code(s): 10495050-710015 Vendor#800020(N/A if new vendor)Vendor is a BOCC consultant? Yes ❑ No® Contract Type: (Check one)New ® Renewal ❑ Amendment ❑ Effective Date 7/l/2020 Approved by Board Yes®Non Agenda Date: 6/16/2020 This agreement is approved as to technical form and content: DocuSigned by: 2/24/2021 Department Director's SignatureEAD42BO75CF42E4D7 pt it& S A V, Date: ... Information Technologies (Applicable only to hardware/software purchases or related services)This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency of insurance standards,specifications,and requirements: DocuSigned""by:''� Office of the Risk Management OfficerPCs& (hnullb Date: 2/25/2021 7FDCF9176800498... Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: DocuSigned by: Office of the Chief Financial OfficerF +� Date: 2/25/2021 7NE5181ACC1409... Legal Services This agreement is approved as to le al form and sufficiency: o.R.gned by: Office of the County Attorney -4 1 Date: 2/26/2021 4035CB8304CA4A9... Clerk to the Board Received for record retention: All Docusign contracts must be copied to Sherri Ingersoll upon completion @ singersoll&oran e�ync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board Date: Habitat for Humanity of Orange County Orange County Outside Agency Performance Agreement Page 6 of 9 Rev. 1121 DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 Exhibit A Provider's Outside Agency Application Habitat for Humanity of Orange County Orange County Outside Agency Performance Agreement Page 7 of 9 Rev. 1121 DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 COVER PAGE Applicant Contact Information Applicant Organization's Legal Name: Habitat for Humanity of Orange County Applicant Organization's Physical Address: 88 Vilcom Center Drive, Suite L110, Chapel Hill, NC 27514 Applicant Organization's Mailing Address: 88 Vilcom Center Drive, Suite L110, Chapel Hill, NC 27514 Applicant Organization's Web Address: www.orangehabitat.org Executive Director:Jennifer Player Telephone Number: (919) 932-7077 ext. 215 E-Mail: jplayer@orangehabitat.org Tax ID Number: 58-1603427 Funding Request Please list all Fiscal Year 2021 Human Services(HS)funding requested for all programs and the proposed use of funds(please list program name only) Program Carrboro-HS Chapel Hill-HS Orange County-HS Total Home Preservation $0 $21,312 Personnel $76,133 Personnel $97,445 Personnel $7,110 Operations $7,110 Operations Totals $0 $28,422 $76,133 $104,555 Briefly explain your proposed use of funds: Habitat proposes to use a total of$104,555 in Human Services funding to complete at least 25 repair projects for low-to moderate-income homeowners in Chapel Hill and Orange County during FY2021 as part of Habitat's Home Preservation program. To the best of my knowledge and belief all information and data in this application is true and current. The document has been duly authorized by the governing board of the applicant. Signature:.SMXV41) f6frL-) 2020 1 11 g / / (JExecutivu Director Date Signature:./(� `� 1/11/2020 Board Chairperson Date Cover Page P a g e 6 of 19 DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 DISCLOSURE OF POTENTIAL CONFLICTS OF INTEREST AND NON-DISCRIMINATION CLAUSE Are any of the Board Members or employees of the agency which will be carrying out this program or members of their immediate families, or their business associates. YES NO ❑ ® a) Employees of or closely related to employees of the Town of Carrboro,the Town of Chapel Hill, or Orange County? ❑ ® b) Members of or closely related to members of the governing bodies of the Town of Carrboro, the Town of Chapel Hill, or Orange County? ❑ ® c) Current beneficiaries of the program for which funds are being requested? ❑ ❑ d) Paid providers of goods or services to the program or having other financial interest in the program? If you have answered YES to any question, please provide a full explanation below. NON-DISCRIMINATION Provider agrees as part of consideration of the granting of funds by funding agencies to the parties hereto for themselves, their agents, officials, employees and servants agree not to discriminate in any manner of these basis of race, color, gender, national origin, age, handicap, religion, sexual orientation, gender identity/expression, familial status or veteran's status with reference to any activities carried out by the grantee, no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance, as amended and the Orange County Anti-Discrimination Policy. This provision is enforced by action for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding on the grantees,the successors and assigns of the parties hereto with reference to the above subject manner. To the best of my knowledge and belief all of the above information is true and current. I acknowledge and understand that the existence of a potential conflict of interest does not necessarily make the program ineligible for funding, but the existence of an undisclosed conflict may result in the termination of any grant awarded. Signature:.