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HomeMy WebLinkAbout2021-115-E Arts Commission-The Arts Center outside agency agreement DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C OUTSIDE AGENCY PERFORMANCE AGREEMENT THIS AGREEMENT, made and entered into the twelfth day February of 2021, ("Effective Date") by and between the County of Orange, a political subdivision of the State of North Carolina,Post Office Box 8181, Hillsborough,North Carolina,27278,("County")and The ArtsCenter,a not-for-profit corporation,located at 300-G E Main St., Carrboro,NC 27510("Provider"). WITNESSETH: WHEREAS, it is in the interests of the County that said program be assisted by the County and thereby enhance its availability to residents of the County, and said program addresses an important community human services need, as identified by the Board of Commissioners. NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereafter set forth,the County and The ArtsCenter agree as follows: 1. Term of the Agreement. The term of this Agreement shall be a program year beginning July 1, 2020 to June 30, 2021. 2. Scope of Services. a. Provider will provide services, as outlined in the attached Outside Agency Funding Application and any amendments or revision thereto which is attached as Exhibit "A" and incorporated by reference, to the residents of Orange County. The Scope of Services and the Program Budget may be different from the original application based on County appropriation; however, any revisions or amendments to this Agreement must be approved in writing by the County and attached to this Agreement as Exhibit B. b. The Provider shall be solely responsible for the means,methods,techniques,sequence,safety program and procedures necessary to properly and fully complete the work set forth in the Scope of Services. 3. Funding. a. The County agrees to appropriate for the provision of services described in Exhibit A, Scope of Services and more particularly described in the Revised Program Budget, the maximum sum of$13,863. b. All funds appropriated shall be used for purposes described in Exhibit A. Any funds not used for the purposes stated shall be returned to the County. Any changes in the use of funds must be authorized in writing by the County prior to any expenditure of the funds by the Provider. If the funds are expended not in accordance with the Scope of Services, at the discretion of the County the Provider may be required to repay the funds to the County. c. The Provider shall be paid in four equal installments in the amount of$3465.75. The first payment is contingent upon receipt of the agency's performance agreement; the remaining payments are contingent upon receipt of the request for reimbursement and related supporting documentation. d. The County's obligation to make the quarterly payments is contingent upon receipt of Progress Reports, which show satisfactory progress toward completion of performance measures and an accounting of expenditures as detailed in the attached Scope of Services. The ArtsCenter Orange County Outside Agency Performance Agreement Revised 712018 Page I of 9 DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C e. Once Provider has satisfied its obligations as provided in(d) payment will be made 21 days after receipt of the Progress Report and Request for Reimbursement or 21 days after due date of Progress Report whichever is later. f. The County is not obligated to provide any other support to Provider in this or in succeeding fiscal years. 4. Agency Reporting. a. Provider will provide Orange County a Progress Report that includes a fiscal report and updates on performance measures as outlined in the Scope of Services. Progress Report dates are: July 1 —December 31;January 1 —March 31 and April 1 -June 30. Reports are due on January 10,April 10, and July 10 of the program fiscal year. b. Provider agrees to allow the County to inspect its financial books and records, which document costs of those services,upon reasonable notice during normal working hours. 