HomeMy WebLinkAboutORD-2021-009 Fiscal Year 2020-21 Budget Amendment #10 1
ORD-2021-009
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 6, 2021
Action Agenda
Item No. 8-f
SUBJECT: Fiscal Year 2020-21 Budget Amendment #10
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1 . Budget As Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-to-Date Budget
Summary
PURPOSE: To approve budget, grant and capital project ordinance amendments for fiscal year
2020-21.
BACKGROUND:
Health Department
1. The Orange County Health Department has received the following additional funds:
• Delta Dental Grant—receipt of$2,500 in grant funding from Delta Dental. The funds
will be used to purchase take-home cavity preventative items for child patients and
teeth sealant and fluoride varnish to help younger patients with cavity prevention.
• COVID-19 Vaccination Program Grant - The Orange County Health Department
has received additional federal pass-through grant funds of$379,285 from the North
Carolina Department of Health and Human Services, Division of Public Health to
support the COVID-19 pandemic response. The grant service period runs from
March 1, 2021 through May 31, 2021. This funding will reimburse personnel
expenses for staff assisting with vaccination activities, and decreases the fund
balance appropriation in the General Fund by $379,285 for the reimbursement of
personnel funds the department will realize.
This budget amendment provides for the receipt of these funds for the purposes mentioned
above. (See Attachment 1, column #1)
2
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Emergency Services
2. The Orange County Emergency Services Department has received additional grant funds
totaling $18,753 from the N.C. Department of Crime Control and Public Safety related to
the Emergency Management Performance Grant awards. The department plans to use
these funds to assist in maintaining the comprehensive Emergency Management Program.
This budget amendment provides for the receipt of these grant funds, and amends the
following grant project ordinance: (See Attachment 1, column #2)
Emergency Management Performance Grant($18,753) - Project# 71049
Revenues for thisproject:
Current FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised
EM Performance Grant
Funds $483,420 $18,753 $502,173
Total Project Funding $483,420 $18,753 $502,173
Appropriated for this project:
Current FY FY 2020-21 FY 2020-21
2020-21 Amendment Revised
EM Performance Grant $483,420 $18,753 $502,173
Total Costs $483,420 $18,753 $502,173
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Board of County Commissioners/Clerk's Office
3. The Board of County Commissioners (BOCC)/Clerk's Office is requesting the use of
$20,000 from the BOCC Contingency to contract facilitation services for the BOCC
Elections Advisory Group. The facilitator for the BOCC Elections Advisory Group will:
• Schedule a two-hour(+/-) meeting of the full Group to be held on the fourth Thursday
of each month, unless otherwise necessary, beginning March 25th with the final
scheduled meeting to occur on July 22nd.
• Schedule other meetings of the full group as needed up to a total of ten meetings.
• Draft agendas for each meeting based on input from group members and co-chairs
for the Group and share with staff.
• Finalize agendas that incorporate input.
3
• Review materials and plan for each meeting.
• Help facilitate Zoom meetings.
• Draft minutes for each meeting and if necessary review recordings of meetings.
• Develop and write final report for BOCC with input and review from Group members.
• Present, along with the Group Co-Chairs, the final report to the Board of Orange
County Commissioners.
This budget amendment provides for the allocation of$20,000 from the BOCC Contingency
account to the department's contract services account to cover the above mentioned
expenses. With this appropriation, $704 remains available in the Contingency account for
FY 2020-21. (See Attachment 1, column #3)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated
with this item.
Orange County Southern Branch Library Capital Project Ordinance
3. At its March 2, 2021 meeting, the Board of County Commissioners (BOCC) approved
several reduction strategies in order to eliminate the projected $1,807,160 deficit in the
Orange County Southern Branch Library construction component of the project budget.
