HomeMy WebLinkAboutORD-2021-012-Ordinance Fiscal year 2020-21 budget Amendment #12 year 1
oxD-2021 -012
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date : May 4 , 2021
Action Agenda
Item No . 8 - d
SUBJECT : Fiscal Year 2020 -21 Budget Amendment # 12
DEPARTMENT : Finance and Administrative Services
ATTACHMENT (S ) : INFORMATION CONTACT :
Attachment 1 . Budget As Amended Paul Laughton , ( 919 ) 245 -2152
Spreadsheet Gary Donaldson , ( 919 ) 245-2453
Attachment 2 . Year-to - Date Budget
Summary
PURPOSE : To approve budget , grant and capital ordinance amendments for fiscal year 2020 -21 .
BACKGROUND .
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Health Department
1 . The Orange County Health Department has received notification of additional federal pass -
through grant funds of $ 1 , 189 , 158 from the North Carolina Department of Health and
Human Services , Division of Public Health , to support the COVID - 19 pandemic response .
The grant service period runs from January 13 , 2021 through May 31 , 2021 . A majority of
this funding will reimburse personnel expenses for staff assisting with vaccination activities ,
and decreases the fund balance appropriation in the General Fund by $ 1 , 104 , 941 . The
remaining $ 84 , 217 will be used to cover ongoing vaccination operating expenses and
temporary staff for the mobile vaccine team . This budget amendment provides for the
receipt of these federal pass -through grant funds for the above stated purposes . (See
Attachment 1 , column # 1)
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is
applicable to this item :
• GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY
The creation and preservation of infrastructure , policies , programs and funding
necessary for residents to provide shelter , food , clothing and medical care for
themselves and their dependents .
Health and Dental Insurance Fund
2 . Orange County is a member of the North Carolina Health Insurance Pool , and currently
has reserves totaling $ 2 , 995 , 334 within the Insurance Pool . The recommended reserve
balance is $ 981 , 735 , or about 1 . 2 months of expected claims . The FY 2020- 21
Commissioner Approved Budget included a transfer of $475 , 000 from the Health and
2
Dental Insurance Fund to the General Fund to help offset the fiscal challenges due to the
COVID - 19 pandemic . To continue to help offset the fiscal challenges in FY 2020 -21 , and
to preserve the General Fund reserves at the 16 % policy level , this budget amendment
provides for an additional $ 1 , 000 , 000 transfer from the Health and Dental Insurance Fund
to the General Fund . With this transfer , $ 1 , 520 , 334 remains in the County' s Insurance
Pool reserves . (See Attachment 1 , column #2)
SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact
associated with this item .
County Capital Project Ordinance ( Lands Legacy Program )
3 . Orange County has received a donation of $ 1 , 000 to be used towards future land
conservation expenses . These funds will be set aside in an unallocated account within the
Lands Legacy Capital Project for future use . This budget amendment provides for the
receipt of these donated funds for the above stated purpose , and amends the Lands
Legacy Capital Project Ordinance as follows :
Lands Legacy Program ($ 1, 000) - Project # 20011
Revenues for this project :
Current Budget FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised Budget
Alternative Financing $ 2 , 216 , 157 $ 0 $2 , 216 , 157
Donations $ 11000 $ 11000 $23000
From General Fund $42 , 697 $ 0 $42 , 697
Appropriated Fund Balance $ 9 , 337 $ 0 $ 9 , 337
Total Project Funding $ 2 , 269 , 191 $ 1 , 000 $ 23270 , 191
Appropriated for this project :
Current Budget FY 2020-21 FY 2020 -21
FY 2020-21 Amendment Revised Budget
Lands Legacy Program $2 , 269 , 191 $ 0 $2 , 269 , 191
Total Costs $ 2 , 269 , 191 $ 1 , 000 $2 , 269 , 191
SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact
associated with this item .
Emergency Telephone System Fund
4 . A budget adjustment is needed to the Emergency Telephone System Fund in FY 2020 -21 ,
due to a correction made by the NC 911 Board on the FY2020 Expenditure Report
submitted by Emergency Services , after the County ' s Audit had been completed . The NC
911 Board determined that $ 5 , 708 in charges were not permissible within the Emergency
Telephone System Fund . This budget amendment provides for a fund balance
appropriation of $ 5 , 708 from the General Fund to the Emergency Telephone System Fund
to correct this adjustment so the Fund ' s reserves will agree with the NC 911 Board . (See
Attachment 1 , column #3)
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is
applicable to this item :
GOAL : CREATE A SAFE COMMUNITY
i
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The reduction of risks from vehicle/traffic accidents , childhood and senior injuries ,
gang activity , substance abuse and domestic violence .
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Emergency Recovery Fund
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5 . When the COVID - 19 pandemic began in March 2020 , and pursuant to an Emergency
Declaration granted in March 2020 , the County established a separate multi -year fund to
account for the emergency expenditures that were anticipated as a result of the pandemic j
while awaiting federal and state reimbursements . Although expenditures have been
incurred and accounted for within this multi -year fund , original budgets have not been
approved or established in this fund . This budget amendment provides for the creation of `
an overall appropriations budget of $ 3 . 75 million , as well as the budgeted anticipated
receipt of offsetting revenues from federal and state reimbursements . (See Attachment 1 ,
column #4)
;
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goals are
applicable to this item :
• GOAL : ENSURE ECONOMIC SELF =SUFFICIENCY
The creation and preservation of infrastructure , policies , programs and funding
necessary for residents to provide shelter , food , clothing and medical care for
themselves and their dependents .
