HomeMy WebLinkAboutAgenda - 03-16-2021; 8-c - Fiscal Year 2020-21 Budget Amendment #9 1
ORD-2021-007
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 16, 2021
Action Agenda
Item No. 8-c
SUBJECT: Fiscal Year 2020-21 Budget Amendment #9
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1 . Budget As Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-to-Date Budget
Summary
Attachment 3. Orange Rural Fire
Department Letter of
Request
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2020-
21.
BACKGROUND:
Housing and Community Development
1. The Department of Housing and Community Development has received notification from
the Town of Chapel Hill that the Town has allocated $135,733 of its federal CDBG-CV
funds to be used in the County's Emergency Housing Assistance (EHA) program. Of this
amount, ten percent (10%) of funds may be used for administration, and the Department
proposes using the admin funds to pay salaries of temporary employees working on the
EHA program. The funds have a multi-year grant period, and the Town has agreed to keep
the Department apprised of any upcoming expenditure deadlines. This budget amendment
provides for the receipt of these funds from the Town of Chapel Hill for the above stated
purpose within the Community Development Fund, outside of the General Fund. (See
Attachment 1, column #1).
2. The Department of Housing and Community Development has received notification from
the Town of Chapel Hill that the Town has allocated $355,127 of its federal CDBG funds
to be used in the County's Emergency Housing Assistance (EHA) program. Of this
amount, ten percent (10%) of funds may be used for administration, and the Department
proposes using the admin funds to pay salaries of temporary employees working on the
EHA program. The funds have a multi-year grant period, and the Town has agreed to keep
the Department apprised of any upcoming expenditure deadlines. This budget amendment
provides for the receipt of these funds from the Town of Chapel Hill for the above stated
2
purpose within the Community Development Fund, outside of the General Fund. (See
Attachment 1, column #2)
3. The Orange County Partnership to End Homelessness has received notification from the
North Carolina Department of Health and Human Services of an award from the
Emergency Solutions Grant — Covid Round 2 program. The Partnership will receive
$303,365 to be spent through June 30, 2022. These funds will be appropriated for client
financial assistance, as well as the creation of a 1.0 FTE Housing Stability Case Manager
time-limited position, and a 0.5 FTE Coordinated Entry Housing Specialist time-limited
position to administer services. This grant will also extend the 1.0 FTE time-limited Housing
Coordinator Position through June 30, 2022. These funds will be appropriated in the
Community Development Fund, outside of the General Fund. (See Attachment 1, column
#3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Orange Rural Fire Department
4. The Orange Rural Fire Department has requested a portion ($25,000) of the district's
available unassigned fund balance to purchase tools and equipment to establish Trench
Rescue capabilities in Orange County. With this appropriation, approximately $94,825
remains in the district's unassigned fund balance. This budget amendment provides for
the appropriation of $25,000 from the district's fund balance for the above stated purpose.
