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Minutes 01-22-2021 Virtual Retreat (continued to 01-23-2021)
1 APPROVED 3/2/2021 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS VIRTUAL RETREAT JANUARY 22, 2021 2:00 p.m. The Orange County Board of Commissioners met for a Virtual Retreat on Tuesday, January 22, 2021 at 2:00 p.m. COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, and Commissioners Amy Fowler, Jean Hamilton, Mark Dorosin (joined at 2:05 p.m.), Sally Greene, and Earl McKee (joined at 2:30 p.m.) COUNTY COMMISSIONERS ABSENT: NONE COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, Clerk to the Board Laura Jensen (All other staff members will be identified appropriately below.) Due to current public health concerns, the Board of Commissioners is conducting a Virtual Special Meeting on Friday, January 22, 2021. Members of the Board of Commissioners participated in the meeting remotely. As in prior meetings, members of the public were able to view and listen to the meeting via live streaming video at http://www.orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or 97.6 (Spectrum Cable). Welcome & Context setting for the Retreat— Chair Price welcomed the attendees, and thanked the planning committee and department staff for making this retreat happen. Call to Order Chair Price called the meeting to order at 2:04 p.m. and asked Commissioners to accept a roll call. Roll Call ensued. Commissioners McKee and Dorosin were not present at the start of the meeting. Chair Price said the focus of the retreat will be 2 pandemics: COVID-19 and racism, and she asked the group to take the risks necessary to bring justice. She said the culture is on the precipice of a brave new world, and needs courage and innovation to move from relief to recovery to resilience. She said she would really like to address racism, and talk about equity and inclusion. She said it is time to face the facts and deal with it. She said impossible to solve all problems in 6 hours, but the Board of County Commissioners (BOCC) can begin with policies, priorities, and how it will impact the budget season that is fast approaching. Review agenda &Working agreements Maggie Chotas, Facilitator, said the Chair's words offer a powerful framing for the day, and the two pandemics the group is working in. 2 Maggie Chotas reviewed the agenda, and the following ground rules and parameters for the day: • Begin and adjourn on time • One speaker at a time • Listen attentively • Focus on learning and inquiry • Stay on topic— use the parking lot to record items for future discussion • Share the time available for discussion • It is OK to disagree...please do so respectfully • Use the parking lot Chair Price said the chat box will visible to the public. Maggie Chotas said other virtual environments will be visible to the public as well. Maggie Chotas asked the Commissioners to use the raised hand feature, but also to try to get her attention, if not recognized. Icebreaker: Commissioner Trivia • Two truths about yourself—think about unusual or esoteric facts others might not know • Something untrue or made up about yourself Maggie Chotas lead the BOCC in the icebreaker. Where are we? Annette Moore, Director of Human Rights and Relations, made the following PowerPoint presentation: Slide #1 GOVERNMENT ALLIANCE ON rward Nvr�h Carolina DARE CEHRT 21�-22 CulminaEing Symposium January 26.2021 Slide r ■ • l Equity Action •y`t ■ Slide #3 Sli t . 41 RCE 6+:Ou'TY Jurisdiction and Team Members Orange County -One Orange • Annette Moore,lCo-Leadi,Human Rights and Relations • NanrYCoswrt,{ro-lead},Serial Services • arenda Bartholomew,Human Resources • Melvyn Blackwell.Human Rights and Relations • Erma 6ryant,Child Support Enforcement • Brennan Bouma,Assn h4anagement Services • oiogenes DeLosSantns,Informativn Terhnvlogy • Desmond Frierson,{rlminallusticeReso-urce • Jennifer Galassi,SherriN's r�ffice • Sarah Pltkhardt,Emergency Servires • Rachel Raper,6vardo!Elections • Juliet5heridan,FEealih • Cluinlana Stewart,Health • Robert Williams,Solid Waste i '1F' FlAC6880�I�k }an'1� •- Raeial Equity Vision Statement One drange is a commitment by drange County Eeaders and staff to uncover and address implicit racial biases in our institution to ensure that race can no longer be used to pfed6et life aatcomes in our community. . WAGE d E9ul�'� 4 Annette Moore related background information about the impact of racism on the quality of people's lives in the community. She resumed the PowerPoint presentation: Slide #5 R.cW Equity Index Racial Eq.ityUoi Racial Equity Plan s ro. Slide #6 it 1� I Annette Moore said there is wide disparity of opportunity in Orange County. She resumed the PowerPoint presentation: Slide #7 5 Annette Moore highlighted the disparities in the above data. She resumed the PowerPoint presentation: Slide #8 2018 Orange . Death Rate (per 3.,000 live births) ■Orange Camty .K 22.7 6.2 , c, 12.2 9.3 5,7 60 o- 5 :g 0 jp � Total Death Nair NwHhpeNev*me No fflspedegpd NwHINmrC wa wouk Me NiK... Deer �ds.t Pu9hRate ik1nt0mh Rye Mr~1r-d11n1g1" wdaNDurh We herh Rm Annette Moore said death rate for infants for Black families is 22.7%, and for Hispanic families it is 5.2%. She said Black families represent 13% of Orange County and Hispanics only 7%. She resumed the PowerPoint presentation: Slide #9 Children Living in Poverty Concentrated !❑range Cov my iNC 24.3a% I7.5096 11.3i}% 11.60% 1496 5.34% 2.4f13d 49696 5% 4PG FotalPopulAtion AlricanAmelican }{ispanie:vrlatina 56meo[heriace Whitenon- Hlspanic Annette Moore said disparities are due to institutional racism, and not putting County money in the right places. She resumed the Power Point presentation: 6 Slide #10 Racial Equity Index Racial Equity Tbol Racial Equity Plan Pillars I.r Annette Moore said the pandemic has taught us that we are stronger together. She said working collaboratively can break down institutional racism. She said all jurisdictions have agreed to leverage their strengths to work on the community plan. She said the community plan has five key themes, and a GARE team leader will lead each multi-jurisdictional team. She said each team will draft a portion of the plan for diverse review, and elected officials will approve. She said the plan will be data driven, and will lead to the development of a racial equity scorecard. She said this is not a novel concept, but it is different. She said the group will evaluate community progress throughout the County. She said Orange County is leading the way, and doing something no other jurisdiction in the country is doing. She said the BOCC is invited to attend the upcoming symposium. Annette Moore explained that during this time of racial tension, she was surprised that she was only asked to give an update, and was an afterthought. She said Housing directors are typically asked to participate in conversations around affordable housing. She said Human rights and relations are an important part of the conversation when discussing racism and racial equity. She said if the County is serious about this, there must be a serious conversation with all necessary players participating in the conversation. Commissioner Dorosin asked how far along in the five-pillar process the team is. Annette Moore said the pillars represent committees that are working simultaneously. Commissioner Fowler asked if it is known what items will be tracked on the scorecard. Annette Moore said a list is in development, and Commissioners should send ideas to her. Commissioner McKee said he understands the need for discussions and planning, but feels action is also important. He asked if there is a timeline for the planning process. Annette Moore said the goal for plan completion is the end of February, beginning of March, and it will be put out to the public for further discussion. She said thereafter it will be brought to the BOCC. Commissioner McKee said he does not want to get stuck talking in circles. Annette Moore said the team is seeking meaningful community engagement, which has been slowed due to the pandemic. Commissioner McKee said he wholeheartedly supports community engagement, but wants to be sure that everyone is on the same page in moving towards action. Chair Price asked if there is more the BOCC can do as a whole at this point to move this along. Annette Moore said she would welcome BOCC participation, and encouraged the Board to share ideas and facts now, as opposed to on the back end of the process. Chair Price asked if the Board should devote part of a work session to help develop ideas and action items. She said the Board wants to engage in a meaningful way. Annette Moore said this is a policy that will set the tone for the rest of the County, and things are going to be done differently from now on. She said this plan needs to be embedded in County government, by doing whatever is necessary. She said this should be part of everyone's work plan. Chair Price said if there are ideas for how the Board can actively participate to please share them. Commissioner Hamilton said she would like to see a draft of what is coming up. She said she cannot picture what GARE is about, how it works, etc. She said this is an important process, and she wants to give meaningful feedback, so there is action. She said she needs more information. She said statistics are useful, but it is important to know what underlies those statistics locally, statewide and nationally, if not world-driven. She said the everyday implicit biases need to be addressed. She said the big metrics may not capture that. She said she wants to do the work and wants to do it well. Annette Moore agreed, and said that is why GARE is drafting this tool to get this information to the Commissioners and community for further discussion, and to determine gaps and steps of action. She said it is important to determine how to use County funds to address this issue, and how do the State and the Federal Government need to be involved. Commissioner Dorosin said he is unsure how much specificity is appropriate now, but he would like to see interdepartmental cooperation. He asked if criminal justice metrics will be included, along with possible policy changes. Annette Moore said the team has been talking about interdepartmental actions, and how everyone can work together. She said these problems cannot be solved in silos, and there must be a multidisciplinary approach is important. She said there is a capacity issue here, and building capacity is one of the problems. She said building capacity for equity will take additional resources. Commissioner McKee said it will be important to determine how committed the County is to reducing spending in some favored programs to fund this effort without raising taxes. He said this will cost some funding, over a decent amount of time. He said if this is going to be done, it needs to be done right. He said the BOCC will have to make hard decisions about decreasing spending in order to increase progress in this area. Annette Moore said it is less defunding but rather the reallocation of funding. She said the BOCC will have determine if it will allow the data to determine where funding should go. Commissioner McKee agreed, and said it will mean the reduction of funding in certain areas. He said a lot people, especially low-income people, feel they are being driven out of Orange County due to the high cost of taxes and living. Commissioner Bedford said the County does not have a strategic plan, and asked if it is possible to prioritize things without one. She said this is a parking lot issue. Chair Price responded to Commissioner Fowler's comment in the chat, and said the County is tracking data related to the small business loans. Chair Price said the elephant in the room is racism and implicit bias around all issues of disparity. She said if the County can get at this cause, and if the lowest in society can be raised up, then everybody is raised up. She said racism touches all areas, and is a problem that has existed for hundreds of years. She said if tackling racism is a priority, then the County can begin addressing issues across the Board. Commissioner Fowler said her comments in the chat are ideas for the GARE team to consider. 