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Home My WebLink About2017-750-Visitor Bureau-Ingram Creative-Orange County Visitors Guide 21 O August 22 , 2017 Patty Griffin Communications Director Chapel Hill / Orange County Visitors Bureau 501 W. Franklin Street , Chapel Hill , NC 27516 f RE : 2018 Orange County Visitors Guide { Oear Patty: Thank you for engaging the creative services of Ingram Creative 360 . We are thrilled to work with OCVB to design and produce the 2018 Orange County Visitors Guide and also the 2018 OCVB map cover ! We have reviewed your proposed timeline and are confident we can meet the deadlines outlined on the schedule . On the following pages , please find : 1 . Statement of scope i' 2 . Estimated pricing C' Thank you for the opportunity to work with you on these projects ! Sincerely , i[ i fi kil Dwight Ingram 4 CC : Sallie Scharding INGRAM CREATIVE 3130 IngramCreative360 . cam 919 - 266 - 6606 2018 ORANGE COUNTY VISITORS GUIOE STATEMENT OF SCOPE PROJECT DESCRIPTION , C Design and production of the print and digital (to ISSUU specifications) versions of the Chapel Hill / Orange County 2018 Visitors Guide , — 6 " x 10 ' , 64 pages using existing template — Dual cover format with " turn over" featuring , front Chapel Hill and back , Hillsborough — Foldout map insert — Mechanical created in InDesign , drafts provided as POF 's . • All content (copy , photos , artwork , etc) to be provided by the client . COVER DESIGN . • Two layouts each per cover will be included for each front and back covers . Photos to be selected and provided by OCVB . • Additional cover explorations , photo research , and retouching will be charged additionally @ $ 125 per hour. PROPOSED PRODUCTION SCHEDULE , Final content to ICS360 : Sept . 15th Draft 1toCHBureau . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0ct. 13th Edits back to ICS360 : . . . . . . . . . . . . . . . . . . . . . . . Oct, 23th Draft 2 to CH Bureau . . . . . . . . . . . . . . . . . . . Nov, 13th Edits backto ICS360 : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Nov. 22rd Draft 3 to CH Bureau for FINAL REVIEW. t i I A t 0 q 4 1 a t 4 its I A a Dec . 5 (24 hr, turn around) Draft 4 Mechanicals to printer, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dec . 8 DRAFTS / REVIEW: • Drafts to be provided in PDF format . Review via phone , email OR in - person , as needed . • Additional changes resulting in additional drafts beyond 04to be billed @ $ 125 per hour. • Hard copy drafts , if requested , will be billed per hour plus cost of printing . FINAL MECHANICALS , • PRINT Mechanical will be created in Adobe InDesign to specification for print, provided in readers spreads with all fonts , graphics and support files included . Proofs to be provided as POF 's . Files provided include native InDesign files and POFx1A POF's . • DIGITAL : Print mechanical converted to POF 's using ISSUU specifications , LIMITS AND EXCLUSIONS . 1 . Changes , corrections and additions beyond proposed project scope require re - estimating and are billed on a per- hour basis @ $ 125 per hour. 2 . On - location press checks not included . If needed , press checks are billed @ $126 per hour plus travel expenses . 3 . MISC EXPENSES ; Proposal includes creative design and production services only , and does not include purchase of stock or original photography , illustration , computer generated graphics , photo retouching , printing , press checks , bluelines or printed comps . Additional expenses will be billed separately and include a 20 % markup . INGRAM CREATIVE 360 ( IngramCreative360 . cam 919 - 265 - 8605 ! C 0 2018 ORANGE COUNTY VISITORS GUIOE ScheduleFee Payment Design and production of 64 - page Orange County 2018 Visitors Guide , DESIGN AND PRODUCTION AS PER SCHEDULE . . . . . . . . . . . . . . . . . . $ 111150 • Design , layout and produce 64 page Visitors Guide . • Provide POF drafts as per schedule . • Produce and provide print and digital mechanical , plus native InOesign files O s and POFx1A POF PAYMENT SCHEDULE : 1 . Deposit of $ 3650 due upon acceptance of estimate as a retainer to engage the services of Ingram Creative 360 . . . . . . . . . . . Due 9 / 8 /17 i 2 . Payment 2 of $ 2500 . . . . . . . . . . . . . . . . . . . . . . . . . to be paid 10 / 6 /17 3 . Payment 3 of $ 2500 . . . . . . . . . . . . . . . . . . . . . . . . . to be paid 11 / 3 /17 4. Payment 4 of $ 2500 . . . . . . . Jo be paid 12 /1 /17 prior to final delivery I TERMS AND CONDITIONS Invoices are payable upon receipt , Interest at1 , 5 % per month is charged on outstanding balances over 30 days , no new work/ files will be released if there are any balances over 30 days . Please sign below and we will get started ! i i ` 11 U / 7 I Patty Griffin , Communicatio A Krector, CH / Orange County Visitors Bureau Date i i 8 / 22 / 2017 i Dwight Ingram , Ingram Creative 360 Date INGRAM CREATIVE 360 ( IngramCreative360 , com I 919 - 265 - 8605 2018 OCVB MAP COVER OESIGN PROJECT DESCRIPTION : • Design and production of 2018 cover for the OCV8 map • Design to match approved 2018 visitors guide cover. DRAFTS / REVIEW: • Two drafts provided in PDF format , with review via phone , email OR in - person . a . MECHANICALS : • Print mechanical to be created in Adob &I' InOesign to specification of existing template with all fonts and graphics files included . • Proo to be provided as POF's . • Provid as native InOesign files and' POFx1A POFs . t PROPOSED PRO UCTION SCHEDULE : Delivered wit completion of OCV8 map cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dec . 8 ESTIMATE r OESIGN OCVB MAP CO ER DESIGN . . fi'. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 750 k LIMITS AND EXCLUSION , 1 . Changes beyond o tlined scope require re - estimating and are billed on a per- hour basis @ $1 5 per hour. 2 . On - location press the ks not included . If needed , press checks are billed at $ 125 per hour plus tra expenses . 3 . MISC EXPENSES : P./Opos incudes creative , desi n and roduction services only , and dos not elude purchase of stock or original photography , illustration , prim ng , press checks , photo retouching , bluelines or prir� ed comps . Additional expenses will be billed separately and include a % markup , TERMS AND CON15 IONS Interest at 1 . 5 % per month is charged Invoices are /ayable upon receipt , on outstanding balances over 30 days , no new,trwork /files will be released if there areny balances over 30 days . Final files-released upon receipt of final payment . Please sign below and we will get started ! F Patty Griffin , Communications Director, CH / Orange County Visitors Bureau Date 8 / 22 / 2017 Dwight Ingram , Ingram Creative 360 Date INGRAM CREATIVE 360 Ingramcreative360 . com I 919 - 265 - 8605