5. Termination. a. In the event of any of the circumstances set forth below(hereinafter referred to as"default"), the County may immediately terminate this Agreement,in whole or in part,and from time to time.Notice of termination must be in writing,state the reason or reasons for the termination, and specify the effective date of the termination: i. In the event that Provider shall cease to exist as an organization or shall enter bankruptcy proceedings,be declared insolvent, or liquidate all or substantially all of its assets, or significantly reduce its services or accessibility to Orange County residents during the term of this Agreement; or ii. In the event that Provider shall fail to render a satisfactory accounting as provided section 4 above,the County may terminate this Agreement and Provider shall return all payments already made to it by the County for services which have not been provided or for which no satisfactory accounting has been rendered; or iii. In the event of any fraudulent representation by the Provider in an invoice or other verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. iv. Nonperformance,incomplete service or performance, or failure to satisfactorily perform any part of the work identified in the Scope of Services or to comply with any provision of this Agreement, as determined by the County in its sole discretion. v. Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. b. In the event of default by the Provider,the county may elect to terminate this Agreement, in whole or in part and/or require the Provider to repay the funds within ten(10)business days from written notice of default. The County may (but shall not be required to) grant the Provider an opportunity to cure the default without termination of this Agreement. This clause shall not be interpreted to limit the County's remedies in law or in equity. Orange County Outside Agency Performance Agreement Page 2 of 9 Rev. 1121 DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C c. Notwithstanding the foregoing,either party may terminate the agreement at any time without penalty; provided that written notice of such termination is furnished to the other party at least 30 days prior to termination. In the event of such termination, any payment due shall be prorated to the date of termination and any unused funds shall be returned to the County within 10 days of termination. d. Any termination of this Agreement for default under this section that is later deemed to be unjustified shall be deemed a termination for convenience. 6. Insurance. a. General Requirements. The Provider shall purchase and maintain, during the period of performance of this Agreement,insurance: i. Worker's Compensation. For protection from claims under workers'or workmen's compensation acts; ii. Comprehensive General Liability Insurance covering claims arising out of or relating to bodily injury, including bodily injury, sickness, disease or death of any of the Consultant's employees or any other person and to real and personal property including loss of use resulting thereof, iii. Comprehensive Automobile Liability Insurance, including hired and non-owned vehicles, if any, covering personal injury or death, and property damage; and iv. Professional Liability Insurance, covering personal injury,bodily injury and property damage and claims arising out of or related to the performance under this Agreement by the Consultant or his agents, consultants and employees. b. Limits of Coverage: Minimum limits of insurance coverage shall be as follows: INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE • Worker's Compensation Limits for Coverage A- Statutory State NC&Coverage B -Employers Liability $500,000 each accident, disease policy limit and disease each employee • Commercial General $1,000,000 Each Occurrence Liability $2,000,000 Aggregate • Automobile Liability $500,000 Combined Single Limit • Professional Liability $1,000,000 Each Occurrence $2,000,000 Aggregate c. All insurance policies(with the exception of Worker's Compensation and Professional Liability)required under this Agreement shall name the County as an additional insured party and as a certificate holder. Evidence of such insurance and all correspondence shall be sent to: Orange County Risk Manager Post Office Box 8181 Hillsborough,NC 27278 d. Nothing in this section is intended to affect or abrogate the County's sovereign immunity defenses. Orange County Outside Agency Performance Agreement Page 3 of 9 Rev. 1121 DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C 7. Relationship of the Parties. Provider is an independent contractor of the County. Provider represents that they have or will secure, at his own expense, all personnel required in performing the services under this Agreement. Such personnel shall not be employees or have any contractual relationship with the County. All personnel engaged in work under this Agreement shall be fully qualified and shall be authorized and permitted under federal, state and local law to perform such services. 8. Compliance with all Laws. The Provider, at its sole expense, shall comply with all laws, ordinances, orders and regulations of the federal, state or local governments, as well as their respective departments, commissions, boards, and officers, which are in effect at the time of execution of this Agreement or are adopted at any time following execution of this agreement. 