(See Attachment 1, column #4 and Attachment 3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Department of Social Services
5. The Department of Social Services has received revenue of $2,084 from the State for
Veteran Services. These funds will be used to purchase a database system for the
Veterans Services Officer to keep the veteran client information (demographics, claims,
etc.) in one database. This database communicates with the federal Veterans
Administration (VA) system by directly uploading forms to the VA allowing the claim
process to be more efficient. This budget amendment provides for the receipt of these
funds for the above stated purpose. (See Attachment 1, column #5)
3
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
County Capital Projects— Department of Environment, Agriculture, and Parks & Recreation
6. The FY 2020-25 Approved Capital Investment Plan (CIP) included $300,000 for
remediation and repairs of the farmhouse at the Millhouse Road Park. Since that time,
staff has determined that there is a more immediate need to remediate and restore the
farmhouse at Blackwood Farm Park instead. Significant work is required to address
current mold remediation issues and restoration of the exterior envelope of the house to
prevent additional moisture infiltration and potential loss of the structure. This budget
amendment provides for the re-purposing of $300,000 in FY 2020-21 from the Millhouse
Road Park capital project to the Blackwood Farm Park capital project for the needed work
of the farmhouse at the Blackwood Farm Park. This budget amendment provides for the
re-purposing of these funds, and amends the following Capital Project Ordinances:
Millhouse Road Park(-$300,000) - Project# 20034
Revenues for this project:
Current FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised
Alternative Financing $300,000 ($300,000)_ $0
From General Fund $70,100 $0 $70,100
From Other Projects $188,712 $0 $188,712
Total Project Funding $558,812 $300,000 $258,812
Appropriated for this project:
Current FY FY 2020-21 FY 2020-21
2020-21 Amendment Revised
Millhouse Road Park $558,812 $300,000 $258,812
Total Costs $558,812 ($300,000) $258,812
Blackwood Farm Park ($300,000) - Project# 20037
Revenues for this project:
Current FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised
General Gov't Revenue $157,400 $0 $157,400
Alternative Financing $2,935,000 $300,000 $3,235,000
From General Fund $135,440 $0 $135,440
From Other Projects $120,000 $0 $120,000
Total Project Funding $3,347,840 $300,000 $3,647,840
4
Appropriated for this project:
Current FY FY 2020-21 FY 2020-21
2020-21 Amendment Revised
Blackwood Farm Park $3,347,840 $300,000 $3,647,840
Total Costs $3,347,840 $300,000 $3,647,840
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals applicable
to this item:
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these agenda items.
FINANCIAL IMPACT: Financial impacts are included in the background information above. This
budget amendment provides for the receipt of these additional funds in FY 2020-21, and increases
the General Fund by $2,084; increases the Community Development Fund by $794,225, and
increases the Fire Districts Fund by $25,000.
RECOMMENDATION(S): The Manager recommends the Board approve the budget and capital
project ordinance amendments for fiscal year 2020-21.
Attachment 1. Orange County Proposed FY 2020-21 Budget Amendment
The FY 2020-21 Orange County Budget Ordinance is amended as follows: 5
#3 Housing and
Com ly
Development-receipt of
a$303,365 Emergency
#2 Housing aM Solutions Grant-COVID
#1 Housing and Community Round 2 from the NC # Orange Rural Fire #5 Department of Social
Community Department of Health
Development-receipt of Department-BOCC Services-receipt of
Development-receipt of and Human Services to approve appropriation
$355„127 from the Town tl a fe $Peter from the State for
$135,733 from the Tovm be used for client
