HomeMy WebLinkAbout2020-925-E Housing - Hope Renovations Handy Helpers home repair DocuSign Envelope ID: D5C73C19-1B36-45C1-B7DD-03847579E3BD
[Departmental Use Only]
TITLE Hope Renovations
Handy Helpers
FY 2020-2021
NORTH CAROLINA
SERVICES AGREEMENT NO RFP/RFQ
ORANGE COUNTY
This Services Agreement (hereinafter "Agreement"), made and entered into this 10t' day of
August, 2020, ("Effective Date") by and between Orange County, North Carolina a political
subdivision of the State of North Carolina (hereinafter, the "County") and Hope Renovations,
(hereinafter, the "Provider").
WITNESSETH:
That the County and Provider, for the consideration herein named, do hereby agree as
follows:
1. Services
a. Scope of Work.
i) This Agreement is for services to be rendered by Provider to County with respect
to (insert type of project): Handy Helpers Repair Work
ii) By executing this Agreement, the Provider represents and agrees that Provider is
qualified to perform and fully capable of performing and providing the services
required or necessary under this Agreement in a fully competent, professional and
timely manner.
iii) Time is of the essence with respect to this Agreement.
iv) The services to be performed under this Agreement consist of Basic Services, as
described and designated in Section 3 hereof. Compensation to the Provider for
Basic Services under this Agreement shall be as set forth herein.
2. Responsibilities of the Provider
a. Services to be provided. The Provider shall provide the County with all services
required in Section 3 to satisfactorily complete the Project within the time limitations set
forth herein and in accordance with the highest professional standards.
b. Standard of Care.
i) The Provider shall exercise reasonable care and diligence in performing services
under this Agreement in accordance with the highest generally accepted standards
of this type of Provider practice throughout the United States and in accordance
with applicable federal, state and local laws and regulations applicable to the
performance of these services. Provider is solely responsible for the professional
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quality, accuracy and timely completion and/or submission of all work related to
the Basic Services.
ii) Provider shall be responsible for all errors or omissions of its agents, contractors,
employees, or assigns in the performance of the Agreement. Provider shall
correct any and all errors, omissions, discrepancies, ambiguities, mistakes or
conflicts at no additional cost to the County.
iii) The Provider shall not, except as otherwise provided for in this Agreement,
subcontract the performance of any work under this Agreement without prior
written permission of the County. No permission for subcontracting shall create,
between the County and the subcontractor, any contract or any other relationship.
iv) Provider is an independent contractor of County. Any and all employees of the
Provider engaged by the Provider in the performance of any work or services
required of the Provider under this Agreement, shall be considered employees or
agents of the Provider only and not of the County, and any and all claims that may
or might arise under any workers compensation or other law or contract on behalf
of said employees while so engaged shall be the sole obligation and responsibility
of the Provider.
v) If activities related to the performance of this Agreement require specific licenses,
certifications, or related credentials Provider represents that it and/or its
employees, agents and subcontractors engaged in such activities possess such
licenses, certifications, or credentials and that such licenses certifications, or
credentials are current, active, and not in a state of suspension or revocation.
vi) In determining the Basic Services to be provided, should any documents be
referenced in this Agreement, the terms of this Agreement shall have priority in
any conflict between the terms of referenced documents and the terms of this
Agreement.
vii) Should this Agreement involve project designs, the construction or creation of
which is to be bid out and/or fulfilled by other contractors, and bidding or
negotiation with contractors produce prices which, when added to the other
elements of the approved total project cost, produce a cost that is in excess of the
approved total project cost, the Provider shall participate with the County in
negotiation and design adjustments to the extent such are necessary to obtain
prices within the approved total project cost. All activity of the Provider with
respect to these matters shall constitute Basic Services and shall be performed by
the Provider without additional compensation. If negotiation and design
adjustments fail to bring costs within the total project cost the County may reject
all bids and Provider will redesign and/or reduce portions of the project in an
effort to reduce the bid prices to within the total project cost and rebid the project.