9. Subcontract. The County and Provider deem the services provided under this Agreement to be personal in nature and Provider may not subcontract any rights or duties under this Agreement to any other party without prior written consent from the County. 10. Assignment. The Provider shall not assign this Agreement,including the rights to payment,to any other party without the prior written consent of the County. 11. Indemnification. Provider agrees to defend,indemnify,and hold harmless the County,for all loss, liability, claims or expense (including reasonable attorney's fees) arising from bodily injury, including death or property damage, to any person or persons caused in whole or in part by the negligence or willful misconduct of the Provider, except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this section to require Provider to indemnify the County to the extent permitted under North Carolina law. Nothing in this section is intended to affect or abrogate the County's sovereign immunity defenses. 12. Non-Appropriation. This Agreement is subject to the availability of funds to purchase the specified services and may be terminated at any time if such funds become unavailable. 13. Non-Discrimination. Provider agrees as part of consideration of the granting of funds by Orange County the parties hereto for themselves,their agents, officials, employees and servants agree not to discriminate in any manner of these basis of race, color, gender,national origin, age, handicap, religion,sexual orientation,familial status or veterans status with reference to any activities carried out by the grantee,no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance, as amended and the Orange County Non-discrimination Policy. This provision is enforced by action for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding on the grantees, the successors and assigns of the parties hereto with reference to the above subject manner. 14. Living Wage. Orange County is committed to providing its employees with a living wage and encourages agencies if funds to pursue the same goal. The County's living wage is $ 15.40 per hour. To the extent possible, Orange County recommends that Provider provide a living wage to its employees. 15. Notice. The Parties hereto agree and understand that written notice,mailed or delivered,to the last known address shall constitute sufficient notice to the County and the Provider. All notices required and/or made pursuant to this Agreement to be given to the County and the Provider shall be in writing and mailed to the party addressed as follows: County: Finance &Administrative Services Provider: The ArtsCenter Orange County Outside Agency Performance Agreement Page 4 of 9 Rev. 1121 DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C Orange County 300-G E. Main St. Post Office Box 8181 Carrboro,NC 27510 Hillsborough,NC 27278 16. Entire Agreement. This Agreement, including any referenced attachments, constitutes the entire Agreement between the parties and shall supersede,replace or nullify any and all prior Agreements of understandings; written or oral, relating to the matters set forth herein, and any such prior Agreements or understandings shall have no force or affect whatsoever on this Agreement. The County and Provider have read this Agreement and agree to be bound by all of its terms,and further agree that this Agreement constitutes the complete and exclusive statement of the Agreement between the County and Provider. 17. Severability. All clauses found herein shall act independently of each other. If a clause is found to be illegal or unenforceable, it shall have no effect on the other provisions of this Agreement. It is understood by the parties hereto that if any part, term or provision of this Agreement is by the Courts held to be illegal or in conflict with any laws of the State of North Carolina or the United States,the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular part,term or provision held to be invalid. a. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified,and has not utilized the services of any agent or subcontractor,on the list created by the State Treasurer pursuant to G.S. 147-86.58. 18. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF,the Orange County and the Provider have signed this Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. Forpan�9�er�bbehalf of the Provider FV tt �A ,, W 2/17/2021 ariiet a'y"'4r2,txecutive Director Date OXA"Ybpehalf of Orange County Government f?6V,lAut, hwv� ,t,VsbR 2/21/2021 Bonme Hamm6rsIey, County Manager Date Orange County Outside Agency Performance Agreement Page S of 9 Rev. 1121 DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C ORANGE COUNTY—DEPARTMENT USE ONLY Party/Vendor Name: The ArtsCenter Party/Vendor Contact Person Daniel Mayer Contact Phone: 919/933-1455 Party/Vendor Address: 300-G E Main St. City Carrboro State:NC Zip:27510 Department: Cnty Manager Amount: $13,863 Purpose: 20-21 Outside Agencies Grant Budget Code(s): 10695050 710012 Vendor# 5383 (N/A if new vendor) Vendor is a BOCC consultant? Yes❑No❑ Contract Type:(Check one)New❑ Renewal❑ Amendment ❑ Effective Date Approved by Board Yes❑No❑ Agenda Date: This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement: Lrs gned by: Department Director's Signature Date:2/17/2021 Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: Information Technologies (Applicable only to hardware/software purchases or related services)This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency, i u�wieu$t""al1nl1dards,specifications,and requirements: auso, Cbvvu,��b 2/17/2021 Office of the Risk Management Officer s .... Date: Financial Services This instrument has been pre-audited i 4?f-.1f wVkyquired by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer Date: oa€�,��assaa�g �]'17f 2D21 Legal Services This agreement is approved as �}t � a*xl sufficiency: Office of the County Attorney 4 �A 1� Date: 2/21/2021 Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board Date: Orange County Outside Agency Performance Agreement Page 6 of 9 Rev. 1121 DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C ATTACHMENT "A" Orange County Certifications—FY 2019-20 Outside Agency Performance Agreement Chief Contact,Administrators,Chief Executive Officer and Chief Financial Officer I certify that I have provided a list of the chief contact, administrators, chief executive officer and chief financial officer for my agency with this Agreement and that I will keep it current to the County of Orange. The list should be in writing with the name,title,residential address;phone and email address and if possible, fax number. Officers and Board of Directors I certify that I have provided a current list of the Officers and Board of Directors with this Agreement and that we will continue to update the list as changes occur. The list should be in writing,with the name, physical address,mailing address and if possible,phone, fax and email address. Budget Submission I certify that I have provided a budget for the period to be covered by funding Orange County, and that any substantive changes made to this budget have been in advance authorized in writing by Orange County. Annual Financial Review I certify that I have provided a copy of the latest annual Financial Review for our agency and the budget adopted by the agency for the fiscal years encompassing this Agreement. If not,please explain on a separate sheet of paper. Alignment with Organization's Mission I certify that the programs and services for which this funding is requested align with the mission of the organization. Intended Purpose I certify that the funds provided to the agency under the terms of this Agreement will be used for a public purpose and shall only be used for the purposes intended and any money not used for those purposes will be promptly returned to Orange County. DocuSigned by: Certified by:FV awtl Title: Executive Director Date: 2/17/2021 P8�$6 S'Signature) Orange County Outside Agency Performance Agreement Page 9 of 9 Rev. 1121 DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C Exhibit A COVER PAGE Applicant Contact Information Applicant Organization's Legal Name:The ArtsCenter Applicant Organization's Physical Address: 300-G East Main Street Applicant Organization's Mailing Address: 300-G East Main Street Applicant Organization's Web Address:www.artscenterlive.org Executive Director: Daniel Y. Myer Telephone Number: 919-929-2787 E-Mail:dmayer@artscenterlive.org Tax ID Number: 51-0198497 Funding Request Please list all Fiscal Year 2021 Human Services(HS)funding requested for all programs and the proposed use of funds(please list program name only) Program Carrboro- Chapel Hill Orange Total HS -HS County-HS General Support Arts Programs'Education $20,000 $15,000 $35,000 Operations Operations ArtsCenter Youth Education Programming $15,000 $15,000 Operations Totals $50,000 Briefly explain your proposed use of funds: Funds granted from the Town of Carrboro,the Town of Chapel Hill and Orange County will be used to support the creative engagements offered at The ArtsCenter to the public. This much needed operational support sustains the programming that