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HomeMy WebLinkAboutMinutes 04-13-2021 Virtual Work Session 1 APPROVED 5/4121 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS VIRTUAL BUDGET-CIP WORK SESSION April 13, 2021 7:00 p.m. The Orange County Board of Commissioners met for a Virtual Budget-CIP Work Session on Tuesday, April 13, 2021 at 7:00 p.m. COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, and Commissioners Amy Fowler, Jean Hamilton, Mark Dorosin, Sally Greene, Earl McKee (arrived at 7:42 p.m.) COUNTY COMMISSIONERS ABSENT: NONE COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified appropriately below) Chair Price called the Board of County Commissioners meeting to order at 7:00 p.m. Due to current public health concerns, the Board of Commissioners is conducting a Virtual Budget-CIP Work Session on April 13, 2021 utilizing Zoom. Members of the Board of Commissioners will be participating in the meeting remotely. As in prior meetings, members of the public will be able to view and listen to the meeting via live streaming video at orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or 97.6 (Spectrum Cable). A roll call of the County Commissioners was called; all members were present except Commissioner McKee. Chair Price said the board will review and discuss the Manager's Recommended Fiscal Years 2021-2026 Capital Investment Plan (CIP) and provide further direction to staff. She said the Deputy County Manager, Travis Myren is going to give the presentation. Chair Price said Travis Myren would give breaks in between the information for Commissioners to ask questions. Travis Myren said the process was informal and encouraged the Board of County Commissioners (BOCC) to ask questions during the presentation. 1. Discussion of Manager's Recommended FY 2021-26 Capital Investment Plan (CIP) Travis Myren introduced the information below: BACKGROUND: Each year, the County produces a Capital Investment Plan (CIP) that establishes a budget planning guide related to capital needs for the County as well as Schools. The current CIP consists of a 5-year plan that is evaluated annually to include year-to-year changes in priorities, needs, and available resources. Approval of the CIP commits the County to the first year funding only of the capital projects; all other years are used as a planning tool and serves as a financial plan. 2 Capital Investment Plan — Overview The FY 2021-26 CIP includes County Projects, School Projects, and Proprietary Projects. The School Projects include Chapel Hill-Carrboro City Schools, Orange County Schools, and Durham Technical Community College— Orange County Campus projects. The Proprietary Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects. The CIP has been prepared anticipating moderate economic growth of approximately 2% in property tax growth over the next five years, and 4% sales tax growth. Many of the projects in the CIP will rely on debt financing to fund the projects. Tonight's discussion will focus on County and Proprietary CIP projects. Note: Page numbers are referenced below as they appear in the CIP document. See Attachment A for the Overall 1 CIP Summary (page 20), County CIP Projects Summary (page 30), and the Proprietary CIP Summaries (page 23). Discussion of the Schools CIP projects is scheduled for the April 27, 2021 Work Session. Orange County Campus - Durham Technical Community College new academic building project will also be discussed at the April 27, 2021 meeting. Discussion will also be directed tonight to the Debt Service and Debt Capacity— General Fund (page 169), the Water and Sewer Debt Service requirements paid with Article 46 Quarter Cent Sales Tax proceeds (page 170), and Debt Service requirements for Solid Waste (page 171) and Sportsplex (page 172). Travis Myren made the following PowerPoint presentation: I =—.--I ORANGE COUNTY NORTH CAROLINA ORANGECOUNTY CAPITAL INVESTMENT PLAN FY2021-26 Board of Orange County Commissioners Virtual Work 5ession Apri113,2021 FY2021-26 Recommended Capital Investment Plan • Capital Investment Plan Review Schedule -County Project Drecusaion-April 13 • Caunh Caplw Pwl.ns • Pmpnedry Fvde Pmlesm - Eduratlon Cal[)lscu i-April 27 cwar Hroc sonmia • Cnnpr Coinry SSAada a.ra T�r.�a cammay cmua - Budget work Sessions -Adoption of the operating and Caphal Budget-June 15 ORANGE COUNTY Travis Myren said the board actually appropriates the first year of the plan, but will hear the full plan. He resumed the PowerPoint presentation: 3 FY2021-26 Recommended Capital Investment Plan FU022-22 CIP Upendil-, vp yx a�.xp do-. .-D- OKANGE COUr FY2021-26 Recommended Capital Investment Plan FY2021-26 R—mandad[IP Expenditures B—dea RetummsndedOP OnRAnerni Eu9�UM1fTY Travis Myren said the $8.7 million is appropriated in FY 2021-22 for the 203 South Greensboro Project, which is higher this year than following years. Commissioner Dorosin said he was thinking about the introductory presentation on this topic from last week and thinking about the operating budget. He said he is hoping there are some opportunities to save some costs, if possible, and reduce any tax increase. He asked if any savings could come from the CIP budget, or if the tax rate increase is only dependent on the operating budget. Travis Myren said the debt service that will be due in the operating budget is predicated on prior year borrowing. He said if the board is focusing on the tax rate, it should look for reductions in the operating budget. He said during the operating budget discussions, there has been real consideration of how to thoughtfully recommend federal money to help pay for some COVID-related expenses and therefore mitigate property tax increase. Commissioner Dorosin said he appreciates staff has that on their mind. He clarified if any changes are made to the CIP, it would be realized in future years in savings of debt service, but not on the current debt service. Travis Myren said Commissioner Dorosin was correct. He resumed the PowerPoint presentation: 4 FY2021-22 Recommended County Projects Climate Change Mitigation Projects-$536,645(p,31) -Established in FY2019-20 -Dedicated quarter cent of property tax annually -Funds transferred from the General Fund into Capital Project to preserve unspent funding from prior year -Next funding cycle begins in early May ORAoa�E,SO Travis Myren said the Department Directors are present in order to answer any questions he is unable to. He said the slides show the recommended appropriations. Travis Myren said the $536,645 on this slide represents the quarter cent on the new revalued tax base. Chair Price referred to page 10 of the CIP, which states "funds that are unspent at end of fiscal year are preserved in the fund instead of being absorbed back into the county's undesignated fund balance". She asked if staff knows how much remains now, when it would be used, and what are the plans for the money that is unspent. Travis Myren said the goal is to spend it down every year, and he believes there is a balance. Gary Donaldson, Chief Financial Officer, said there is around $900,000. Paul Laughton, Deputy Financial Services Director, said the balance is related to the timing of the payment of these. He said the first year has been earmarked for approved projects, and the rest of the money is also ear marked. He said it looks like there is a large balance, but both of those years have dedicated projects towards those funds. Travis Myren said the awards have been made, but the checks have not been cut. Chair Price clarified that in July, it would essentially be zeroed out. Paul Laughton said yes, and added that the account would then show the $536,645 that would be allocated for new projects. Travis Myren resumed the PowerPoint presentation: FY2021-22 Recommended County Projects • LEDLightbulbCampaign—First Year ProjectFY19-20 -r--oRCH rghtub orso-iwbm - '- C • T�9.390 grant • 8.200b�s rslaweaeed �.r �isMb IRCIPartners f�-,- PORCH %ig lEabenks N�Igubenreetl R • ftsri cssm. . 