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HomeMy WebLinkAbout2020-871-E Social Svc - OC Partnership for Young Children outside agency agreement --DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 OUTSIDE AGENCY PERFORMANCE AGREEMENT THIS AGREEMENT,made and entered into the first day of July 2020,("Effective Date")by and between the County of Orange, a political subdivision of the State of North Carolina, 200 South Cameron Street, Hillsborough, North Carolina, 27278, ("County") and Orange County Partnership for Young Children, a not-for-profit corporation, located at 120 Providence Road, Suite 101, Chapel Hill,NC 27514("Provider"). WITNESSETH: WHEREAS, it is in the interests of the County that said program be assisted by the County and thereby enhance its availability to residents of the County, and said program addresses an important community human services need, as identified by the Board of Commissioners. NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereafter set forth,the County and Orange County Partnership for Young Children agree as follows: 1. Term of the Agreement. The term of this Agreement shall be a program year beginning July 1, 2020 to June 30,2021. 2. Scope of Services. a. Provider will provide services, as outlined in the attached Outside Agency Funding Application and any amendments or revision thereto which is attached as Exhibit "A" and incorporated by reference, to the residents of Orange County. The Scope of Services and the Program Budget may be different from the original application based on County appropriation; however, any revisions or amendments to this Agreement must be approved in writing by the County and attached to this Agreement as Exhibit B. b. The Provider shall be solely responsible for the means, methods, techniques, sequence, safety program and procedures necessary to properly and fully complete the work set forth in the Scope of Services. 3. Funding. a. The County agrees to appropriate for the provision of services described in Exhibit A, Scope of Services and more particularly described in the Revised Program Budget, the maximum sum of$5,950.00. b. All funds appropriated shall be used for purposes described in Exhibit A. Any funds not used for the purposes stated shall be returned to the County. Any changes in the use of funds must be authorized in writing by the County prior to any expenditure of the funds by the Provider. If the funds are expended not in accordance with the Scope of Services,at the discretion of the County the Provider may be required to repay the funds to the County. c. The Provider shall be paid in four equal installments in the amount of$1,487.50. The first payment is contingent upon receipt of the agency's performance agreement; the remaining payments are contingent upon receipt of the request for reimbursement and related supporting documentation. d. The County's obligation to make the quarterly payments is contingent upon receipt of Progress Reports, which show satisfactory progress toward completion of performance measures and an accounting of expenditures as detailed in the attached Scope of Services. Orange County Partnership for Young Children Orange County Outside Agency Performance Agreement Revised 712018 Page 1 of 9 DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 e. Once Provider has satisfied its obligations as provided in (d) payment will be made 21 days after receipt of the Progress Report and Request for Reimbursement or 21 days after due date of Progress Report whichever is later. f. The County is not obligated to provide any other support to Provider in this or in succeeding fiscal years. 4. Agency Reporting. a. Provider will provide Orange County a Progress Report that includes a fiscal report and updates on performance measures as outlined in the Scope of Services. Progress Report dates are: July 1 —December 31; January 1 —March 31 and April 1 - June 30. Reports are due on January 22,April 16, and July 16 of the program fiscal year. b. Provider agrees to allow the County to inspect its financial books and records, which document costs of those services,upon reasonable notice during normal working hours. 5. Termination. a. In the event of any of the circumstances set forth below (hereinafter referred to as "default"),the County may immediately terminate this Agreement, in whole or in part, and from time to time. Notice of termination must be in writing, state the reason or reasons for the termination, and specify the effective date of the termination: i. In the event that Provider shall cease to exist as an organization or shall enter bankruptcy proceedings, be declared insolvent, or liquidate all or substantially all of its assets, or significantly reduce its services or accessibility to Orange County residents during the term of this Agreement; or ii. In the event that Provider shall fail to render a satisfactory accounting as provided section 4 above, the County may terminate this Agreement and Provider shall return all payments already made to it by the County for services which have not been provided or for which no satisfactory accounting has been rendered; or iii. In the event of any fraudulent representation by the Provider in an invoice or other verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. iv. Nonperformance, incomplete service or performance,or failure to satisfactorily perform any part of the work identified in the Scope of Services or to comply with any provision of this Agreement, as determined by the County in its sole discretion. v. Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. b. In the event of default by the Provider,the county may elect to terminate this Agreement, in whole or in part and/or require the Provider to repay the funds within ten(10)business days from written notice of default. The County may (but shall not be required to) grant the Provider an opportunity to cure the default without termination of this Agreement. This clause shall not be interpreted to limit the County's remedies in law or in equity. Orange County Partnership for Young Children Orange County Outside Agency Performance Agreement Page 2 of 9 Rev. 7118 DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 c. Notwithstanding the foregoing, either party may terminate the agreement at any time without penalty; provided that written notice of such termination is furnished to the other party at least 30 days prior to termination. In the event of such termination, any payment due shall be prorated to the date of termination and any unused funds shall be returned to the County within 10 days of termination. d. Any termination of this Agreement for default under this section that is later deemed to be unjustified shall be deemed a termination for convenience. 6. Insurance. a. General Requirements. The Provider shall purchase and maintain,during the period of performance of this Agreement, insurance: i. Worker's Compensation. For protection from claims under workers'or workmen's compensation acts; ii. Comprehensive General Liability Insurance covering claims arising out of or relating to bodily injury,including bodily injury, sickness, disease or death of any of the Consultant's employees or any other person and to real and personal property including loss of use resulting thereof; iii. Comprehensive Automobile Liability Insurance, including hired and non-owned vehicles, if any, covering personal injury or death, and property damage; and iv. Professional Liability Insurance, covering personal injury,bodily injury and property damage and claims arising out of or related to the performance under this Agreement by the Consultant or his agents, consultants and employees. b. Limits of Coverage: Minimum limits of insurance coverage shall be as follows: INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE • Worker's Compensation Limits for Coverage A- Statutory State NC &Coverage B -Employers Liability $500,000 each accident, disease policy limit and disease each employee • Commercial General $1,000,000 Each Occurrence Liability $2,000,000 Aggregate • Automobile Liability $500,000 Combined Single Limit • Professional Liability $1,000,000 Each Occurrence $2,000,000 Aggregate c. All insurance policies (with the exception of Worker's Compensation and Professional Liability)required under this Agreement shall name the County as an additional insured parry and as a certificate holder. Evidence of such insurance and all correspondence shall be sent to: Orange County Risk Manager Post Office Box 8181 Hillsborough,NC 27278 d. Nothing in this section is intended to affect or abrogate the County's sovereign immunity defenses. Orange County Partnership for Young Children Orange County Outside Agency Performance Agreement Page 3 of 9 Rev. 7118 DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 7. Relationship of the Parties. Provider is an independent contractor of the County. Provider represents that they have or will secure, at his own expense, all personnel required in performing . the services under this Agreement. Such personnel shall not be employees or have any contractual relationship with the County. All personnel engaged in work under this Agreement shall be fully qualified and shall be authorized and permitted under federal, state and local law to perform such services. 8. Compliance with all Laws. The Provider, at its sole expense, shall comply with all laws, ordinances, orders and regulations of the federal, state or local governments, as well as their respective departments, commissions, boards, and officers, which are in effect at the time of execution of this Agreement or are adopted at any time following execution of this agreement. 9. Subcontract. The County and Provider deem the services provided under this Agreement to be personal in nature and Provider may not subcontract any rights or duties under this Agreement to any other party without prior written consent from the County. 10. Assignment. The Provider shall not assign this Agreement, including the rights to payment, to any other party without the prior written consent of the County. 11. Indemnification. Provider agrees to defend, indemnify, and hold harmless the County, for all loss, liability, claims or expense (including reasonable attorney's fees) arising from bodily injury, including death or property damage, to any person or persons caused in whole or in part by the negligence or willful misconduct of the Provider, except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this section to require Provider to indemnify the County to the extent permitted under North Carolina law. Nothing in this section is intended to affect or abrogate the County's sovereign immunity defenses. 12. Non-Appropriation. This Agreement is subject to the availability of funds to purchase the specified services and may be terminated at any time if such funds become unavailable. 