('"' i nature: 1 11 g 2020/ / Executi4 Director Date Signature: `� 1/11/2020 Board Chairperson Date Cover Page DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 AGENCY INFORMATION Please provide the following information about your agency: 1. Date of Incorporation (Month/Year):April 1984 2. Agency's Purpose/Mission (no more than a few sentences):Seeking to put God's love into action, Habitat for Humanity of Orange County brings people together to build homes, communities, and hope. Our vision is an Orange County where everyone has a decent place to live. 3. Please provide a brief description of your organization's past achievements in carrying out similar projects and evidence of successful record of meeting proposed budgets and timetables (no more than 100 words). Habitat is requesting funding for its Home Preservation repair program. Habitat first began completing exterior home repairs in 2010. Habitat has received government funding for these projects in the past, and has proven its ability to successfully complete and report on the agreed upon work. In addition, during the fall of 2016 Habitat piloted providing critical repairs to homeowners in the Northside and Pine Knolls neighborhoods.These proiects were also subject to grant funding restrictions and reporting. In total, Habitat has successfully completed 163 affordable home repair projects in Orange County. 4. Living Wage: Does this agency pay permanent employees a minimum living wage? (Yes/No)Yes If yes, is this agency an Orange County Living Wage Certified Employer?Yes If no, please briefly explain. n a Schedule of Positions:#of FTE—Full-Time Paid Positions: 19 #of FTE—Part-Time Paid Positions: 1 PROGRAM INFORMATION *Please submit for each program if applying for funding for more than one program. 5. Program Name: Home Preservation Program Primary Contact and Title: Grace Johnston, Database and Grant Manager Telephone Number: (919)932-7077 ext. 219 E-Mail: giohnston@orangehabitat.org 6. Please briefly describe the proposed program, including an explanation of how it aligns with the Town of Chapel Hill and Carrboro's Results Framework, and Orange County BOCC Goals and Priorities, and the target population to benefit from the program. (100 words or less) Habitat's Home Preservation Program provides affordable repairs to low- to moderate-income homeowners in Orange County. The program's target population is elderly and/or disabled homeowners who struggle to afford regular or critical home maintenance. The Towns and the County all recognize in their goals the need for strong social services that improve residents' well-being. The Home Preservation program directly addresses these goals. Decent and affordable housing is an important factor in mental and physical health. By helping people stay in their homes safely and affordably, the Home Preservation program will directly improve the well-being of at least 25 residents this year. Page 8 of 19 DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 7.Target Population: Please complete the table below with numbers(not percentages) of individuals served and projected to be served. Program Target Population Demographics Estimated Actual Estimated Projected 2018-19 2018-19 2019-20 2020-21 Gender Men 8 5 6 5 Women 22 16 24 20 Nonbinary/Genderqueer 0 0 0 0 Self-Describe 0 0 0 0 Total 30 21 30 25 Race and Ethnicity Black or African-American 25 19 25 20 American Indian or Alaska Native 0 0 0 0 Asian 1 0 1 1 White 4 2 4 4 Native Hawaiian or other Pacific Islander 0 0 0 0 Two or more races 0 0 0 0 Some other race 0 0 0 0 Total 30 21 30 25 Of the above, how many Hispanic/Latino 1 0 1 1 Of the above, how many non-Hispanic/Latino 29 21 29 24 Total 30 21 30 25 Age 0-5 years 0 0 0 0 6-18 years 0 0 0 0 19-50 years 2 1 2 1 51+years 28 20 28 24 Total 30 21 30 25 Geographic Location Town of Chapel Hill 11 7 4 5 Town of Carrboro 3 3 3 3 Orange County(Outside of Chapel Hill/Carrboro) 16 11 23 17 Outside of Orange County 0 0 0 0 Total 30 21 30 25 Income Low-income(80%of the Area Median Income and Below)Please 30 21 30 25 see income table in the attachments Total 1 30 1 21 1 30 25 Note we are counting households, not individuals. Data is for head of household. Program information P a g e 9 o f 19 DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 8. Cost Per Individual This cost per individual must reflect the total program budget divided by the total number of program individuals in this application. Actual 2018-19 Estimated 2019-20 Projected 2020-21 Total Cost of Program $272,758 $269,000 $277,110 Total # of Individuals 21 30 25 Cost Per Individual 1 $12,988 $8,967 1 $11,084 Note for Actual FY19,the program budget includes expenses for several projects that were counted as FY18 projects.Taking this into account yields an adjusted cost per individual (household) of$10,102. In FY20, we are on track to complete 30 repairs by June 30. In the first half of the year, a total of 12 projects were completed. We have 10 more currently in progress, and at least 8 more in the pipeline for a total of 30. In FY21, our goal is to complete at least 25 repairs in Orange County. As we continue our work with the Orange County Home Preservation Coalition, we would like the flexibility to take on more extensive projects,which while more time-and cost-intensive, also yield a greater impact for the family. 9. Performance Indicators For Chapel Hill and Carrboro applicants: Please complete the following chart with information about the Strategic Objective, Intermediate Result, and the Agency Performance Indicator for each program for which you are applying for funding. Please see the Results Framework in the Attachments section as a reference. Program Name: Home Preservation Strategic Objective 2: Residents Increase their livelihood security Intermediate Result 2.1: Residents access the most appropriate social safety net services. Results Actual Estimated Projected 2018-19 2019-20 2020-21 Performance #of program participants who maintain or 21 30 25 Indicators improve their housing status Program information P a g e 10 of 19 DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 ORANGE COUP 'NA I I- I f I t A rA 1 Rom'A Outside Agencies/Human Services Please use the drop-down menu below to select which function area best aligns with your agency and program(s) in which you are requesting funding. Please select only one from the drop-down menu below. Housing If you selected other, please tell us what function area best aligns with your organization: n a Please indicate three program goals/performance measures below. A few notes: • If you use percentages, please put the actual number equivalence. • Please ensure your performance measures are outcome based and not outputs. BOCC Goals and Priorities: Ensure a community network of basic human services and infrastructure that maintains, protects,and promotes the well-being of all county residents. Program Goal#1 Preservation of naturally occurring affordable housing units in Orange County. Performance Measure(How will you #of home repairs completed accomplish your goal?) Actual Results(Outcome) FY2019 21 Projected Results(Outcome) FY2020 30 Projected Results(Outcome) FY2021 25 Program Goal#2 Preservation of naturally occurring affordable housing units in Orange County. Performance Measure(How will you #of homeowners who feel that the completed repairs will accomplish your goal?) extend the life of their home or their ability to stay in their homes Actual Results(Outcome) FY2019 21 Projected Results(Outcome) FY2020 30 Projected Results(Outcome) FY2021 25 Program Goal#3 Improved quality of life among Orange County residents. Performance Measure(How will you #of homeowners who feel that their living conditions have accomplish your goal?) improved as a result of repairs Actual Results(Outcome) FY2019 21 Projected Results(Outcome) FY2020 30 Projected Results(Outcome) FY2021 25 Aff Program information P a g e 1 1 o f 19 DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 Agency Budget Operating Budget for Agency AGENCY NAME: Habitat for Humanity of Orange County Actual Estimated Projected Percent PROGRAM REVENUE 2018-19 2019-20 2020-21 Change Private Donations $ - $ - $ - 0 Program Generated Revenue $ 1,211,161 $ 1,493,967 $ 2,215,038 48% Local Government Grants: Human Services-Town of Carrboro $ 2,500 $ - $ - 0 Other-Town of Carrboro $ 24,703 $ 15,000 $ 15,000 0% Human Services-Town of Chapel Hill $ 3,000 $ 9,000 $ 28,422 216% Other-Town of Chapel Hill $ - $ 420,000 $ 1,000,000 138% Human Services-Orange County $ 41,250 $ 51,313 $ 76,133 48% Other-Orange County $ 542,488 $ 222,747 $ 750,000 237% Other-Town of Hillsborough $ 125,000 $ 84,680 1 $ - 1 -100% Other Government Grants Triangle United Way $ 769 $ 26,033 $ 26,389 1% State Government $ - $ - $ - 0 Federal Government(CDBG/HOME/etc.) $ 150,701 $ 87,000 $ 207,000 138% Private Foundation Grants $ 201,763 $ 