0_NmGI aU.LY 5 FY2021-22 Recommended County Projects Cane-Creel Site—l La g-safer nste$etion that QWASA nas planned, Grant fwelryl supplemema hWget aheMaa to eegln Summer 2021 $75,060 grant 552 Kw velar - Ir�lallahan ii Gram served as Part or down papr••enl an S645,0001o1a1 proieel ORANGE aU.r FY2021-22 Recommended County Projects • Solar on Habitat Homes—FY20-21 —To begin Summer 2021 Ml $05,000 grant Serves 10 homes Leveraged over $70,000 N Ll and ela, donetiore $28.2m—a 1111 per household over the useful lire of the 9yatem ORANGECOUNTY FY2021-22 Recommended County Projects • Facility Safety&Accessibility-$368,200 l 33) —Central Recreation Wheelchair Litt Replacement-$150,000 Insta k In 19W Not currently operallonal I IJ L Travis Myren said this project would install a new lift that would make the center ADA accessible. He resumed the PowerPoint presentation: 6 FY2021-22 Recommended County Projects • FacBity Safety&Accessibility-$368,200(p.33) • Accessibility Projects - CeuntywM.aaeeslhNlly pmJeeta-sn.000 • Safety Projects Ceaar Grove CommuntLy Cover securlty camerae-$10.500 Soulhem Human Services security ca as-$5,000 Secunty Fence al Emergency.So—e9-S34,500 my Nre eoppreeelen fnr Regk—M needs-$100.000 — OmNo County Transportation Services fire¢Fenn system upymae-$43.200 OKAnEr OOUr Travis Myren said the fence is for security around the empty parking lot behind the Emergency Services building. Travis Myren said there are sensitive documents at the Register of Deeds that are not scanned or available electronically, so a wet fire suppression system for the building does not work for those types of precious documents. Commissioner Fowler asked if efforts are being made to scan the documents in Register of Deeds that have not been scanned. Travis Myren said the documents that can be scanned will be, but some documents are old and are in unscannable formats. He resumed the PowerPoint presentation: FY2021-22 Recommended County Projects • Heating Ventilation and Cooling Projects-$540,000 (P.36) —Whined HVAC System Replacernent—5350,000 • serves 6.000 m—F—M.flee,medlw,-1 den"..Ilse System[s 17 years W i - ORANGONTY Travis Myren said there was planning and design money in current fiscal year, so this is the follow up equipment purchase and installation money. He resumed the PowerPoint presentation: FY2021-22 Recommended County Projects • Heating Ventilation and Cooling Projects-$540,000 (P.36) — HumiditylmpactStudy-$25,000 • Reoeenread nMp iss a„d replaeeeseele to aId—s h—Wity —Eno Parking Deck Equipment Room-$15,000 — HVACMajerCemponentReplacement—$150.000 Repuiee—Wrs,compressors to eaera useM rife of equpmem OKANNGErC�ODNTY 7 Commissioner Greene asked which building this HVAC system is serving if it is located in the parking deck. Travis Myren said this was IT and electrical equipment in a closet within the parking deck. He resumed the PowerPoint presentation: FY2021-22 Recommended County Projects Lake Orange Dam Remediation-$360,000(p.38) —Repair existing erosion control barrier • 2020 Maesarl • E,,io co«ol ea.e poti:ea e spillway channel repairs from$45,000 M$85,000 in FY25-24 •�T+=`• ORANGE COUNTY Commissioner Hamilton asked why the remediation is not more aggressive with fixing the issue and making it safe, given it is classified as a high hazard dam. Craig Benedict, Planning Director, said engineers were hired last year to evaluate the system. He said the work is being done as fast as it can, based on their assessment. He said the evaluation showed the need for important improvements that must be made immediately, and bids will go out July 1, 2021 to make these improvements using money from this budget. Commissioner Hamilton asked if the repairs could not be made more quickly because of the engineering. Craig Benedict said there was a certain amount of money allocated for the engineering study, and now there are funds for the work itself in the coming year's budget. Commissioner Hamilton asked if the process is being driven by budget or engineering constraint. Chair Price said she believed the Commissioners looked at this issue last year or the year before, but there was not enough information at the time. Bonnie Hammersley confirmed the Commissioners did hear the information last year, and said the engineer was hired in order to decide what work needed to be done. She said since the engineer completed the evaluation, the next step is to fund the project. Travis Myren asked if Commissioner Hamilton was asking if money was no object, could this be done faster. Commissioner Hamilton said yes. Travis Myren said the answer to that is not by much, because only so much work can be done on the structure at any given time. Craig Benedict said Travis Myren was correct. He said if this is approved, the lake level will be lowered this summer and improvements will begin with the upcoming year's budget. Travis Myren said the limiting factor was that only so much work could be done simultaneously. Commissioner Hamilton said this project should be a priority, because it is a health and safety issue. Travis Myren said staff will let Commissioners know if it finds a way to accelerate things. Commissioner Dorosin said perhaps there will be some infrastructure money by the time it is ready for the next phase. Craig Benedict said it would be "shovel ready". Travis Myren resumed the PowerPoint presentation: 8 FY2021-22 Recommended County Projects • 203 South Greensboro Project-$8,681,605(p.43) -Southern Branch Library 15 466 agnate leer Replaces the CA—y aral MCOougle Net new operating costs•S537,669 -Skills[Development Center • tz,eoa9gareteet Replaces leased space at the Europa center - Parking 112 partirg spaces - ProjectS00ule Guars—d Maximum Price in Gptober 2021 Censlruntlen Cemplme In eaHy 2023 ORANGE nvarOU CAR—nw Y Chair Price asked if the $802,000 for equipment and furnishings reflects the reuse of furnishings. Travis Myren said yes, it reflects the amendments the board made a few months ago. Chair Price said she noticed the presentation skipped over page 42 of the CIP, which discussed ADA Modifications at the Old Courthouse in year two. She asked if more detail could be provided. Travis Myren said this is the Old Courthouse. He said he thinks it is repairs to the side of the building. Steve Arndt, Asset Management Director, said the ADA improvements impact the path of travel into the building, and the stone pathways are currently not accessible, so work would be done to make it so. Chair Price said she has been concerned about ADA compliance since she has been on the board, and the sooner the work can be done, the better and she would like to see it done sooner rather than later. She said if there is more needed from an engineering study that is fine, but she would like to see all of the county buildings become ADA accessible as soon as possible. Commissioner Hamilton said it is a health and safety and accessibility issue, and asked if$40,000 can be pulled from another project. She said this is an area that should be prioritized. Bonnie Hammersley said there is an amendment process if the board would like to make change to the recommended budget, and the board will vote on the amendments before they adopt the budget. Commissioner Bedford recalled this project was removed from the recommended budget in order to do the Durham Tech building. She said she would agree with adding it back in if money could be found. Travis Myren reiterated the amendment process, but also encouraged commissioners to let he or Bonnie Hammersley know if they wanted to make changes. He resumed the PowerPoint presentation: 9 FY2021-22 Recommended Projects • 203 Soutin Greensboro Project-$8,681,605(p.43) — Project emended at March 2021 — Tefa1 Cen1y be'pei-$16,a29,105 opt —�• ire - S ' 15 ! OFLANN%SOOUMY I IL FY2021-22 Recommended Projects 203 South Greensboro Project-$8 681.605(p.43) Travis Myren said adjustments were made in the CIP so the net new borrowing associated with the project is $275,000. Commissioner Bedford said she was nervous when she first saw the diagram because of the high lawn, but this area is not going to be part of library, and it does have some safety features built in. Travis Myren said the library would be on the first floor. Chair Price safety will still be important in this area. Commissioner Bedford said it does have some safety features. Travis Myren resumed the PowerPoint presentation: FY2021-22 Recommended County Projects Parking Lot Improvements-$30,000(p.44) —Crackfilling at multiple facilities-$15,000 —Striping and paintingat multiple facilities-$15,000 ORANNGErC�C.IIJ 10 FY2021-22 Recommended County Projects Phillip Nick Waters Building Remediation-$685,193 (p.46) —HVAC and sprinkler modifications in warehouse Commissioner Greene asked if this building is where the county morgue is located. Travis Myren said yes, the morgue is located in the back corner and some protective walkways have been put in place so people can walk to and from the morgue. He resumed the PowerPoint presentation: FY2021-22 Recommended County Projects Phillip Nick Waters Building Remediation-$685,193 (p.46) —Office building remed iation and new HVAC systems completed in FY2020-21 to solve indoor air quality $4.6 mill-through budget amendmenta —Warehouse Project storage-!emergency raepo.eequii—n4 ambulance