13. Non-Discrimination. Provider agrees as part of consideration of the granting of funds by Orange County the parties hereto for themselves,their agents, officials, employees and servants agree not to discriminate in any manner of these basis of race, color, gender, national origin, age,handicap, religion, sexual orientation, familial status or veterans status with reference to any activities carried out by the grantee, no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance, as amended and the Orange County Non-discrimination Policy. This provision is enforced by action for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding on the grantees, the successors and assigns of the parties hereto with reference to the above subject manner. 14. Living Wage. Orange County is committed to providing its employees with a living wage and encourages agencies if funds to pursue the same goal. The County's living wage is $ 14.25 per hour. To the extent possible, Orange County recommends that Orange County Partnership for Young Children provide a living wage to its employees. 15. Notice. The Parties hereto agree and understand that written notice, mailed or delivered, to the last known address shall constitute sufficient notice to the County and the Provider. All notices required and/or made pursuant to this Agreement to be given to the County and the Provides shall be in writing and mailed to the party addressed as follows: Orange County Partnership for Young Children Orange County Outside Agency Performance Agreement Page 4 of 9 Rev. 7118 —DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 County: Social Services Provider: Orange County Orange County Partnership for Young Children Post Office Box 8181 120 Providence Road, Suite 101 Hillsborough,NC 27278 Chapel Hill,NC 27514 16. Entire Agreement. This Agreement, including any referenced attachments, constitutes the entire Agreement between the parties and shall supersede, replace or nullify any and all prior Agreements of understandings; written or oral, relating to the matters set forth herein, and any such prior Agreements or understandings shall have no force or affect whatsoever on this Agreement. The County and Provider have read this Agreement and agree to be bound by all of its terms, and further agree that this Agreement constitutes the complete and exclusive statement of the Agreement between the County and Provider. 17. Severability. All clauses found herein shall act independently of each other. If a clause is found to be illegal or unenforceable, it shall have no effect on the other provisions of this Agreement. It is understood by the parties hereto that if any part,term or provision of this Agreement is by the Courts held to be illegal or in conflict with any laws of the State of North Carolina or the United States, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular part,term or provision held to be invalid. a. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not.utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.58. 18. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF,the Orange County and the Provider have signed this Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. f-arD"d,an of the Provider rbbtV, PVLtV 11/5/2020 Robin Pulver,Executive Director Date yb behalf of Orange County Government f jbl�In It (�Aw�uxt VS�t 11/5/2020 Bonnie Hammersley, County Manager Date Orange County Partnership for Young Children Orange County Outside Agency Performance Agreement Page 5 of 9 Rev. 7118 DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 ORANGE COUNTY—DEPARTMENT USE ONLY Department Party/Vendor Name: Orange County Partnership for Young Children Party/Vendor Contact Person: Robin Pulver Contact Phone: 919-967-9091 Party/Vendor Address: 120 Providence Road, Suite 101 City: Chapel Hill State:NC Zip: 27514 Department: Social Services Amount: $5,950 Purpose:FY 2020-2021 Outside Agency/Human Services Performance Agreeement Budget Code(s): 10495050-719050 Vendor#30442 (N/A if new vendor) Vendor is a BOCC consultant? Yes❑No® Contract Type: (Check one)New® Renewal❑ Amendment ❑ Effective Date 7/l/2020 Approved by Board Yes®No❑ Agenda Date: 6/16/2020 This agreement is approved as to to oa4u*rm end content: l Department Director's Signature NAan Gl1 Slbw Date: 11/5/2020 Information Technologies (Applicable only to hardware/software purchases or related services)This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficienc "gotandards, specifications,and requirements: Q�tSa C,bV1�t 1{fb 10/14/2020 Office of the Risk Management Officer FIYe Date: Financial Services This instrument has been pre-audited ' mtwvio4iequired by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer Date: 11/5/2020 Legal Services This agreement is approved as t cfiad sufficiency: Office of the County Attorney ` Date:11/5/2020 Clerk to the Board Received for record retention: All Docusign contracts must be copied to Sherri Ingersoll upon completion @ singersollgoran eg coun nc.