of Chapel Hill's regular of$25,000 from tble he Veteran Services to be
of Chapel Hill's federal financial assistance,as
Encumbrance Budget as Amended federal CDBG funds to district's topurchase dused toatabase
system for
Budget Through Amended
Original Budget Budget as Amended CDBG-CV funds to be well as the creation ofa
Carry Forwards Through BOA#8 used toward the Counfy's be used toward the time-limited 1.O FTE balance equipment
database system for the Through BOA#9
Emergency Housing Counlys Emergency Housing Coordinator tools and equipment to Veteran's Services
Housing Stabif lion establish Trench Rescue officer to keep veteran
Stabilization efforts within Position,a 0.5 FTE
efforts within the capabilities in Orange client information in one
the Community Community Coordinated Entry County database
Development Fund Development Fund he
Specialist,and
the extension of a current
1.0 FTE time-limited
Housing Coordinator
position through June 30,
2022
General Fund
Revenue
Property Taxes $ 167,694,880 $ $ 167,694,880 $ 167,694,880 $ $ $ $ $ $ 167,694,880
Sales Taxes $ 23,827,353 $ $ 23,827,353 $ 23,827,353 $ $ $ $ $ $ 23,827,353
License and Permits $ 274,550 $ $ 274,550 $ 274,550 $ $ $ $ $ $ 274,550
Social Services $ 10,026,947 $ 10,026,947 $ 10,345,627 $ 2,084 $ 10,347,711
Intergovernmental $ 17,710,005 $ $ 17,710,005 $ 25,137,503 $ $ $ $ $ 2,084 $ 25,139,587
Charges for Service $ 12,645,090 $ $ 12,645,090 $ 12,645,090 $ $ $ $ $ $ 12,645,090
Investment Earnings $ 515,000 $ 515,000 $ 515,000 1 $ 515,000
Miscellaneous $ 2,624,009 $ 2,624,009 $ 3,281,960 $ 3,281,960
Transfers from Other Funds $ 5,486,817 $ 5,486,817 $ 6,701,817 $ 6,701,817
Fund Balance $ 8:I.R, 3 $ 3,263,603 $ 7,562,411 1 $ 7,562,411
Total General Fund Revenues $ 239,046,307 1$ $ 239,046,307 $ 247,640,564 $ $ $ $ $ 2,084 $ 247,642,648
Expenditures
Support Services $ 12,773,209 $ $ 12,773,209 $ 15,115,991 $ $ $ $ $ $ 15,115,991
General Government $ 25,639,107 $ $ 25,639,107 $ 26,169,128 $ $ $ $ $ $ 26,169,128
Community Services $ 14,322,250 $ $ 14,322,250 $ 15,002,995 $ $ $ $ $ $ 15,002,995
Department of Social Services $ 21,351,429 $ $ 21,351,429 $ 21,871,002 $ 2,084 $ 21,873,086
Human Services $ 41,614,328 $ $ 41,614,328 $ 43,606,172 $ $ $ $ $ 2,084 $ 43,608,256
Public Safety $ 27,994,203 $ $ 27,994,203 $ 28,281,419 $ $ $ $ $ $ 28,281,419
Education 111,737,971 111,737,971 111,857,971 111,857,971
Transfers Out $ 4,965,239 $ $ 4,965,239 $ 7,606,888 $ 7,606,888
Total General Fund Appropriation $ 239,046,307 $ $ 239,01 $ 247,640,264 $ $ $ $ $ 2,084 $ 247,642,648
Fire District Funds
Revenues
Property Tax I$ 6,497,6301 1$ 6,497,630 1$ 6,497,630 1 1 1 1 1 1$ 6,497,630
Intergovernmental $ $ $ $
Investment Earnings $ 9,8501 $ 9,850 $ 9,850 1 $ 9,850
Appropriated Fund Balance I$ 119,000 1 1$ 119,000 1$ 344,000 1 $ 25,000 1 $ 369,000
Total Fire Districts Fund Revenue I$ 6,626,4801$ I$ 6,626,480 1$ 6,851,480 1$ $ $ $ 25,000 $ $ 6,876,480
Expenditures
emittance to Fire Districts $ 6,626,480 1$ $ 6,626,480 1$ 6,851,480 $ 25,000 $ 6,876,480
t
Attachment 1. Orange County Proposed FY 2020-21 Budget Amendment
The FY 2020-21 Orange County Budget Ordinance is amended as follows: 6
#3 Housing and
Com ly
Development-receipt of
a$303,365 Emergency
#2 Housing aM Solutions Grant-COVID
#1 Housing and Community Round 2 from the NC # Orange Rural Fire #5 Department of Social
Community Department of Health
Development-receipt of Department-BOCC Services-receipt of
Development-receipt of and Human Services to approve appropriation
$355„127 from the Town tl a fe $Peter from the State for
$135,733 from the Tovm be used for client
of Chapel Hill's regular of$25,000 from tble he Veteran Services to be
of Chapel Hill's federal financial assistance,as
Encumbrance Budget as Amended federal CDBG funds to district's topurchase dused toatabase
system for
Budget Through Amended
Original Budget Budget as Amended CDBG-CV funds to be well as the creation ofa