sapplli Pere-nnel prvteclive equipment,basic necessitysloclyPes Storage has been mocnmodated In other Cminty owed and rented apace Instal air handing unils to menage heat and hunidily Modify sprindder system to meet code requirements for high bays ` m O=N ILONh Y FY2021-22 Recommended County Projects • Phillip Nick Waters Building Remediation-$685,193 (p.46) —Project Offsets • cedarcm,ro community cemerarraw -$114.621 • Rannirg tunue for Enana Cheeks Community Center e;yarrswn-$100,0W Hlstorrc CouHhouse alevatorm-demtratl-n•$188,M • Ta1e1 o8sets-E403.814 Net—borrowing-$281.579 ORANGE COUMY Travis Myren said the Historic Courthouse elevator modernization should have been pushed off anyway to align with other projects at the building. Commissioner Bedford asked about status of projects at Cedar Grove, and the sewer work, in particular. Steve Arndt said the project is nearly finished and will be done within the next couple weeks. He said the approach taken will work without replacing the whole system. Travis Myren said there is a septic system replacement in 2024-2025 if replacing the pipe is insufficient. He resumed the PowerPoint presentation: 11 FY2021-22 Recommended County Projects Piedmont Food&Agrioulture Processing Facility- $140,000 l 47) -Install roofing over exlerior freezers - Funded DyArWe 4fi Sales Tax Chair Price asked if details could be provided about the current partnership between the county and PFAP. Travis Myren said the county is allowing PFAP to use facility and equipment, but there are no current financial terms. He said he just received a draft of a Management Services Agreement back from PFAP staff, but before this there was not a formal agreement. He said the county is responsible for the structure and pays for the associated insurance, while PFAP operates the programs that take place at the facility. He resumed the PowerPoint presentation: FY2021-22 Recommended County Pro}ects Roofing and Building Facade Projects-$98,700(p.49) -Annual roof inspections&repairs-$55,DOD - Planningandde tunds srgnforWhitil(meedng room side of building)-$23,700 -Repair funds for Dickson House-$20,0 DO • mutters and shiny OKAnE COUNTY Travis Myren said the Dickson House serves as the Hillsborough Visitor's Building. Chair Price asked if Town of Hillsborough contributes financially for the maintenance of the Dickson House, since it uses it and its tourism board meets there. Travis Myren said there is currently no financial relationship with the town. Commissioner Dorosin asked if there is a lease agreement with the town. Travis Myren said there is a lease document, but no rent payments are collected. Commissioner Dorosin recommended revisiting the idea, or think about selling the building to the town. Chair Price said it is a historic building and she understands the value of it, but if the Historic Hillsborough Alliance and Hillsborough Visitor's Bureau are using it, she would think they would be involved in some respect. Travis Myren said staff would look into this and try to come up with a proposal that would make sense. Commissioner McKee arrived at 7:42 p.m. 12 Commissioner Dorosin asked if staff could get information on what the building could be rented or sold for. Chair Price said it is a historically significant building, and was moved to its current location. She said she is not really thinking of selling it, but maybe the town should contribute upkeep and repairs. Commissioner Dorosin agreed. Commissioner Greene said she would not be opposed to exploring the idea of selling the building to Hillsborough, as the town would value it as much as the county does. She said she did not realize it was a county building because the town uses it. Travis Myren said staff would bring back some options. He resumed the PowerPoint presentation: FY2021-22 Recommended County Projects • County Sustainability Projects-$50,000(p.52) -Annual funding for sustainahifity projects in County Facilities -Whittedwindowfilmto reflect heat-$1,273 } isI , LI gdI6 NTY Travis Myren said this project is internally focused unlike the grant program, which is externally focused. He resumed the PowerPoint presentation: FY2021-22 Recommended County Projects • County Sustainability Projects-$50,000(p.52) -Annual funding For suslainability projects in County Facilities - LED lighting at Orange Works(OSS Facility)-$5.240 Reduce Itghtlrg electric Ity bills by $1,700.—Oly—3 year paykack Leveraged more lhan $5,000 m uiitiry noent—which vered 55%er the total project coat. ORAN rrE COUNTY Commissioner Fowler asked if the county and schools are able to apply for Climate Project grant funds. Travis Myren said the schools still can apply for those funds. He said these funds are focused on non-profits and schools. Commissioner Greene said the Town of Chapel Hill won one of the grants this year. She said the desire was for it to be an external community benefit that would be complementary to what the county is already doing for itself regarding climate mitigation efforts. Travis Myren resumed the PowerPoint presentation: 13 FY2021-22 Recommended County Projects Vehicle Replacements-$1.333,341(p.53) -Public Safety Priorities • Anlmal s—eesr untad vah,cle 551 500 Emergency 3em1cea(Amb4Wnce+Afth) -14CSS41 • SheriRs OlRce vehicles 5111.9W Total PubYc Serery 3fi34,341 -Trarsportatior Nine(9)OCTS b4s wlacemenle(see note) $560,000 so%orocPT Vehlck OMsel by 31ate1Fedmal Revenge TMi KO ORANGE aU.r Travis Myren said Commissioner Hamilton asked a question via email earlier about how the maturities of the bonds work. He said on vehicles, and things with short useful lives, maturities are dated to match those useful items. He said borrowing packages are set up so the maturity dates of the loans match the usefulness life of the assets. Travis Myren said the Sheriff's office gets a lump sum and determines the vehicles that need replacing. He said the age of the patrol fleet was such that almost all of the funds are going to replace squad cars that are regularly on patrol. Commissioner McKee asked if the size of the buses being replaced could be identified. Theo Letman, Transit Director, said the buses are 22-26 feet long. Commissioner McKee asked if these are the busses used for the Circulator route. Theo Letman said yes. Chair Price referred to page 12 of the CIP, which says $40,000 is recommended for further electrification of the fleet. She said this amount will not buy much, and asked if these funds are for a charging station. Steve Arndt confirmed the money is for electric charging stations. Commissioner Fowler asked if any of the vehicle replacements would be with electric vehicles. Theo Letman said the technology has not kept up with the industry to supply transit vehicles with electrification. He said they are trying to get that technology, but it is currently only available for larger vehicles rather than the smaller vehicles they utilize more. Travis Myren resumed the PowerPoint presentation: FY2021-22 Recommended County Projects Vehicle Replacements-$1,333,341{p.53) -Adminislralive Vehicles AM3 Veniele Rerlanemenls(2) 573000 EAPR Vehlele Renucement f2] 570000 Fetal Aeminiyfrative 5143,000 ORnNCEcouNTr Travis Myren asked if any of these vehicles are electric. Theo Letman said no, these are crew cab pickup trucks. Commissioner Hamilton asked the price of an electric charging station. 14 Brennan Bouma, Sustainability Program Coordinator, said the money on a charging station goes to the installation costs. He said an estimate is around $10,000 per charging station. He said the one element also being pursued, partly through a grant, is a lease for one electric passenger vehicle. He said this vehicle will be available through the car share program for county staff administrative needs. He said he hopes this will provide staff experience and comfort with electric vehicles. Travis Myren resumed the PowerPoint presentation: FY2021-26 Recommended County Projects Chair Price said some of the vehicles seem older, but with less miles, and newer vehicles have many more miles. She asked if there is a gauge used to determine the replacement of Animal Services vehicles. Travis Myren said mileage, age, and maintenance history are factors that go into replacement recommendations. He said even if a vehicle does not have a lot of mileage, it could be in the shop a lot. Theo Letman said the equipment requirements on the vehicles may also require it to be replaced. He said there is an HVAC unit that is mandated on all vehicles that hold animals, which may require a vehicle replacement on a vehicle with low mileage. Chair Price said there is one vehicle that is 2 years older, and is