8 ,mm e,.,ovlw�erm: Q mAs. f�eroe��rr�.e�mllwadaoallwpeoplewxarsme,r.aeo rrom apse�ora����ears, p_roo �la�ea�bow pe�,y z Bowe tradeznallbusrrax lwmbi rare/eNnkiry)or9rann.1weatMnueon by eaw/etAnicirytivrouW say markers—ld ircl t ,,,rewntrol.wrA astMse. breakEownMwumyemployeexby raft/eNnilryle aEersn,p Wsnions byraWeMniriry mou are oVzr nems tM munry wntrols a n0 wn aaively wart on srom sarN cnene,o a pa e4m .._.-.. HerezaM OC Healm p mwez raa ryuirymmcge plan,mrcompanwn a� I a rromnmyro.ier ro ul panenns: o,-¢-r; Commissioner Fowler highlighted the items she typed in the chat box and said markers need to be measureable and within the Board's control. She said things need funding, and some things need tracking. Travis Myren introduced the next retreat topic. Slide #1 ORANGE COUNTY NORTH C:AROLINA Recovery and Transformation Reference Materials Board of Commissioners Retreat January 22-23, 2021 9 Slide #2 Information Framework Day One—Where are We? Gavemman!Manse on Race and Equrly Vpda7e hnpgctAssessrnerd BCwrten#krlerventicns County Budge!Status FY2020.27 Cummuru4y Ualues and upu7 ORANGE COUNTY hMWn I GNSL[NA Slide #3 Impact Assessment -------------- 33 9 '^ 2 2 S .w•1 w w.a.ao Iwi as .�1 ae u...1 w —•1 as 10 Slide #4 Impact ,a-nernlin.[qfrovro-r.rrn ,...i iar[.r svxn A ss as sment — Cen!lrmtd Case CGncrrrf-h—by Zw Code *w. 4 Slide #5 Impact ._.._...- ,• ,... Assessment - Cmlirme60rpme g s Gentles r��.. MY 21.K ac V s].Y TY 7y Gender i Compa.ad 47r3��gz 4'n4'nry Slide #6 Impact Assessment ConHrmes O.en9e to.rrtY[asee a�[ Re44 by Loeb Car^parFd to Oranga Crurry PR,outativn lill ■ a� — — M- .— �WMa F'[tw.lcl[Y Ganlirmtrd Ca�� �� ��� by Erhnlcl7y ➢ ... Campa 9d tp �+ oongd Courny Pcpufahon 11 Slide #7 Impact Assessment • COVID Related Death Demographics -6&aGNrcM'Cdn 27 a2% Femde +3 1332s�'. _ A— __ _ NSIV HAwam 1 1'k .. ._._ qx P,xfi�L,strd; 9Sb1!4�R.F[d_. 100 CP9t nlhei -0 ji ,xr,x 011, 65N�i 19 181e�Y 9rpye Ta+. � Ab B2 A176 VnVne»n 2 3'k ik �S :')RANGE COUNTY i NOR-n I C_iROLINA Travis Myren said there is a lower percentage of death for Hispanics, despite higher number of cases. He resumed the PowerPoint presentation: Slide #8 Impact Assessment C�viP srYn�{•-��nt a Yreeky Trend Anahyas of% - POVA'a 76=and Sne�lwdo '� Travis Myren said the community spread is slowing, and the goal is a 5% positive rate. He resumed the PowerPoint presentation: 12 Slide #9 Economic Impact Assessment Orange County Unemployment Rates January-November 2G20 • NC Dept o&Gunn ae Labor Eco nnb Afiyais Division January MAU 77,276, 2;689 3.2 4.1 Febz� 80,757 76.387 2.370 2.9 3.7 March 76,075 76.3S6 2.720 36 4.$ April 71,342 6S,491 6.351 9.2 i2.5 May 72,230 66,720 6,610 9.0 12.7 June 72.967 68.wa 4.299 6.9 7.7 July 74,966 00,955 6,000 5.7 so Aug1.sl 73,750 70,116 3.834 4.9 6.6 Sep*mbsr 76,063 71.34a S,736 6.0 6.9 October 75,5W 73,257 3,281 4.3 6.0 9 i Novambar 77,084 73..%4 $.440 4.6 6,1 Travis Myren said the unemployment rate is getting better, and things are returning to a more normal point. Chair Price asked if one has to report unemployment in order to be counted. Travis Myren said one has to be actively looking for work to be counted in this rate, and claims could be different than the employment percentages. He resumed the PowerPoint presentation: Slide #10 Economic Impact Assessment Orange County Jnemplayment Rates by SK[or Trod*,TransportOca,LnillNes 11.6% 19.6% I Cansm cton Trades UN 3.7% 4lanufmchomg 5,496 Nott7lsclosed Intarma W n Technology 1 03% 1.996 Pro4sswnal&94mmss Sarvicaa U% 13.0% Fvkt.wiaActwkes 11% NotDisclo%d Educa5on8 Heakh Services 17.0% 15.3% Laiswe&Hospitality 19.2% 19.6% Otlrr Saroltrs 9,941: 2,9°4 pubac AdminlWmioe Not t]Iscle"d 4.204 i Unclessilloeunkrww" 20.6% 17.6% May 2020mpreaema Nre hrghesfmwJh cfdma For Orange Counfy ORANGE COUNTY 1D NC Dept a(Commeree Labor EconomicAr.*sia Gtivision -,X)WJ]1 C COLI N.% Travis Myren said certain sectors of the economy are more impacted than others. He resumed the PowerPoint presentation: 13 Slide #11 Economic Impact Assessment Orange County Unemployment Claims by Race May202O Claim nt&byRa a May 2020 rapr ntsthe "how mdgh-of Halms foe Orange Cc-Ay In 2020 ■ 'f t NC drp1.afCommsca Labor EcoaamlcAaavysls Ckv�ilpa Ruki J I S..4JULrMA Travis Myren said the disparate impact of unemployment continues. He resumed the PowerPoint presentation: Slide #12 Economic Impact Assessment Orange County Unemployment Claims by Ethnicity RMy2020 Claimants by Etihm city 1& - .. earxva-Lm - MNembe77020 �Aay 242k rlprtairlb mr *host maMh of claima for Orange CDwAy in 2020 JNTY rz NC M m aw pl.ofComwe Labe+EcomlcAnelysls Galsicat �drl J I(_ILIYJ :h Commissioner Dorosin asked if there were possibly undercounts, for example in the Hispanic population. Travis Myren said there is an assumption that this may be true, especially in unemployment claims and enrollment in social service programs, because of fears of retribution towards undocumented populations. He said the need for assistance may still be present. He resumed the PowerPoint presentation: 14 Slide #13 Economic Development Interventions • Financial Support by Orange County to Small Businesses and FovdlAg Operations in Calendar Year 2020 OOVI G1 B EmergsncV Sma Bushow Laan 78 452013$ and Grant Rounds t&2 Small BusinessF—Bbmrit Gram' 2$ $164200 Arww 98 F—aild C,*M PWgill. 1 Agw,muHGrant• 1$ 2. Article 46 Funded Graru Program Sotal Awardedin2026 .1 $742AM ^EaWrg Arvud Pr g—Award,rude Ix 7a D—lb,r$1,2019,Maxh 31,2029,Jule 30,2020 and Sepwflmr3g 2021 De9dll ORANGE COUNTY is U[]R3-1I iA1NJ1[Nh Slide #14 Housing Interventions • Orange County Housing Nelplirre for Emergency Housing Assistance April 113 210 6 Vlay 350 617 116 .pre 391 1005 293 Jmiy 365 915 695 August 507 1527 1579 Septalnber 628 1459 955 0cmtier 587 1335 1032 Novsmbsr 571 lust 1224 D4csmaer e67 1618 126, 2f/20 Totals 417g 9914 7066 ORANGE COUNTY �x1Kl-I I m_•n.Dunh Slide #15 Housing Interventions • E mergenoy Housing Assi stance - Flexible Housing Anmlance to Help with Security Deposila,Application Fees.Rem and llnity paVmelxs,atc. - .I Million Dlsbwsed to 1.005 Residerns in 2020,14 AasisledW Dale In 2021 Forded wkh Local Falls from County and Towns,CARES.CCRGCV HOPE Program - itar*m de Rene and Utility Assistance Progiam Administered Locally by OCHCD $1.6 Million Disbumad and 355 Residents Assisted In 2020,42 Assisted Fn 2021 - 66AFpWWrona Bevy Processed • Housing Choice Voucher Distri button - 120 Mousing Choice Voucher Applcatlons W Peope Experlenclr�FfarrteMseaees • 33PeopieH—d • 66.mAcwe Moueeq Swrtnwl�hn Vcuchr ORANGECOUM1rY 15 �wi-I�_UU]— Commissioner Dorosin asked if all Emergency Housing Assistance and HOPE programs funds have been expended. Travis Myren said there are other funds coming in from CDBG-Corona Virus and other areas. 15 Emila Sutton, Housing and Community Development Director, confirmed that municipalities are providing funds to assist in housing intervention programs. Commissioner Hamilton requested that presenters not use acronyms since the public is watching and may not know what these are. Travis Myren clarified the names of the programs. From Maggie Ch.-1p All Panelists. 03Af PM P,&w I-How do we decide haw Want without.strategic Plan? From 1--Be.-.All Penelins: 0306 PM Parking lot also more of howto integrate racial equity tool across all courtly fmxtions with had,,and set pd ft.using data.Is a strategic plan needed or sowahm,else to use? from salty Greene w Al Panelins: 03.07 PM Jamezetta:take a look at the DCHD plan as you'll see R is internally f—d on quesdom like haw much racism affects internal hiring decisions,etc. from Ay Meg to All Paneling 03..1 PM also,I agree with Jamezetta that hating a Rrategic plan that ircorporates these goals ad markers/ways[o measure/monitor would N,ideal I agree with untl—IwAing.They may also x awiding making claimx Back[q the J...rate for EZSImx,I suspect Ney represent a younger population antl have fewer eIl from lean Hamilton to Al paneliss: „3.20 P Please tell uz what CDBG-CV stands for. R..Sally Greene tp All panel- 03.20 P. Ks special community development W..grant funding dudlg corona virus from Renee Pme to All panelists: 031 P. Community Development Block Grant From Me to NI panelists: —P. Coammms Aid,Relief,ant Emnomic Se ay(CARES)Aa from—y Saunders to A Panelists: 0:23 PM Ca—,Aid,Relief,ant Economic S—y(CARES) From Gary Donaldson w All Paneling. 00 PM Corolum-Aid Relief ant Economic Searity From 1-1.Sutton to All Panelins: 03.24 PM EHA has a sma11 amount of funds(before Emergency Rent A-antl CDBG-CV kicks in)N,ilg used for taw—fill shut oM antl oNer emegen y simatiore. From salty creme to All p eons. Type message Slide #16 Housing Interventions Non•Congregate Shelter — 81 Hotel Rooms Available with Meals.Laundry,etc. • 52 Cummun@y I-2uae Men • 14Ho-A$Iattww3wn • 15 Clic Peo ple Experiencing 1-5—dela—Fvnnerlye the Mil—Mil—Parking k — Reimburli lle Expense-Approximately$200 000 Per Month — Staffed by InleAallh GourIA[IFQ ORANGE COUNTY 15 Y[M I iARH INA 16 Slide #17 Human Services Interventions • Department of Social Services Food Distributions Food Oisiributivn-Indidduals Served H.w rid air... v. ORANGE COUNTY '1T tik1R3-1I-NA Slide #18 Human Services Interventions Pandemic Electronic Benefit Transfer(07)Continuing Through the End of the School Year — 5uppurtirs,l oMdren who are Eligitde for Free or Reduced Lunches • Non-Profit Funding Inlerfallh Cmmll)IFC),Orange Corgregalws In Mlsslon(OCIM),TABLE Added$75,000 to Programs with Pordni or Food Disrribatons • Food and NutntrDn Services(FNS) has Increased from 4569 Households in January 2020 to 5643 in December2020 — Sapplemente Added Io Alotaxmte through June 2021 — Totel Value of'Ns to Orange County Resrdeats In Cecen her 2020 was 52,003,7d8 ORANGE COUNTY 1 E tii]R3']I•=SRULINA Slide #19 Human Services Interventions • Ntedlcaio Enrollment North Carolina Medicaid and Health Chace Enrollment January through November 2020 VIrno 17=1 17M Ma zava ■srrre - ORANGE COUNTY rs NORIi I GAOL[NA 17 Slide #20 Human Services Interventions • Emergency Assistance - Crlsla Inter—ll&n Program{HeahngrCooling Emergenolft) • $s3sP9fvtz�dnoeenpm - Low Income ErreW Assistance Program)LIEAR) • 3152219 b3id MousHrvps - Pandemle Low In—Energy Amisl3nce • Mdy dae[ea2]AJomliva • azana hx t.5va noucaralasrcfama Temporary