Carry Forwards Through BOA#8 used toward the Counfy's be used toward the time-limited 1.O FTE balance equipment
database system for the Through BOA#9
Emergency Housing Counlys Emergency Housing Coordinator tools and equipment to Veteran's Services
Housing Stabili lion establish Trench Rescue officer to keep veteran
Stabilization efforts within Position,a 0.5 FTE
efforts within the capabilities in Orange client information in one
the Community Community Coordinated Entry County database
Development Fund Development Fund he
Specialist,and
the extension of a current
1.0 FTE trme-limited
Housing Coordinator
position through June 30,
2022
Community Development Fund(Housing Displacement Program)
Revenues
Transfer from General Fund $ 75,000 $ 75,000 $ 2,134,572 $ 2,134,572
Donations $ 11,294 $ 11,294
Intergovernmental $ 4,954285 $ 1 35 733 $ 355,127 $ 5,445,145
Total Revenues $ 75,000 $ - $ 75,000 $ 7,100:151 $ 13,:733 $ 355,127 $ - $ - $ - $ 7,591,011
Expenditures
Housing Displacement Program 75,000 75,000 7,100,151 135,733 355,127 7,591,011
Community Development Fund
(Homelessness Partnership)
Revenues
General Government Revenue $ $ $
Intergovernmental $ 271,716 $ 271,116 $ 787,446 $ 303,365 $ 1,090,811
Appropriated Fund Balance $ $ $ $
Transfer from General Fund $ 91,603 $ 91,603 $ 234,830 $ 234,830
Total Revenues $ 363,319 $ - $ 363,319 $ 1,022,276 $ - $ - $ 303,365 $ - $ - $ 1,325,641
Expenditures
Homelessness Partnership Program $ 363,319 $ 363,319 $ 1,022,276 1$ 303,365 1 1 Is 1,325,641
2
Attachment 2 7
Year-To-Date Budget Summary Paul:
Fiscal Year 2020-21 includes 0.4 FTE time-
limited increase of the
General Fund Budget Summary currrent Emergency
Preparedness Coordinator
Original General Fund Budget $239,046,307 (BOA#2)
Additional Revenue Received Through Paul:
Budget Amendment#9 (March 16, 2021) includes 1.0 FTE Rapid
Grant Funds $2,678,071 Rehousing Case Manager;
Non Grant Funds $6,624,462 2.0 FTE Peer Support
General Fund - Fund Balance for Anticipated Specialists; .375 FTE
increase of Programs
Appropriations (i.e. Encumbrances) $0 Coordinator; 3.0 FTEs
General Fund - Fund Balance Appropriated to time-limited Social Work
Cover Anticipated and Unanticipated positions; and 1.0 FTE
Expenditures $706,192 time-limited Harm
Reduction Clinical
Total Amended General Fund Budget $247,642,648 Coordinator(BOA#1);
Dollar Change in 2020-21 Approved General 1.0 FTE time-liimited
Fund Budget $8,596,341 Emergency Housing
% Change in 2020-21 Approved General Fund Administrator(BOA #5);
Budget 3.60% 1.0 FTE time-limited
Family Success Navigator
(BOA#5); 1.0 FTE time-
Authorized Full Time Equivalent Positions limited Emergency
Original Approved General Fund Full Time Housing Assistance
Equivalent Positions 940.480 Specialist(BOA#6); 1.0
Original Approved Other Funds Full Time FTE time-limited Housing
Equivalent Positions 102.450 Stability Case Manager,
and a 0.5 FTE time-
Total Approved Full-Time-Equivalent limited Coordinated Entry
Positions for Fiscal Year 2020-21 1,042.930 Housing Specialist(BOA
#9
' 8
Orange Rural Fire Department
PO sox 1511
Hillsborough, NC 27278
January 21., 2021
Paul Laughton
Orange County Budget Office
PO Box 8181
Hillsborough, NC 27278
f
Dear Paul:
On behalf of the Orange Rural Fire Department, I would like to request $25,000.00 from
our unappropriated fund balance.
At this time, we would like to purchase tools and equipment to establish Trench Rescue 1
capability here in the county. Emergency Services has money earmarked for this service
so we would be cost sharing for this project.
Orange Rural Fire Department currently has eight technicians who are trained in this
area and because we are in the center of the county, it will be beneficial for us to host
this program along with Emergency Services.
i
If you have any questions, please feel free to contact me at 919-732-7911.
k
Thank you,
i
Steve Summey, President
i
I
206 S Churton Street www.orfd.net
Hillsborough,NC 27278 admin@orfd.net
Phone:(919)732-7911
Fax;(919)644-1338