accumulating a lot more mileage. Theo Letman said as the vehicles come up in age, he communicates with Departments about which vehicles need to be replaced soonest. Chair Price said there seems to be inconsistencies. Commissioner Dorosin said some systemization would be good for vehicle replacement. He said vehicles are made better and last longer now. He said he thinks the county may be replacing vehicles more aggressively than needed, so it would be worth looking at best practices. Travis Myren said there are benchmarks and standards staff can provide to the board to demonstrate how the replacement schedule compares to what best practices might be. He said this table is a new feature in this year's budget that provides a lot more details than in past years. Commissioner Bedford asked if there is a similar chart with maintenance schedule for the buildings in the county. She said this is helpful when determining what to prioritize, and she would like to see more schedules. Bonnie Hammersley said staff does have replacement schedules for those things, and she would share them. Travis Myren resumed the PowerPoint presentation: 15 FY2021-22 Recommended Information Technology and Communications Projects Information Technology Governance Council Projects- $500,000(p.56) -t-unded every other year at$50D,000 -Saored by mterUepartmental work group - Intended for functionahtyaw service Improvements Campine.Assisted Mass Aapralsal(CAMA1 replacement(Taal Parcel Identlricalion Number(PIN)replacement(All lane records} New a ananip bill Presenlmerd and processing software(Tax) Call managams system replacement Aging) • CelVaelless servlee eellvery kleak(Library) Enleryrise Geographic Infonnalw System(GIS)upgrade(All deparhaenls) New GIS system(EnVlronmental Heat) Swdchboard uppradt(Social Servlcec) —jr_ ORANGECOUNTY FY2021-22 Recommended Information Technology and Communications Projects Contactless Service Delivery(Library) i .ate ORANNGI SOOUMY Travis Myren said the kiosk would eliminate the need for interacting with someone when checking out or borrowing a book. Commissioner McKee asked what would happen to jobs with an increased use of contactless delivery. Travis Myren said people are still needed behind the scenes, cataloguing and inventorying books. He also said employees are currently doing curbside delivery, so the staff who were stationed at the desks are now doing curbside delivery. He said this allows for workforce flexibility. He said staff is working with Human Resources to determine what staffing will look like when the county buildings reopen to the public, and is thinking about where staff needs to be and where people can best be redeployed. Commissioner McKee asked how staff would accommodate the public who cannot, or do not want to, use this contactless option. Travis Myren said there would still be an in person option. Commissioner Greene said the Chapel Hill library began using a similar system, which allowed the librarians to assist patrons in other ways. She said there is a threat globally to jobs, with increased automation, but she does not believe in this particular case it would result in the loss of jobs. Commissioner McKee reiterated his concern for residents who cannot, or do not wish to, use this type of system. He said he has gotten calls from residents who are growing more frustrated with the lack of accessibility to assistance in the county. Commissioner Greene said she would not support the library removing in-person options for people who need it. Commissioner McKee said he ran into such a problem personally last week, and it is frustrating that county services are not fully available. He said the board needs to be aware that there are a large number of people in the county who do not have the technical ability or do 16 not want to learn the technical ability to use these checkouts. He said there should be accommodation in service provision. Chair Price said there were contactless options a several years ago at the Orange county library, but there was always a person there to help as well. She said librarians are important. Chair Price asked if state and federal money for infrastructure will affect this part of the budget. She asked if the county will be able to use some of this money for network improvement or wireless expansion, as Orange County is trying to extend fiber to rest of the county. Travis Myren said yes, these monies will like be shuffled around, especially with the desktop/lap top replacement schedule. He said desktops are waning, and lap top usage is increasing, as it allows employees to work from home, or on the go. He said if expenditures can be tied back to the pandemic in some way then federal monies can be applied. Chair Price said there are some bills being considered for broadband expansion. She asked if it was passed if some of that money could be used for these efforts and the other money could be allocated elsewhere. Travis Myren said the Broadband Taskforce is currently vetting the potential funding sources associated with Broadband in addition to more money that could be coming to the County. He said this is a good area to look at for potential federal funds. He resumed the PowerPoint presentation: FY2021-22 Recommended Information Technology and Communications Projects Information Technology Infrastructure-$1,164,000 (p.57) - Cyber Security initiatives $100.000 -Server and Network Upgratles 9240.000 - LaptoplDeAWPReplapementSchedule $824000 -Total Technology Infrastructure $1,164,000 Evalwtlw c Vbenert of Microsoft 385 Mr hybrid work selk ng to replace Mwrosoll Off-upgrade ORANGE COUr Travis Myren explained that Microsoft 365 is a Cloud system, but it requires an annual subscription rather than a larger one-time cost, so staff is comparing costs. Commissioner McKee said he thinks Microsoft 365 works well other than minor normal hiccups. Travis Myren resumed the PowerPoint presentation: FY2021-22 Recommended Information Technology and Communications Projects Information Technology I nfrastructure-3 1,164.000 (p.57) Gesklop Agzg w!GIP LapK.pAging w!GIP ORANGE COOJN Y 17 FY2O21-22 Recommended Information Technology and Communications Projects • Register of Deeds Automation-$80,000(p.48) —Multiyear account to finance technology improvements in Register of Deeds Office —Prior year funding for replacement of Records Management Software(RMS) ORANNGI, OUN TY FY2O21-22 Recommended Information Technology and Communications Projects • Communication System Improvements-$160.308 (p.58) -Multiyear plan to upgrade for Time Division Multiple Access (TDMA)compliance -Upgrade required as a user of the Statewide VIPER radio system —Future years escalated by five percent(5%)annually based on current market conditions ORANGE COUNTY Travis Myren said there is a five-year plan to get all of the radios in compliance with this platform. He resumed the PowerPoint presentation: t - _ Emergency 5ervices S..,mmian Long Range Plan ..Irxit`r,yi:l,Cho-h.,F,re Department aF rtn I.— :i S Stardabne station in&xkiwrm ll— ^ wp F9a ntl area FY2021-22 0o4—fit,with Orarge Rural Fr antl at Vkk tone �•' ,..... FY2022-23 y m/J Dwign faWs for-1marm wnh Chuwl l9 Fire '• _ �.v FY202174 rl — Censlrvatien efco4e tien vdb Chapel l9 Fire ORANGE COUN Y 18 FY2021-22 Recommended Emergency Services Projects EMS Substation Project-$2,700,000(p.59) —Future substation localion study-$25C.000 —Co-location with Drange Rural Fire Deparlmenl-$2,450,000 TM County MUM•$3,400,000 Re* Show#1 Revere Rued r, ORANGE COUNTY Travis Myren said the Town of Hillsborough donated the land for the co-location project with Orange Rural Fire Department. He said Orange Rural serves as the Town of Hillsborough's primary fire response agency. Chair Price asked if the cost of the land and the project could be identified. Travis Myren said it will be about a $6 million project. He said Orange Rural would pick up the other half of the project. Chair Price asked if the Town of Hillsborough is contributing in addition to the land. Travis Myren said there may be an area for a police officer to check in, but otherwise there is not really space for Hillsborough staff. Chair Price asked if the town is contributing financially. Travis Myren said yes, through taxes from the fire district. He resumed the PowerPoint presentation: FY2021-22 Recommended Emergency Services Projects • EMS Substation at Waterstone-$2,450,000(p.59) I Chair Price asked what the county is getting through the study, and how long it would last. Travis Myren indicated that Kirby Saunders, Emergency Services Director is doing some research and it would likely be lower in the adopted budget. Kirby Saunders said the last study was done around 2010 or 2011. He said the county wants to get ahead of the amount of growth that is occurring, and forecast where stations need to be in 10, 15, 20 years, especially when talking about infrastructure projects. He said these projects are costly, and it is important to have them in the right locations. Chair Price asked if it would be a year-long study. Kirby Saunders said yes, and said staff is working with the Carrboro and Chapel Hill fire departments to determine locations, as well as all the rural stations and asking how growth will impact those areas. 