Asotolume for Needy Families Emergency Assistance(IANF EA) • 53e,i•2 far 239 flws�hrl05 — GeneYaI ASSS[anG - dlsc,9ra ml6la M�e'opsklems ORANGE COUNTY 20 "kfI[3]I unwLi v.r Travis Myren said some programs are tracking a little low compared to last year, but it is due to the influx of CARES funds. He said staff expects to exhaust those funds by the end of the year. He resumed the PowerPoint presentation: Slide #21 Human Services Interventions • EmplDymenlPrograms - Qvera1 Decrease of Palicfants in Employment Programs - 150 Partlelpanle Enrolled In Wok FIreL WorMorce Irnovatltfn grid Opportunlly Act(WOA)and Food and Wri mn Employment Reduction Atbnerded to Contlm,ed ll—Mloyment B—I ts.At Marne Learning, Protection of Children and Adults - $100 per AO-M Per Child F-W,Cane Family 5,lplemM{April-September) 1.1 Con of 63LB21 MM C66 CARES F." - CPS and APS Staffriq and PPE Taal Cost v1 S+On?87Md DGSCARESFWc - referrals L—r Tor Child Pmlective$er- - Children Have Not Eeea in shoals,Child Care Programs Courts Reopening Will Inpact Aduk Services such as Guardi--Nps ORANGE COUNTY I—NA Travis Myren said child protective service reports are commonly made at schools, which are not open, so reporting is down. He resumed the PowerPoint presentation: Slide #22 Criminal Justice System Interventions Law Enforcement Diversion - Onarge County Pre-Ar—i Diversion Program(OGPAC] • GSYslcw Lertr M�sspmarrtars AaMrem Yo GXt� Orange County Bail Reform Practices - Maglstrale Decision Flew Chart Irrgilemenretl for aail,Custody Decisions New Nan-P.ppearance Policy for DlaVl�tCourt Judges tfeduce nrse of cant hands for Failures to Appear) Street Outreach,Harm Reduction and Defleotion Program Focused on People E.Wlenollnrg Hduelnsanesa - Stoned m October 2C20 with Emergency Salol'mns CARES Granl-9256,000 Pmv16ee Morseing Int—fion,Case Management and Pee,SLppom 1n Lleu at Law EMoncemenl.InvoMement Total of 107 CondaclWReferrala • 1 aPeQ—FtAereC neraGoiW awerg 5 RealEemS Leung en Ay mnert EMIR Houslrg—ce Lpa[hu • 3Pasalems Leaar4mAramnsre.1h WS� • lnxeewem uarg.m cumq ru.img ie�n - 6rard Funding Ends in September 2021 -`�- ORANGE COUhITY 18 Slide #23 Criminal Justice System Interventions Pretrial Bookings by Month 1aa � C6 �mo 0 wc. xp j� am.: ORAL E COUNTY Travis Myren said the interventions described on slide #22 have had an impact on pre- trial bookings by month. He resumed the PowerPoint presentation: Slide #24 Criminal Justice System Interventions Detention Center Populatlon Pol nt rn Tim ORANGE COLF-47 Ya[ N[]RTl I r5xounn Commissioner Dorosin cited this as an example where real substantive changes can be made to incarcerations. Travis Myren agreed, and said it has not come at the expense of public safety. Commissioner Dorosin asked if any of the other reallocations of funds are eligible to be reimbursed. Travis Myren said yes, around $3 million is reimbursable by FEMA, and this will likely impact fund balance. Commissioner Dorosin asked if there is a timeline for reimbursements to be received. Travis Myren said the goal is 90 days, but staff will know better once the paperwork is submitted. RECESS RETREAT FOR BREAK A motion was made by Commissioner Dorosin, seconded by Commissioner McKee to recess the meeting at 3:34 p.m. and reconvene at 3:44 p.m. Roll call ensued VOTE: UNANIMOUS 19 RECONVENE RETREAT A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton to reconvene at 3:44 p.m. Roll call ensued Commissioner McKee and Commissioner Dorosin were not back yet. VOTE: UNANIMOUS Slide #25 Orange County Fiscal Status • Unassigned as of June 30,2020 — $35.3Million or 15.6% ImE+acted by Upfront Cash Outlay}or FEm Reimbursable Expenditures FY2020-21 Revenue Impacts — Jai Fees ncfuding Federal lnmatas($1,00D,040) Planning P*rmq*and Insprc$ons{52�0,000} DEAPR RecreMonFaes($200,000) Moo Vww*Prppo lyTex($7N,4)W) Irwrstm&A Earnings($00.000) — Property Tax Co9ectione0500,0W) Occupancy T#K m+d Spartsplrx Fvtkds ORANGE COUNTY .NOR-n I ranrxrnA Commissioner Greene said she remembered that property tax collections were anticipated to not go down very much, and asked if a one half million reduction is not very much, in context. Gary Donaldson, Chief Financial Officer, said collection rates were budgeted conservatively, due to the recession. He said, for context, real property tax is budgeted at $154 million, while motor vehicle property tax is budgeted at $11 million. He said it is a slight decline. Chair Price asked if the decrease in property and motor vehicle tax collections is correlated to foreclosures. Travis Myren said he has not run that analysis. Gary Donaldson said he has not heard that this is the case. Travis Myren resumed the PowerPoint presentation: 20 Slide #26 Orange County Fiscal Status Sales Tax - Projected to be$17 Nillro Over Budget w FY2020-21 • Four Month Cumulative Collections Comparison Reflecting Sales ML,ty through October 'sN 39 Ipase Poi.NCeFray Fmdelmd S 4,97-WIB V.3 ".47 1119 IjI.+urkm xpenny ar l— Fmelsraree s I—.s2,5 I., i II 1c�uck 4f xpe.ry awmoi pelwy Fooe n S s,�517s;g SE,fes499.a4 ansR 'rk•3 4penm Ni.al WFray�� $ 3,r318M 51 O.DIUg7W rso° YrArk w Fmtlis rut amwu wcemmv Porn NDalvaY tu� S f5g4.7Te.15$f.51aII030 2 epni R1M,E w ORANGE C OOUNTY Slide #27 FY2020-21 Fiscal Interventions • Solve for$3.7 Million Projected Expenditures over Revenues - loll Hil Freeze;Suspend Oaem for Select Vacamles - Review hmperary and S—hat=$250,000.$400,0c0 • Reassipma[oF8M,7ewd FTF'sm Fir ienpvery�M1eu Neal - Review Fund Transfer Opportrmgleo and Health Insurance Reserve - Suspend Pay-As-YouGb CIP P.J.- - FazirhweeraerFM- - 3cru1intxe Olacretlprlary 3pending - Review Opporhnldles Tor Asset Saes ORAIV:.F Y Slide #28 Community Values Survey • Survey Open From August 31 through September 11 - 1,505Tolal Respomes • Demographics of Respondents - �aror<K.o udro: s��«.6rn:. ra' • Created Communitiesof Color Leadership Focus Groups toEnrich and Validate Survey Results ORANGE CQUNTY Travis Myren said the demographics of the respondents were not reflective of the population of Orange County, so Annette Moore is working to validate the results of the survey. He resumed the PowerPoint presentation: 21 Slide #29 Community Values Survey Orange County Community Values T,aapna n�m,yslnnmanYYy,aY,apy,wYa ntmY rnana�r an wm�a�mm.-aharralae nKnuw: r,pp,aa;[.tWnapd«ps�s.,p�pl .Euz%mpteMlsra,va[�LIp .Rnpom,hb spesdirte .0.rrerah'.'�a[Eusie4 vdecceetiLilih Ginn• NNW Camp�lwry es:i.KY 3paMu,ukl WtlanMP bempawuy Oaur Hiltl.utl7u� ref ORAL E C.OIX1hfTY Slide #30 Community Values Survey • Biggest Challenges for lndividuafs and Families — IcelaWn and Aloneness —WW Leamirg and Rellatle CMdcare — Murray end Finances Mental mid Physl-Health —Glcsvres ei Facilities,Busirressea.erW Services Access to Rellahle.High Speed Bmaegar d • InoreasingResiliencyle Bounce Back A&—Plarming Comma al mid Wwmal a STarhg Reliable Suppal rot the Most,AllnevW —5.0 6usmess 5uppprt —MOMalse Heueing — Leadership on FW.Health Measures ReMy nay Fred re[nkaeteraTv rMlvkuals,6chaob,and evalnesse� ORANGE COUNTY Slide #31 Community Values Survey • Top Issues that Orange County Governments Should Prtoritize - SttaM}led Ay eaee antl Etfinlelry aaaa�c�nmarcon lay a.c itl w l�d.xnM1T^� i,e —Predwai—I Issues n Ne'oft Calegmy raxr9 SGwd FaolOeseM PreK Yhap,unva{Pvatlsl improang u[r3a ro,nrspona�im • Ewm[re'ul Prespruum aMF wWSM1ip E[wgmc aebrym'1 -�� f.3RANGE COUNTY Chair Price said the American Indian or Alaskan Native responses were outliers, but there were only 6 responses, so it may not be reflective. Chair Price said Durham has community ambassadors, who were paid a small stipend, and gathered a lot of good information because these are people who live in the community and people are willing to talk to their neighbors. Various comments were made in the chat box about community ambassador examples: 22 �..11.�~��°��^� _�~~All_� °°~ =.�--ity di-Itlp-bl,ck=��^�.-AIdA ~~~~�.All_� ~.~ ��=p-=^=~ °~"~All~� °°� "~�-°^=^^W S.C.dly ~_.~^~'~.=,�~ =� °--~Add,=�-E-Iti,��(�S) ~~~......~.�° ~~� ���Aid~W AM Ec....ic S-ity ~~.�1.All P 1- .~~ =-.1.I-~°^�9�11 "=^~ CD=-U"°�^�~~�~~_~.*^~�� _~~ ~~.~G~.� .~� ~°°�ft.-t-.S,g�d°�tW=���=~�~� ith I-I-ft,.� ~=~~~.~~~~ .~� ���-Sfi�rtd°~�~~�-d-~~� ~~I�~~^~~~~ ~~� U =��-~-~�-d-f,,'p°��=����~-N.d Id!^���= n _.~~~_�_h- ~.^~ ~^~���~ AM- I,..�Fo-t.All p.-A, °°� °�� tt�=�...did,�-"^°^~� ...��~ °~ ^~~All~�~ '^°� ~ ~-~' ���°~ .11 All Commissioner Hamilton said statistics can show if interventions are working. She said there is a lot of really good descriptive statistics, but without analysis the statistics just show what in already known, without o lot ofdirection. She said itis important to focus onstatistics that show the impact ofinterventions. She said this applies to the community values survey, which has small sample sizes, and does not allow for conclusions. She said if there ianot good representation, the statistics are not really giving good information. Commissioner Dorosin referred to the revenue impact slides, and said fees are down, and sales tax iaup. He said expenditures will ba $3.7 million over revenues, which seems higher than the projected |oaaaa. |eaa the increased aa|aa tax. He asked if clarification could be given on these numbers, and the ^ho|e^ that that County is looking at. Gary Donaldson said staff uses a long-term fiscal model for multiple fiscal years, and based on that, it shows that revenues will be lower than expenses. He said with all ofthe reductions, any buffers that staff created are gone. He said the expectation is that the County will use $3.7 million in fund balance, which takes the County lower than its target, and the County will need to take measures to avoid using that fund balance. Commissioner [)oroain asked if this takes sales tax revenue into account. Gary Donaldson said yes. Bonnie Hammera|ayc|arified that the power point slide shows the major |oaaea, but there are other smaller losses, which were not included. She said the County needs to fill a $3.7 million gap in the next 8months to end the year with obalance. Commissioner Greene said the community values survey was just completed, and itieo first step. She said she would fully support paying people to go into the community tugather more data. Commissioner Hamilton clarified that there ino $3.7 million shortfall in the next 8 montha, which could be managed with fund ba|ance, but doing so would negatively impact the County'a financial position. Gary Donaldson said yes, and using the unassigned fund balance would decrease it to 13% or so, and the target is 1696. 