multi-generational patrons enjoy year-round to maintain cultural fluency between diverse communities and a cultural home to creative people throughout Orange, Durham, and Wake Counties. To the best of my knowledge and belief all information and data in this application is true and current. The document has been duly authorized by the governing board of the applicant. Signat sfii,'_ ��Oy/ If--IN I �14 to710 Exec ive Director Date Signature: �'!r-� y _ ( / l If Z D 0 - Board Chairperson Date DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C DISCLOSURE OF POTENTIAL CONFLICTS OF INTEREST AND NON DISCRIMINATION CLAUSE Are any of the Board Members or employees of the agency which will be carrying out this program or members of their immediate families, or their business associates. YES NO !� ® a) Employees of or closely related to employees of the Town of Carrboro, the Town of Chapel Hill, or Orange County? ® ❑ b) Members of or closely related to members of the governing bodies of the Town of Carrboro,the Town of Chapel Hill, or Orange County? ❑ ® c) Current beneficiaries of the program for which funds are being requested? ❑ ® d) Paid providers of goods or services to the program or having other financial interest in the program? If you have answered YES to any question, please provide a full explanation below. Michael Parker currently serves on the Chapel Hill Town Council and is also serving on our Board of Directors. NON-DISCRIMINATION Provider agrees as part of consideration of the granting of funds by funding agencies to the parties hereto for themselves, their agents, officials, employees and servants agree not to discriminate in any manner of these basis of race, color,gender, national origin, age, handicap, religion, sexual orientation, gender identity/expression,familial status or veterans status with reference to any activities carried out by the grantee, no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance, as amended and the Orange County Anti-discrimination Policy. This provision is enforced by action for specific performance, injunctive relief,or other remedy as by law provided;this provision shall be binding on the grantees,the successors and assigns of the parties hereto with reference to the above subject manner. To the best of my knowledge and belief all of the above information is true and current. I acknowledge and understand that the existence of a potential conflict of interest does not necessarily make the program ineligible for funding, but the existence of an undisclosed conflict may result in the termination of any grant awarded. Signature xecu ive Director Date Signature: �Jj� (/I T '2 a _ l� Board Chairperson Date DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C AGENCY INFORMATION Please provide the following information about your agency: 1. Date of Incorporation (Month/Year):April 1975 2. Agency's Purpose/Mission (no more than a few sentences): The ArtsCenter exists in order to educate and inspire artistic creativity and to enrich the lives of people of all ages. 3. Please provide a brief description of your organization's past achievements in carrying out similar projects and evidence of successful record of meeting proposed budgets and timetables(no more than 100 words). The ArtsCenter is organized into four major departments that have provided artistically excellent and accessible experiences to Triangle Families for more than 40 years. Our agency has grown from two classrooms to a thriving arts hub that grown consistently throughout the years, adding a performance space and classes to engage all levels of ability. The ArtsCenter has a record of incorporating arts engagement not only on our facility but we are one of the largest providers of in-school arts immersion programs for Chapel Hill and Orange County, providing 9 CHCSS Elementary Schools, 2 CHCSS Middle Schools, and 4 Orange County Schools with Artist Residencies and School Shows. 4. Living Wage: Does this agency pay permanent employees a minimum living wage? (Yes/No) Yes If yes, is this agency an Orange County Living Wage Certified Employer? No If no, please briefly explain. The ArtsCenter pays all its full-time permanent employees a living wage with full benefits. Currently approximately 75% of our part time staff receive a rate at or above Orange County Living Wage rates. At this time only seasonal part-time employees are not paid living wage rates. Schedule of Positions: #of FTE—Full-Time Paid Positions: 8#of FTE—Part-Time Paid Positions: 5 DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C PROGRAM INFORMATION *Please submit for each program if applying for funding for more than one