19 Commissioner McKee said he has been a proponent of co-location since he has been on the board and asked if it is working. Kirby Saunders said it is going great, and the only challenge is co-location in the southern part of the county, due to such rapid growth. He said if it working very well from an operationally perspective. Commissioner McKee said one of the benefits from the last study was the willingness to try co-location again, after some rough water on the first try. Kirby Saunders said they are trying to build in dedicated spaces for EMS and Fire, as it can be challenging when EMS and Fire Service are in the exact same space due to the different rhythms of each group. He said the goal is to have them in the same location, but for each to have separate spaces. He gave credit to fire department partners who have been supportive during colocation efforts. A motion was made at 8:26 p.m. by Commissioner Dorosin, seconded by Commissioner Greene, to recess the meeting until 8:30 p.m. Roll call ensued VOTE: UNANMIOUS A motion was made by Commissioner McKee, seconded by Commissioner Greene, to reconvene the meeting at 8:31 p.m. Roll call ensued VOTE: UNANMIOUS Travis Myren resumed the PowerPoint presentation: ----- -- Long Range Perks Plan <••� �;; f Fvan9zo ceeu cimecr.vei�riso,wo .. rnuea crbreiao?ma _�•�`...-h:.:�... sox amremca vi[+e '�• •""�"�.1w.w. ..;. Frea2in wumaremsee twi-star 000 FTmz136lenm�ry saw.woannuaiN Ve..we..n�' Pyp21 26Pamaood Fwm PoR-s125milim ,� .� }f FYNTe23 Fmeery PaRRem.-f3 mtlon :.�� •••<.c Ap���J FVdt2124WwrEmNduePecww- - - ORANGE COUNTY Travis Myren said Blackwood Farm Park is not on this list because it is an electric vehicle project instead of a park improvement project. He resumed the PowerPoint presentation: 20 FY2021-22 Recommended Parks,Open Space,and Trail Development Projects • Blackwood Farm Park-$15,000(p.64) —ADA accessible Neighborhood Electric Vehicle(NEV) Available fo ing park Improve is-summer of 2022 -Constmchon Project-5ummer2021 Turn lanes on New Highway 89 Enlryway and perking iayrwements Picnie shelters and reelr— Amphbhealer and fishing sui Trails and dix pi amme Plan td clew park during eanatruellen �r�iorzr�i rEra�LUffNYsTY Commissioner Bedford asked if the vehicle was a golf cart. David Stancil, Environment, Agriculture, Parks, and Recreation Director said it is a more elaborate version of a golf cart. He said it has about four to six seats to move people across between locations in a larger facility. Chair Price said the entryway has been reviewed previously, and it has a costly price tag. She asked if this is still the same. David Stancil said yes, and $2.8 million in funds from years past will be going towards these improvements. Chair Price said she thought the $300,000 for the farmhouse renovation was put on hold. David Stancil said the house is more in need of remediation than the one at Mill House Road, and, as such, has been prioritized. Travis Myren said funds were moved from Millhouse to Blackwood. He resumed the PowerPoint presentation: FY2021-22 Recommended Parks,Open Space,and Trail Development Projects Lands Legacy Program-$500,000(p.72) —50%Grant funded;Annual County cost-$250,000 —Established in2000 —Preserve and protect critical natural and cultural resources Thrastened farrraand and stare park altaa Wlldlde I llat and prime forests Watershed slream btdrers Cull archecMo9kal.and historic riles —Current project ball rice of$1.T million pla nned to be exha Listed in 2021 • 51.5 mlllon designated as aratch far seven Mik Creeh ORANGE COUNTY Chair Price referred to parks and community centers that were skipped over, and asked if staff would provide a report of usage of community centers. She said people do not know they can use the community centers or about the programs happening there. Travis Myren said staff would work with the neighborhood associations and provide more information. Chair Price asked if it is known when the results of the landfill mitigation assessment will be received. David Stancil said staff is providing a status report at the Fairview Community's neighborhood meeting in May. He said he expects to have the state present in September for final recommendations on how to move forward. He said he should be able to provide a status report to the board fairly soon. 21 Chair Price said she also wanted the board to get the report. Travis Myren resumed the PowerPoint presentation: FY2021-22 Recommended Parks,Open Space,and Trail Development Projects Lttle River Park-$100,000(p.73) —Repave park entry and parking area —Cooperalive agreement with Durham County—50%of cos Is Chair Price asked if $100,000 is 50% or if the county would pay $50,000. Travis Myren said the county will pay $50,000. Commissioner Fowler asked if half of the park is in each of the counties. David Stancil said there are 255 acres in Durham and 136 acres in Orange, but a lot of the publically accessible areas are on Orange County side. He said there is a 15-year agreement of each entity paying 50%. Commissioner Hamilton asked if Orange County is doing the contract work since it is in this CIP. Davis Stancil said as part of the interlocal agreement, Durham County does not operate any parks, so Orange County operates the park on behalf of both counties and would be doing any capital improvements. Travis Myren resumed the PowerPoint presentation: FY2021-22 Recommended Parks,Open Space,and Trail Development Projects Mountains to Sea Trail-$181,000(p.75) —Trail segmentfrom Buckhorn Road to Cane Creek Reservoir to Alamance County line —Expecled State grant funds for land acquisition-$35,5D0 reduces County cost to$145,500 — See map on next slide OKAY E,SOOUMY 22 FY2021-22 Recommended Parks,Open Space,and Trail Development Projects IL I ORANGE C U.r Chair Price asked how much would be allocated toward land acquisition. She recalled several years ago that she heard someone say Orange County would not buy land for the trail, but would assist. She asked how much the county is budgeting for land acquisition for the Mountains to Sea trail through Orange County. David Stancil said for the coming year, $100,000 of$181,000 is projected for land acquisition. He said there are four landowners with whom staff is working, to secure trail easements or purchases of land to insure access. He said the state has been supportive of land acquisitions. He said it is possible that the county will receive more than $35,000 from the state to assist with land acquisitions. He said the county is acquiring land with the help of the state and the Friends of the Mountains to Sea trail, and while some county funds are going to it, there has been just as much from the state, if not more. Chair Price asked if the total amount spent thus far is known, and how much more would be spent on the Mountains to Sea trail. David Stancil said there is existing funding from previous years, and there are a couple of key properties on the map that will require easements. He said it is hard to estimate because it is unclear if landowners will accept an easement, which is cheaper, or require purchase of the land. Chair Price asked if the amount of Orange County funds that have already been spent on land acquisition is known, and if there is a cap for how much will be spent. David Stancil said he would get back to the board with those totals. Commissioner Hamilton said if the board is getting this information about the Mountains to Sea trail, it should look at all the land acquisition that occurs to support the recreational activities of residents. She said it is important to have perspective. David Stancil said the Lands Legacy Program has 3-year action plans, and the next three-year plan will become available in September. Commissioner Fowler asked if the Friends of the Mountains to Sea Trail contribute financially. David Stancil said it is usually in-kind assistance. He said this group has expertise in building trails, and are very helpful in this regard. Travis Myren resumed the PowerPoint presentation: 23 FY2021-22 Recommended Parks,Open