212,927 $ 223,573 5% Other Revenue $ 1,614,592 $ 2,744,187 $ 1,725,000 -37% top 3 Other Estimated 2019-2020 -Mortgage pmts$700,000 -NCHFA$715,600 - ReStore proceeds$225,000 Total Program Revenue $ 3,917,927 $ 5,366,854 $ 6,266,555 17% PROGRAM EXPENSES Compensation $ 1,210,407 $ 1,318,774 $ 1,384,700 5% Rent&Utilities $ 76,988 $ 79,391 $ 82,570 4% Supplies &Equipment $ 92,414 $ 95,800 $ 90,000 -6% Travel &Training $ 34,212 $ 30,500 $ 35,000 15% Other Expenses: $ 3,155,395 $ 4,077,404 $ 4,699,730 15% Total Program Expenses $ 4,569,416 $ 5,601,869 1 $ 6,292,000 1 12% SURPLUS/(DEFICIT) FOR PERIOD: 1 $ (651,489) $ (235,015) $ (25,445) 89% Please explain Other Grants Other-Town of Carrboro is Affordable Housing Special Revenue Fund,for Home Preservation. Other-Town of Chapel Hill is Affordable Housing Development Reserve, Affordable Housing Fund, and bond funds. Other-Orange County is bond funds. Other-Town of Hillsborough is from their developers' payment in lieu fund. Does your program budget show a surplus or deficit? Please provide a brief explanation for the surplus or deficit. Actual 2018-19 shows a deficit of-$651,489. Outliers include-$400,000 for property purchase and approximately -$175,000 due to delayed house closings. Estimated 2019-20 shows a deficit of-$235,015. Outliers include-$700,000 for property purchases, -$750,000 for Weavers Grove predevelopment costs, +$500,000 from ReStore property sale, and +$300,000 bequest. Projected 2020-21 shows a small deficit of-$25,445. Our cash reserves have been sufficient to absorb these deficits. FY 2020-21 Agency Budget DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 Program Budget Operating Budget for Program PROGRAM NAME: Home Preservation Actual Estimated Projected Percent PROGRAM REVENUE 2018-19 2019-20 2020-21 Change Private Donations $ - $ - $ - 0 Program Generated Revenue $ 156,764 $ 156,687 $ 120,555 -23% Local Government Grants: Human Services-Town of Carrboro $ 2,500 $ - $ - 0 Other-Town of Carrboro $ 24,703 $ 15,000 $ 15,000 0% Human Services-Town of Chapel Hill $ 3,000 $ 9,000 $ 28,422 216% Other-Town of Chapel Hill $ - $ - $ - 0 Human Services-Orange County $ 41,250 $ 51,313 $ 76,133 48% Other-Orange County $ - $ - $ - 0 Other-Town of Hillsborough $ - 1 $ - 1 $ - 0 Other Government Grants Triangle United Way $ - $ - $ - 0 State Government $ - $ - $ - 0 Federal Government(CDBG/HOME/etc.) $ 34,871 $ 27,000 $ 27,000 0% Private Foundation Grants $ - $ - $ - 0 Other Revenue: homeowner payments $ 9,670 1 $ 10,000 $ 10,000 $ - Total Program Revenue $ 272,758 $ 269,000 $ 277,110 3% PROGRAM EXPENSES Compensation $ 119,050 $ 119,400 $ 126,810 6% Rent& Utilities $ 8,700 $ 9,000 $ 9,400 4% Supplies& Equipment $ 7,000 $ 7,200 $ 7,400 3% Travel &Training $ 3,300 $ 3,400 $ 3,500 3% Other Expenses: materials and subcontracted labor $ 134,708 $ 130,000 $ 130,000 0% MOM Total Program Expenses $ 272,758 $ 269,000 $ 277,110 3% SURPLUS/(DEFICIT) FOR PERIOD: $ - $ - $ - 0 Please explain Other Grants Other-Town of Carrboro line is Town of Carrboro Affordable Housing Special Revenue Fund. Does your program budget show a surplus or deficit? Please provide a brief explanation for the surplus or deficit. Our program budget is balanced. FY 2020-21 Program Budget DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 Exhibit B Provider's Revised Scope of Services and Program Budget Habitat for Humanity of Orange County Orange County Outside Agency Performance Agreement Page 8 of 9 Rev. 1121 DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 EXHIBIT `B" Scope of Services—FY 2020-21 Outside Agency Performance Agreement Agency Name: Habitat for Humanity Program Name: Home Preservation Funding Award: $51,313 Outline how the agency will spend Orange County's funding award. Expense Description Amount Salary and benefits for Home Preservation program personnel $51,313 Program Services Outline the critical services(activities)the agency will employ to attain the Anticipated Outcomes below,by June 30,2021. Process applications, verify eligibility, assess homes, and complete initial paperwork. Complete at least 25 home repair projects for low-to moderate-income Orange County residents. • Complete final paperwork and survey recipients for satisfaction and feedback. Anticipated Outcomes The Anticipated Results column must include quantifiable results in the form of number of persons/units served within Oran e County,only(all Towns and municipalities). If you use yercentaees,you must also provide the total number of participants within that measure's description or for an earlier performance measure. Performance Measures Anticipated Results 25 # of home repairs completed 25 # of homeowners who feel that the completed repairs will extend the life of their home or their ability to stay in their home # of homeowners who feel that their living conditions have improved as a 25 result of the repairs DocuSigned by: Certified by: t _.