program. S. Program Name:Youth Education Department Outreach Program Primary Contact and Title: Fleming Samuels Development Director Telephone Number: 919-929-2787 x 5 E-Mail: Fsamuels@artscenterlive.or_g 6. Please briefly describe the proposed program, including an explanation of how it aligns with the Town of Chapel Hill and Carrboro's Results Framework, and Orange County BOCC Goals and Priorities, and the target population to benefit from the program. (100 words or less) The core services at The ArtsCenter, providing arts access for all, aligns closely with Orange County's Board of County Commissioners Goal to ensure a high quality of lifelong learning that champions diversity education at all levels, libraries, parks, recreation, and animal welfare. By supporting The ArtsCenter educational programming,you support thousands of children who will develop new skills and introductions to creative problem solving and stronger interpersonal communication. Arts and youth development extend beyond the classroom to the domain of what is now called Creative Youth Development, which means the longstanding theory of practice that integrates creative skill-building, inquiry, and expression with positive youth development principles,fueling young people's imaginations and building critical learning and life skills. DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C 7.Target Population: Please complete the table below with numbers (not percentages) of individuals served and projected to be served. Program Target Population Demographics J jected Actual Projected Projected 18-19 2018-19 2019-20 2020-21 Gender Men 13,940 14,155 14965 14965 Women 20,060, 20,370 21,535 21,535 Nonbinary/Genderqueer Self-Describe Total 34,000 34,525 36,500 36,500 Race and Ethnicity Black or African-American 3,400 3,453 3,541 3,541 American Indian or Alaska Native 68 69 73 73 Asian 1,700 1,726 2,920 2,920 White 25,745 1 26,143 26,572 26,572 Native Hawaiian or other Pacific Islander 27 27 29 29 Two or more races Some other race 3060 3,107 3,285 3,285 Total 34,000 34,525 36,500 36,500 Of the above, how many Hispanic/Latino 3060 3,107 3,285 3,285 Of the above, how many non-Hispanic/Latino 30,940 31,418 33,215 33,215 Total 34,000 34,525 36,500 36,500 Age 0-5 years 1,425 1,397 548 548 6-18 years 27,550 27,128 10,585 10,585 19-50 years 29,450 28,861 11,315 11,315 51+years 36,575 35,844 14,053 14,053 Total 34,000 34,525 36,500 36,500 Geographic Location Town of Chapel Hill 25,840 26,239 27,740 27,740 Town of Carrboro 5,440 5,524 5,840 5,840 Orange County(Outside of Chapel Hill/Carrboro) 2380 2,417 2,555 2,555 Outside of Orange County 340 345 365 365 Total 34,000 34,525 36,500 36,500 Income Low-income(80%of the Area Median Income and Below) Please see Unknown Unknown income table in the attachments Unknown Unknown Tota I DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C S. Cost Per Individual This cost per individual must reflect the total program budget divided by the total number of program individuals in this application. Actual 2018-19 Projected 2019-20 Projected 2020-21 Total Cost of Program 595,378 625,147 656,404 Total # of Individuals 34,525 36,500 36,500 Cost Per Individual 17.24 17.12 17.98 DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C ORANGE COUNTY Please use the drop down menu below to select which function area best aligns with your agency and program(s) in which you are requesting funding. Please select only ne from the drop down menu below. Arts and Culture Services If you selected other, please tell us what function area best aligns with your organization: Please indicate three program goals/performance measures below. A few notes: • If you use percentages, please put the actual number equivalence. • Please ensure your performance measures are outcome based and not outputs. Four schools Title I schools to receive 24 one-week artist residencies to Program Goal# 1 educate students for one week for each residency. Performance Measure 1280 students will receive curriculum-based arts interventions in their (How will you accomplish your goal?) classrooms that will aid students' cultural fluency. 1280 Actual Results (Outcome) Ending FY18-19 Projected Results 1280 (Outcome) Ending FY2020 Projected Results 1280 (Outcome) Ending FY2021 I Administrate and maintain an afterschool arts immersion program with I Program Goal #2 18 two-week residencies in diverse arts fields for 82 after school _ students'creative skill building. Establish growth of creative skills and problem solving by interviewing Performance Measure 82-85 students after the residencies demonstrating they have gained or (How will you accomplish your goal?) improved their creative fluency in the 18 varying artistic disciplines. Actual Results (Outcome) 65 Ending FY18-19 Projected Results 85 (Outcome) Ending FY2020 Projected Results 85 (Outcome) Endin;FY2021 Attachments DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C .