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Home My WebLink AboutORD-2021-006 Fiscal Year 2020-21 Budget Amendment #8 ORD-2021-006 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 2, 2021 Action Agenda Item No. 8-e SUBJECT: Fiscal Year 2020-21 Budget Amendment #8 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget As Amended Paul Laughton, (919) 245-2152 Spreadsheet Gary Donaldson, (919) 245-2453 Attachment 2. Year-to-Date Budget Summary PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2020-21 . BACKGROUND: Department on Aging 1. The Department on Aging has received the following additional funds: • VITA funds — This federal grant is awarded through the Internal Revenue Service and executed by Reinvestment Partners (Durham)to support costs of the Volunteer Income Tax Assistance (VITA) Service provided to seniors in the community. Receipt of$7,000 used to pay for temporary administrative staff and supplies needed to prepare tax documents. • State Senior Center General Purpose Funds — Receipt of $21,030 from the N.C. General Assembly through the Triangle J Area Agency on Aging to be used to cover program supplies for Senior Center activities. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, column #1) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence Housing and Community Development 2. The Department of Housing and Community Development has received additional funds of $36,817 from the Town of Carrboro. These funds will be used toward the County's Housing Stabilization efforts within the Community Development Fund. 3. The Orange County Housing and Community Development Department received notification from Housing and Urban Development (HUD) of the award of additional Administrative Funding in the amount of $94,255 for use toward the Section 8 Housing Choice Voucher Program. 4. The Orange County Housing and Community Development Department has received notification of $190,000 in grant funds from the North Carolina Housing Finance Agency (NCHFA) for the 2020 Essential Single Family Rehabilitation Loan Pool program. This program provides funds for moderate rehabilitation of homes for low-income homeowners who are elderly or have special needs. The required County match of $50,000 is being transferred from available funds in the Housing Rehabilitation Initiatives within the same Community Development Fund. This is a three-year grant period through June 30, 2023. This budget amendment establishes the following 2020 NCHFA Essential Single Family Rehabilitation Grant Project Ordinance: 2020 NCHFA Essential Single Family Rehab Grant— ($240,000) - Project# 47461 Revenues for this project: Current FY FY 2020-21 FY 2020-21 2020-21 Amendment Revised NCHFA Grant Funds $0 $190,000 $190,000 Orange County Match $0 $50,000 $50,000 Total Project Funding $0 $240,000 $240,000 Appropriated for this project: Current FY FY 2020-21 FY 2020-21 2020-21 Amendment Revised 2020 NCHFA Essential Single $0 $240,000 $240,000 Family Rehabilitation Grant Total Costs $0 $240,000 $240,000 This budget amendment provides for the receipt of these funds for the purposes mentioned above. (See Attachment 1, column #2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Board of Elections 5. The Orange County Board of Elections has received additional grant award funds of $75,000 from the Center for Tech and Civic Life (CTCL), a non-profit organization. The department received an earlier award of $216,255 from CTCL, approved by the Board of County Commissioners as part of Budget Amendment#2 on October 20, 2020. Consistent with the grant requirements, these funds will be used exclusively for the public purpose of reimbursing costs incurred by the County related to the planning and operational izing safe and secure election administration in Orange County in 2020. This budget amendment provides for the receipt of these additional grant funds for the above stated purposes. (See Attachment 1, column #3) SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals associated with this item. Orange County Public Transportation 6. Orange County Public Transportation (OCPT) has received notification of the following two (2) CARES Act funding: • North Carolina Department of Health and Human Services CARES Vaccination Disbursement — receipt of $27,403 from the North Carolina Department of Health and Human Services to reimburse the County for trip based services provided to or from COVID-19 vaccine providers for the purposes of an individual either receiving a COVID-19 vaccine or assisting someone who is receiving a vaccine. These funds will cover approximately 500 trips to and from vaccination sites within the County. OCPT will use primarily its M.O.D. (mobility on demand) fleet to provide trips, and may augment this effort with larger transit vehicles to maintain appropriate social distancing, as required by the Centers for Disease Control (CDC) guidelines. Funds were distributed to North Carolina counties based on the Rural Operating Assistance Program (ROAP) allocation structure. The funds are for the performance period of December 30 2020 to June 30, 2021. • Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (DCHCMPO) 5307 CARES Act — receipt of an apportioned Coronavirus Response and Relief Supplemental Appropriation Act (CRRSAA) federal pass-through funds of$415,558 from the North Carolina Department of Transportation for the Durham- Chapel Hill-Carrboro Urbanized Area for the Federal Fiscal Year (FFY)21 . This grant is a 100% federally funded reimbursement grant for various operating expenses incurred during the pandemic, including, but not limited to, personnel services, maintenance and parts costs, and COVID related supplies and services. This budget amendment provides for the receipt of these funds for the purposes mentioned above, and reduces the fund balance appropriation budgeted in the General Fund for FY 2020-21 by $415,558 related to the receipt of the 5307 CARES Act federal pass-through reimbursement funds. (See Attachment 1, column #4) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Health Department 7. The Orange County Health Department has received $57,403 in federal pass-through grant funds from the North Carolina Department of Health and Human Services, Division of Public Health to support COVID-19 Vaccination Planning and Implementation. The grant service period runs through May 31, 2021. Funding will support the purchase of a Vaccine Management System for vaccination scheduling and tracking alongside a direct mailing campaign to Orange County residents. 8. The Orange County Health Department has received $168,091 in federal pass-through grant funds to support the COVID-19 pandemic response. This grant award revision makes funding of $168,091, originally allocated to State Fiscal Year (SFY)22, available in SFY21 and will be used to support salaries of current permanent staff performing COVID-19 duties. This budget amendment provides for the receipt of these funds for the purposes mentioned above. (See Attachment 1, column #5) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Arts Commission 9. The Orange County Arts Commission is anticipating receiving $48,743 in FY20-21 from the rental of studios at the Eno Mill to local artists. These funds will be received outside of the General Fund in the Visitors Bureau fund. This budget amendment provides the receipt of these funds to be used for the rent and care of this space (See Attachment 1, column #6). SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts associated with these items. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds in FY 2020-21 and increases the General Fund by $355,927; increases the Community Development Fund by $226,817; increases the Section 8 Housing Choice Voucher Fund by $94,255; and increases the Visitors Bureau Fund by $48,743. RECOMMENDATION(S): The Manager recommends the Board approve the budget and grant project ordinance amendments for Fiscal Year 2020-21 .