23 Bonnie Hammersley said this action would affect the County's Triple A bond rating, which affects the County's ability to get lower interest rates on debt. Gary Donaldson explained the Triple A bond rating, and the factors that affect it. Commissioner Hamilton asked if there is a strict threshold. Gary Donaldson said there is not a strict threshold, but it is one factor. He said if there was a sustained decline in the fund balance over 2-3 years, the County's rating would probably be changed. Travis Myren said 15-20% is the typical level for a triple A bond rating. Bonnie Hammersley said the County is on the lower end of the rating, with a fund balance of 16%. Chair Price referred to interventions, such as eviction diversion, and how they impact the County coffers. She asked if there is any federal or state relief. Travis Myren said he is not sure if there will be a relief package. Chair Price asked if the County will continue with the intervention programs, if there is not relief. Bonnie Hammersley said the County would focus on the pandemic response, and funds will be reallocated from other locally funded programs if there is not relief from the Federal or State government. Identifying priorities, goals & strategies for the next year Maggie Chotas introduced the Commissioners to Jamboard, which is a digital post-it board for idea development. She asked the commissioners to use the following questions to input ideas. • Knowing what we know about the current reality, what priorities do we need to set? • How do our priorities achieve our goal of disrupting racism? • How can our priorities help us rebuild in a more equitable way? • What goals and strategies would have the most potential impact in the priority areas in the next year? Maggie Chotas reviewed the Jamboard ideas: orangeaanryaamycammlaelan¢raPrland¢azoz, o QfdGC m « � se,euyroMa ciea,name - V endrylmmedlam ^n 'Or school suu Pon v<I^P close the fagalnful1e Knowing w °^ benlBN¢a mat xhn"n zcnoolsPlan revenue ' mpi.ym nt Ciirrn.. r.. J!-li covldy, it t", na gap ¢COnLlOI l at dt4at Su PtlPeonningn tl ly and Co Id parents sdll prbrklza hum ork y. zervlws Imal 2.1housing " «7 ;aa0ty to support aware I.a. +l'_,d.n,. — p` m .aalsm ana Climate ImPlidt bias mm<I Change ansform M! ¢align spending to an° Housing nm .am O support Paea and lus,c°system hhum retie assss to noaamg,laPor< p ole«io mreas healthy servlc #1 hat can be delayed f footl Imc raved n.aimcere aat::n¢t ndud�o° «a to ldamWry 9 onbyloy ror tea. 3.food °¢ c^ mange auwl.t.n°",.,. ss h.nign<n sn I— .upport .<a anaP dun Internet.;- -nd by �ef.�snont. Isa access ,a,.�e,wry �. w.Mlmm<aiat<p 24 .'.. . ~ ~." How do our priorities�m= ---� our goal°disrupting racism' 91 h. = ������ �z�.~ - " ^ ~^j. come- How rebuild in a more equitable way? , �� M—Imp._- " n ^ *u~~--- Chair Price said she sees o need for meeting basic human needs. Commissioner Greene said she sees that thaBoandiaUleaoca| aafeh/ net. andina time of crisis, the Board needs Uo focus its attention on the basic needs. Commissioner Bedford agreed with Chair Price and Commissioner Greene. Commissioner Ooroain said this is o lot ofpriorities, and practically the Board will have to prioritize them. He said spreading the available resources too thin will not bring about desired outcomes. He said there will need tobeshort term, mid term and long term priorities, and flexibility about the priorities based on other variables that may arise (outside funding, vaccine response, etc.) He said he is an optimistic person, but seeing things listed this way can be overwhelming. He said it is encouraging to see consensus in the Board's focus and concerns. Commissioner McKee said all of these issues are valid and important, but there is a limit to what the B(]CC can accomplish. Ha said he wants to prioritize that those with the most need gat the most of the Board's focus. He said he has sat on the Board for ten years, and itia important tobe willing to disrupt agendas when necessary. He said the Board sometimes fails to look critically otits business proctioes, and is doing o disservice tothe residents. He said, given what the Board is facing, no one knows what COVID will be, and the Board needs to focus on those that have limited access to even register for a COVID vaccine. He said there ia no accounting for hours that one spends on phone and Internet to set up an appointment. He said how does a person working O hours a day have time toget that set up, not tomention 25 those without access to reliable Internet. He said the BOCC must focus on those that are in the most need. Commissioner Hamilton agreed with previous comments. She said these are the issues the Board has been talking about for years, and the BOCC is the social safety net. She said the BOCC must make sure that those most in need are served, and there are resources to do so. She said there are things the BOCC can address that are not money related, but rather systems related. She said it is important to consider different ways of doing things. Commissioner Fowler said she is glad that the issues are agreed upon, and schools are still an issue, despite not being in her top 3. She said she wants to look for ways to get a better bang for the County's buck. She said she would like to look at mental health supports, as Cardinal Innovations is getting a lot of the County's money but not providing great services. She said COVID is a new variable, and it is affecting people's ability to support themselves. She said if the Board can address COVID, it might help ease other priorities. Chair Price agreed with previous comments, and she would like the Board to consider efficiency. She said it is important to assess what is working, and what is not, and how to be most efficient and work best with local partners. Commissioner Greene agreed, and said she would double down on partnerships with the towns. She said the Board should reach out again, and coordinate plans on housing with municipalities. She said everyone needs to be rowing in the same direction. Commissioner Hamilton had final thoughts on priorities based on the Jamboard session, which she entered into the chat box: Great to see the numbers here.So good N have Nat street outreach pmgram back in business,with even broader scope. I—Maggie Ch—to All pa 09,: 03.5a PM Padd,g Lot-SupeOO to community ambassatlors for input from Amy fowler to All panelists: a.3a PM CHCCS also uses community lamb assatlors for input and infonna[ion sh,,iW.They received dipantls arountl a few hundred/na-M so does Family Success Alliance From Amy Fowler to All panelists: a6,00 PM Could you use Ne FSA ambassatlors for Nis Idnd of focus groups and info sham,? should also reach out to Ne leadership at HealNy Carolinians--Nay ad a community health survey and have worked to address this exaR issue From Renee Pnce to All panel- aa.ta PM Al o need to include community members in farmulanIg the q—i—for Ne survey.The conwltam made aswmptimrt on what people would cansitlen priorities. From gg hotas 1.All panelists: 06.1a PM F I H 1 from I.yowler to All panelists: Q pA,ta PM ran you put Nore 3 questions in the chat u From lean Hamihon to All panelists: Oa.23 PM School Facilities Nei better air quality given could Sup,M,stud—and parems Impnovetl access to han—ane Impd—c!information about Covid Housing support Supparting disablatl nesi,—antl others who have difficultytnavaling N services Closing out Day 1 Maggie Chotas asked the Board what would be helpful going in to tomorrow, and reviewed the agenda. Chair Price discussed improvements to Jamboard usage, and said she would like to see comments condensed into a list or slide. 26 Commissioner Dorosin said he would like to hear from staff with any immediate feedback they may have, or to answer questions. Commissioner Bedford asked for anything from staff that it feels the Board missed during day 1 of the retreat. Maggie Chotas offered a feedback form for the Board in the chat box. RECESS A motion was made by Commissioner Bedford, seconded by Commissioner Fowler to recess the meeting at 5:01 p.m., and to reconvene on Saturday, January 23, 2021 at 9:00 a.m. Roll call ensued VOTE: UNANIMOUS CONTINUED VIRTUAL RETREAT JANUARY 23, 2021 9:00 a.m. The Orange County Board of Commissioners met for a Continued Virtual Special Meeting on Tuesday, January 23, 2021 at 9:00 a.m. COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, and Commissioners Amy Fowler, Jean Hamilton, Sally Greene, Earl McKee, and Mark Dorosin (arrived at meeting at 9:01 am) COUNTY COMMISSIONERS ABSENT: NONE COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, and Clerk to the Board Laura Jensen (All other staff members will be identified appropriately below.) Due to current public health concerns, the Board of Commissioners is conducting a Continued Virtual Retreat on Saturday, January 23, 2021. Members of the Board of Commissioners participated in the meeting remotely. As in prior meetings, members of the public were able to view and listen to the meeting via live streaming video at http://www.orangecountVnc.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or 97.6 (Spectrum Cable). CALL TO ORDER and Reconvene the Virtual Retreat from January 22, 2021 Chair Price called the meeting to order at 9:00 a.m. A motion was made by Commissioner Fowler, seconded by Commissioner McKee to reconvene the continued virtual retreat from January 22, 2021. Roll Call ensued. VOTE: UNANIMOUS Opening remarks 27 Chair Price asked if the other Commissioners had anything to say or add based on the agenda items covered on the previous day. The Board made no comments. Commissioner Dorosin arrived at 9:06 a.m. Reflecting on Day 1 & Preparing for Day 2 Maggie Chotas reviewed the agenda for Day 2, and reviewed feedback from Day 1: round robin discussion was good, Jamboard did facilitate the conversation, trivia was fun, present sticky notes in more readable fashion, and encourage more dialogue. Commissioner Hamilton said she found Jamboard was good for a quick look, but she would like to go more in depth about barriers to addressing community issues. She said to think about how Jamboard is used, and how it may take energy away from the conversation about underlying determinants and what can be done about it. Chair Price said she would like more dialogue. She said this list shows that the Board is the social safety net, and she would like to have more discussion on how the Board puts its thoughts and policies into action. Commissioner Bedford asked if there will be more time for questions 2 and 3 from yesterday's Jamboard, as she put "I don't know" for some questions. Maggie Chotas said this is a short period of time, and she reviewed the feedback: look for ways to deepen conversation, looking at barriers and resources that could be reallocated, remembering that the county is the social safety net, using strategy, putting ideas into action, how those questions around racial equity move into building in an equitable way. Confirming priorities for 2021 Maggie Chotas asked where the Board want to spend time in going in greater depth. She reviewed her notes on priorities from the previous day's meeting: Related to schools 1. Supporting students and parents 2. Continue to support schools which are frontline in providing education, mental health, and food for students 3. School facilities that better air quality given COVID 4. Supporting students and parents 5. support students, schools, faculty and staff 6. Public education needs during COVID 7. Develop school facilities plan for future Related to Priority Setting and Strategic Planning 1. Realign spending to focus on immediate human need. Review capital projects for areas that can be delayed 2. Need to identify policies that will address the highest need and produce greatest impact. Also consider short term/immediate measures, as well as mid and longer range 3. Tell us what we must do legally and still prioritize human services 4. recognize we can't meet all goal at once. Need to develop triage model 5. Identify immediate needs: small business/workers support, housing aid, education access 6. Create a strategic plan that incorporates short term, measurable goals, prioritized by need and equity 28 Related to Housing 1. housing support 2. assure safe housing for individuals and families 3. Homelessness/housing aid, coordinating countywide 4. Housing support 5. Food and housing, essential core services are #1 Related to Food 1. Food and housing, essential core services are #1 2. assure access to healthy food 3. Food support, coordinating with schools and other agencies countywide to alleviate hunger. 