One such redesign is included within Basic Services. If this second letting for
bids does not produce bids that are within the approved total project cost initially
or after negotiations with the contractor the cost is not reduced to an amount
within the total project cost, the Provider is not obligated to engage in further
redesign.
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3. Basic Services
a. Basic Services. The Services to be rendered pursuant to this Agreement are as follows
(fully describe services to be provided): See Exhibit A
4. Duration of Services
a. Term. The term of this Agreement shall be from August 10, 2020 to June 30, 2021.
b. Scheduling of Services.
i) The Provider shall schedule and perform its activities in a timely manner.
ii) Should the County determine that the Provider is behind schedule, it may require
the Provider to expedite and accelerate its efforts, including providing additional
resources and working overtime, as necessary, to perform its services in
accordance with the approved project schedule at no additional cost to the
County.
iii) The Commencement Date for the Provider's Basic Services shall be August 10,
2020.
5. Compensation
a. Compensation for Basic Services. Compensation for Basic Services shall include all
compensation due the Provider from the County for all services satisfactorily (as
determined by the County) performed pursuant to this Agreement. The maximum
amount payable for Basic Services shall not exceed Fifteen Thousand Dollars ($15,000).
Payment for satisfactorily performed Basic Services shall become due and payable
within thirty (30) days of Provider properly invoicing County. Payment shall be subject
to provisions of Section 5(b).
b. Disputes. In the event the amount stated on an invoice is disputed by the County, the
County may withhold payment of all or a portion of the amount stated on an invoice
until the parties resolve the dispute. Should Provider fail to perform its duties under the
terms of this Agreement, County may, without fault or penalty, withhold any payment
associated with the work to be performed until such time as said work is completed.
c. Additional Services. County shall not be responsible for costs related to any services in
addition to the Basic Services performed by Provider unless County requests such
additional services in writing and such additional services are evidenced by a written
amendment to this Agreement.
6. Responsibilities of the County
a. Cooperation and Coordination. The County has designated (Emila Sutton) to act as the
County's representative with respect to the Project and shall have the authority to render
decisions within guidelines established by the County Manager and/or the County Board
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of Commissioners and shall be available during working hours as often as may be
reasonably required to render decisions and to furnish information.
7. Insurance
a. General Requirements. Provider shall obtain, at its sole expense, Commercial General
Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any
additional insurance as may be required by County's Risk Manager as such insurance
requirements are described in the Orange County Risk Transfer Policy and Orange
County Minimum Insurance Coverage Requirements (each document is incorporated
herein by reference and may be viewed at
http://www.orangecountync.gov/departments/purchasing division/contracts.php). If
County's Risk Manager determines additional insurance coverage is required such
additional insurance shall consist of (if no additional insurance required mark
N/A as being not applicable). Provider shall not commence work until such insurance is
in effect and certification thereof has been received by the County's Risk Manager.
8. Indemnity
a. Indemnity. To the extent authorized by North Carolina law the Provider agrees, without
limitation, to defend, indemnify and hold harmless the County from all loss, liability,
claims or expense, including attorney's fees, arising out of or related to the Project and
arising from property damage or bodily injury including death to any person or persons
caused in whole or in part by the negligence or misconduct of the Provider except to the
extent same are caused by the negligence or willful misconduct of the County. It is the
intent of this provision to require the Provider to indemnify the County to the fullest
extent permitted under North Carolina law.
9. Amendments to the Agreement
a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional
compensation or a change in duration of this Agreement shall be made by a written
Amendment to this Agreement executed by the County and the Provider. The Provider
shall proceed to perform the Services required by the Amendment only after receiving a
fully executed Amendment from the County.
10. Termination
a. Termination for Convenience of the County. This Agreement may be terminated without
cause by the County and for its convenience upon seven (7) days' prior written notice to
the Provider.
b. Other Termination. The Provider may terminate this Agreement based upon the County's
material breach of this Agreement; provided, the County has not taken all reasonable
actions to remedy the breach. The Provider shall give the County seven (7) days' prior
written notice of its intent to terminate this Agreement for cause.
c. Compensation After Termination.
