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Home My WebLink AboutORD-2021-007 Fiscal Year 2020-21 Budget Amendment #9 ORD-2021-007 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 16, 2021 Action Agenda Item No. 8-c SUBJECT: Fiscal Year 2020-21 Budget Amendment #9 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget As Amended Paul Laughton, (919) 245-2152 Spreadsheet Gary Donaldson, (919) 245-2453 Attachment 2. Year-to-Date Budget Summary Attachment 3. Orange Rural Fire Department Letter of Request PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2020- 21. BACKGROUND: Housing and Community Development 1. The Department of Housing and Community Development has received notification from the Town of Chapel Hill that the Town has allocated $135,733 of its federal CDBG-CV funds to be used in the County's Emergency Housing Assistance (EHA) program. Of this amount, ten percent (10%) of funds may be used for administration, and the Department proposes using the admin funds to pay salaries of temporary employees working on the EHA program. The funds have a multi-year grant period, and the Town has agreed to keep the Department apprised of any upcoming expenditure deadlines. This budget amendment provides for the receipt of these funds from the Town of Chapel Hill for the above stated purpose within the Community Development Fund, outside of the General Fund. (See Attachment 1, column #1). 2. The Department of Housing and Community Development has received notification from the Town of Chapel Hill that the Town has allocated $355,127 of its federal CDBG funds to be used in the County's Emergency Housing Assistance (EHA) program. Of this amount, ten percent (10%) of funds may be used for administration, and the Department proposes using the admin funds to pay salaries of temporary employees working on the EHA program. The funds have a multi-year grant period, and the Town has agreed to keep the Department apprised of any upcoming expenditure deadlines. This budget amendment provides for the receipt of these funds from the Town of Chapel Hill for the above stated purpose within the Community Development Fund, outside of the General Fund. (See Attachment 1, column #2) 3. The Orange County Partnership to End Homelessness has received notification from the North Carolina Department of Health and Human Services of an award from the Emergency Solutions Grant — Covid Round 2 program. The Partnership will receive $303,365 to be spent through June 30, 2022. These funds will be appropriated for client financial assistance, as well as the creation of a 1.0 FTE Housing Stability Case Manager time-limited position, and a 0.5 FTE Coordinated Entry Housing Specialist time-limited position to administer services. This grant will also extend the 1.0 FTE time-limited Housing Coordinator Position through June 30, 2022. These funds will be appropriated in the Community Development Fund, outside of the General Fund. (See Attachment 1, column #3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Orange Rural Fire Department 4. The Orange Rural Fire Department has requested a portion ($25,000) of the district's available unassigned fund balance to purchase tools and equipment to establish Trench Rescue capabilities in Orange County. With this appropriation, approximately $94,825 remains in the district's unassigned fund balance. This budget amendment provides for the appropriation of$25,000 from the district's fund balance for the above stated purpose. (See Attachment 1, column #4 and Attachment 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Department of Social Services 5. The Department of Social Services has received revenue of $2,084 from the State for Veteran Services. These funds will be used to purchase a database system for the Veterans Services Officer to keep the veteran client information (demographics, claims, etc.) in one database. This database communicates with the federal Veterans Administration (VA) system by directly uploading forms to the VA allowing the claim process to be more efficient. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, column #5) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. County Capital Projects— Department of Environment, Agriculture, and Parks & Recreation 6. The FY 2020-25 Approved Capital Investment Plan (CIP) included $300,000 for remediation and repairs of the farmhouse at the Millhouse Road Park. Since that time, staff has determined that there is a more immediate need to remediate and restore the farmhouse at Blackwood Farm Park instead. Significant work is required to address current mold remediation issues and restoration of the exterior envelope of the house to prevent additional moisture infiltration and potential loss of the structure. This budget amendment provides for the re-purposing of $300,000 in FY 2020-21 from the Millhouse Road Park capital project to the Blackwood Farm Park capital project for the needed work of the farmhouse at the Blackwood Farm Park. This budget amendment provides for the re-purposing of these funds, and amends the following Capital Project Ordinances: Millhouse Road Park(-$300,000) - Project#20034 Revenues for this project: Current FY 2020-21 FY 2020-21 FY 2020-21 Amendment Revised Alternative Financing $300,000 ($300,000) $0 From General Fund $70,100 $0 $70,100 From Other Projects $188,712 $0 $188,712 Total Project Funding $558,812 ($300,000) $258,812 Appropriated for this project: Current FY FY 2020-21 FY 2020-21 2020-21 Amendment Revised Millhouse Road Park $558,812 $300,000 $258,812 Total Costs $558,812 ($300,000) $258,812 Blackwood Farm Park($300,000) - Project# 20037 Revenues for this project: Current FY 2020-21 FY 2020-21 FY 2020-21 Amendment Revised General Gov't Revenue $157,400 $0 $157,400 Alternative Financing $2,935,000 $300,000 $3,235,000 From General Fund $135,440 $0 $135,440 From Other Projects $120,000 $0 $120,000 Total Project Funding $3,347,840 $300,000 $3,647,840 Appropriated for this project: Current FY FY 2020-21 FY 2020-21 2020-21 Amendment Revised Blackwood Farm Park $3,347,840 $300,000 $3,647,840 Total Costs $3,347,840 $300,000 $3,647,840 SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals applicable to this item: ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts associated with these agenda items. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds in FY 2020-21, and increases the General Fund by $2,084; increases the Community Development Fund by $794,225, and increases the Fire Districts Fund by $25,000. RECOMMENDATION(S): The Manager recommends the Board approve the budget and capital project ordinance amendments for fiscal year 2020-21.