Space,and Trail Development Projects Upper Neuse River Basin Implementation Strategy - $175,000(p.76) —Alternative Implementation Agreement —Each jurisdiction agrees to budget and implement projects —Examples—createdwetlandandvegetativestreambuffer David Stancil said there are a number of menu items that all of the jurisdictions in the Upper Neuse Basin can pull from. He said all of the options will count towards meeting the implementation funding amount for each year. Commissioner McKee asked if county is still held at the 77% and 40%. David Stancil said yes, and the UNRBA has been working on a path forward committee, and these rules will be revisited in the coming years, as there is widespread acceptance that the numbers are not doable. Travis Myren resumed the PowerPoint presentation: FY2021-22 Recommended Parks,Open Space, and Trail Development Projects Park and Recreation Facility Renovations,Repairs,and Safety Improvements-$180,000(p.78) —Annual request for ongoing capital improvements Peiksf-lily reps im and mpracement salary Improvements site lyhtin L-dscapinq . sl�aae PreVanlarvemantenarwe ol�a��Eu�ou Arr Commissioner Hamilton said this is another area where it would be nice to have a schedule and more details in order to respond to constituents about needed repairs. David Stancil said such a schedule exists, and he would provide it to the BOCC. Travis Myren resumed the PowerPoint presentation: FY2021-22 Recommended Water&Sewer Infrastructure Projects • Economic Development Water&Sewer Infrastructure- $1,235,000(p.84) —Buckhorn Economic Development District a� vknorwosoe wairy Pia a o faAomcr Pmn1 j - 24 Travis Myren said this project would take sewer under the interstate to serve the parcels in Growth Area A in the Buckhorn Area Plan. He said the debt service on the project is repaid with article 46 sales tax money. Chair Price asked if clarification could be provided on the districts shown on the map. Travis Myren said Area D3 on this map is Area A in the Buckhorn Area Plan. He said there is also a lift station upgrade shown on the map near Gravelly Hill Middle School. Chair Price asked if the total is $1.2 million into area D3 on the map. Travis Myren said yes. Commissioner Fowler asked if this is an old map, or if this is something with which people are familiar. Travis Myren said Area A has always been in the Economic Development District (EDD). Commissioner Bedford asked for some history about the sewer in this area. Craig Benedict said the project started with a sewer lift system near Gravelly Hill Middle School that provided a gravity system that went up to the D1 parcel. He said a stub was left out near the interstate to take it up to the D3 area when development required it. He said a few years ago a 16-inch water line was installed under the interstate to serve D3 from D1. He said there is gravity sewer and the sewer lift station in the area, which was not stubbed out until the program was phased. He said this is Phase 3, and is expensive. Chair Price asked if Craig Benedict could explain the residential areas. Craig Benedict said originally the gold areas on the map used to flow 3.5 miles over to Hillsborough causing expensive sewer rates. He said in order to stabilize the rates there, a new engineering program was developed to change the flow from Hillsborough to Mebane, near the E2 parcel super sub regional lift station that can handle the flow of central Efland and the majority of the EDD properties along the way. He said the out-of-town Mebane rates for Efland are lower than that of Hillsborough. He said 1.5 to 2 years ago, all of the sewer, gravity, and lift station assets were transferred from Efland, where it was under the county's cost, to Mebane. He said Mebane maintains these assets. Commissioner Hamilton said she is concerned because the board has not completed the Buckhorn Area Plan study, but she feels it is being discussed as though it has done so. She said this can be confusing for residents who are concerned about the decisions the board is going to make. She said she is unsure what the return on investment has been on the water and sewer in the existing projects, and what is expected in the future. She said there are other things for which the Article 46 sales tax can be used. She asked if more information could be provided on the return before making decisions on further water and sewer in this area. Chair Price said there is little context on what is in each area on the map. Chair Price asked if Buckhorn-Mebane EDD Phase 2 is different plan than the county's Buckhorn EDD. She asked if the arrow pointing to 1 is part of A. Craig Benedict said he would provide that information to the board. He said it was about a two-mile extent of sewer that went all the way from D1 to A, and into Mebane. He said this zone is part of phase 2. Chair Price asked if it was Phase 2 of the Mebane-Buckhorn EDD or the county's Buckhorn EDD. Craig Benedict said the engineering program from Efland to Mebane was called the Buckhorn-Mebane Economic Development Infrastructure plan. He said he will provide more specificity for each of the phases to explain how it all ties together. He said it was done in phases so there was less upfront money. Chair Price asked if the map could be labeled more clearly in order to understand which phases are parts of which plan. 25 Travis Myren said staff can clarify that. He said there would be an abstract coming to the board on April 20, 2021 discussing the next steps for the Buckhorn Area Plan. He said this can be revisited and staff can provide additional detail. Chair Price agreed with Commissioner Hamilton, and asked if it is premature to put in the CIP that the county will spend over$1 million for construction if there is no plan to which the board has agreed. Travis Myren said he understood, and it was scheduled to move into year 1 so that is why it is here. He said given the uncertainty of the area plan, the board can defer the item. Commissioner McKee said there has been a plan to use half of the bond money for infrastructure in the EDD. He said he may need a refresher on what happened when the board voted to start using that money and dedicate it for sewer and water. He said Morinaga would not be in Orange County if not for this development, which was a promise to the company, and credited Morinaga for the economic development in this area. He asked if staff could provide the commissioners with a brief overview on the return on investment. He asked for time in a work session to look at an overlay presentation beginning with the EDD and adding in the phases when the development happened, so it would be clearer. He said he did not want the board to discuss pulling back from this investment, as failing to go under the interstate strangles area A. He said there was definitely a plan when he first came onto the board, and the county residents voted to move forward on that plan. He said this board may need to review what happened, and the minutes from those meetings. Commissioner Dorosin said Commissioner McKee stated a lot of his points, and agreed there is a plan. He said it is confusing to look at two different maps of the same area between different plans. He said it is important to remember that the plan has always been to provide infrastructure to the area, which is important for any economic development. He said while there are residents with concerns about the type of economic development, they do agree with the idea of economic development there and without the water and sewer it is not possible. He recalled some emerging agreement that area A made the most sense for development, due to its location. He said there is value in making connections when thinking about the value of investment. Commissioner Hamilton agreed it would be helpful to review the history and the plan. She said a plan is a plan, and it still needs to be evaluated if the plan turns out as expected. She said part of the plan is agreeing on the kind of development the board wants to see, and having the community's input so the board does not feel pressure to jump on something that is not aligned with its interests. She said she wants to be cautious, and avoid a situation where the board ends up wasting more time with a proposal that is not in line with the county's values. Commissioner McKee said he does not disagree with Commissioner Hamilton, but wants to remind the board that the return on investment is more than tax dollars. He said that shortly after Morinaga opened, he was at Walmart and overheard a young man talking about getting work at Morinaga, and it being the first job he ever had with