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board Date: Orange County Partnership for Young Children Orange County Outside Agency Performance Agreement Page 6 of 9 Rev. 7118 DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 Exhibit A Provider's Outside Agency Application Orange County Partnership for Young Children Orange County Outside Agency Performance Agreement Page 7 of 9 Rev. 7118 - DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 COVER PAGE Applicant Contact Information Applicant Organization's Legal Name:Orange County Partnership for Young Children Applicant Organization's Physical Address: 120 Providence Road,Suite 101,Chapel Hill, NC 27514 Applicant Organization's Mailing Address:Same as above Applicant Organization's Web Address:www.orangesmartstart.org Executive Director: Robin Pulver Telephone Number:919-967-9091 E-Mail:rpulver@orangesmartstart.org Tax ID Number:56-1844192 Funding Reguest Please list all Fiscal Year 2021 Human Services(HS)funding requested for all programs and the proposed use of funds(please list program name only) Proaram Carrboro- Chapel Hill Orange Total HS -HS County-HS Ex 16uth.f1fterschoolProgrtttr $10,000 $15,000 $50000 $30,000 Operations of Petsonnod OperationsPersonnel Operations Early Literacy Initiative $6,000 $6,000 $6,000 $18,000 Operations/ Operations/ Operations/ Personnel I Personnel I Personnel Totals $61000 $6,00o $6,000 $18,000 Briefly explain your proposed use of funds: These funds will be used to support personnel costs related to the implementation of the initiative. Also,funds will be used to pay for meeting materials,meeting expenses,and partial licensing fees. To the best of my knowledge and belief ail information and data in this application is true and current. The document has been duty authorized by the governing board of the applicant. Signature: a42�C Executive Director Date Signature: Board Chairperson Date Cover Page Page 6 o 21 DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 DISCLOSURE OF POTENTIAL CONFLICTS OF INTEREST AND NON DISCRIMINATION CLAUSE Are any of the Board Members or employees of the agency which will be carrying out this program or members of their immediate families,or their business associates. YES NO ® ❑ a) Employees of or closely related to employees of the Town of Carrboro,the Town of Chapel Hill, or Orange County? ® ❑ b) Members of or closely related to members of the governing bodies of the Town of Carrboro,the Town of Chapel Hill,or Orange County? ® ❑c)Current beneficiaries of the program for which funds are being requested? (NC PreK classrooms will be a focus of activity.) ❑ ® d) Paid providers of goods or services to the program or having other financial interest in the program? If you have answered YES to any question,please provide a full explanation below. Board member Lucinda Munger leads the Orange County Library; Board member Quintana Stewart leads the Orange County Health Department; Sue Florence is associated with the Cedar Grove Community Center, a county facility. Orange County Commissioner Jamezetta Bedford is a board member, appointed by the County Commissioners to the OCPYC Board of Directors, and Matt Hughes, who serves on the Hillsborough Board of Commissioners, is a board member. Kerry Moore, director of CHCCS Head Start and Pre-K, and Adriana Martinez, director of Spanish for Fun Academy, provide NC Pre-K services. NON-D1SCRI[MiNATION Provider agrees as part of consideration of the granting of funds by funding agencies to the parties hereto for themselves, their agents, officials,employees and servants agree not to discriminate in any manner of these basis of rate,color,gender,national origin,age,handicap,religion,sexual orientation, gender identity/expression,familial status orveterans status with reference to any activities carried out by the grantee, no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance,as amended and the Orange County Anti-discrimination Policy. This provision is enforced by action for specific performance, injunctive relief,or other remedy as by law provided;this provision shall be binding on the grantees,the successors and assigns of the parties hereto with reference to the above subject manner. C;o,,er Pa.;p P a g e 4 o 1 16 — DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 To the best of my knowledge and belief all of the above information is true and current. I acknowledge and understand that the existence of a potential conflict of interest does not necessarily make the program ineligible for funding,but the existence of an undisclosed conflict may result in the termination of any grant awarded. Signature: Execu ive Director Date Signature: Board Chairperson Date Co,.PrP8,',P Pave a of 22 DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 AGENCY INFORMATION Please provide the following information about your agency: 1. Date of Incorporation(MonthJYear):August/1993 2. Agency's Purpose/Mission(no more than a few sentences): The mission of the Orange County Partnership for Young Children (OCPYC) is to ensure that all young children arrive at school healthy and ready to succeed. We focus on the early years of a child's life from birth to age five, which is the most critical time in a child's development. Our program priorities focus on the county's most vulnerable families and children. 3, Please provide a brief description of your organization's past achievements in carrying out similar projects and evidence of successful record of meeting proposed budgets and timetables(no more than 100 words). OCPYC manages programs having a variety of funding sources, including federal, state, and private grants, for which budget management and timely implementation of program activities are imperative. As the county administrator for Smart Start and NC PreK, OCPYC manages compliance, site monitoring, technical assistance, site payments, and reporting. As a past grantee of Human Services funding, OCPYC has met its objectives and budget requirements each year it has been awarded funding. OCPYC implements multiple literacy programs, including Dolly Parton's Imagination Library, Reach Out and Read, and is hosting the Orange County Campaign for Grade Level Reading—each with different program and budget demands. 