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HomeMy WebLinkAboutORD-2021-012-Ordinance Fiscal year 2020-21 budget Amendment #12 year 1 oxD-2021 -012 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date : May 4 , 2021 Action Agenda Item No . 8 - d SUBJECT : Fiscal Year 2020 -21 Budget Amendment # 12 DEPARTMENT : Finance and Administrative Services ATTACHMENT (S ) : INFORMATION CONTACT : Attachment 1 . Budget As Amended Paul Laughton , ( 919 ) 245 -2152 Spreadsheet Gary Donaldson , ( 919 ) 245-2453 Attachment 2 . Year-to - Date Budget Summary PURPOSE : To approve budget , grant and capital ordinance amendments for fiscal year 2020 -21 . BACKGROUND . i Health Department 1 . The Orange County Health Department has received notification of additional federal pass - through grant funds of $ 1 , 189 , 158 from the North Carolina Department of Health and Human Services , Division of Public Health , to support the COVID - 19 pandemic response . The grant service period runs from January 13 , 2021 through May 31 , 2021 . A majority of this funding will reimburse personnel expenses for staff assisting with vaccination activities , and decreases the fund balance appropriation in the General Fund by $ 1 , 104 , 941 . The remaining $ 84 , 217 will be used to cover ongoing vaccination operating expenses and temporary staff for the mobile vaccine team . This budget amendment provides for the receipt of these federal pass -through grant funds for the above stated purposes . (See Attachment 1 , column # 1) SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : • GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter , food , clothing and medical care for themselves and their dependents . Health and Dental Insurance Fund 2 . Orange County is a member of the North Carolina Health Insurance Pool , and currently has reserves totaling $ 2 , 995 , 334 within the Insurance Pool . The recommended reserve balance is $ 981 , 735 , or about 1 . 2 months of expected claims . The FY 2020- 21 Commissioner Approved Budget included a transfer of $475 , 000 from the Health and 2 Dental Insurance Fund to the General Fund to help offset the fiscal challenges due to the COVID - 19 pandemic . To continue to help offset the fiscal challenges in FY 2020 -21 , and to preserve the General Fund reserves at the 16 % policy level , this budget amendment provides for an additional $ 1 , 000 , 000 transfer from the Health and Dental Insurance Fund to the General Fund . With this transfer , $ 1 , 520 , 334 remains in the County' s Insurance Pool reserves . (See Attachment 1 , column #2) SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . County Capital Project Ordinance ( Lands Legacy Program ) 3 . Orange County has received a donation of $ 1 , 000 to be used towards future land conservation expenses . These funds will be set aside in an unallocated account within the Lands Legacy Capital Project for future use . This budget amendment provides for the receipt of these donated funds for the above stated purpose , and amends the Lands Legacy Capital Project Ordinance as follows : Lands Legacy Program ($ 1, 000) - Project # 20011 Revenues for this project : Current Budget FY 2020-21 FY 2020-21 FY 2020-21 Amendment Revised Budget Alternative Financing $ 2 , 216 , 157 $ 0 $2 , 216 , 157 Donations $ 11000 $ 11000 $23000 From General Fund $42 , 697 $ 0 $42 , 697 Appropriated Fund Balance $ 9 , 337 $ 0 $ 9 , 337 Total Project Funding $ 2 , 269 , 191 $ 1 , 000 $ 23270 , 191 Appropriated for this project : Current Budget FY 2020-21 FY 2020 -21 FY 2020-21 Amendment Revised Budget Lands Legacy Program $2 , 269 , 191 $ 0 $2 , 269 , 191 Total Costs $ 2 , 269 , 191 $ 1 , 000 $2 , 269 , 191 SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . Emergency Telephone System Fund 4 . A budget adjustment is needed to the Emergency Telephone System Fund in FY 2020 -21 , due to a correction made by the NC 911 Board on the FY2020 Expenditure Report submitted by Emergency Services , after the County ' s Audit had been completed . The NC 911 Board determined that $ 5 , 708 in charges were not permissible within the Emergency Telephone System Fund . This budget amendment provides for a fund balance appropriation of $ 5 , 708 from the General Fund to the Emergency Telephone System Fund to correct this adjustment so the Fund ' s reserves will agree with the NC 911 Board . (See Attachment 1 , column #3) SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : GOAL : CREATE A SAFE COMMUNITY i 3 The reduction of risks from vehicle/traffic accidents , childhood and senior injuries , gang activity , substance abuse and domestic violence . r Emergency Recovery Fund i c 5 . When the COVID - 19 pandemic began in March 2020 , and pursuant to an Emergency Declaration granted in March 2020 , the County established a separate multi -year fund to account for the emergency expenditures that were anticipated as a result of the pandemic j while awaiting federal and state reimbursements . Although expenditures have been incurred and accounted for within this multi -year fund , original budgets have not been approved or established in this fund . This budget amendment provides for the creation of ` an overall appropriations budget of $ 3 . 