benefits, insurance, and a good wage that offered future security. He said if the board is serious about economic justice, it has to talk about the communities that are struggling with low paying jobs and the businesses that are paying $15 an hour and up. Commissioner Greene agreed the old map is confusing when she has the newer Buckhorn Area Plan map in her head. She agreed with Commissioner McKee and Commissioner Dorosin that there has been a long agreement to put water and sewer in Area A and it needs to be done in order to have conversations with any company that wants to develop there. She said those conversations likely will not happen without the infrastructure, which she believes the community expects at this point. Chair Price agreed there needs to be infrastructure, and was referring to the actual build out. She said the board told residents there would be a community conversation. She said she 26 is not trying to get this eliminated, but just wants to make sure the plan is developing in a way that will give the return on investment the board wants. Bonnie Hammersley said the board can be talked about this on April 20, 2021 and staff will bring a better map when the board discusses the Buckhorn Area Plan. Commissioner McKee reiterated his request for Mylar overlays in sequence, beginning with the original EDD. Bonnie Hammersley said staff can do that. Commissioner Dorosin said the plan is old, but has not been implemented until very recently. He said the board talked about it for a long time, and once the infrastructure was in place Morinaga, Medline, and other places came. He said he wants to take the time to discuss it but wants to prevent unnecessary delay because the county is behind the curve on this and on its economic development plan. He said this needs to be moved forward as effectively as it can. Chair Price said she wanted to do it effectively and efficiently, but could remember when people would say it was perfect for a golf course. She said some projects have been missed because of the lack of infrastructure. Commissioner Dorosin said Economic Development Director Steve Brantley talks frequently about projects going to places where the infrastructure is in place, including roads. Chair Price recalled there was a lot of push back, even twelve years, ago about development in this area. Travis Myren resumed the PowerPoint presentation: FY2021-22 Recommended Water&Sewer Infrastructure Projects Economic Development Water&Sewer Infrastructure- $1,235,000(p.84) -Extend sewer service under interstate to 200 acre site with rail access and upgrades lift station to high capacity force main -Area Ain BuckhomArea Plan ❑3 t n4 os ❑2 ORANGE COUMY FY2021-22 Recommended Water&Sewer Infrastructure Projects Economic Development Water&Sewer Infrastructure- $115,000(P.85) - Design and easement acquisition for potential future investment area - Recommendremovalydelay based onOuckhom Area Plan discussions .ter- ORANNGE OOUMY 27 Solid Waste Facilities A Eubanks Road � ol�iriat censer 9 Nelghbol�wW CeiHer e C, 6iaeshaw Quarry 6 Neiyhbarhooa cerrter t). Xlgn Rack Nelghbeh•--"Comer E. We1nul Gruve Qishict �4 Comer by ORANI>°U.TM Travis Myren said this is an overall map of where facilities are located in the county. He resumed the PowerPoint presentation: FY2O21-22 Recommended Solid Waste Projects Solid Waste • Solid Waste Projects —Construction&Demolition Landfill Equipment Replacement (p_87) Replace%riwmal GMder—1,264,652 - im ram xene.rre3nxwa.erq v�aatne xeiaiesmmexe mum Replace Car Wheel Leaver—184,945 -uax vd ime pu wage ORANGE COUNTY FY2O21-22 Recommended Solid Waste Projects Solid Waste • Solid Waste Projects —Construction&Demolition Landfill Expansion-S138(3.000(p.89) 22 years el useful Ill.rem W'O en Phase 1 Censlrurtlen W Phase 2-odes 14 2 years e1 useful Ill. np ra�^T._.. mom..• ORANGE aU.r Commissioner McKee asked if this is located on the north side of Eubanks Rd. Roberts Williams, Solid Waste Management Director, said yes. Travis Myren resumed the PowerPoint presentation: 28 FY2021-22 Recommended Solid Waste Projects Solid Waste Solid Waste Projects —Recycling Operations-I-quipmert Replacement(p.91) Repace 51da—der—$260,000 Reace pl F—I End Laader—$330,9W Replace Roam Tr-W,-$195,310 New F250 R,krp Trunk-$26 000 •:fti•.NGF CDLNTI" Chair Price asked if the amount the county receives in fees from residents could be identified, and if that money can be used for this replacement schedule or if it could only be used in operating. Travis Myren said all of these things manifest in debt service, and the program fees help pay the debt service on all of this. Travis Myren said the program fees are the foundation of the Solid Waste finances. He resumed the PowerPoint presentation: FY2021-22 Recommended Sportsplex Projects Sportsplex Projects-$405,000 —Parking lot repair-$75,OOD(p.95) — Heating,Ventilation,and Air Conditioning•5100,000(p.95) — Dcor replacements-$125,000(p.(15) — Kidsplexintlatables and equipment-8105,000(p.98) ORANGE aU.r Travis Myren said as a result of closures over past year, this is a relatively modest CIP recommendation for the Sportsplex that focuses on things that really need to be repaired or replaced, due to age, or in the case of the parking lot, wash out. Commissioner Bedford asked if the Sportsplex got some of the CARES funding, in order to be safe with opening. Travis Myren said no, the Sportsplex did not receive an allocation. Commissioner Bedford said the Sportsplex has managed to be open at a limited capacity. Travis Myren said yes, and the county provided some personal protective equipment, but that was the extent of the involvement. Chair Price asked if the loss over the past year is known. Travis Myren said staff would bring that information back. Chair Price asked if membership fees cover debt service. Travis Myren said the Sportsplex has been able to support its own debt service for the past couple of years, and hopefully it will continue. Commissioner Bedford referred to page 5, and asked if"Sportsplex funds" refers to the fees people are paying. 29 Travis Myren said yes, those are the generated revenues. He said that would be differentiated from debt finance. Chair Price said the "Sportsplex funds" has nothing listed for next year, but has $50,000 in year 2. Travis Myren resumed the PowerPoint presentation: Planning for Future Significant Capital Projects • Future Potential Capital Projects —Emergency Responder Radio System New cost eaIi usIN VIPER exWslon —School Facilities Ceielrued YnveepneMa Yc corm.1acYlB P,nirgtar—whodr aui- PotenFel Geneml Ob igation band referendum O�N�GEC�OUMY FY2021-26 Recommended Capital Investment Plan Debt Si Schedule throMh FY2025-26 8¢donl¢erommendedw 1.soos,000 svmnm 9fs.00a,000 � � rA Sw.mu,wo Srs,uo, Svs,uo, 1vomoom O1iMY FY2021-26 Recommended Capital Investment Plan Fked Yw FY21 -21 FYT021-11 Approved GP Reoo —did GP FY2021.22 4A,cems 4.22—is FY21122-29 FY2013.24 0.67--- FY2024.25 NTAL 5ABcents cnceMa • Vdw ole penny lncrsasstlby H.5°b IOE2,14B,667 n,2°b9raelb essumpUoetlusW rerYrtim • ToLddehtaerrie edbeeed dui®R✓e yer period o UsaN�k�ricalesareroemmmoEaN amdlwryu ORANGE COUNTY Commissioner Bedford said with past revaluations, the Commissioners have done a revenue neutral tax rate. She asked if that is still happening, and said she does not understand how a penny increases by 8.5% due to revaluation. Travis Myren said there will still be a revenue neutral rate. He said there is a $7 million increase in debt service to fill, so the question becomes how many pennies would it take to solve this problem. He said in order to get to that amount takes $2,146,587. He said prior to the revaluation, the number was lower, so it took more pennies to generate the same amount of money. 