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1) In the event of termination, the Provider shall be paid that portion of the fees and
expenses that it has earned to the date of termination, less any costs or expenses
incurred or anticipated to be incurred by the County due to errors or omissions of
the Provider.
ii) Should this Agreement be terminated, the Provider shall deliver to the County
within seven (7) days, at no additional cost, all deliverables including any
electronic data or files relating to the Project.
d. Waiver. The payment of any sums by the County under this Agreement or the failure of
the County to require compliance by the Provider with any provisions of this Agreement
or the waiver by the County of any breach of this Agreement shall not constitute a
waiver of any claim for damages by the County for any breach of this Agreement or a
waiver of any other required compliance with this Agreement.
e. Suspension. County may suspend the Basic Services and this Agreement at any time for
County's convenience and without penalty to County upon three (3) days' notice to
Provider. Upon any suspension by County, Provider shall discontinue work on the Basic
Services and shall not resume the Basic Services until notified to proceed by County.
11. Additional Provisions
a. Limitation and Assignment. The County and the Provider each bind themselves, their
successors, assigns and legal representatives to the terms of this Agreement. Neither the
County nor the Provider shall assign or transfer its interest in this Agreement without the
written consent of the other.
b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights
of respective parties hereunder shall be governed by the laws of the State of North
Carolina. By executing this Agreement Provider affirms that Provider and any
subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter
64 of the North Carolina General Statutes. By executing this Agreement Provider
certifies that Provider has not been identified, and has not utilized the services of any
agent or subcontractor identified, on the list created by the State Treasurer pursuant to
G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not
been identified, and has not utilized the services of any agent or subcontractor identified,
on the list created by the State Treasurer pursuant to G.S. 147-86.81.
c. Non-Discrimination. Provider shall at all times remain in compliance with all applicable
local, state, and federal laws, rules, and regulations including but not limited to all state
and federal non-discrimination laws, policies, rules, and regulations and the Orange
County Non-Discrimination Policy and Orange County Living Wage Policy(each policy
is incorporated herein by reference and may be viewed at
http://www.oran eg countync• ov�/departments/purchasing division/contracts.php.) Any
violation of the Orange County Non-Discrimination Policy is a breach of this Agreement
and County may immediately terminate this Agreement without further obligation on the
part of the County. This paragraph is not intended to limit and does not limit the
definition of breach to discrimination.
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d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages
with respect to any provision of, or the performance or non-performance of, this
Agreement shall be brought in the General Court of Justice of North Carolina sitting in
Orange County, North Carolina. It is agreed by the parties that no other court shall have
jurisdiction or venue with respect to such suits or actions. Binding arbitration may not
be initiated by either Party, however, the Parties may agree to nonbinding mediation of
any dispute prior to the bringing of such suit or action.
e. Entire Aueement. This Agreement represents the entire and integrated agreement
between the County and the Provider and supersedes all prior negotiations,
representations or agreements, either written or oral. This Agreement may be amended
only by written instrument signed by both parties. Modifications may be evidenced by
facsimile signatures.
f. Severability. If any provision of this Agreement is held as a matter of law to be
unenforceable, the remainder of this Agreement shall be valid and binding upon the
Parties.
g. Ownership of Work Product. Should Provider's performance of this Agreement generate
documents, items or things that are specific to this Project such documents, items or
things shall become the property of the County and may be used on any other project
without additional compensation to the Provider. The use of the documents, items or
things by the County or by any person or entity for any purpose other than the Project as
set forth in this Agreement shall be at the full risk of the County.
h. Non-Appropriation. Provider acknowledges that County is a governmental entity, and
the validity of this Agreement is based upon the availability of public funding under the
authority of its statutory mandate.