4. food support Related to Health Care 1. assure quality health care for all residents 2. Health access during COVID including vaccine 3. Improved access to healthcare Related to Internet access 1. Internet access 2. Internet access, including lobbying for state change in law 3. deploy broadband by any means necessary Related to COVID 1. Improved information about COVID 2. get COVID under control Related to Mitigation of Climate Change 1. Climate change mitigation, continued work 2. Climate Change Related to Supporting Residents with Disabilities 1. Supporting disabled residents and others who have difficulty traveling to services 2. Supports for folks with disabilities and awareness that they too are disproportionately referred to legal system, disproportionately lower wealth, and have disproportionate barriers to employment Related to Improving Mental Health Supports 1. Improve mental health supports, filling in the gaps (diversion facility, inpatient care for adolescents) 2. continue work on Behavioral Health and also Move to Alliance What else? • Ensure close coordination with State and other local governments, to avoid unnecessary duplication of effort • assure opportunities for gainful employment • promote economic development--attract corporations, assist small businesses and farms. • continue aging support • transform the criminal justice system 29 • address racism and implicit bias • Close the revenue gap How do our priorities achieve our goal of disrupting racism? -By focusing on the lowest-income populations we are necessarily focusing on a lot of Black residents and other minorities. -Assuring housing, education, healthcare and jobs for all is intended to address racism -My priorities presumably help those in greatest need which is equitable and may also help decrease racial inequities -how we chose priorities creates tong term agendas that tend to entrench themselves and either disrupt or support themselves -1 don't know. -target and prioritize measures that go directly to racially disparate outcomes-- housing/utilities; support for low-wage workers; vaccine and other health interventions; criminal justice/re- entry/policing -Minorities have "lesser" or "worse" outcomes in all areas of priorities: education, health, hunger, housing, climate effects, Behavioral Health - everything I listed, so racial equity must be embedded in how we implement the priorities How can our priorities help us rebuild in a more equitable way? -1 think this is the challenge: That funding programs may not get to the core need. We can focus on who is most impacted by budgeting decisions. Who is most impacted by program cuts or additions? Alternatives? Example, that FEMA monthly housing divided by 81 persons is over $2,400 a month. Could that money be better spent to pay rent and utilities and have groceries and money left over, especially if two folks shared an apt than paying a hotel? -If we are cognizant of equity and build our priorities and strategic plan around equity, then hopefully we will make improvements in addressing inequities -pandemic has forced us to prioritize & exposed racialized impacts. need to evaluate how measures taken have been implemented &whether moved us forward, maintained status quo, or deepened inequity -looking at our priorities in a manner that ignores established norms would allow greater flexibility Commissioner Greene asked a clarifying question on Schools item 6, asking if it was regarding public education or educating the public generally. Commissioner Bedford said she was referring to the public school systems. Commissioner Fowler said the priority setting/strategic plan needs to be done first, in order to organize the rest. She also said importance does not necessarily correlate to the number of items. In the chat box, Commissioner Dorosin and Commissioner Greene agreed: 30 ©Chat — 19 X rrom Hmy rowler to All pane—s: —11 A. I would put the priority setting/strategic plan first to help organize the rest R From Mark Doosin to All panelists: 0915 AM agrWAAA From Sally Greene to All panelists: 09:15 AM Me too From Sally Greene to All panelists: 09:21 AM I agree that food is paramount now and is hard to separate from housing. From Mark Dorosin to All panelists: 09:27 AM thanks for that inspiring message,Bonnie From Jamezetta Bedford to All panelists: 09:40 AM Health Dept vaccine program has glitches From Amy Fowler to All panelists: 09:44 AM Also the more specific the HD messages(like where is RR lot)the better to decrease the entails and calls with questions From Amy Fowler to All panelists: 09:57 AM private practitioners may be brouqht in to that process once it opens up so that may speed uptake To: All panelists Type message here9:58 AM ... • /23/2021 Maggie Chotas asked if the Board wants to go in depth on any particular items. Commissioner Hamilton said all of the items are important, but asked if the biggest needs could be identified. She said COVID is affecting everything, and the Board must address the most immediate needs. She said school buildings must be ready to accommodate students, and not exacerbate the spread of COVID. Commissioner Dorosin reminded the Board that the County is in a budget shortfall this year, and said it might be helpful to think about items for this budget cycle. He said savings items presented on previous days will help the Board's efforts in the short term, but the Board should think about how to move things around for next year, so efforts can continue. Chair Price said all of the priorities are important, and this work is what the BOCC does and has to do. She said she wants to consider how to take care of these needs in both the short and long term. She said the Board cannot avoid the budget shortfall, and must consider how to do deal with it effectively. She said there is a great deal of overlap in these issues, and it is hard to split them apart and prioritize. Bonnie Hammersley said she would not expect the Commissioners to prioritize the priorities, as all items are the Commissioners' priorities. She said cost containment measures are not policy changes. She said no programs have changed in this budget, but they may change in the upcoming budget. She said staff is providing the information that is currently available, but it may not be complete. She said for example, the Criminal Justice Resource department was only created 5 years ago, and there was not much data. She said more data was showed yesterday due to those efforts. She said staff is equipped with the skill to do the work, and is looking to the BOCC for the policies to allow the work to happen. She said next year will be hard, and the projections are worse. She said there are currently resources going towards these priorities, and that will continue. She said staff is acting with urgency due to the challenges and the Commissioners' priorities, and this will not change. She said staff clearly understands the Commissioners' priorities, and the BOCC did not miss anything yesterday, but the County does not have the resources to cover all of the priorities. She said next year's budget will different than what has been seen in the past, and staff may suspend some programs, knowing what the needs are for the residents. 31 Commissioner Bedford read from some of the cost containment measures listed on the previous day, and asked for confirmation that these are efforts taking place now and that the Board does not need to vote on them. Bonnie Hammersley said yes. She said some fund balance may be needed as well. She said the pay as you go suspension is related to the long-range facility plan, specifically in Hillsborough. She said paying for FEMA costs up front has brought down the fund balance. She said seasonal and temporary employees are not being hired, but rather staff is reassigning full time employees to address COVID. She said Department of Health, social services, and Housing are addressing the needs for the most vulnerable residents. She said no policy changes have been needed to make these changes, as all are within her existing authority. Commissioner Hamilton was glad the Board did not need to reshuffle its priorities, and wants to focus on how the Board can best use its time. Bonnie Hammersley affirmed that staff brings information and wants to let the Commissioners know where things are. She said staff takes into consideration what is said at the retreat. She said this is the opportunity to keep the Board informed, and policy changes will come in the recommended budget. Commissioner Fowlerasked if the Manager looked at debt restructuring to save money. Bonnie Hammersley said yes that is constantly ongoing. Commissioner Fowler asked if County departments restructure budgets based on priorities, or if they continue on with budgets as is. Bonnie Hammersley explained the budget calendar and process, which includes priority settings and guidelines. Commissioner Bedford asked if FY22 budget assumes no CARES and federal funds. She said staff was able to pivot in the current year when funds became available. Bonnie Hammersley said the budget is a plan and things always change. She said she will never include money that has not been approved by an elected board, but staff does make budget amendments on a monthly basis. She said between the recommended budget process and the budget adoption, there is room for amendments. Chair Price said looking at the next 3 months, it seems like the staff knows what it is doing and the Board does not need to focus on those details. Bonnie Hammersley said she would like to know if there are areas that should be brought up that staff should be looking at differently. Chair Price said if the Board has ideas it should pass them along, but the Board does not need to reprioritize. Bonnie Hammersley said yes, and staff will find the resources. She said there is no new money. Travis Myren said in the short term, it is helpful for the Commissioners to be conduits to the constituents, and tell staff if there is anything it should be addressing. Commissioner Bedford cited the example of spending on the election to make sure it was successful. She said seniors are having trouble getting information on, or access to, the COVID vaccine, and similarly the County should be spending whatever is needed on the vaccination program. Travis Myren said there would be an adjustment to the process, and Health Director Quintana Stewart is working on resetting expectations, and relaying information on how much vaccine the County is getting. Commissioner Bedford confirmed residents are confused. Bonnie Hammersley said