30 Commissioner Bedford said she still does not see what revaluation has to do with this. Travis Myren said the revaluation means a penny is worth more than it was last year. Bonnie Hammersley said the property values of the entire county went up. Commissioner Bedford asked if the revenue would be the same since they set a revenue neutral rate. Bonnie Hammersley said the revenue goes down, because not as much revenue is needed to meet the tax rate. Commissioner Bedford asked if the tax rate is usually dropped to keep the revenues the same. Bonnie Hammersley said yes. Commissioner Bedford asked if the county is still on the hook for 4.22 cents. Bonnie Hammersley said yes. Commissioner Dorosin said the county starts with a revenue neutral rate but it can still be increased if it has to be. He said the starting base is changed to be revenue neutral. Chair Price asked if staff is recommending a 4.22 cents increase. Bonnie Hammersley said no, this is just the tax equivalent and staff would talk about this when the operating budget is discussed. Travis Myren resumed the PowerPoint presentation: FY2021-26 Recommended Capital Investment Plan Debt Service to General Fund Revenue Pcl icycompliance 8vaed en Recammerrded CM �a a� ORANNGIal.IUMY Commissioner Fowler asked if the board approving this would be allowing the county to go over its policy. Travis Myren said it is good to have a policy, but the biggest concern is that the elected body is aware of where the county is with respect to the policy. He said rating agencies understand there are projects that may cause fluctuations over time, which result in non- compliance with the policy, but it is with the knowledge of the elected body. Commissioner Fowler asked if this would affect Orange County's ratings. Travis Myren said no and these projections have been in place since the debt model existed. He said as long the elected body approved that amount, is aware of it, and there are efforts to come back into compliance in future years. Bonnie Hammersley said the rating agencies are also aware that the county had a $125 million bond. She said the county did not go over 15% until the bond referendum passed. Commissioner Bedford referred to page 145 of the CIP, the Active Capital Project Summary. She asked if these are the projects that were approved in the past but are not done yet. She referred to the affordable housing land banking of$2 million, and said it would be helpful to know the balances on these types of items. She said she would like to know when these projects close out, and if doing so impacts the debt forecast. She said she would like to know if any have funds have not been spent and are available to be used. 31 Paul Laughton said most projects are ones that have gone out for debt financing, but some have not, because they are not ready. He said the projects are shown on the page in order to remind the board that they are ongoing projects. He said there is no new funding recommended in the next 10 years. Commissioner Bedford said she would like to know about those that have not yet been borrowed, or the balance that may remain. Paul Laughton said $293,000 was shifted from the Land Banking to the Affordable Housing in the first part of issuance of$2.5 million. He said the ones that have not been financed are covered in the debt model. Commissioner Bedford asked if it is anticipated that the county will borrow $2 million in the next five years. Paul Laughton said yes. Commissioner Bedford said it would be good for the housing group to know how much is still available. Chair Price said she thought the money for the projects was promised in prior funding years and could not be touched. Paul Laughton said it is available because the board did an appropriation towards it, so it is in a separate multi-year capital investment project. He said Housing has done some spending off of this, plus staff used $293,000 from the first year. He said there are monies still available that can be used when ready. He said staff would go out for financing when a project is ready, or has been done. Bonnie Hammersley said the funds are not used without board approval. She said if it is used for different purposes, the board has to approve it. Chair Price asked if there is less than $2 million available for land banking. Bonnie Hammersley said there is less. Chair Price said the document should indicate as such. Bonnie Hammersley said staff would work on that. Commissioner Hamilton asked how debt service is affected if the county does not borrow the funds that were budgeted. Paul Laughton said just because it is budgeted, and intended to be financed, the Local Government Commission (LGC) wants bids in hand or construction that has started. He said the LGC wants to have that backup before approving financing of the money. He said the county will not issue debt until bids have gone out or construction has started. He said if the county does incur expenses, it will reimburse itself for those costs when it does the financing. He said it does not hit debt service until it is included in a financing package. Bonnie Hammersley said the debt service is for exactly what has been borrowed. Paul Laughton said the debt models are based on the recommended CIP, and if a project is started in year 3, the debt service will not start until year 4. He said the BOCC reviews the CIP every year, and things get moved around. Travis Myren resumed the PowerPoint presentation: 32 FY2021-26 Rwwffw nded CapM Invasimant Plan MEd SbE" -Oa�whw51 R}waw .co-.or uw.r.ate. -4Jp�o n 6.1gIN MOWN p •Apau we.rd b • 7T W"%w for ss,u..y¢yryw r c,C9 •wpl• 'AIR aF,-'C3I.2ZV6 � -M ft 1+i i.�f}f iw*rwwy`M'Y`FF W*hi}d W C& •Ytr li 1Yu\8wYh5 Rw hols�rd CYbb ft. •MY?0 5dw,Su}W •MY P ' }—k.l d FY I wad{�Lrd A4 A-F*I"4.4 64..4%-W _ •f.}f 1F Af*&P+-N C*n*"44"-1�M C�:�.kf�JGE C]OLfVTY wrfll'MI F'4l Travis Myren said the next check-in point will be the joint meeting with the schools. He said there are questions that have come up through the petition process regarding operating and capital projects that may have been affected by federal funding. Bonnie Hammersley reminded the BOCC if there are any amendments to the recommended CIP to send them by email to her and Travis Myren, and they will work with Finance. She said if there are any offsets, which the commissioners want staff to look into taking out, to also let her or Travis Myren know. She said the list of amendments will go online on a daily basis, and all will be able to view what amendments other commissioners are asking for. Commissioner Fowler referred to page 173 of the CIP, and said she thought school and economic development percentage was 50-50. She asked if this had changed. Paul Laughton said nothing has changed with article 40 and 42, and the half cent sales tax has been as General Statute for years. He said this can be used for capital outlay or school debt. He said the Article 46 sales tax was approved by the voters in November 2011, and became effective April 2012. He said board established the 50% for schools and 50% for economic development. He said article 40 and 42 are different than the Article 46 sales tax. Commissioner Fowler said the same page mentions a 60% target for school projects and 40% for county projects. She asked if the county has been sticking to that, and if Durham Tech is included in those school projects or if it is supposed to be K-12. Paul Laughton said it is for school projects, which would be for any education projects, including Durham Tech. He said this would be a 10-year window of trying to stay around the target of 60-40. Commissioner Fowler asked if the county has been staying around that percentage Paul Laughton said yes, or very close to it. Chair Price asked for a brief explanation of the pages after 146. Paul Laughton said these are projects that correspond to page 145, and are ongoing or have not gone out to financing. He said they are active projects that have not been closed out. Chair Price clarified that it does not mean the Link Center will go unaddressed. Paul Laughton said it just means there is no new funding recommended in the CIP for the next five years. Commissioner Bedford said Commissioner Hamilton and Commissioner Fowler may benefit from seeing the format from last year's amendments. She said years ago, the school collaboration discussed the 60/40 split, and there has not been much analysis since then and whether this funding is appropriate. She said at one point county buildings were falling into terrible disrepair and more funds were needed to fix them. She asked if Article 40 was part of the pay as you go for schools. Paul Laughton yes, pay as you go and Article 46 monies have been used. He said in recent years trying to hold to the fund balance at 16% has been challenging. 33 Commissioner Bedford said there was an additional $3 million for school capital that is expiring this year because of the $30 million. She said it has taken the schools six years to spend the bond money, and Chapel Hill-Carrboro schools asked for an extension to spend their portion of the $30 million, so she feels there may not be capacity at the schools to do as much. She said she would like more conversations based on need versus formula, and what people can actually achieve. A motion was made by Commissioner Dorosin, seconded by Commissioner Bedford, to adjourn the meeting at 9:58 p.m. Roll call ensued VOTE: UNANMIOUS Renee Price, Chair Recorded by Tara May, Deputy Clerk to the Board Submitted for approval by Laura Jensen, Clerk to the Board.