In the event that public funds are unavailable and not appropriated for the performance of
County's obligations under this Agreement, then this Agreement shall automatically
expire without penalty to County immediately upon written notice to Provider of the
unavailability and non-appropriation of public funds. It is expressly agreed that County
shall not activate this non-appropriation provision for its convenience or to circumvent
the requirements of this Agreement, but only as an emergency fiscal measure during a
substantial fiscal crisis.
In the event of a change in the County's statutory authority, mandate and/or mandated
functions, by state and/or federal legislative or regulatory action, which adversely affects
County's authority to continue its obligations under this Agreement, then this Agreement
shall automatically terminate without penalty to County upon written notice to Provider
of such limitation or change in County's legal authority.
i. Si ng atures. This Agreement together with any amendments or modifications may be
executed electronically. All electronic signatures affixed hereto evidence the consent of
the Parties to utilize electronic signatures and the intent of the Parties to comply with
Article I IA and Article 40 of North Carolina General Statute Chapter 66.
j. Notices. Any notice required by this Agreement shall be in writing and delivered by
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certified or registered mail, return receipt requested to the following:
Orange County Provider's Name
Attention:Emila Sutton Hope Renovations
P.O. Box 8181 205 Lloyd Street, Suite 211
Hillsborough,NC 27278 Carrboro,NC 27510
[SIGNATURE PAGE TO FOLLOW]
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IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have
hereunder set their hands and seal, all as of the day and year first above written.
ORANGE COUNTY: PROVIDER:
Ebb
ocuSigned by: DocuSigned by:
B Ytn.ln.tt, B
Y
Bonnie Hammersley, County Manager
Nora Spencer, CEO
Printed Name and Title
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DocuSign Envelope ID: D5C73C19-lB36-45C1-B7DD-03847579E3BD
ORANGE COUNTY—DEPARTMENT USE ONLY
Party/Vendor Name: Hope Renovations Party/Vendor Contact Person: Nora Spencer Contact Phone:
Party/Vendor Address: 205 Lloyd Street,Suite 211 City Carrboro State:NC Zip:27510 Department:Housing and
Community Development Amount: NTE $15,000 Purpose: Handy Helpers Repair Work Budget Code(s):
32470320-782500-47430 Vendor# 66167 (N/A if new vendor) Vendor is a BOCC consultant? Yes ❑ No®
Contract Type: (Check one) New ® Renewal ❑ Amendment ❑ Effective Date 8/10/20 Approved by Board
Yes❑No® Agenda Date:
This agreement is approved as to technical form and content and I as Department Director affirmatively state work
on this project has not been initiated prior to execution of the agreement:
DocuSignedby:
Department Director's Signature f^t(& Wu bvl Date:8/10/2020
Agreements for emergency services or repair are not subject to the above affirmation. If services related to this
agreement have already begun or been completed please briefly describe the nature of the emergency condition that
was addressed:
Information Technologies
(Applicable only to hardware/software purchases or related services)This agreement has been reviewed and is
approved as to information technology content and specifications:
Office of the Chief Information Officer Date:
Risk Management
This agreement is approved for sufficient d6i&ar6%tw''""�s""tandards,specifications,and requirements:
Q�1Sa. Cbvv��& 8/11/2020
Office of the Risk Management Officer Date:
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control
Act: DocuSigned by:
Office of the Chief Financial Officer Date:$/12/2020
Legal Services
This agreement is approved as t74egMcMwvoyd sufficiency:
1[ l u, hWt, T6W 8/12/2020
Office of the County Attorney Date:
Clerk to the Board
Received for record retention:
All Docusign contracts must be copied to Sherri Ingersoll upon completion: singersoll@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Office of the Clerk to the Board Date:
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Exhibit A
Scope of Services for Handy Helpers Repair Work
August 10, 2020
General Description
Hope Renovations will assist the Orange County Department of Housing and Community Development
(hereinafter "OCHCD") and the Orange County Department on Aging (hereinafter "OCDOA") in
performing repairs, accessibility modifications, and related work for clients in OCDOA's Handy Helpers
program.