4. Living Wage: Does this agency pay permanent employees a minimum living wage?(Yes/No) Yes If yes,is this agency an Orange County Living Wage Certified Employer? No If no, please briefly explain. OCPYC Board of Directors has passed a living wage policy that follows the specifications of Orange County Living Wage. Schedule of Positions: #of FTE—Full-Time Paid Positons: S #of FTE—Part-Time Paid Positions:2 PROGRAM INFORMATION ft x *Please submit for each program if applying for funding for more than one program. 5. Program Name:Early Literacy Initiative Program Primary Contact and Title: Robin Pulver, Executive Director Telephone Number: 919-967-9091 E-Mail:rpulverCcDorangesmartstart.ora Procrram informadon Page of �6 - DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 6. Please briefly describe the proposed program, including an explanation of how it aligns with the Town of Chapel Hill and Carrboro's Results Framework,and Orange County BOCC Goals and Priorities g and the target population to benefit from the program. (100 words or less) ELI prepares NCPreK children for the literacy demands of school through a multifaceted program that engages families in literacy learning and book sharing, provides children With opportunities to gain experience with print and books, provides access to developmentally and culturally appropriate books and other literacy resources, and engages children in reading as a part of STEAM education, This initiative aligns with the towns' and county's priorities to help children improve their education outcomes and ensure a high quality of life and lifelong learning through enabling our youngest children to create a solid foundation for language development and literacy learning. 7.Target Population: Please complete the table below with numbers(not percentages)of individuals served and projected to be served. Program Target Population Demographics Projected Actual Projected Projected 2018-19 2018-19 2019-20 2020-21 Gender Men 153 144 Women 147 156 Nonbinary/Genderqueer Self Describe Total NA NA 300 300 Race and Ethnicity Black or African-American 108 84 American Indian or Alaska Native 3 1 Asian 39 30 White 141 129 Native Hawaiian or other Pacific Islander 0 3 Two or more races Some other race 9 53 Total NA NA 300 300 Of the above,how many Hispanic/Latino 90 72 Of the above,how many non-Hispanic/Latino 210 228 Total NA NA 300 300 Age 0-5 years 300 300 6-18 years 19-50 years 51+years Total NA NA 300 300 Program in orr-na[ion Page 7 o r i. 6 DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 Geographic Location Town of Chapel Hill 119 108 Town of Carrboro 57 69 Orange County(Outside of Chapel Hiil/Carrboro) 124 123 Outside of Orange County 0 0 Total NA NA 300 300 Income Low-income(80%of the Area Median Income and Below) Please see 300 300 Income table in the attachments Total NA NA 300 300 *NA-ELI was not initiated until FY19-20. 8. Cost Per Individual This cost per individual must reflect the total program budget divided by the total number of program individuals in this application. Actual 2018-19 Prci ected.2019-20 Projected 2020.21: Total Cost of Program NA $54,439 $55,394 Total#of Individuals NA 300 300 Cost Per Individual NA $181.46 $184.65 9. Performance Indicators For Chapel Hill and Carrboro applicants: Please complete the following chart with information about the Strategic Objective, Intermediate Result, and the Agency Performance Indicator for each program for which you are applying for funding. Please see the Results Framework in the Attachments section as a reference. Program Name; Strategic 0 Children improve their educational outcomes Objective (please choose one ❑ Residents Increase their livelihood security fswm the Results Framework) ❑ Residents improve their health outcomes Intermediate Insert Intermediate Result here. Result Intermediate Result 1.1.Children birth-to-K access early childhood development opportunities (please choose one QCPYC proposes to meet this result through providing NC PreK children from the Results P P 9 P 9 Framework) with a developmentally and culturally appropriate book each month until 5 years of age through the evidence-based Dolly Parton's imagination Library; providing parents with tools to engage their children with books through offering 4 parent literacy engagement workshops and the evidence-based text messaging rogram, Ready4K, which provides 2-3 ?rogram information P a 3 e 8 o � DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 age-appropriate text messages per week on healthy development, including language and literacy development; and providing materials, training, and technical assistance to NC PreK teachers to integrate reading into multiple classroom activities and STEAM (Science, Technology, Engineering, Arts, and Math) learning opportunities. Therefore, children have increased access to books and literacy resources and gain experience with language, print, and books in multiple settings (e.g., home, school, library), multiple ways (e.g., book sharing, book talks, story exploring), and for multiple reasons (e.g., reading for enjoyment, reading for information, reading for exploration), RESULTS Actual Projected Projected, 201&19 2019.20 202041 Performance Insert Performance indicator NA 80%/240 program 85%/255 program Indicators here. participant participant (Please choose at least o and #Of pro children who are children who are one performance /� gram read age- read age- Wicatorto report on participant children appropriate books appropriate books ftom the Results who