the State is helping the County by sending 30 staff to help create a phone bank for vaccine information. She said this is a national challenge. Commissioner Dorosin has confidence in staff for cost cutting measures, but it would be helpful to get information on the implications of the interventions, such as the hiring freeze: how many positions are frozen, and what are the dollar amount implications, etc. 32 Commissioner Hamilton said what the Board learns now, can also be useful is how the Board communicates to marginalized communities. She said it is important to know if there are racial equity impacts. She said some of it is related to resources, but some of it is how the County talks to people, and some of it is education. Commissioner McKee clarified that the actual vaccination process is going well, and that he is not getting any comments on that. He said, rather, residents are frustrated with the process of gathering information, registration, and the lack of response. He said it would help if a human being would pick up the phone. He said the County is not prepared for the vaccination process to go to the next phase. He said the current problems will be minimal compared to what will come in the next phase, if systems are not improved. Commissioner Greene said she is a Board representative to the Family Success Alliance (FSA), and this group recently discussed a successful summer pre-K intervention program that will not be able to proceed due to a lack of grant funding. She said the grant funding was from the County, and she was unaware that the Board had cut it. She said she would like more clarity on these types of budget cut implications. Bonnie Hammersley said staff will check on this, and will send information to all Commissioners. She said was unaware of this issue, and it is staff's goal that the Board will always know the implications of any cuts. She said the public health budget was not cut last year, so this may have been an internal decision at FSA. She encouraged the Commissioners to always communicate these types of issues to her or Travis Myren to research. Chair Price echoed Commissioner Bedford's comments about doing whatever is necessary to get the vaccine distributed. She said when more doses are available weekly, it may be wise to partner with others to vaccinate several thousand people every day. She said the County may need to shift things around in order to do a mass vaccination. She said this may need budgetary support, or simply logistical support. Commissioner Hamilton said UNC Health and Duke will receive a lot of vaccines and will vaccinate many residents. She said it is important to know what these two entities are doing, and encourage residents to access these resources if available to them. She said the County needs to focus on vaccinating those who do not have the resources to get to Duke or UNC for vaccinations. She said mobile units will be needed, and the County must both educate residents on what is out there, while simultaneously delivering the vaccine to those who do not have access. Travis Myren said he would put together information to share with Commissioners on these ideas and efforts. He said communication with UNC has been tricky, and staff has a meeting schedule to work on better coordination. Maggie Chotas said this was a good conversation, and summarized the key points. FY2021-22 Budget planning Travis Myren made the following PowerPoint presentation: Slide #1 Information Framework Day Two—Goals.Strategies,and Policy Changes Fvzo2,.s2 e„d¢er wann;n9 SdaR Temr Plann,ng MN-Te,re Planni+y ong Term Plann,�and Traa/em,aUon ORANGE COUMY 33 Slide #2 FY2021-22 Budget Planning Solve for Debt Service Increase of Approximately S10 Million — Tax Equivalent of 4.81 cents per$100 Assessed Value Debt Service Raquiterntats Rw�Tax EyJvarerfi Cwrer!DestrA ' ApRo'1ed W 0=a gInF W18-19 Frcje . kn...to LMRfor f m cems) Sin ceiHsi �IServi� @n caul FY 261d19 _ 1 42 127 _ 127 FY 2019W 1.40 W AD 3i Fr 2Ms1 2.35 d r.�.. F 2MIU 2.78 3M HV5 F 2MM e a HGl Fr 2p23.2e 0 87 _ HA Tom 7Ae r]e OF — ORANGE COUNTY .k)Kn I i_SR LINA Travis Myren said the County will need a solution for a $10 million increase in debt service. He said based on the current debt model, the County deferred the tax increase last year with one-time revenues. He said to pay for debt service in FY22 with a tax increase only would require an increase of 4.81 cents, which be a combination of the deferred FY21 needs and FY22. Bonnie Hammersley said every penny on the tax rate is $2 million, and the first obligation of a county is to pay the debt. He said 4.81 cents would only go to pay debt. Commissioner McKee confirmed that in FY23, there is no tax rate increase needed for debt service, as debt service payments will not increase that year. Bonnie Hammersley said yes. Travis Myren resumed the PowerPoint presentation: Slide #3 FY2021-22 Budget Planning Achieve Structurally Balanced Budget — Replace$7 Million in FY2020-21 One Time Revenues(if posstle1 • Assume Stagnant Motar Vehicle Property Tax Growth - Compared to 2.75%Annual Growth Hlsbwically • Integrate Real Property Revaluation with Stale Collection Rates 8.9k%Protected Growls in the Tax BaS@)m &ad Vame — Revenue Neutral Rare—82.0$cents — Curren[Rate—136.79 cenw ORANGE COUNTY y)IMI iA1 INA 34 Slide #4 FY2021-22 Budget Planning • Ovoupancy Tax and Sportsplex Revenues uunueauexnpmq any aweu cumuianeasporravrearrevmueey m.wo � smos -f- ORA W,C �A Y Travis Myren said one of the budget tasks this year will be reviewing what is a mandated and what is a discretionary program. He said the Visitors Bureau and Sportsplex have some fund balance, and both programs are discretionary. He said there is currently no local funding in these areas, but the County is the safety net for these organizations. He resumed the PowerPoint presentation: Slide #5 FY2021-22 Budget Planning Assume Marginal Sales Tax Increase—3%over FY2020-21 Projected Collections • Post 355 Health Insurance Increase-$200,000 • Mandated Employer Share of Retirement Contribution-1.2%or SWID'Oao Continue All AusterityMeasuresfrom FY2020-21 — No Wage Increase,No New POart—,Hump Freeze on+Pocaled Positrons, 5uspen w or Perf ante Awards,No Recumnp Capilal • Department Spending Reductionsof 5%with Public Health,Housing and Safety Exemptions ORAL E COUNTY Commissioner Hamilton asked if more information could be provided on no recurring capital. Travis Myren said these are items that fall under the debt threshold, such as replacement equipment for parks and recreation and emergency services. Chair Price asked if the departments that make up safety exemptions could be identified. Myren said Department of Health; Housing; Criminal Justice Resource Department; Social Services; and the Sheriff's Department. Bonnie Hammersley said these departments will not be required to do a 5% reduction, but will be limited on discretionary funding. She said there will be no new discretionary spending, such as a car wash for county vehicles. Chair Price asked if Human Relations is included in this group. She requested that departments focus on equity, even with spending reductions. She said it is important to stay on top of that. Bonnie Hammersley said that focus weaves itself through all departments and there are resources for that. She said the Board also has opportunity to amend budgets. She said all departments are participants in the GARE program. Chair Price said COVID has highlighted the disparities in the County. 35 Bonnie Hammersley said there will be reductions, but also reallocations. She said she has tasked staff with finding sustainable reductions. She said the County has a structural deficit that it must cure. Chair Price said she is concerned about ongoing evictions and access to healthcare. Commissioner Fowler reminded the Board of the legislative workgroup. She said it is important to try and push back on moving the responsibility for retirement and healthcare costs to local schools back to the State. Commissioner Dorosin asked if the Board should anticipate the Visitor's Bureau and Sportsplex will be asking for county funds. Bonnie Hammersley said staff is working with both entities on cost containment measures to try to avoid this. Commissioner Dorosin asked if there is a timeline for the opening of the northern campus, and the selling of the old Environment and Agricultural Center facility. Travis Myren said the northern campus will open in the summer 2021. He said the Detention center and current Environment and Agricultural Center will be vacated, and these will be opportunities for sale or redevelopment. He resumed the PowerPoint presentation: Slide #6 FY2021-22 Budget Planning Capital Budget Prajeats>$1 MOlwn Planned for FY2021-22 2016Btluce B-d-CMCCB E1,922.0W 201SE61xatim Eontl-OGS 5113B&.L00 SWPNIWIl 6.r.v.d7e11-1110W-CFr," S10,XC0.000 supple�mdSefeiredAlsxxanuce Peen-OCS sa,600.0 Owh-A.,Wal C'—YIM.6.ErP , W.NDp00 EMS 6vbStaEon�Nrtersbne 52.000.000 Sa.ftm B—h Lllvr, $6406,643 PRI IMIJx TY Commissioner Hamilton asked if there could be clarification on capital and debt deferment in regards to operating costs and debt service. Travis Myren referred to debt service, and said those have already been borrowed. He said new capital deferment could forestall debt service increases in the future, and reduce operating future costs. Commissioner Hamilton requested a table explaining the various options and the operating impacts. Commissioner McKee asked if clarification could be provided on what the actual FY22 savings would be if the County deferred, not the total cost of the capital project. He said cutting the southern branch library, for example, will not result in savings of$8.4 million. Travis Myren said staff will put together a document explaining when the debt payments will be paid, and how operating costs are affected. Commissioner McKee requested that the document be easy for anyone to understand. Chair Price asked if clarification could be provided on the deferred maintenance for the schools, and how the numbers were determined. Travis Myren said staff worked with the schools on a three-year plan, and how the schools would time the projects. Chair Price said the slide shows just one year, and asked if the schools are splitting this 60/40. Bonnie Hammersley said yes, and this is year two of the three-year plan. 36 RECESS RETREAT FOR BREAK A motion was made by Commissioner Hamilton, seconded by Commissioner McKee to recess the meeting. Roll call ensued VOTE: UNANIMOUS RECONVENE RETREAT A motion was made by Commissioner Fowler, seconded by Commissioner Bedford to reconvene at 10:51 a.m. Roll call ensued VOTE: UNANIMOUS Maggie Chotas reviewed the retreat goals with the Commissioners • Build camaraderie and collaboration • Work toward a comprehensive, yet flexible, Recovery and Resiliency Plan for Orange County that is focused on disrupting racism and reflects the dynamic reality of the current landscape • Prioritize recovery spending for the short, medium, long term and begin to identify policy changes to rebuild in a more equitable way Maggie Chotas shared a link to the Jamboard in the chatbox: chat — X Also the more specific the HD messages(like where is RR lot)the better to decrease the emaiIs and calls with questions From Amy Fowler to All panelists private practitioners may be brought in to that process once it opens up so that may speed uptake I agree with Jean's comment From Amy Fowler to All panelists: 1n AM what does eac stand for? From Amy Fowler to All paneh- Ic 11 AM 10 plesae R From Maggie Cho-to All panelists: 10:52 AM Retreat Goals The purpose of this retreat is for Commissioners to: • Build camaraderie and collaboration • Work toward a comprehensive,yet flexible,Recovery and Resiliency Plan for Orange County that is focused on disrupting racism and reflects the dynamic reality of the current landscape • Prioritize recovery spending for the short,medium,long term and begin to identify policy changes to rebuild in a more equitable way htt s: 'amboard.oo le.com d l 9V4VakStXX4PYaOEiWYK50tomYmKkc6zitoiYI Mf VXY edit.us=sharin From Sally Greene to All panelists: 10:58 AM To: MpmHi— Type message here.. Maggie Chotas reviewed the Jamboard priority framework: 37 fl .