Specific Tasks
• Clients will be referred to Hope Renovations by OCDOA through the Handy Helpers program.
• Hope Renovations will provide OCDOA a scope of work and cost estimate for every job.
• Projects with cost estimates above $500 must be approved by OCDOA before work commences.
Terms
• Hope Renovations will invoice OCHCD on a monthly basis, and provide a copy of each invoice to
OCDOA.
• OCHCD will pay Hope Renovation's invoices within 30 days of date of receipt.
• Total payments to Hope Renovations for repairs on a single property will not exceed $1,500.
• Total payments to Hope Renovations for the scope of this contract will not exceed $15,000.
Contract Duration
Hope Renovations will begin providing services to OCHCD starting on August 10, 2020. The Specific
Tasks outlined above will be completed on or before June 30, 2021.
DocuSign Envelope ID: D5C73C19-1B36-45C1-B7DD-03847579E3BD
M ALLIANCE OF
❑ NONPROFITS FOR ALLIANCE OF NONPROFITS FOR INSURANCE
INSURANCE RISK RETENTION GROUP(AND
www.insurancefornonprofits.org
A Head for Insurance.A Heart for Nonprofits.
COMMERCIAL LINES COMMON POLICY DECLARATIONS
PRODUCER: POLICY NUMBER: 2020-63307
Security Underwriters, Inc.
6380 Shallowford Road
Lewisville, NC 27023
NAME OF INSURED AND MAILING ADDRESS:
Hope Renovations
3807 NC Hwy. 54 W
Chapel Hill, NC 27516
POLICY PERIOD: FROM 02/17/2020 TO 02/17/2021
AT 12:01 A.M.STANDARD TIME AT YOUR MAILING ADDRESS SHOWN ABOVE
BUSINESS DESCRIPTION: Women's Trades Training; Aging-in-Place Repairs & Renovations
IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS
POLICY, WE AGREE WITH YOU TO PROVIDE THE COVERAGE AS STATED IN THIS POLICY.
THIS POLICY CONSISTS OF THE FOLLOWING COVERAGE PARTS FOR WHICH A PREMIUM IS INDICATED.THESE PREMIUMS MAY BE SUBJECT TO ADJUSTMENT.
PREMIUM
COMMERCIAL GENERAL LIABILITY COVERAGE PART- OCCURRENCE ............................ $2,858
COMMERCIAL AUTO LIABILITY COVERAGE PART Not Covered
IMPROPER SEXUAL CONDUCT AND PHYSICAL ABUSE COVERAGE PART Not Covered
SOCIAL SERVICE PROFESSIONAL COVERAGE PART Not Covered
COMMERCIAL LIQUOR LIABILITY COVERAGE PART ............................................................ INCLUDED
TERRORISM COVERAGE (Certified Acts) ................................................................................ Not Covered
TOTAL: $2,858
FORM(S)AND ENDORSEMENT(S)MADE A PART OF THIS POLICY AT TIME OF ISSUE:"
ANI-EO69 GL 02 19, ANI-EO78 12 18, ANI-E120 09 19, ANI-E123 09 19, ANI-RRG-E03 01 13, ANI-RRG-El1 GL 09 19, ANI-RRG-E15 0117,
ANI-RRG-E22 09 19, ANI-RRG-E251215, ANI-RRG-E26 11 17, AN I-RRG-E28 01 99, ANI-RRG-E29 12 09, ANI-RRG-E33GL0919, ANI-RRG-E34 09 18,
ANI-RRG-E42GL0919, ANI-RRG-E5 07 15, ANI-RRG-E56 01 17, ANI-RRG-E59 02 12, ANI-RRG-E60 07 12, AN I-RRG-E61 02 19, ANI-RRG-E67 08 17,
ANI-RRG-E70 03 19, ANI-RRG-E72 01 17, ANI-RRG-E74 03 14, ANI-RRG-GL 04 01, ANI-RRG-LL 04 01, ANI-RRG-NPO-001 12 19, ANI-RRG-X10618,
CG 00 01 04 13, CG 00 33 04 13, CG 20 10 04 13, CG 20 12 04 13, CG 20 18 04 13, CG 20 20 11 85, CG 20 21 07 98,
CG 20 26 04 13, CG 20 34 04 13, CG 20 37 04 13, CG 21 09 06 15, CG 21 35 10 01, CG 21 47 12 07, CG 21 73 01 15,
CG 21 96 03 05, CG 22 44 04 13, CG 24 07 01 96, IL 00 17 11 98, IL 00 21 09 08, IL 02 69 09 08, SCHEDULE G 01 80,
SCHEDULE L 01 80
*Omits applicable forms and endorsement if shown in specific coverage part/coverage form declarations.