•, ORANGE COUNTY N< WI II < AK0 'I INA Provide 8 scholarships to students in the AfterSchool Arts Immersion Program Goal#3 Program monthly to promote access to arts enrichment for all students Performance Measure Ensure 8 students get 9 months of a for little or no cost (How will you accomplish your goal?) Actual Results 8 (Outcome) Ending FY18-19 Projected Results 8 (Outcome) Ending FY2020 Projected Results 8 (Outcome) Ending FY2021 DocuSigned by: � Executive Director 2/17/2021 50CA36291A6142B... Attachments DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C Agency Budget Operating Budget for Entire Agency AGENCY NAME: The ArtsCenter Estimated 2019 Projected 2020- Percent AGENCY REVENUE Actual 2018-19 20 21 Change Private Donations $ 68,793 $ 72,233 $ 75,844 5% Agency Generated Revenue(fees) $ 897,179 $ 942,037 $ 989,140 5% Local Government Grants: Human Services-Town of Carrboro $ 20,000 $ 20,000 0 Other-Town of Carrboro $ 6,500 $ 6,500 $ 6,500 0% Human Services-Town of Chapel Hill $ 12,500 $ 12,500 $ 15,000 20% Other-Town of Chapel Hill $ - $ - $ - 0 Human Services-Orange County $ 13,250 $ 13,250 $ 15,000 13% Other-Orange County 1 $ 20,000 1 $ 20,000 1 $ 20,000 1 0% Family Success Alliance and Performances $ 13,895 $ 14,590 $ 15,319 5% Other Government Grants OCAC $ 5,000.00 $ 5,000.00 $ 5,000.00 $ - State Government $ 47,750.00 $ 47,750.00 $ 47,750.00 $ - Federal Government(CDBG/HOME/etc.) $ - $ - $ - 0 Private Foundation Grants $ 159,100.00 1 $ 167,055.00 $ 175,407.00 $ 0.05 Other Revenue $ 170,808 $ 179,348 $ 188,316 $ 0.05 Total Agency Revenue $ 1,434,775 $ 1,480,263 $ 1,573,276 6% AGENCY EXPENSES 0 Compensation $ 1,014,302 $ 1,065,017 $ 1,118,269 5% Rent&Utilities $ 142,346 $ 149,463 $ 156,936 5% Supplies&Equipment $ 104,743 $ 109,980 $ 115,479 5% Travel &Training $ 12,934 $ 13,580 $ 14,259 5% Other Expenses: $ 113,774 $ 119,462 $ 125,435 5% MM Total Agency Expenses $ 1,388,099 $ 1,457,502 $ 1,530,378 5% SURPLUS/(DEFICIT) FOR PERIOD: $ 46,676 $ 22,761 $ 42,898 88% FY 2018-19 Agency Budget DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C Program Budget Operating Budget for Program PROGRAM NAME Youth Education Department Actual 2018• Estimated 2019- Projected 2020- Percent PROGRAM REVENUE 19 20 21 Change Private Donations $ - $ - $ - 0 Program Generated Revenue $ 483,250 $ 507,412 $ 532,782 5% Local Government Grants: Human Services-Town of Carrboro $ - $ - $ - 0 Other-Town of Carrboro $ - $ - $ - 0 Human Services-Town of Chapel Hill $ - $ - $ - 0 Other-Town of Chapel Hill $ - $ - $ - 0 Human Services-Orange County $ 13,250 $ 13,250 $ 15,000 13% Other-Orange County $ 11,395 $ 12,000 $ 12,500 4% Other-Town of Hillsborough $ - $ - $ - 0 Other Government Grants Orannge County Schools $ 20,000.00 $ 20,000.00 $ 20,000.00 $ - State Government $ - $ - $ - 0 Federal Government(CDBG/HOME/etc.) $ - $ - $ - 0 Private Foundation Grants $ 109,100.00 $ 114,555.00 $ 120,283.00 $ 0.05 Other Revenue $ - $ - $ - 0 Total Program Revenue $ 636,995 $ 667,217 $ 700,565 i PROGRAM EXPENSES Compensation $ 473,353 $ 497,020 $ 521,871 5% Rent&Utilities $ 66,405 $ 69,725 $ 73,211 5% Supplies&Equipment $ 49,130 $ 51,586 $ 54,165 5% Travel&Training $ - $ - $ - 0 Other Expenses: $ 25,766 $ 26,708 $ 28,044 5% Total Program Expenses $ 614,654 $ 645,039 1 $ 677,291 5% SURPLUS/(DEFICIT) FOR PERIOD: $ 22,341 $ 22,178 1 $ 23,274 1 5% FY 2018-19 Program Budget DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C EXHIBIT `B" Scope of Services—FY 2020-21 Outside Agency Performance Agreement Agency Name: The Arts Center Program Name: Youth Education Department Outreach Funding Award: Outline how the agency will spend Orange County's funding award. Expense Description Amount General Support Arts Programs Education $35,000 ArtsCenter Youth Education Programming $15,000 Program Services Outline the critical services(activities)the agency will employ to attain the Anticipated Outcomes below,by June 30,2021. Artist in Residency Program:The AIR program is an Arts In Education program that integrates the arts • into the grade level curriculum to further strengthen student's learning, and give each student creative • Afterschool Arts Immersion:AfterSchool Arts Immersion is an arts-based after school program for • young artists in grades K-5 rovide students with inspiring arts experiences in a variety of art forms, Anticipated Outcomes The Anticipated Results column