HomeMy WebLinkAboutAgenda - 10-22-2001-hb4~rt~ 3
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Dale: September 4, 2001
Action Agentla
Item No.
SUBJECT: Hillsbomugh Judicial Faulities Expansicn Planning Process
DEPARTMENT: Purchasing antl Cen[rol PUBLIC HEARING: (VIN) No
Services
ATTACHMENT(SI: INFORMATION CONTACT:
Pam Jones (9191246-2652
TELEPHONE NUMBERS:
Hillsborough 732A781
Chapel HIII gfi8<561
Ourham 688-]331
Mebane 336-227-2631
PURPOSE: To mnsitler approving a planning process [o be usetl in Me DesigNCOnstruclion of
the Justice FacilMes Expansion Project.
BACKGROUND:
Odg net Jus[ce Fec IR'ea Stutlv
In 1994, Me Orange County Board of Commissioners appointed a group to study [he long-tens
needs of justice facilities in Orange Count'. All judicial functions within Me County were
represented In the Justice FacilRies Stutly Group. The results of their eROrts were refleotetl in s
report publishetl in July 1995.
EROrte to Atltlresa Most Cdticel Neetls
The amps of the long-term neetls as itlenlifled by the Group were extensive. The County's
ability to untlertake expansion of this magnitude was limited. To Met end.mmponente
exhibiting [he greatest need ware mnsidered separately and two projects specific to those
neetls ini[ia[etl.
• The Jail Expansion project mmpletetl in eatly 1998 atldetl 68 betls to the existing ]1,
thereby raising Me total capacity in the tail to 128. Although capacity of the Jeil is
inatleguate forihe long-term, ccopere[ion between Me Shedffs Department antl lutlges has
servetl M minimize ovemrowtling. The Federal Marshal continues M use the Orange County
Jail as a major tlepot for prisoners.
• The atltlilion of the GOMOn Baffle Courtroom in eatly 1998 allowetl the heavier volume
Distdct Coud to utilize the large courtroom on the main floor as its primary mart location. A
greater flexibility in scheduling various courtrooms was agreetl M among Me jutlges, thereby
allowing a mare eRicient use pattern of all courtrooms.
A second group of Judicial OMcials end County staff were convenetl later in 1996 to evaluate
the impact of these two expansions. Although these changes may have negetetl the need for
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further expansion for up to a decade, the group agreed that the long-tans neetl still exists antl
that a proactive approach to tlevelopment was crhiral.
Hillsborough Justice Facildias Camoua Master Plan
In 1999, the County Commissioners mmmissioned Freemaro-White Architects, Chatlotta to
protluce a sde plan that refledetl the total builtl-out capability of [he el[e. The results of this
report, presentetl In Aptll 2000, outlinetl two options, one cf which would allow approximately
9Q000 additional square feet ofi building (Option A), the other approximately 105,800 square
feet (Option B). It is important to note that the sWtly tlefinetl the swpe of the master plan site to
be only the area between the Government Services Center to the east, the Courthouse b be
west Margaret Lane W [he north antl the etlge of the existng parking lotto the south. Each
option tlefinetl buiMing construction in bur phases. Option A inwrporatetl the packing tleck inro
the courthouse constmction, while Option B developed a 6level free-stantling perking sWCture
in [he approximate location of [he exlsWg ShedfPS Department.
At the request of the County Commissioners, the Master Plen was also presentetl to the Town
of Hlllsborough Commissioners in June 2000. Concerns raisetl by both BoaNS were similar,
examples of which inclutle the following:
• Parking sufficiency and location;
• Concern about losing the viafa fmm Margaret Lene'mb River Park; antl
• Scale of the proppsetl builtlings in relation [o the existing structure; and
• Farmers Market location.
In an efbrt b further Clardy the challenges associated with development of a court facility on
Margaret Lane, two Commissioners, two Judges antl County staff met with represenbtives from
the Town of Hillsborough, the Historic Alliance, the Tourism Bcartl antl local citizenry. While
there Is general consensus that tlevelopment can occur on the site, [here is signifcant concern
that it be done in a manner that embreces a strong sensitivity to historical context of the
wmmuniry ae well ea the resulting environmental Impacts. These concerns will be reflectetl In
the crderia usetl in the selection of a design film.