are read age- in their home once in their home once Framework,and add appropriate books in additional a week. a week. performance their home once a indicators that you week would like to report to the Towns Please insert additional rows as needed,listing one per ro). % and #of program NA 90%/270 500/6/150 participant children participant participant receiving a children receive a children receive a developmentally and developmentally developmentally culturally appropriate appropriate book appropriate book book per month per month through per month through through Dolly Parton's DPIL until age 5* DPIL until age 5* Imagination Library until the age of 5 % and #of program NA 80%/240 of 80%/240 of participant children program program whose participant participant parents/caregivers children whose children whose participate in language parents/caregivers parents/caregivers and literacy participate in any participate in any development of 4 workshops of 4 workshops workshops provided provided % and #of program NA 70%/210 of 70%/210 of participant children program program whose participant participant parents/caregivers children whose children whose receive 2-3 text re givers parents/caregivers Rrogrzrn information P a g e 9 o F I —DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 messages per week receive 2-3 text receive 2-3 text through Ready4K messages per messages per supporting whole child week about week about development and healthy healthy literacy learning development and development and literacy learning literacy learning % and#of program NA 90%/270 90%/270 participant children participant participant receiving reading children receive children receive experiences through reading reading multiple classroom experiences experiences activities and STEAM through multiple through multiple learning opportunities classroom classroom in their classrooms activities and activities and STEAM learning STEAM learning opportunities in opportunities in their classrooms their classrooms *While the initial projection for numbers of children participating In Dolly Parton's Imagination Library is listed above,the actual will be less due to the number of children reaching the age of 5 during the enrollment eligibility period. Therefore,the projections for FY 20-21 are lower to adjust for the number of children who may not be eligible at the time of enrollment. Prok;rani in(nrE ation P 1 g C. 1 0 o f 16 _'-----__---__-_______—_--_��__—_�__ --000"aignsnv000e|o:eoAuo4Ac-2o4o-4o4E-yae4-9oFosu477usa ORANGE COUNTY Outside n Services � Please use the drop down menu below to select which function area best alignswith your agency and progranm(s) |n which you are requesting funding, Please select only one from the drop down menu below. Youth Services if you selected other, please tell us what function area best aligns with your organization: IEarly Care and Education Please indicate three program goals/performance measures below. A few notes: w |f you use percentages, please put the actual number equivalence. w Please ensure your performance measures are outcome based and not outputs, . | Early Literacy Initiative-Activity I-Dolly Parton Imagination Library Program Goal# I e Increase children's access to developmentally and culturally appropriate books and other literacy resources Number of chilldren's registrations with Dolly Parton's Performance Measure Imagination Library Xii Actual Results Projected RequIts 270 (90%) children receive an appropdate book per (Outcome) month through DPIL until the age of 5 Projected Results 150 (50%) chddren receive an appropriate book per (Outcome) month through DPIL until the age of 5 � � | | / i | � | ' | | � � � *While the initial projection for numbers wf children participating in Dolly Parton'o Imagination Library is listed above,the actual will be less due to the number of children reaching the age nfS during the enrollment eligibility period. Therefore,the projections for FY 20-21 are lower to adjust for the number of children who may not be eligible at the time mfenrollment. � PmAemv information paQp 11 of 16 � ���� DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 1OX! II! f::UXR LENA Outside Agencies/Human Services Early Literacy Initiative-Activity 2-Parent Engagement Provide information and training to parents and Program Goal#2 caregivers through 4 workshops and 2-3 text messages per week to engage families In literacy learning and book sharing Number of children whose parents or caregivers attend parent literacy engagement workshops and/or receive ;performance Measure text messages through Ready4K on healthy child (How will you artompfish Wur goa!?) development and literacy N..�. Actual Results (Outcome) Ending FY18-19 240 (80%) children whose parents/caregivers Projected Results participate in workshops or tent messaging; 255 (85%) (Outcome) children who are read age-appropriate books in their Ending FF2020 home once a week. 240 (80%) children whose parents/caregivers Projected Results participate in workshops or text messaging; 240 (80%) (Outcome) children who are read age-appropriate books in their .Ending FF2021 home once a week. Early Literacy Initiative-Activity 3-Classroom Activities and STREAM Learning Opportunities Increasechildren's experience with print/books usin mu Goallti le classroom activities and Program Goal#3 integrating reading with STEAM(Science, Technology, Engineering, Arts, and Matti) through offering 6 workshops for NC PreK teachers and targeted technical assistance Number of children receiving reading