HomeMy WebLinkAbout2016-757-Visitor Bureau-Ingram Creative-Orange County Visitor Guide i
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August 22 , 2016
Patty Griffin
Communications Director
Orange County Community Relations Director
501 W. Franklin Street , Chapel Hill , NC 27516
RE : 2017 Orange County Visitors Guide
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Dear Patty:
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It was a pleasure to meet with you and Laurie last week to discuss the redesign
of the 2017 Orange County Visitors Guide . We appreciate your consideration of
Ingram Creative 360 to design and produce this project and we are very excited
to he working with you on this project .
We have reviewed the timeline and budget provided and we are confident
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we can meet the deadlines outlined on the schedule and remain within your
budget to complete this edition .
On the following pages , please find :
1 . Statement of scope
2 . Estimated pricing
3 . Invoice for first payment
Thank you , again , for the opportunity to work with you bath and the
Chapel Hill / Orange County Visitors Bureau . We hope that it is just the
beginning of a long and creative . partnershipi
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Sincerely ,
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Dwight Ingram
CC : Laurie Paolicelli
INGRAM CREATIVE 390 IngramCreative366 . com i 919 - 265 - 6605
COUNTY
STATEMENT OF SCOPE
PROJECT DESCRIPTION :
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• Design and production of the Chapel Hill / Orange County 2017 Visitors Guide ,
a G " x 10 " , G4 - page guide including cover , with foldout map insert .
• All artwork , copy and content to be provided by the client .
PROPOSED PRODUCTION SCHEDULE :
Copy/photos to ICS3GO . . . . . . . . . . . . . . . . . . . . . . . . . Sept . 1Gth
First review to CH Bureau : . . . . . . . . . . . . . . . . . . . . . . . Oct . 14th
Edits back tolCS360 : . . . . . . . . . . . . . . . . . . . . . . . . . . 0ct . 24th
Edits and designs made . . . . . . . . . . . . . . . . . . . . . . . . . Oct . 24th - Nov. 14th
Back to CH Bureau . . a a a a a S a 0 S a a S 0 0 a I a 0 0 a 0 9 0 4 9 9 Nov. 14th
Second version back to ICS3130 : . . . . . . . . . . . . . . . . . . Nov. 23rd
Final Copy back to CH Bureau for FINAL REVIEW: . . . Dec . 7 ( 24 hr. turn around )
Final tweaks / final art to printer: . . . . . . . . . . . . . . . . . Dec . 12
DRAFTS / REVIEW:
Drafts will be in PDF format , with review via phone , email OR in - person
meetings , as needed .
MECHANICALS :
PRINT Mechanical created in Adobe InDesign to accurate specifications for
print in readers spreads with all fonts and graphics files included . Proofs to be
provided as PDF's . Mechanical will be native InDesign files and PDFX1A PDFs .
• DIGITAL : POF ' S provided in readers spreads for online use .
LIMITS AND EXCLUSIONS :
1 . Changes beyond outlined scope require re - estimating and are billed on a
per- hour basis f $125 per hour.
2 . On - location press checks not included . If needed , press checks are billed at
$ 125 per hour plus travel expenses .
3 . MISC EXPENSES : Proposal includes creative , design and production
services only , and does not include purchase of stock or original photography ,
illustration , printing , press checks , photo retouching , bluelines or printed
comps . Additional expenses will be billed separately and include a 20 %
markup .
INGRAM CREATIVE 390 I IngramCreative360 . com i 919 - 265 - 8605
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0 2017 ORANGE COUNTY VISITORS GUIOE
Fee Payment Schedule
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Design and production of G4 - page Orange County 2017 Visitors Guide ,
DESIGN AND PRODUCTION AS PER SCHEDULE . . . . . . . . . . . . . . . . . $ 10 , 000
• Design , layout and produce G4 page Visitors Guide .
• Provide PDF drafts as per schedule ,
• Produce and provide mechanical as native InOesign files and P0Fx1A PDF
PAYMENT SCHEDULE ,
1 . Deposit of $ 2500 due upon acceptance of estimate as a retainer to
engage the services of Ingram Creative 3G0
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2 . Payment 2 of $ 2500 . . . . . . . . . . . . . . . . . . . . . . . . to be paid 10 /14 /1G L,
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3 . Payment 3 of $ 2500 . . . . . . . . . . . . . . . . . . . . . . to be paid 11 /14/113
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4. Payment 4 of $ 2500 . . . . . . . . . . . . . . . . . . . . . . . . . to be paid 12 /12 /1G
TERMS AND CONDITIONS
Invoices are payable upon receipt . 2 % discount offered if paid within 10 days ,
Interest at 1 . 5 % per month is charged on outstanding balances over 30 days ,
no new work/ files will be released if there are any balances over 30 days . j
Please sign below and we will get started )
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Patty Griffin , CommunicatU Director, CH / Orange County Visitors Bureau Date
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8 / 22 / 201G
OwighVingram , Ingrar ,creative 3130 Date
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INGRAM CREATIVE 360 ( IngramCreative360 , com ( 919 - 265 - B605