Praooaed Expans'an of the Master Plan
Since the completion of this Master Plan, the BoaN has receivetl recommentlaticna regaining
future development of County Government builtlings in the immedale vicinity. Several issues
ware reiaed during those discussions, inGudin9 the pctentul that a parking deck could be
located closer to the Government Services Center rather then being built as pert of the
Courthouse Project. Regardless of whether that shoultl be the case, it is a forgone W nclusion
that the design outwme for bath teciliflea will be more effective Rlheir needs are considered in
tandem. For example:
• Thefacilities will have similar parking neetls;
• Pedestrian and Vehicular Grculatlon from one site b the other shoultl be mnsitlered:
• shoultl the Boartl choose to site a Farmers Market on this Bite, It should be altetl with
coneideretions of both facilities in mind.
Because of the close inbraction of the two potential expansions in the Downtown Hlllsborough
area, it is recommended that the scope of waB for amhdectural services for the Coudhouse
tlesign be expantletl to integrate ell County lantl that lies:
South of Margaret Lane
• East of Churlon Street
• West of Cameron Street
NoM Of the Eno River
Upon Boartl wnfrmation, the following assumptions regaking fha use of the land woultl be
cited to the erohRed:
. The area that la presently River Park land wpuM remain tletlicatetl tc parklopen space, with
eMremely mininal, if any encroachment by parking.
• The area that is presently River Park could be utilized for pad or all of a Fermata Market
Facility, rf[he gnal tleelgn intlicatetl that to be the optimal location.
. The builtling in which the Sheriffs Depadment is lowtetl shoultl be left intact if at all possible.
(The Gourt Campus Master Plen rewmmentla its removal.)
• The Occaneachi IiMian Village remains as is.
. A multi-level peM1ing deck remains an acceptable splutgn tp provitling atlequate parking to
[he area.
The revised master plan woultl be presentetl [o the Boartl for approval before wmmenwment
of the acWal tlesign process for the Courthouse.
Should the Boak so direct, the frm who protlucetl the Court Campus Masler Plan coultl be
contacted regarding availability for the expantletl plan antl a contract for such presentetl to the
Boak for wnsitleration in the near future.
Prooosetl Planning Process
Following the approval of the proposetl expandetl Bite master plan, the Justice Facilities
Expansion Project, as entlorsetl by the County Commissioners shoultl move forwak. The
process listetl below is recommended in okerto inwryorete the interests of various
stakeholtlers a[the appropriate times mrougM1OUt the planning process. The intlivitluals listetl
ere recommentletl basetl an their expressed interest, specific area of expertise and/ar previous
involvement in the process. The process has been wmpartmen[alizetl Into the following
segments'
• Selection of Design Firm
Programming: Interior
• Programming: Exterior (includes River Park area)
Selection of tM1e Design Flrm
Scope of Work: Appointees to tills group wouM be responsible for the following:
• Approving the criteria whereby the firms will be evalUateQ
• ReNewing the Requests for Proposal submiae0 by the various fims antl creating a
short-list of fans tM1at appear b best meet the project nestle;
• Interviewing [he firms placetl on the short list (generelly no more than six);
Rewmmentling the preferred design(rm for Boak of Commissioner consitlere[Ion.
Recommended appointees:
• Merk Shergan, Tuwn of Hillsborough Commissioner and Tourism Boak member
• Susan Frankenburg, Alliance for Historic Hillsborough
• CatM1leen TUmer, Alliance for Historic Hillsborough
• Totld Dickinson, Historic Preservation AmhdeM
• 2Caunry Commissioners
• SheriR Lintly Pendaigraea
• John Link, County Manager
• Wade Beibeq Superior Court Judge
• Joe Buckner, Chief Distric[COUrt JUtlge
• Jamie SianfoN. Clerk of Court
• Pem Jones, Orange County Olrector of Pumhsaing antl Centrel Servlcea
• Oavld $tancll, Orange County Dlroc[or of Environment antl Resource Conservation
Department
~pgf m~m'ng~ Ezter'
Scope of work: This task group will be responsible br working with the tlesigner to tlesigna
building that meats the wmmunity concerns about the appea2nce of the building and the
users concerns about the access, packing, etc. This group will also provide tlesign tlirection
regaNing River Park and the functional mekling of the building with the Park. The task group's
recommentlations will ba brought forwartl far County Commissioner consMeroiion.
Recammentletl AppaiMees:
• Mark Sheridan, Town Commissioner and Tourism Boats member
Meigsret Heuth, Town of Hillsborcugh Planning Direc[cr
Susan Frenkenburg, Alliance far Historic Hillsborough
• Tatltl Dickinson, Historic Preservation Architect
• Cathleen Turner, Alliance br Hletotlc Hillsborough
Norman While, Landscape Architect
• David Stencil, or tlesignate
• 2000nty Commissioners
• Jutlge Watle Barber
• Judge Joe Buckner
Jamie StanfoM, Clark of Court
SheriR Lintly PeiWergress
• Catl Fox, District Atlorney
• Jahn Link, County Manager
• Pam Jones
Further, in oNer [o ensure the involvement of all stakehcltlers, input will be splicitetl at the
approptlate time in [he exterior tlesign procasa from groups representing the Interests of [he
Occaneechi Indian Village antl the Farmers Market, among others.
Proarommina: Interior
Scope of work: The scope of[he pmjec[originallydafinad in the master plan inclutletl
approximately 3Qggg square feat of space W accommotlaie s[ least the following functions:
• New enirencea for public end staff with the public entrance tleslgnetl to be a secure
entrance;
• Offices for the SheritPS Department;
• Offices for the Qeric of Coud [o relocate fivm leased spare;
• Expansion forludicial functions presently located in the building.
Appointees within this category will work wdh the design team to ensure [hat [he functional
needs of Ne proposed occupant deparimenis are met. The task group's rewmmentlationa will
be brought fonvartl for County Commissioner consideration.
Recommended Appointees:
• Judge Wade Barber
• Jutlge JOe Buckner
• Jamie SfaMoN, Clerk of Court
• Carl Fox, DlatdG Attorney
• Sheriff Llntly Pendergrass
• 2000nly Commissioners
• John Link. County Manager
• Pem Jones
Input from other building users. such as the Public Defender, ProbationlParole, the 15B Bar
Assodetioq etc. will be solicited at approphate times tludng the tlesign process ea well.
Upon Board approval of the process, the Request br Proposal for archdect selection will ba
prepared end solicitetl tludng the Fall, with a recommentlation from the selection committee
an[idpatetl by the end of January 2002.
FINANCIAL IMPACT: The intlireG effect of appmvel of Mis matter is as follows:
• Cos[oi consWCtionfor building only is estimatetl e[$6 mlllgn. This cost would be funded
through alternative funding mechanisms, such as CertiFlCates of Partkipetion (COPa) or a
private placement loan.
• Although tlesign consitleretions for River Park will be inGUtletl in the scope of this wodc, any
recommendations regarding the actual tlevelopment woultl be consitleretl as a separete
cost item.
• Cosl of design for the builtllnq only is estimated at l0-02%of cona[mdbn cost cr
approximately $600,000-$]00,000. These funds have been appropdatetl over the past two
years in the Capital Investments Plan (CIP). If approveQ cost for the expended she master
plan would also be chargetl against these funds.
Specific cost implications for each of these activities will be presentetl for BoaN appmvel as
they become known.
RECOMMENDATION(S): The Manager recommends that the BOaM:
• Approve the expantletl master plan work and authorize the Director of PUmhasing and
Central Services to negotiate a contract far Board approval wM Freeman-White Archkecfs;
and
• Entlorse the proposetl planning process; antl
• Make appointments to the three task groups ea indicated above, including the tlesigna[ion of
two County Commissioners who will serve: and
• Authorizethe Director of Purohasing antl Cenhal5ervices to sdicil proposals for tlesign
services for the Justice Facilities Expansion Project, Phase f