experiences Performance Measure through multiple classroom activities and STEAM (Hew will you accompliEh y©w goal?) learning opportunities NA Actual Results (Outcome) Ending F718-14 90 Prograsla irform atlon P a g 12 0 DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 ORANGE COUNTY Outside Agencies/Human Services 270 (90%) children receive reading experiences Projected Results 270 multiple literacy activities and STEAM learning -" Outco 'e opportunities in their classrooms Ending FY2020 VW 270 (90%)children receive reading experiences Projected Results through multiple literacy activities and STEAM learning (Outcome)F1202 opportunities in their classroom Ending£3K0?I Program loformation page 13 of 16 DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 Agency Budget Operating Budget for Entire Agency AGENCY NAME: ORANGE COUNTY PARTNERSHIP FOR YOUNG CHILDREN Actual Estimated Projected Percent AGENCY REVENUE 2018-19 2019-20 2020-21 Change Private Donations $ 130,521 $ 5,990 $ 6,495 8% Agency Generated Revenue(Fundraising) $ (1,675) $ 2,000 $ 2,000 0% Local Government Grants: Human Services-Town of Carrboro $ 6,000 $ 5,400 $ 6,000 11% Other-Town of Carrboro $ - $ - $ - 0 Human Services-Town of Chapel Hill $ 7,000 $ 5,400 $ 6,000 11% Other-Town of Chapel Hill $ - $ - $ - 0 Human Services-Orange County $ 8,588 $ 5,950 $ 6,000 1% Other-Orange County $ - $ - $ - 0 Other-Town of Hillsborough $ - $ - $ - 0 Other Government Grants Triangle United Way $ - $ - $ - 0 State Government $ 1,951,239 $ 1,951,239 $ 1,951,239 $ - Federal Government(CDBG/HOME/etc.) $ 1,424,941 1 $ 1,424,941 $ 1,424,941 $ - Private Foundation Grants $ - $ - $ - 0 Other Revenue $ 17,186 $ 6,000 $ 6,000 $ - Total Agency Revenue $ 3,543,800 $ 3,406,920 $ 3,408,675 0% AGENCY EXPENSES Compensation $ 569,111 $ 480,493 $ 492,103 2% Rent&Utilities $ 47,003 $ 47,413 $ 47,824 1% Supplies&Equipment $ 27,074 $ 17,074 $ 17,074 0% Travel&Training $ 21,767 $ 21,767 $ 21,767 0% Other Expenses: $ 3,028,904 $ 2,813,859 $ 2,806,859 1 0% Total Agency Expenses L$ 3,693,859 $ 3,380,606 $ 3,385,626 0% SURPLUS/(DEFICIT) FOR PERIOD: *1 $ (150,060)1 $ 26,314 $ 23,049 FY 2018-19 Agency Budget - DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 Program Budget Operating Budget for Program PROGRAM NAME Orange County Partnership for Young Children Actual Estimated Projected Percent PROGRAM REVENUE 2018.19 20�19-20 2020'-2'1 Char>'e Private Donations $ - $ 2,995 $ 1,498 -50% Program Generated Revenue $ - $ - $ - 0 Local Government Grants: Human Services-Town of Carrboro $ - $ 5,400 $ 6,000 11% Other-Town of Carrboro $ - $ - $ - 0 Human Services-Town of Chapel Hill $ - $ 5,400 $ 6,000 11% Other-Town of Chapel Hill $ - $ - $ - 0 Human Services-Orange County $ - $ 5,950 $ 6,000 1% Other-Orange County $ - $ - $ - 1 0 Other-Town of Hillsborough $ - $ - $ - 0 Other Government Grants Triangle United Way $ - $ - $ - 0 State Government I $ - $ 34,694 $ 35,896 3% Federal Government(CDBG/HOME/etc.) $ - $ - $ - 0 Private Foundation Grants $ - $ - $ - 0 Other Revenue $ - $ - $ - 0 Total Program Revenue $ 1 $ 54,439 $ 55,394 2% PROGRAM EXPENSES Compensation $ - $ 47,749 $ 48,704 2% Rent&Utilities $ - $ - $ - 0 Supplies&Equipment $ - $ - $ - 0 Travel &Training $ - $ 700 $ 700 0% Other Expenses: Meeting expenses, $ - $ 5,990 $ 5,990 0% educational materials and Ready4K fee Total Program Expenses $7 - $ 54,439 Is 55,394 2% SURPLUS/(DEFICIT) FOR PERIOD: $ - I $ - I $ - 1 0' *Does not include amount for books through Dolly Parton's Imagination Library funded from state funds FY 2018-19 Program Budget —DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 Exhibit B Provider's Revised Scope of Services and Program Budget Orange County Partnership for Young Children Orange County Outside Agency Performance Agreement Page 8 of 9 Rev. 7118 DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 EXHIBIT"B" Scope of Services—FY 2020-21 Outside Agency Performance Agreement Agency Name: Orange County Partnership for Young Children Program Name: Early Literacy Initiative Funding Award: $5,950 Outline how the agency will spend Orange County's funding award. Expense Description Amount Personnel(Wages and Fringe) $5,950 Program Services Outline the critical services(activities)the agency will employ to attain the Anticipated Outcomes below,by June 30,2021. • Offer NC PreK parents 4 workshops on literacy engagement Provide 2-3 text messages per week on language and literacy development through Ready4K • Provide materials and instruction to teachers to integrate literacy into activities and STEAM learning. Anticipated Outcomes The Anticipated Results column must include quantifiable results in the form of number of persons/units served within Orange County,only(all Towns and municipalities). If you use percentages you must also provide the total number of participants within that measure's description or for an earlier performance measure. Performance Measures Anticipated Results % and #of program participant children whose parents/caregivers participate in 80%/240 language and literacy development workshops % and #of program participant children whose parents/caregivers receive 2-3 70%/210 text messages per week through Ready4K supporting whole child development and literacy learning % and#of program participant children receiving reading experiences through multiple 90%/270 classroom activities and STEAM learning opportunities in their classrooms ocuSigned by: F�D VU P4k Executive Director 11/5/2020 Certified by: Title: Date: (Provider's E ectronic