Although most of the strategies will be incorporated as part of the FY 2021-26 Manager
Recommended Capital Investment Plan (CIP) in Year 1 (FY 2021-22) funding, two of the
reduction strategies approved by the BOCC impact current FY 2020-21 funding for this
project. This budget amendment provides for the re-purposing of FY 2020-21 budgeted
funds in the Conservation Easement Capital Project of $500,000 and in the Generator
Capital Project of$450,000 to the Orange County Southern Branch Library Capital Project
and amends the following Capital Project Ordinances:
Conservation Easements (-$500,000) - Project# 20006
Revenues for this project:
Current FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised
Alternative Financing $3,233,947 ($500,000) $2,733,947
From General Fund $696,521 $0 $696,521
Donations $1,020 $0 $1,020
NC Agriculture Development $135,480 $0 $135,480
Grant
Eno River Association $252,843 $0 $252,843
Upper Neuse Clean Water $54,000 $0 $54,000
Initiative
NC Conservation Reserve $18,800 $0 $18,800
Program
Contribution from $6,157 $0 $6,157
Hillsborough
USDA Farmland Protection $2,436,000 $0 $2.436.000
Total Project Funding $6,834,768 ($500,000) $6,334,768
4
Appropriated for this project:
Current FY FY 2020-21 FY 2020-21
2020-21 Amendment Revised
Conservation Easements $6,834,768 $500,000 $6,334,768
Total Costs $6,834,768 ($500,000 $6,334,768
Generator Projects (-$450,000) - Project# 10050
Revenues for this project:
Current FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised
Alternative Financing $958,000 $450,000 $508,000
From General Fund $30,000 $0 $30,000
Total Project Funding $988,000 $450,000 $538,000
Appropriated for this project:
Current FY FY 2020-21 FY 2020-21
2020-21 Amendment Revised
Generator Projects $988,000 ($450,000) $538,000
Total Costs $988,000 ($450,000) $538,000
Orange County Southern Branch Library($950,000) - Project# 10050
Revenues for this project:
Current FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised
Alternative Financing $6,933,500 $950,000 $7,883,500
From County Capital $264,000 $0 $264,000
Total Project Funding $7,197,500 $950,000 $8,147,500
Appropriated for this project:
Current FY FY 2020-21 FY 2020-21
2020-21 Amendment Revised
OC Southern Branch Library $7,197,500 $950,000 $8,147,500
Total Costs $7,197,500 $950,000 $8,147,500
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated
with this item.
Coronavirus Relief Funding (CRF) — Round 2 Technical Amendment
4. As part of the Round 2 Coronavirus Relief Funding (CRF), the Town of Chapel Hill received
$806,852 as its per capita allocation. As part of Budget Amendment #4 on November 17,
2020, the Town allocated $349,077 of these funds back to the Orange County Housing
and Community Development Department, with $55,206 to be used toward Emergency
5
Housing Assistance (EHA)/Housing Helpline personnel expenses, and $293,871 to be
used toward the County's Housing Stabilization efforts. The Town has allocated an
additional $99,990 to the Orange County Housing and Community Development
Department to be used toward the County's Housing Stabilization efforts. This budget
amendment provides for the receipt of these additional funds from the Town of Chapel Hill
for the above stated purposes. (See Attachment 1, column #4)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Library Services
5. Orange County Library Services has received additional State Aid funds of $4,692 from
the State Library of North Carolina. This brings the total budgeted funds to $104,492 in FY
2020-21. The department has also received a $1,000 donation from the Triangle
Community Foundation. Both of these additional funds will be used to increase cataloging
efforts to better tag and trace Diversity, Equity, and Inclusion (DEI) library collection
materials within the collection. This budget amendment provides for the receipt of these
additional funds for the above stated purpose. (See Attachment 1, column #5)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Department of Social Services
6. The Department of Social Services has received notification from Cardinal Innovations of
funds totaling $487,200 for a broad set of services designed to support children in custody
of the County who are presumptively Medicaid eligible and therefore also members of
Cardinal. This sub-capitated payment arrangement includes Cardinal Innovations paying
Social Services a per-member, per-month rate for each child in the custody of the County
for whom Cardinal received Foster Children capitation payments from the North Carolina
Department of Health and Human Services during the previous month. This amount is for
July 2020 through March 2021. This budget amendment provides for the receipt of these
funds in the DSS Client Services Fund, outside of the General Fund. (See Attachment 1,
column #6)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
6
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Arts Commission
7. The Arts Commission has received $2,300 in donations for the Orange County Arts
Support Fund relief efforts. These funds will be dispersed as grants in the next funding
cycle. This budget amendment provides for the receipt of these donations for the above
stated purpose in the Visitors Bureau Fund, outside of the General Fund (See Attachment
1, column #7).
