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HomeMy WebLinkAboutA Resolution To Re-Establish IPWG 041421A Resolution To Re-Establish the Intergovernmental Parks (IP) Work Group WHEREAS, the Joint Master Recreation and Parks Work Group report of 1999, adopted by the elected boards of Orange County, Chapel Hill, Hillsborough and Carrboro, called for the creation of an inter-jurisdictional parks committee, and WHEREAS, the elected boards duly created the Intergovernmental Parks Work Group in 2000 for a three year initial duration, to promote communication between jurisdictions and allow for the sharing of ideas and opportunities for joint projects and initiatives, and WHEREAS, during the three years of the Work Group (which included representatives from a broad cross-section of elected and advisory boards, school boards, and other interested parties), a number of successes were achieved by the communication and collaborations fostered through this mechanism, as outlined in the Intergovernmental Parks Work Group report of April 2004; and WHEREAS, Work Group members surveyed in the report noted the importance of the IPWG forum for communicating on parks projects, development of brochures and others needs, and WHEREAS, re-establishment of the Work Group is expected to continue to promote opportunities for coordination between all stakeholders and interested parties within the County. NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners proposes that the Intergovernmental Parks Work Group be re-established to continue to foster communication and collaboration in parks efforts, with the same charge and membership as in the resolution of establishment adopted May 3, 2000, with one addition to allow for a fourth quarterly meeting each year. BE IT FURTHER RESOLVED that the Board commends this resolution to the elected boards of Carrboro, Chapel Hill and Hillsborough, and asks that they adopt like resolutions to re-establish the Work Group in time for a meeting in fall 2004. This the 13th day of April, 2004 Barry Jacobs, Chair Orange County Board of Commissioners ATTEST: Donna M. Baker, Clerk to the Board 2000 mission and charge (*Rev. 2010 to reflected new Orange County Department Name) (**Rev. 2017 to Add Orange County Dept. on Aging and meeting times) Intergovernmental Parks Work Group (IP Work Group) Membership, Mission and Charge …as per resolution adopted by Orange County, Chapel Hill, Carrboro and Hillsborough boards Membership The Work Group shall have 18 members, as follows: • Orange County Board of Commissioners (one member, or designee of Board) • Carrboro Board of Aldermen (one member, or designee of Board) • Chapel Hill Town Council (one member, or designee of Board) • Hillsborough Board of Commissioners (one member, or designee of Board) • Mebane City Council (one member, or designee of Board) • Chapel Hill-Carrboro City Schools Board of Education (one member, or designee of board) • Orange County Schools Board of Education (one member, or designee of Board) • OWASA Board of Directors (one member) • Carrboro Parks and Recreation Board (one member and one alternate) • Chapel Hill Parks and Recreation Commission (one member) • **Chapel Hill Greenways Comm. (2017) Orange County Dept. on Aging (one member) • Hillsborough Parks and Recreation Board (one member and one alternate) • Orange County Recreation and Parks Advisory Council (one member and one alternate) • Orange County Commission for the Environment (one member) • University of North Carolina (one member) • Duke Forest Resource Manager (one member) • Triangle Land Conservancy (one member) • Eno River Association (one member) * - Advisory board and elected representatives from each jurisdiction would be appointed by the elected board of that jurisdiction. Meetings The Work Group will meet three** times per year (fall, winter and spring) **Rev 2017 two times a year (fall and spring) Tenure The Work Group will work for three years (July 2000-June 2003), providing yearly reports and a final report in June 2003. If desired after three years, the participating parties may make it a permanent, standing group. Charge To build on the momentum of the Joint Master Recreation and Parks Work Group process by accomplishing the following: 1. To gather, exchange and share information on parks planning and development in the municipalities and County. 2. To maintain and update the Inventory of Parks and Recreation Facilities developed as part of the Joint Master Recreation and Parks report, including new properties acquired or dedicated 3. To foster communication between the municipalities and County on future opportunities and collaborative ventures 4. To provide a coordinating mechanism for updates to parks and recreation plans in each jurisdiction 5. To review and inform the municipalities and County concerning parks needs and potential opportunities 6. To develop parameters for parks standards (leaving flexibility for the actual standards to vary from jurisdiction to jurisdiction within these parameters) 7. To develop and coordinate public education and public outreach on parks issues (coordinated brochures, etc) Nature of Work Group and Staffing Arrangements The Intergovernmental Parks Work Group is inter-jurisdictional, providing information to all elected boards on the areas listed above. It is not a formal advisory board of any jurisdiction. Staffing for the Task Force would be of a joint nature, including: • the Parks and Recreation Directors from Chapel Hill, Carrboro, Mebane and Orange County • the Environment and Resource Conservation Director from Orange County. (*4/1/2010 the department became known as The Department of Environment, Agriculture, Parks and Recreation.) The Director of the Department of Environment, Agriculture, Parks and Recreation* will be responsible for administration, agenda preparation and meeting coordination – working with the Parks and Recreation Directors.