75 million , as well as the budgeted anticipated receipt of offsetting revenues from federal and state reimbursements . (See Attachment 1 , column #4) ; SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goals are applicable to this item : • GOAL : ENSURE ECONOMIC SELF =SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter , food , clothing and medical care for themselves and their dependents . • GOAL : FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national origin or ethnic background ; age ; military service ; disability ; and familial , residential or economic status . Animal Services 6 . Animal Services has received grant funding in the amount of $ 25 , 000 from the PETCO Foundation for use in the Kitten Foster Program , including vaccines , medication and food . This budget amendment provides for the receipt of these grant funds for the intended stated purposes in the multi -year grant fund , outside of the General Fund . 7 . Animal Services has received donations in the amount of $ 850 through the Community Giving program for use toward completing the canopy in the dog play yard , consistent with the intent of the donations . This budget amendment provides for the receipt of these funds for the above stated purposes . (See Attachment 1 , column #5) SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . Cooperative Extension 8 . Orange County Cooperative Extension has received reimbursement funds of $ 3 , 300 from the North Carolina Department of Agriculture for the purchase of a pesticide container . 4 This budget amendment provides for the receipt of these reimbursement funds . (See Attachment 1 , column # 6) SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . Visitors Bureau Fund 9 . At its December 15 , 2020 meeting , the Board of County Commissioners approved a total project budget of $ 408 , 083 for professional services , construction , contingency allowances , and miscellaneous costs for the renovation of a former restaurant at 308 West Franklin Street in Chapel Hill to create offices , meeting rooms , and support services for the Orange County Visitors Bureau . At the beginning of the renovations , evidence of mold was discovered in several locations throughout the property . The contractor obtained a quote of $ 80 , 860 for a mold remediation specialist to address the issue . This brings the total project budget to $ 488 , 943 . The County has received insurance related proceeds of $ 40 , 430 related to the mold remediation , so the net funding needed for this project is $448 , 513 . This budget amendment provides for the increased project budget to address the mold remediation , provides for the receipt of the insurance proceeds , and provides for the use of American Rescue Plan Act (ARPA) funds to cover the entire cost of the project , within the Visitors Bureau Fund , outside of the General Fund . (See Attachment 1 , column # 7) SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . ENVIRONMENTAL IMPACT : The following Orange County Environmental Responsibility Goal impacts are applicable to this item : • RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY Assess and where possible mitigate adverse impacts created to the natural resources of the site and adjoining area . Minimize production of greenhouse gases . • ENVIRONMENTALLY PREFERABLE PURCHASING Promote the use of chemicals , materials , equipment , and systems which are officially recognized as to minimize environmental impacts . ENVIRONMENTAL IMPACT : There are no other Orange County Environmental Responsibility . Goal impacts with these items , other than the ones noted in item # 9 . FINANCIAL IMPACT : Financial impacts are included in the background information above . This budget amendment provides for the receipt of these additional funds in FY 2020 -21 , and increases the General Fund by $ 94 , 075 , increases the County Capital Fund by $ 1 , 000 , increases the Emergency Telephone System Fund by $ 5 , 708 , increases the Emergency Recovery Fund by $ 3 , 750 , 000 , increases the Multi -Year Grant Program by $ 25 , 000 , and increases the Visitors Bureau Fund by $488 , 943 . RECOMMENDATION ( S ) : The Manager recommends the Board approve the budget , grant and capital project ordinance amendments for fiscal year 2020 - 21 . i r Y' C t V J V r m M (n 0 7 W 0 0 M m ''• M M h h 0 W (; h (O W V M tT (O d V •K m W m r h W V m N ( �. 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Encumbrances) $ 1 , 2503260 Coordinator; 3 . 0 FTEs General Fund - Fund Balance Appropriated to time-limited Social Work Cover Anticipated and Unanticipated positions ; and FTE time-limited Harm Expenditures ( 2 , 05 , 25 ) Reduction Clinical Total Amended General Fund Budget $ 249 , 006 , 335 Coordinator ( BOA # 1 ) ; Dollar Change in 2020-21 Approved General 1 . 0 FTE time- liimited Fund Budget $ 9 , 960 , 028 Emergency Housing g Administrator (BOA # 5 ) ; % Change in 2020-21 Approved General Fund 1 . o FTE time- limited Budget 4 . 170A Family Success Navigator ( BOA # 5 ) ; 1 . 0 FTE time- Authorized Full Time Equivalent Positions limited Emergency Housing Assistance Original Approved General Fund Full Time Specialist ( BOA # 6) ; i . o Equivalent Positions 940 . 480 FTE time- limited Housing Original Approved Other Funds Full Time Stability Case Manager, Equivalent Positions 102 , 450 and a 0 . 5 FTE time- Total Approved Full -Time - Equivalent limited Coordinated Entry Housing Specialist ( BOA Positions for Fiscal Year 2020 -21 110419301 # 9 )