�abe���,a„aw.nwr>w,w,B�Awx�pla�,.�B a,a„Mnvx„„xr<, Q a a e ...Me 0 ice=..,as xn.re.nm..®x....aoo-.—a o.rs=cd,.u. &vn.eav a—1--. + ag.Fremewmk < Q > come =j d 9t saeeexgmane c--- Priority Area 1: 1.Knowing what we 2.How do our prioritiesp S.How can our priomiea GuidingQuestions knowaboutthecurrent achieve our goal of helpusrebuildinamore reality,what priorities disrupting racism. Numbleway? do we need to set? Pollay changes What must be addressed for this priority area? r' Short Term Medium Term- LongTerm-Next t -3 months? 6 months? Fiscal Year&Beyond D idea T O M iiLT e xe,=�,...r. _ Maggie Chotas asked if after everything the Commissioners have heard, if there are any directions the Board wants to set for themselves in moving forward. Commissioner Bedford asked if Annette Moore, Human Rights and Relations Director, could help in addressing questions 2 and 3 on the Jamboard, regarding disrupting racism and rebuilding in an equitable way. Commissioner Hamilton asked if the Board can talk to each other rather than using Jamboard. She said Jamboard makes it more difficult to have a discussion. Chair Price said staff knows what it is doing 3 or 6 months ahead, and the Board can just tell them about anything new. She asked if the Board wants to talk about the priorities. Commissioner Hamilton said Jamboard makes it hard to see each other. Discussion ensued about technical issues. I,r-ha, htt s 'a board.oo le.co d 19WV 6=4PY OEiWY a mYmKkcbzltoMMF M edit?us=sharin rom Sally Greene to All panelists'. I agree with Jamezetta and Renee here on the short-term priorities etc. 1 tenet seem to do that on my Wed. rom Me to All panelizK 1102 AM Yes Ne public can see the Jamboard,and one speaker at a time. Maggie,if there's any way you can daftly change between screen share and not,it may be helpful for you to turn off your screen share during conversational periods. Thankyou rom Jamezetta Bedford m All panelists: 11A7 AM Rapid Rehousing,Housing Hotline and ran/do folks receive help more than twice a year rom y ovule,to All panelists: 11-AM Generally:Learning loss,particularly in math,less so in reading.Likely increased inequity.Will need summer remediation.May need capital needs such as tents,etc.to facilitate that happening outdoors rom Jamezetta Bedford tv All panelists: 1127 AM o. Nl panNsts� Commissioner Dorosin said some prioritization is important, and considering if there are items that need increased funding, such as housing, food, Internet access, etc. He said the Board set a long list of priorities, and needs to identify goals, top priorities, and immediate needs, and also consider how this work address structural racism. He said it is important to 38 consider the available resources for the programs being offered. He said the Board needs to be working towards action steps. Bonnie Hammersley said Commissioner Dorosin's suggestion would be helpful to staff. She said if there are the things the Board would like for staff to do, staff can begin working through it. Commissioner Fowler agreed with Commissioner Dorosin's comments. She said the Board needs to develop a strategic plan to make long-term decisions, which would be a year- long process to gather input from stakeholders. Maggie Chotas reviewed the conversation: What is the framework now, what needs to be dialed up, what needs to be dial back, to have depth, to address long-term goals, for more information on disrupting racism. She suggested that gathering information on disrupting racism could be an action step. Commissioner Dorosin said an example is that the eviction diversion program is working well, and address the high priority of housing need. He said he would like to continue this program, and if adding more resources would serve more people, or cover greater costs, then more funding should be allocated. Bonnie Hammersley said Commissioner Dorosin's example is helpful as she can add this type of change in when creating the recommended budget. She said staff can also pre gather any necessary information to help move the budget process along more effectively. Commissioner Greene said she wanted to make sure that disrupting racism is part of everything the County does. Commissioner Greene said the Partnership to End Homelessness (PTEH) has identified gaps that need to be filled, and doing so is directly in line with addressing the housing dilemma. She said COVID funding provided for street outreach and diversion program last year, which was PTEH's priority number one. She said progress needs to continue on addressing PTEH's list of priorities. Maggie Chotas reviewed the notes on Jamboard: Jexcvre�on �I L (1 Q ' m a c . �..w,eMa eene.ru u Priorities of the priorities What is working- More Longer term what to keep information Desired priorities needed r Eviction diversion © program o Partnership to End e Homelessness-- p. implement their plans %d S Commissioner Greene emphasized that there are specific things the Board can do to end homelessness, such as addressing housing. Commissioner Hamilton requested a list of all of the programs that the County offers, to be more effective in conversations. She said she would like to know which programs are discretionary, structural and cyclical. She said it would also be helpful to have any informative statistics. She said she it is difficult to make decisions without this type of information. 39 Commissioner McKee addressed the time constraints and asked if the Board should focus on short-term priorities, identifying two or three areas. He said the Board could set a special work session to dive deeper. Chair Price asked if Commissioners can identify needs beyond COVID, and changes that might be permanent. She said some things need to be changed, such as housing and evictions, or working towards OWASA being able to forgive debt. She said another area is Criminal Justice structural changes. She said the Board should consider the way the County has operated, and if those practices necessary. Maggie Chotas referred to the Jamboard notes, about having a vision of where the Board wants to go. Commissioner McKee said he wants to talk about education, and the impact of COVID on students. He asked if there is a growing gap between families of means (broadband, parenting help, tutoring), and those without. He said the Board needs to hear data from the school districts, and have a long term plan to ensure that these children catch up. cceeo m Priorities of the priorities More What is working-what to keep information Longer term Desired priorities needed Llstl of all pnogr -kn°w what is ma°datodwnana d.—I°°a,y- Strategic r Eviction diversion wan narar`a plan program Know what is cyclical © Partnership to End &what is structural Homelessness- implement their plans Beyond Short Term covid... o Immediate Needs 5 • Educating in id °r f cov �mirp m s c u �N m��irn s lowwege Maggie Chotas discussed using the sections of the Jamboard to connect thoughts before making decisions. Commissioner McKee said as the Board discusses priorities, it really has to figure out what it needs to look at now in order to get to the next step. Commissioner Dorosin asked if the County could review the Governor's task force recommendations for local governments on racial equity and criminal justice, to see if there are things that could be implemented in Orange County. He said these might be policy changes, and not necessarily have financial implications. Maggie Chotas asked for clarification. Commissioner Dorosin asked if staff would review the recommendations of this report, and report back to the Board with policy and operations suggestions by staff. 40 cF®,•r m Priorities of the priorities More Strategic What is working-what to keep information plan g Longer term Desired p itie am needed Beyond Immediate Needs ^efanprcgmms-knowwhnrs covid... mat�a<mry aria what.a diaornionarv- Eviction diversion wnn nm,ance program know what is cyclical © Pannershlpto End &what is structural Homelessness- . impi—emih,irplans m O Governor's report on Reviewrecommendationsandhave fracial Justice criminal staff whoworkinthatareahavea justice reform meeting where they share their perspectives-how to opemlionalne Educating In could berxeen tern,l,esof means aria lowwaseearnem un'••sm.c nreWu.mi„a Commissioner Hamilton highlighted the challenges for children related to learning online during the pandemic. She said she would like to understand the cost to the community, and then get estimates of additional resources needed to help children catch up, such as through summer programs, and help for mental and emotional challenges that have arisen. Commissioner Fowler said she worked with the ABC Science Collaborative and put information in the chat box: Maggie,itthere's any way you can dehly change betweenscreen share and not,it may be helpfulforyouto turn oX your screen share during conversational prt,. Thank ynu Rapid 0.eMusng,Housiing Hotline antl c do folks rernive help more than twicea year romreelly'.ow,nmg w icularly in math,less as In reading.Likelyincreased inequity.will need summer ramediaei May need capital needs sucM1 as ten;etcw Z nM facilhate tM1at M1appenirg outdoors mmtem..