must include quantifiable results in the form of number of persons/units served within Oran e County,only(all Towns and municipalities). If you use yercentaees,you must also provide the total number of participants within that measure's description or for an earlier performance measure. Performance Measures Anticipated Results Four Title 1 schools to receive 24 one-week artist residencies to educate students for one week with 1,280 students each residency supported Administrate and maintain an afterschool arts immersion program with 18 two-week residencies in 85 students diverse arts fields for 82 after school students'creative skill building enrolled 8 students to Provide 8 scholarships to students in the Afterschool Arts Immersion Program monthly to promote receive access to arts enrichment for all students scholarships Certified by: Title: Date: (Provider's Electronic Signature) "You will sign this document electronically with your performance agreement. DocuSign Envelope ID:6FC15AFD-73OD-4F91-B5F4-979F6AB5737C ___81N THEARTS-01 VDECAMP ACORO CERTIFICATE OF LIABILITY INSURANCE DATE/14/2 02D/Y 114/21 1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Victoria DeCamp NAME: Titan Risk Consultants LLC PHONE FAX 107 Conner Drive,Suite 225 (A/C,No,Et):(919)636-3252 2 (A/C,No): Chapel Hill,NC 27514 AD RIESS:v-decamp@titanriskconsultants.com INSURERS AFFORDING COVERAGE NAIC# INSURERA:Philadelphia Indemnity Insurance Company INSURED INSURER B:Markel American Insurance Company The Arts Center, Inc. INSURERC: 300-G East Main Street INSURER D: Carrboro,NC 27510 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR IN SD WVD MM DD MM DD A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR PHPK2154139 7/1/2020 7/1/2021 DAMAGE TO RENTED 100,000 X PREMISES Ea occurrence $ MED EXP(Any oneperson) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY PRO-JECT ❑ LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 Ea accident $ ANY AUTO PHPK2154139 7/1/2020 7/1/2021 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ X HIRED X NON-OWNED Per OPERTnDAMAGE $ AUTOS ONLY AUTOS ONLY A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 OED CESS LIAB CLAIMS-MADE PHUB730047 7/1/2020 7/1/2021 AGGREGATE $ 1,000,000 X RETENTION$ 10,000 B WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER YIN MWC0161943-01 1/1/2021 1/1/2022 500,000 ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? NIA (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 500,000 If yes,describe under 500,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is added as Additional Insured as respects General Liability as required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Orange Count Government THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 9 Y ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Risk Manager P.O. Box 8181 Hillsborough,NC 2727E AUTHORIZED REPRESENTATIVE . ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID:6FC15AFD-730D-4F91-B5F4-979F6AB5737C EXHIBIT `B" Scope of Services—FY 2020-21 Outside Agency Performance Agreement Agency Name: The Arts Center Program Name: Youth Education Department Outreach Funding Award: Outline how the agency will spend Orange County's funding award. Expense Description Amount ArtsCenter Youth Education Programming 15,000 Program Services Outline the critical services(activities)the agency will employ to attain the Anticipated Outcomes below,by June 30,2021. Artist in Residency Program:The AIR program is an Arts In Education program that integrates the arts into the grade level curriculum to further strengthen student's learning, and give each student creative Anticipated Outcomes The Anticipated Results column must include quantifiable results in the form of number of persons/units served within Orange County,only(all Towns and municipalities). If you use Percentages,you must also provide the total number of participants within that measure's description or for an earlier performance measure. Performance Measures Anticipated Results Four Title 1 schools to receive 24 one-week artist residencies to educate students for one week with 1,280 students each residency supported Provide 8 scholarships to students in the Afterschool Arts Immersion Program monthly to promote 8 students to access to arts enrichment for all students receive scholarships Provide 8 scholarships to students in the Afterschool Arts Immersion Program monthly to promote access to arts enrichment for all students DocuSigned by: �l.A�t Ir�AWLtt� Certified by: Title: Executive Director Date: 2/17/2021 60"(Provider's Electronic Signature) "You will sign this document electronically with your performance agreement.