• GOAL : FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national
origin or ethnic background ; age ; military service ; disability ; and familial , residential
or economic status .
Animal Services
6 . Animal Services has received grant funding in the amount of $ 25 , 000 from the PETCO
Foundation for use in the Kitten Foster Program , including vaccines , medication and food .
This budget amendment provides for the receipt of these grant funds for the intended
stated purposes in the multi -year grant fund , outside of the General Fund .
7 . Animal Services has received donations in the amount of $ 850 through the Community
Giving program for use toward completing the canopy in the dog play yard , consistent with
the intent of the donations .
This budget amendment provides for the receipt of these funds for the above stated
purposes . (See Attachment 1 , column #5)
SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact
associated with this item .
Cooperative Extension
8 . Orange County Cooperative Extension has received reimbursement funds of $ 3 , 300 from
the North Carolina Department of Agriculture for the purchase of a pesticide container .
4
This budget amendment provides for the receipt of these reimbursement funds . (See
Attachment 1 , column # 6)
SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact
associated with this item .
Visitors Bureau Fund
9 . At its December 15 , 2020 meeting , the Board of County Commissioners approved a total
project budget of $ 408 , 083 for professional services , construction , contingency
allowances , and miscellaneous costs for the renovation of a former restaurant at 308 West
Franklin Street in Chapel Hill to create offices , meeting rooms , and support services for the
Orange County Visitors Bureau . At the beginning of the renovations , evidence of mold was
discovered in several locations throughout the property . The contractor obtained a quote
of $ 80 , 860 for a mold remediation specialist to address the issue . This brings the total
project budget to $ 488 , 943 . The County has received insurance related proceeds of
$ 40 , 430 related to the mold remediation , so the net funding needed for this project is
$448 , 513 . This budget amendment provides for the increased project budget to address
the mold remediation , provides for the receipt of the insurance proceeds , and provides for
the use of American Rescue Plan Act (ARPA) funds to cover the entire cost of the project ,
within the Visitors Bureau Fund , outside of the General Fund . (See Attachment 1 , column
# 7)
SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact
associated with this item .
ENVIRONMENTAL IMPACT : The following Orange County Environmental Responsibility
Goal impacts are applicable to this item :
• RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY
Assess and where possible mitigate adverse impacts created to the natural
resources of the site and adjoining area . Minimize production of greenhouse
gases .
• ENVIRONMENTALLY PREFERABLE PURCHASING
Promote the use of chemicals , materials , equipment , and systems which are
officially recognized as to minimize environmental impacts .
ENVIRONMENTAL IMPACT : There are no other Orange County Environmental Responsibility .
Goal impacts with these items , other than the ones noted in item # 9 .
FINANCIAL IMPACT : Financial impacts are included in the background information above . This
budget amendment provides for the receipt of these additional funds in FY 2020 -21 , and increases
the General Fund by $ 94 , 075 , increases the County Capital Fund by $ 1 , 000 , increases the
Emergency Telephone System Fund by $ 5 , 708 , increases the Emergency Recovery Fund by
$ 3 , 750 , 000 , increases the Multi -Year Grant Program by $ 25 , 000 , and increases the Visitors
Bureau Fund by $488 , 943 .
RECOMMENDATION ( S ) : The Manager recommends the Board approve the budget , grant and
capital project ordinance amendments for fiscal year 2020 - 21 .
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Attachment 2 8
Year-To - Date Budget Summary Paul :
Fiscal Year 2020-21 includes 0 . 4 FTE time-
limited increase of the
currrent Emergency
General Fund Budget Summary Preparedness Coordinator
( BOA # 2 )
Original General Fund Budget $ 239 , 046 , 307
Additional Revenue Received Through Paul :
Budget Amendment # 12 ( May 4 , 2021 ) includes 1 . 0 FTE Rapid
Rehousing Case Manager,
Grant Funds $ 328691729 2 . 0 FTE Peer Support
Non Grant Funds $ 7 , 645 , 464 Specialists , . 375 FTE
General Fund - Fund Balance for Anticipated increase of Programs
Appropriations ( i . e . Encumbrances) $ 1 , 2503260 Coordinator; 3 . 0 FTEs
General Fund - Fund Balance Appropriated to time-limited Social Work
Cover Anticipated and Unanticipated positions ; and FTE
time-limited Harm
Expenditures ( 2 , 05 , 25 ) Reduction Clinical
Total Amended General Fund Budget $ 249 , 006 , 335 Coordinator ( BOA # 1 ) ;
Dollar Change in 2020-21 Approved General 1 . 0 FTE time- liimited
Fund Budget $ 9 , 960 , 028 Emergency Housing
g Administrator (BOA # 5 ) ;
% Change in 2020-21 Approved General Fund 1 . o FTE time- limited
Budget 4 . 170A Family Success Navigator
( BOA # 5 ) ; 1 . 0 FTE time-
Authorized Full Time Equivalent Positions
limited Emergency
Housing Assistance
Original Approved General Fund Full Time Specialist ( BOA # 6) ; i . o
Equivalent Positions 940 . 480 FTE time- limited Housing
Original Approved Other Funds Full Time Stability Case Manager,
Equivalent Positions 102 , 450 and a 0 . 5 FTE time-
Total Approved Full -Time - Equivalent limited Coordinated Entry
Housing Specialist ( BOA
Positions for Fiscal Year 2020 -21 110419301 # 9 )