These declarations and the common policy declarations,if applicable,together with the common policy conditions,coverage form(s)and forms
and endorsements, if any, issued to form a part thereof,complete the above numbered policy.
"NOTICE
This policy is issued by your risk retention group. Your risk
retention group may not be subject to all of the insurance laws BY U
and regulations of your State. State insurance insolvency (AUTHORIZED REPRESENTATIVE)
guaranty funds are not available for your risk retention group." 02/19/2020
ANI-RRG-CO (03700-DB)
DocuSign Envelope ID: D5C73C19-1B36-45C1-B7DD-03847579E3BD
M ALLIANCE OF
❑ NONPROFITS FOR ALLIANCE OF NONPROFITS FOR INSURANCE
INSURANCE RISK RETENTION GROUP (ANI)
www.insurancefornonprofits.org
A Head for Insurance.A Heart for Nonprofits.
COMMERCIAL GENERAL LIABILITY COVERAGE PART DECLARATIONS
PRODUCER: POLICY NUMBER: 2020-63307
Security Underwriters, Inc.
6380 Shallowford Road
Lewisville, NC 27023
NAME OF INSURED AND MAILING ADDRESS:
Hope Renovations
3807 NC Hwy. 54 W
Chapel Hill, NC 27516
POLICY PERIOD: FROM 02/17/2020 TO 02/17/2021
AT 12:01 A.M. STANDARD TIME AT YOUR MAILING ADDRESS SHOWN ABOVE
BUSINESS DESCRIPTION: Women's Trades Training; Aging-in-Place Repairs & Renovations
IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS
POLICY, WE AGREE WITH YOU TO PROVIDE THE COVERAGE AS STATED IN THIS POLICY.
LIMITS OF COVERAGE:
GENERAL AGGREGATE LIMIT (OTHER THAN PRODUCTS-COMPLETED OPERATIONS) $2,000,000
PRODUCTS - COMPLETED OPERATIONS AGGREGATE LIMIT .......................... $2,000,000
PERSONAL AND ADVERTISING INJURY LIMIT .................................................... $1,000,000
EACH OCCURRENCE LIMIT .................................................................................. $1,000,000
DAMAGE TO PREMISES RENTED TO YOU ......................................................... $500,000 anyone premises
MEDICAL EXPENSE LIMIT $20,000anyoneperson
....................................................................................
ADDITIONAL COVERAGES:
PREMIUM $2,858
FORMS AND ENDORSEMENTS APPLICABLE TO THIS POLICY ARE INCLUDED IN COMMERCIAL LINES COMMMON POLICY DECLARATIONS
02/19/2020 BY
(AUTHORIZED REPRESENTATIVE)
THESE DECLARATIONS AND THE COMMON POLICY DECLARATIONS,IF APPLICABLE,TOGETHER WITH THE COMMON POLICY CONDITIONS,COVERAGE FORM(S)
AND FORMS AND ENDORSEMENTS,IF ANY,ISSUED TO FORM A PART THEREOF,COMPLETE THE ABOVE NUMBERED POLICY.
"NOTICE : This Policy is issued by your risk retention group. Your risk retention group may not be subject to all
the insurance laws and regulations of your State. State insurance insolvency guaranty funds are not available for
your risk retention group."
ANI-RRG-GL (03700)