�U W Title: President/CEO Date: 2/24/2021 AeV9 iectronic Signature) "You will sign this document electronically with your performance agreement. DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 ATTACHMENT "A" Orange County Certifications—FY 2020-21 Outside Agency Performance Agreement Chief Contact,Administrators, Chief Executive Officer and Chief Financial Officer I certify that I have provided a list of the chief contact, administrators, chief executive officer and chief financial officer for my agency with this Agreement and that I will keep it current to the County of Orange. The list should be in writing with the name,title,residential address;phone and email address and if possible, fax number. Officers and Board of Directors I certify that I have provided a current list of the Officers and Board of Directors with this Agreement and that we will continue to update the list as changes occur. The list should be in writing,with the name, physical address,mailing address and if possible,phone, fax and email address. Budget Submission I certify that I have provided a budget for the period to be covered by funding Orange County,and that any substantive changes made to this budget have been in advance authorized in writing by Orange County. Annual Financial Review I certify that I have provided a copy of the latest annual Financial Review for our agency and the budget adopted by the agency for the fiscal years encompassing this Agreement. If not,please explain on a separate sheet of paper. Alignment with Organization's Mission I certify that the programs and services for which this funding is requested align with the mission of the organization. Intended Purpose I certify that the funds provided to the agency under the terms of this Agreement will be used for a public purpose and shall only be used for the purposes intended and any money not used for those purposes will be promptly returned to Orange County. DocuSigned by: Certified by: Title: President/CEO Date: 2/24/2021 ft tx Rk r?wSignature) Habitat for Humanity of Orange County Orange County Outside Agency Performance Agreement Page 9 of 9 Rev. 1121 DocuSign Envelope ID:2A6C2779-DD90-42AA-8E9F-5C9900BBFA38 AC"R" CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDIYYYY) 07/27/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Summit Insurance Group Inc. PHONE Teena Raymond FAX PO BOX 2485 A/C No Ext: (704)659-2141 A/C No: (704)659-2148 Huntersville, NC 28070-2485 E-MAIL ADDRESS: CIBSSISt@SUmInS.COm License#: 7638156 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: Builders Mutual Insurance Company-Tip 10844 INSURED INSURERB: Consolidated Pro ram Ins.Services Inc. Habitat For Humanity Orange County, NC, Inc. INSURERC: 88 Vilcom Center Dr. Ste L110 INSURERD: Chapel Hill, NC 27514 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 00008390-510522 REVISION NUMBER: 4 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MMIDD/YYYY MM/DDIYYYY A X COMMERCIAL GENERAL LIABILITY Y CPP 0058155 07 04/01/2020 04/01/2021 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES Ea occurrence $ 1,000,000 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY jE LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ Employee A AUTOMOBILE LIABILITY PCA 0009233 07 04/01/2020 04/01/2021 Ee aocid.nINED SINGLE LIMIT $ 1 OOO OOO X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident Medical payment $ 5000 A X UMBRELLA LIAB OCCUR MUB 0001005 03 04/01/2020 04/01/2021 EACH OCCURRENCE $ 2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 2,000,000 DED 7X I RETENTION$ 10,000 $ A WORKERS COMPENSATION pWC 1011231 07 04/01/2020 04/01/2021 X PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED' N I A (Mandatory in NH) E.L.DISEASE-EA EMPLOYE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 Volunteer/Accident P NHH000489 04/01/2020 04/01/2021 Per Claim 10,000 B olicy Aggregate Indemnity 250,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Orange County Government is considered an additional insured with respects to the General Liability per written contract CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Orange County Government ACCORDANCE WITH THE POLICY PROVISIONS. 300 West Tryon Street Hillsborough, NC 27278 AUTHORIZED REPRESENTATIVE (TLR) ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Printed by TLR on July 27,2020 at 10:01AM