HomeMy WebLinkAboutAgenda - 10-21-2003-8jORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 21, 2003
Action Agenda
Item No. __
SUBJECT• Budget Amendment #4
DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Medicaid Maximization
Capital Project Ordinance
Attachment 3. Whitted Human Services
Center Capital Project
Ordinance
INFORMATION CONTACT:
Donna Dean 245-2151
TELEPHONE NUMBERS:
Hillsborough
Chapel Hill
Durham
Mebane
732-8181
968-4501
688-7331
336-227-2031
PURPOSE: To approve budget ordinance and capital project ordinance amendments for fiscal
year 2003-04.
BACKGROUND:
Library Services
1. The Orange County Library has received additional literacy grant funds of $500 from the
Wal-Mart Foundation. These grant funds will be used to support the department's bilingual
(Spanish/English) story time programs by paying a bilingual storyteller to promote reading
and to provide books in Spanish and English for children and families. These programs are
offered twice per month on Saturdays. There is no County match for the receipt of these
funds. This budget amendment provides for the receipt of these funds. (See Attachment 1,
column #1).
Department of Social Services
2. The Department of Social Services (DSS) has received a reimbursement of $6,723 from the
State for a child that was in Orange County DSS custody prior to adoption. A child was
discharged from the hospital in March 2002 and placed into foster care. The foster care
costs were paid by Title IVB-State and Local funds from March 2002-April 2003. The Social
Security Administration -Supplemental Security Income (SSI) division has just ruled on the
case filed by DSS for the child, and it was determined that the child was entitled to the full
SSI payments. This budget amendment provides for the receipt of these funds. (See
Attachment 1, column #2)
3. The Department of Social Services has received notification from the JobLink Regional
Partnership Locat Area of JobLink Enhancement funds totaling $10,944. These funds will
be used for JobLink programs at the County's Skills Development Center. There is no
required County match for the receipt of these funds. This budget amendment provides for
the receipt of these funds. (See Attachment 1, column #3)
Sheriff Department
4. The Sheriff Department has received notification from the Bureau of Alcohol, Tobacco,
Firearms and Explosives (ATF) of funds totaling $28,469 to be used for the operation of
Phase 1 of a gang prevention program called Gang Resistance Education and Training
(G.R.E.A.T.). This program originally started as Project Outreach in 1992. G.R.E.A.T. is a
project that uses the skills of ATF, State and local law enforcement personnel to develop a
program that educates youth about the dangers associated with joining street gangs and
engaging in youth violence. The department will arrange with local area middle/junior high
schools, to schedule 13 one period classes to instruct students on the dangers of gangs in
accordance with the G.R.E.A.T. program lesson plans. Classes will be taught in an
appropriate education time slot as determined by local school officials. This budget
amendment provides for the receipt of these funds. (See Attachment 1, column #4)
5. In June 2000, the Sheriff's Department entered into an agreement with Justice Benefits
(JBt). JBI specializes in securing appropriate Federal financial assistance in recovering
federal funds that are due to counties who house federal inmates. Based on the work that
JBI has performed, Orange County has received an unanticipated $6,311. This budget
amendment provides for the receipt of these funds. (See Attachment 1, column #5)
Human Rights and Relations Department
6. On October 1, 2003, the Board of County Commissioners ratified a revision of the
cooperative agreement between Orange County and the United States Department of
Housing and Urban Development (HUD) to include the Partnership Initiative funds for FY
2003-04. On September 23, Orange County was awarded $60,000 in Partnership Initiative
funds to coordinate an education and outreach campaign for the residents of Orange
County. This amendment provides for the receipt of these funds. (See Attachment 1,
column #6)
Health Department
7. The Orange County Health Department has received their Medicaid cost settlement funds
for FY 2001-02 in the amount of $101,012. These Medicaid reimbursement funds are
required to be budgeted and expended to further the objectives of the program that
generated the receipts, and uses of these funds include, but are not limited to: public
information and outreach, automation of administrative operations, capital improvements,
expansion of preventive and primary care services to uninsured and under-insured
populations, and expansion of program support services. The Orange County Health
Department uses these funds for capital improvements. This budget amendment provides
for the receipt of these funds. (See Attachment 2, Medicaid Maximization Capital Project
Ordinance)
Whitted Human Services Center
7. At their October 1, 2003 meeting, the Board of County Commissioners approved the
expenditure of an additional $475,000 to cover costs associated with the completion of the
Whitted Human Services Center (WHSC) renovation project. This amount, to be obtained
through alternative financing, will be included in the updated five year plan for the issuance
of County bonds and alternative financing, which will be presented during the October 27,
2003 Capital Investment Plan work session. This budget amendment provides for the
additional appropriation of $475,000 to the Whitted Human Services Center Capital Project.
(See Attachment 3, Whitted Human Services Center Capital Project Ordinance)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance and capital project ordinance amendments.
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Attachment 2: Health Department Medicaid Maximization
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorized provides funds for the Health Department to purchase capital
items and make minor renovations to clinic space. Medicaid maximization funds
received by the Health Department finance this project.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
2002-03
FY 2003-04 Through FY 2003
04
Sales Tax $0 $0 $0
Bond Funds $0 $0 $0
Private Placement $0 $0 $0
Grant Funds $0 $0 $0
Other $565,125 $101,012 $666,137
Total Fundin $565,125 $101,012 $666,137
Section 4. The following amount is appropriated for this project:
Through FY
2002-03
FY 2003-04 Through FY 2003-
04
LandBuildin $0 $0 $0
Desi n $0 $0 $0
Construction $0 $0 $0
Other $565,125 $101,012 $666,137
Total Costs $565,125 $101,012 $666,137
Section 5. This ordinance supersedes all previous Health Department Medicaid Maximization
Capital Project Ordinances for Orange County.
Section 6. This ordinance, originally adopted February 16, 1999, shall be in effect until June 30,
2004.
Adopted this 21St day of October 2003.
Attachment 3: Whitted Human Services Center -Phase 2
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1.The project authorized provides funds for major renovation work at the Whitted
Human Services Center in Hillsborough to include HVAC and general interior
renovations. Financing for the project includes proceeds from the two-thirds net
debt reduction bonds issued in Spring 2000.
Section 2.The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3.The following revenue is anticipated to complete this project:
Through FY
2002-03
FY 2003-04 Through FY
2003-04
Sales Tax $0 $100,000 $100,000
2/3 Net Debt
Reduction Bond Funds
$2,745,000
$2,745,000
Private Placement $0 $475,000 $475,000
Grant Funds $0 $0
Fees $0 $0
Other $0 $0
Total Fundin $2 745 000 $575 000 $3 320 000
Section 4.The following amount is appropriated for this project:
Through FY
2002x03
FY 2003-04 Through FY 2003-
04
Land/Buil ' $0 $0
Desi $0 $0
Const~ucxion $2,502,716 $575,000 $3,077,716
Professional Foes -HVAC $191,284 $191,284
$51,000 $51,000
Total Costs $2,745,000 $575,000 $3,320,000
Section 5. This ordinance supersedes all previous Whitted Human Services Center- Phase
2 Capital Project Ordinances for Orange County.
Section 6. This ordinance shall remain in effect until June 30, 2004.
Adopted this 21st day of October 2003.