•^=&agora ro�� rt1)Am Bdwd collab^retion scM1etluling for Feb.W 11 ask those questions end<onverution starters I— Nat ways¢some prel ninon data reported by file ABC science collaborative r,xe AM ves51 ve seen the report aM this I—.Great idea,Mark and thanks for remembering ie tr 3o a FmmmBetlavioml Healttl Taskbr<e:urgent neetl=Diversion Facility farshMterm mental healN support Commissioner Fowler said remediation will be needed, but there will also be capital needs for outdoor learning, and the focus needs to be on getting people back in person. She said protective measures are likely to continue for a while until children are vaccinated. She said the meeting with the school boards in February will be helpful. Commissioner McKee said children falling behind in education will impact the County long-term, and the Board needs to focus on this. He said some families are excelling in a virtual education, and some are not. He said families have different resources to devote to educating their children. Commissioner Bedford pointed out that there are many programs related to eviction intervention, and asked that to be noted on Jamboard. She asked if the Board could focus on food and hunger needs in the County. She said her number 1 and 2 priorities are food and housing. She said support to the aging interrelates with food and housing. She said a longer- term strategy that could be more revolutionary is things like a basic minimum wage. Commissioner Bedford said it is important to get the vaccination program working well, which is part of health care. She said she does not know if people can access healthcare if they 41 have lost their jobs. She said it is important to safely reopen essential primary services that have been closed, and consider if there should be weekend hours in more of these areas. + x E � C Q Y jamEaartl gaggle.wm/tl/19VNyk5W(0Wg0EWYK5MgmvmKk<6zIroYIMF1VXY/vieweRl=1 _ � •e BOCC Framework < IJ' > C © 111 fj ce GL set background clear Gem, Priorities of the priorities More Strategic Longer term Short Term information plan Immediate Needs needed Listing programs-know what is Beyond covid... mandates and what is discretionary- Eviction diversion programs with stanl tics Know what is cyclical structural Alp, Partnership to End Homelessness- &what is structural changes qp implement their plans Food © Health care Reopening any essential/ Have we expanded Considering basic Vaccines primary hours? minimal income e services that have been Review recommendations and have p. staff who work in that area have a Governor's report on racial meeting where they share their justice criminal justice reform perspectives-how to operationalize What has the impact of covid in virutal learning Educating in covid been on students-what is the growing gap between families of means and low wage earners understanding the costs to catch students up How will we ensure that the children (eg.,summer learning more than 1 summer) who have been affected by learning -understanding-mental health needs of get caught up students-estimates -considering outdoor structures to get students back to school(captial needs) ®P Tv�n,r,to gem Bonnie Hammersley said some departments are offering expanded hours to accommodate working parents. She said it is important to note that Child Protective Service workers are going into homes. Chair Price said what one thinks is mandatory versus what one thinks is discretionary can be different, such as library services. She said it is important to remember how services contribute to social/emotional well being as well. She said as the Board makes cuts, some things may not seem obvious. The Board reviewed the Jamboard notes. Maggie Chotas requested any other ideas or items that need to be remembered as the Board makes decisions. Priorities of the priorities More information Strategic needed g Longer term Short Term plan Immediate Needs Beyond covid... Eviction diversion programs wnM1 suilstme wh Know net 1,cyclical structural Part hlp End Homelessness- &what,..c.conel P Im,1arn mth&,plans changes Food Hea@heare Have we eKpandetl Considering basic O Vaccines e«��>a wiM. hours minimal income e kemewreaommeadmloa:aadhare 0, eadice cr'adn.1 j 1racial start who worklntnetareahavee justice criminal justice reform meeting wneremey share-, p perspemlves-hawto operetlonalize 5 Educating in could p (ry. eUrenl mummer) ern Y 9 ental heehM1 neetlsot sn wuohtup .n.i saeslmates mudemsbackro,h.l(cepdaln ) b ®P Fwnmmew. 42 Chair Price said she would like to remember small businesses and farmers as the Board makes decisions, which is related to economic development and jobs. Commissioner Dorosin asked if the Board would look closely at emergency housing programs: which strategies are having the intended impact, what are the unmet needs, etc. Commissioner Bedford said almost all services have adapted to support meeting the extra needs during the pandemic, such as parks and recreation, transportation, animal services, etc. Commissioner Bedford also said the County will continue to permeate climate change response and environmental sustainability throughout all programs. Maggie Chotas added racial equity to Commissioner Bedford's comment, and said those items need to continue to be emphasized throughout the Board's work. Chair Price asked if racial equity could be added to the Jamboard, as well as climate change, and to specifically note the Board's intention to work with the GARE program, in order to deal with structural racism in the long-term: C.C .-,.w.a9 mrdnsvws�rxxa.rsoawrxsarsmvmxv�s,imwimrnxn.,,..a=+ o o ►19 BOCC Framework < Q > ccerlo 5 � q sn .g owa ci..rnam. Priorities of the priorities More information Strategic Longer term Short Term needed Immediate Needs plan Look at what we've had and how they Small businesses&farmers- are working-what are the gaps Beyond covid... economic development Eviction diversion programs -knowting all programs Know what structural y, P g -kndawhat is y Partnership to End Homelessness- mandatory and what is &what is structural changes implement their plans discretionary-with Food statistics © Health care a g.l.ganr..a.M.v Have we expanded p e"'"'"�`""`-a`"a"` hours' Considering basic Vaccines been es minimal income e Review recommendations and have staff who work in that area have a Governor's report on racial meeting where they share their justice criminal justice reform perspectives-how to operational ize tTt What has the impact of covid in virutal learning S been on students-what is the growing gap be families of means and low wage earners Educating in covid understanding the costs to catch students up (eg.'summer learning more than 1 summer) -understanding-mental health needs of How will we ensure that the children Climate change r\ students-estimates who have been affected by learning considering outdoor structures to get get caught up Racial Equity GARE Work students back to school(captial needs) �I=> The final Jamboard notes are below, as recorded and formatted by Maggie Chotas: 43 Orange County Board of County Commissioners - January 2021 2 Guiding 1. Knowing what we know about 2. How do our priorities achieve our 3. How can our priorities help us 3 Questions the current reality,what priorities goal of disrupting racism? rebuild in a more equitable way? do we need to set? Priorities of • - . - . r-j Longer Term Beyond Covid Immediate needs Action steps ..Structural Changes.- Planning and prioritizing - List of all programs Strategic planning: Have County staff create - Know what is mandatory and what is discretionary—with strategic plan that embeds equity. Should statistics, as well as what is cyclical and what is structural include short term, measurable goals of things the County actually controls Small businesses and farmers— Look at what we have had and how it is working; understand economic development the gaps Eviction Diversion programs/ Support implementation plans Considering basic minimum income Partnership to End Homelessness Health Care/Vaccines Reopening any essential services that have been closed; facilitating administration of vaccines Governor's report on racial justice Review recommendations and have staff who work in that Longterm policy changes criminal justice reform area meet with BOCC to share their perspectives about how to operationalize Educating in Covid - What has the impact of covid in virtual learning been on How will we ensure that the children who students—understanding the growing gap between families have been negatively affected by virtual of means and low wage earners learning get caught up? - Knowing the costs to catch up students (eg., summer learning more than 1 summer) - Understanding mental health needs of students - Considering capital needs to get students back to school (eg., outdoor structures) Disrupting racism Addressing climate change Foundational =a& Government Alliance on Race Climate mitigation Assumptions Throughout Equity(GARS)work 44 1 Identifying communication & other next steps 2 - What needs to be communicated? 3 - What are other next steps? 4 5 Maggie Chotas asked if there was anything immediate the Board wanted to tackle next. 6 Bonnie Hammersley said she will take the Jamboard notes to the next Department 7 Directors meeting and report back to the BOCC with how its input will be incorporated to the 8 work of departments. 9 Commissioner Hamilton asked if the Board could think about how a strategic plan would 10 be undertaken, planning for a timeline, staff resources, community involvement, etc. 11 Bonnie Hammersley said staff would bring back options for a strategic plan and the 12 Board could decide what type of process it would like to pursue. 13 Maggie Chotas put a few questions about communications in the chat box: 14 hrt — x Rapid Rehousing,Housing Hotline and can/do folks receive help mare than twice a year Generaylly:Learning loss,particularly in math,less so in reading.Likely increased inequity.Will need tum m......dionn.May need capital needs such as tents,etc.ro facilitate that happening oartdoors ram lamezena Bedford to Alllixts: School collaboration scheduling for Feb.Will ask those q—bons and conversation starters then that was some prel urinary data reported by the ARC science collaborative rom sally Greeneb All paneling Yes,We seen the report antl this is correct.Great idea,Mark and thanks for remembering it. From Behavioral Health Taskforce:urgent need=Diversion Facility far short term mental health support rom MAqChotas to All panelists: Revisiting how we are communicating with retid—antl how they can communicate with us—Reactivate Communications Committee partnerships-are we maximizing how we communicate to those who need it? type message here.. 15 16 17 Commissioner Dorosin asked if the County could revisit its communication strategy. He 18 said there will still be a lot of remote services and meetings in the foreseeable future, and the 19 County should think about how it is communicating with the residents. He said transparency is 20 one of the Board's highest priorities. 21 Commissioner Greene said it might be time to reactivate the committee on 22 communications, of which Commissioner Dorosin is a part. 23 Commissioner Fowler said she liked the idea of focusing on communication and being a 24 source of connecting people to additional support opportunities. She said maximizing 25 partnerships that deliver services is a low-cost thing to do. 26 Maggie Chotas expressed thanks for the Commissioners' engagement over the two 27 retreat days. She said she will send a confidential evaluation form to Commissioners. 28 29 Closing thoughts 30 Commissioner McKee said he hoped the retreat was as productive for everyone as it 31 was for him, and that the public found clarity. He said he hopes it is clear that running county 32 government is complicated, and the BOCC is working hard to find the best way forward. 33 Commissioner Dorosin thanked the Commissioners and staff for the time, candid 34 conversation and everyone's commitment to the work. 35 Chair Price emphasized that everyone is in this together. 36 37 38 45 1 Adjourn the Virtual Retreat 2 3 A motion was made by Commissioner McKee, seconded by Commissioner Fowler to 4 close the public hearing at 12:02 p.m. 5 6 Roll Call ensued. 7 8 VOTE: UNANIMOUS 9 10 Meeting ended at 12:02 pm 11 12 13 14 Renee Price, Chair 15 16 Laura Jensen 17 Clerk to the Board