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these agenda items.
FINANCIAL IMPACT: Financial impacts are included in the background information above. This
budget amendment provides for the receipt of these additional funds in FY 2020-21, and increases
the General Fund by$8,192, the Emergency Telephone System Fund by$18,753, the Community
Development Fund by $99,990, the DSS Client Services Funds by $487,200, and the Visitors
Bureau Fund by $2,300.
RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant and
capital project ordinance amendments for fiscal year 2020-21.
Attachment 1. Orange County Proposed FY 2020-21 Budget Amendment
The FY 2020-21 Orange County Budget Ordinance is amended as follows: 7
#1 Health Department-
receipt of additional
federal pass-through
grant funds of$379,285 #4 Coronevirus Relief
#2 Emergency Services- #3 Board of County #6 Social Services-
from the North Carolina gran Funding Technical
receipt of additional t Commissionam/Clerk's tre receipt
of Services- Cardinal
al$novati 0 from
Department of Health Amendment-reciepl of #7 Arts Commission-
fundsof$18,753from Office-allocation of receipt of additional Cardinal Innovations for of and Human Services to funds totaling$99,990 receipt fa the Orange in
the N.C.Department of $20,000 from the BOCC State Aid funds of abroad set of services
support the COVID-19 from the Town of Chapel donations for the support
Encumbrance Budge as Amended demic response; Crime Control and Public Contingencyaccounl to $4,692 from the State designed
c to ustody
of
g pan ponce;this Hill from a portion of their County Arts Support Budget as Amended
Original Budget Budget as Amended Safety;these funds will the department's Library of North children in wstody of the
Carry Forwards Through BOA#9 funding reimburses per capita allocationof Fund relief efforts. Through BOA#10
personnelemenses be used to assist in contract services Carolina;and a$1,000 County who are
for Routs 2 Funds
to be use These fundd as will be
aintaining the account to rover donation from the presumptiveN Medicaid
staff assisting wit m Ref f FUMs to be used dispersed as grants in
omprehensive faciliation services for the Triangle Community eligible and thereforeination activities aM toward the County's the nets funding cycle.
Emergency Management BOCC Elections Foundation also members of
decreases the fund Housing lion
balance appropriation in Program Advisory Group effortsorts Cardinal.
the General Fund;also,
rece
ipt of$2,500 in grant
from Delta Dental
General Fund
Revenue
Property Taxes $ 167,694,880 $ $ 167,694,880 $ 167,694,880 $ $ $ $ $ $ $ $ 167,694,880
Sales Taxes $ 23,827,353 $ $ 23,827,353 $ 23,827,353 $ $ $ $ $ $ $ $ 23,827,353
License and Permits $ 274,550 $ $ 274,550 $ 274,550 $ $ $ $ $ $ $ $ 274,550
Health $ 1,615,735 $ 1,615,735 $ 2,717,154 $ 381,785 $ 3,098,939
Library $ 100,000 $ 100,000 $ 132,438 $ 4,692 $ 137,130
Intergovernmental $ 17,710,005 $ $ 17,710,005 $ 25,139,587 $ 381,785 $ $ $ $ 4,692 $ $ $ 25,526,064
Charges for Service $ 12,645,090 $ $ 12,645,090 $ 12,645,090 $ $ $ $ $ $ $ $ 12,645,090
Investment Earnings $ 515,000 $ 515,000 $ 515,000 $ 515,000
Miscellaneous $ 2,624,009 $ 2,624,009 $ 3,281,960 $ 1,000 $ 3,282,960
Transfers from Other Funds $ 5,486,817 $ 5,486,817 $ 6,701,817 $ 6,701,817
Fund Balance $ 8,268,603 1 $ 8,268,603 $ 7,562,411 $ (379,285)1 1 1$ 7,183,126
Total General un evenues $ 239,046,307 1$ $ 239,046,307 $ 247,642,648 $ 2,500 1$ $ $ $ 5,692 $ $ I$ 247,650,840
Expenditures
Non-Departmental $ 687,264 $ $ 687,264 $ 1,937,147 $ (99,990 $ 1,837,157
Support Services $ 12,773,209 $ $ 12,773,209 $ 15,115,991 $ $ $ $ (99,990) $ $ $ $ 15,016,001
County Commissioners $ 975,122 $ $ 975,122 $ 975,122 $ $ 975,122
General Government $ 25,639,107 $ $ 25,639,107 $ 26,169,128 $ $ $ $ $ $ $ $ 26,169,128
Community Services $ 14,322,250 $ $ 14,322,250 $ 15,002,995 $ $ $ $ $ $ $ $ 15,002,995
Health $ 10,461,605 $ $ 10,461,605 $ 11,615,793 $ 2,500 $ 11,618,293
Library Services $ 2,483,318 $ $ 2,483,318 $ 2,520,556 $ 5,692 $ 2,526,248
Human Services $ 41,614,328 $ $ 41,614,328 $ 43,608,256 $ 2,500 $ $ $ $ 5,692 $ $ $ 43,616,448
Public Safety $ 27,994,203 $ $ 27,994,203 $ 28,281,419 $ $ $ $ $ $ $ $ 28,281,419
Education 111,737,971 111,737,971 111,857,971 111,857,971
Transfers Out $ 4,965,239 $ $ 4,965,239 $ 7,606,888 $ 99,990 $ 7,706,878
TotalGeneralun ppropraton $ 239,046,307 $ $ 239,046,307 $ 247,642,648 $ 2,500 $ $ $ $ 5,692 $ $ $ 247,650,840
Visitors Bureau Fund
Revenues
Occupancy Tax $ 1,243,068 $ 1,243,068 $ 1,243,068 $ 1,243,068
Sales and Fees $ 500 $ 500 $ 49,243 $ 49,243
Intergovernmental $ 366,963 $ 366,963 $ 569,224 $ 569,224
Investment Earnings $ 4,000 $ 4,000 $ 4,000 $ 4,000
From General Fund $ $ $ 230,667 $ 230,667
Small Business Loan Funds $ 50,000 $ 50,000
Miscellaneous $ 2,300 $ 2,300
Appropriated Fund Balance $ 6,486 $ - $ 6,486 $ 9,986 $ 9,986
Total Revenues $ 1,621,017 $ - $ 1,621,017 $ 2,156,188 $ - $ - $ - $ - $ - $ - $ 2,300 $ 2,158,488
Expenditures
General Government $ 225,199 $ 225,199 $ 288,942 $ 2,300 $ 291,242
Community Services $ 1,395,818 $ - $ 1,395,818 $ 1,867,246 1$ 1,867,246
-
oral visitors Bureau un xpen mutes $ 1,621,017 $ - $ 1,621,017 1$ 2,156,188 1$ -Is -Is -Is - $ -I$ -I$ 2,300 1$ 2,158,488
1
Attachment 1. Orange County Proposed FY 2020-21 Budget Amendment
The FY 2020-21 Orange County Budget Ordinance is amended as follows: 8
#1 Health Department-
receipt of additional
federal pass-through
grant funds of$379,285 #4 Coronevirus Relief
#2 Emergency Services- #3 Board of County #6 Social Services-
from the North Carolina gran Funding Technical
receipt of additional t Commissionam/Clerk's tre receipt
of Services- Cardinal
al$novati 0 from
Department of Health Amendment-reciepl of #7 Arts Commission-
fundsof$18,753from Office-allocation of receipt of additional Cardinal Innovations for of and Human Services to funds totaling$99,990 receipt fa the Orange in
the N.C.Department of $20,000 from the BOCC State Aid funds of abroad set of services
support the COVID-19 from the Town of Chapel donations for the support
Encumbrance Budge as Amended demic response; Crime Control and Public Contingencyaccounl to $4,692 from the State designed
c to ustody
of
g pan ponce;this Hill from a portion of their County Arts Support Budget as Amended
Original Budget Budget as Amended Safety;these funds will the department's Library of North children in wstody of the
Carry Forwards Through BOA#9 funding reimburses per capita allocationof Fund relief efforts. Through BOA#10
personnelemenses be used to assist in contract services Carolina;and a$1,000 County who are
for Routs 2 Funds
to be use These fundd as will be
aintaining the account to rover donation from the presumptiveN Medicaid
staff assisting wit m Ref f FUMs to be used dispersed as grants in
omprehensive faciliation services for the Triangle Community eligible and thereforeination activities aM toward the County's the nets funding cycle.
Emergency Management BOCC Elections Foundation also members of
decreases the fund Housing lion
balance appropriation in Program Advisory Group effortsorts Cardinal.
the General Fund;also,
rece
ipt of$2,500 in grant
from Delta Dental
Community Development Fund(Housing Displacement Program)
Revenues
Transfer from General Fund $ 75,000 $ 75,000 $ 2,134,572 $ 99,990 $ 2,234,562
Donations $ 11,294 $ 11,294
Intergovernmental $ 5,445,145 1 $ 5,445,145
Total Revenues $ 75,000 $ - $ 75,000 $ 7,591,011 $ - $ - $ - $ 99,990 $ - $ - $ - $ 7,691,001
Expenditures
Housing Displacement Program 75,000 75,000 7,591,011 99,990 7,691,001
Grant Project Fund
Revenues
Intergovernmental $ 480,481 $ 480,481 $ 665,588 $ 18,753 $ 684,341
Charges for Services $ 75,000 $ 75,000 $ 75,000 $ 75,000
Transfer from General Fund $ 103,420 $ 103,420 $ 118,420 $ 118,420
Miscellaneous $ $ 277,411 $ 277,411
Transfer from Other Funds $ $ $
Appropriated Fund Balance $ - $ - $ $ $
Total Revenues $ 658,901 $ - $ 658,901 $ 1,136,419 $ - $ 18,753 $ - $ - $ - $ - $ - $ 1,155,172
Expenditures
Support Services $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
General Government $ 72,629 $ - $ 72,629 $ 89,127 $ - $ - $ - $ - $ - $ - $ - $ 89,127
Community Services $ - $ - $ - $ - $ $ $ $ $ $ $ $
Human Services $ 401,272 $ - $ 401,272 $ 711,883 $ - $ - $ - $ - $ - $ - $ - $ 711,883
EM Performance Grant $ 35,000 $ 35,000 $ 70,000 $ 18,753 $ 88,753
Public Safety $ 185,000 $ $ 185,000 $ 335,409 $ $ 18,753 $ $ $ $ $ $ 354,162
Total Expenditures $ 658,901 $ - $ 658,901 $ 1,136,419 $ - $ 18,753 $ - $ - $ - $ - $ - $ 1,155,172
DSS Client Services Fund
Revenues
Intergovernmental $ $ $ 25,635 $ 25,635
General Government $ $ $ 3,914 $ 487,200 $ 491,114
Transfer from Grant Projects $ $ $ $
otal Nevenues $ - $ $ - $ 29,549 $ - $ - $ - $ - $ - $ 487,200 $ - $ 516,749
Expenditures
General Assistance $ $ 29,549 $ 487,200 $ 516,749
2
Attachment 2 9
Year-To-Date Budget Summary
Fiscal Year 2020-21
General Fund Budget Summary
Original General Fund Budget $239,046,307
Additional Revenue Received Through
Budget Amendment #10 (April 6, 2021)
Grant Funds $2,680,571
Non Grant Funds $6,630,154
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances) $0
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures ($706,192)
Total Amended General Fund Budget $247,650,840
Dollar Change in 2020-21 Approved General
Fund Budget $8,604,533
% Change in 2020-21 Approved General Fund
Budget 3.60%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 940.480
Original Approved Other Funds Full Time
Equivalent Positions 102.450
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2020-21 1,042.930