Signature) "You will sign this document electronically with your performance agreement. --DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 ATTACHMENT "A" Orange County Certifications—FY 2020-2021 Outside Agency Performance Agreement Chief Contact,Administrators,Chief Executive Officer and Chief Financial Officer I certify that I have provided a list of the chief contact, administrators,chief executive officer and chief financial officer for my agency with this Agreement and that I will keep it current to the County of Orange. The list should be in writing with the name,title,residential address;phone and email address and if possible, fax number. Officers and Board of Directors I certify that I have provided a current list of the Officers and Board of Directors with this Agreement and that we will continue to update the list as changes occur. The list should be in writing,with the name, physical address,mailing address and if possible,phone,fax and email address. Budget Submission I certify that I have provided a budget for the period to be covered by funding Orange County, and that any substantive changes made to this budget have been in advance authorized in writing by Orange County. Annual Financial Review I certify that I have provided a copy of the latest annual Financial Review for our agency and the budget adopted by the agency for the fiscal years encompassing this Agreement. If not,please explain on a separate sheet of paper. Alignment with Organization's Mission I certify that the programs and services for which this funding is requested align with the mission of the organization. Intended Purpose I certify that the funds provided to the agency under the terms of this Agreement will be used for a public purpose and shall only be used for the purposes intended and any money not used for those purposes will be promptly returned to Orange County. DocuSigny�ed by: F -------Ai 9244 6bt'V, r� Executive Director 11/5/2020 Certified by: Title: Date: (Provider's Signature) Orange County Partnership for Young Children Orange County Outside Agency Performance Agreement Page 9 of 9 Rev. 7118 DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 �--.' ORANCOU-04 MSUMMERS ACORO' CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY)8/28/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: Summers Insurance Group PHONEI/ o,Ext; 919 968-4472 FAX 919 942-4221 2113 Cameron Street ) ) (A/c,Noi:( ) Suite 219 6DRESS:info@STLinsure.com Raleigh,NC 27605-1370 INSURERS AFFORDING COVERAGE NAIC# INSURER A:Alliance for Non-Profits for Insurance Risk Retention Group 10023 INSURED INSURER B:Hartford Underwriting Insurance CompanV 30104 Orange County Partnership for INSURER C:Carolina Casualty Insurance Young Children 120 Providence Rd Ste 101 INSURER D: Chapel Hill,NC 27514 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSR WVD MM/DD MMIDD A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ - 1,000,000 CLAIMS-MADE X OCCUR 201936915 8/10/2020 8110/202, DAMAGE TO RENTED 500,000 PREMISES Ea occurrence $ MED EXP(Any oneperson) $ 20,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000 POLICY❑PRO ❑ LOC PRODUCTS-COMP/OP AGG $ 3,000,000 OTHER: SSP $ 2,000,000 A AUTOMOBILE LIABILITY Ea BINEDaccttSINGLE LIMIT $ 1,000,000 ANY AUTO 201936915 8/10/2020 8/10/2021 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ X HIRED X NON-OWNED PeOraccident DAMAGE $ AUTOS ONLY AUTOS ONLY A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS-MADE 202036915UMB 8110/2020 8/10/2021 AGGREGATE $ DED X RETENTION$ 10,000 Gen Aggregate $ 1,000,000 B WORKERS COMPENSATION X I PER OTH- AND EMPLOYERS LIABILITY YIN 22WECIT8297 10/1/2020 10/1/2021 S ER A E.L.EACH A 500,000 ANY PROPRIETOR/PARTNER/EXECUTIVE CCIDENT $ OFFICER/MEMBER EXCLUDED? N/A 500,000 (Mandatory In NH) E.L.DISEASE-EA EMPLOYE $ If yes,describe under 500,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT C D$O/Employment Pract 1574022 8/10/2020 8/1012021 D$O/EPLI Agg 1,000,000 A General Liability 201936915 8/10/2020 8/10/2021 Sexaul Abuse Agg. 2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Fidelity Coverage-Travelers Casualty&Surety Policy No.0105987727LB;Policy Term: 0 8/3 012 01 9 to 2022 $100,000 Limit of Liability;$1,000 Deductible Sexual Conduct and Physical Abuse Coverage-Alliance for Non-Profits Policy No.EQ2019-36915;Policy Term: 08110/20 to 08110/21 $2,000,000 Aggregate/$1,000,000 Each Claim SEE ATTACHED ACORD 101 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Orange County Government THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 9 tY ACCORDANCE WITH THE POLICY PROVISIONS. Attention:Risk Manager 200 S.Cameron Street P.O Box 8181 AUTHORIZED REPRESENTATIVE Hillsborough,NC 27278 wmiw+�.5 ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID:9DA2D4AC-2348-434E-9B84-9BF3524778E5 AGENCY CUSTOMER ID:ORANCOU-04 MSUMMERS LOC#: 1 Al O1 ADDITIONAL REMARKS SCHEDULE ,� Page 1 of 1 AGENCY NAMED INSURED Summers Insurance Group YungChildren County for POLICY NUMBER 120 Providence Rd Ste 101 EE PAGE 1 Chapel Hill,NC 27514 CARRIER NAIC CODE EE PAGE 1 SEE P 1 EFFECTIVE DATE:SEE PAGE 1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance Description of Operations/LocationsNehicles: Social Services Professional-Alliance for Non-Profits Policy No.2019-36915; Policy Term 8/10/20 to 8/10/21 $2,000,000 Aggregate/$1,000,000 Each Claim Cyber Liability effective 08/10/2020-08/10/2021 Per Claim: 1,000,000 Annual Aggregate: 2,000,000 For Information Purposes ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD