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HomeMy WebLinkAboutAgenda - 03-02-2021; 8-a - Minutes 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 2, 2021 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: January 22 and 23, 2021 Virtual Retreat FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented or as amended. Attachment 1 1 1 MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 VIRTUAL RETREAT 5 JAN UARY 22, 2021 6 2:00 p.m. 7 8 The Orange County Board of Commissioners met for a Virtual Retreat on Tuesday, January 9 22, 2021 at 2:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Amy Fowler, Jean Hamilton, Mark Dorosin (joined at 2:05 p.m.), Sally 13 Greene, and Earl McKee (joined at 2:30 p.m.) 14 COUNTY COMMISSIONERS ABSENT: NONE 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, Clerk to the Board Laura Jensen 18 (All other staff members will be identified appropriately below.) 19 20 21 Due to current public health concerns, the Board of Commissioners is conducting a Virtual 22 Special Meeting on Friday, January 22, 2021. Members of the Board of Commissioners 23 participated in the meeting remotely. As in prior meetings, members of the public were able to 24 view and listen to the meeting via live streaming video at 25 http://www.orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on 26 channels 1301 or 97.6 (Spectrum Cable). 27 28 29 Welcome & Context setting for the Retreat— 30 Chair Price welcomed the attendees, and thanked the planning committee and 31 department staff for making this retreat happen. 32 33 Call to Order 34 Chair Price called the meeting to order at 2:04 p.m. and asked Commissioners to accept 35 a roll call. 36 37 Roll Call ensued. 38 39 Commissioners McKee and Dorosin were not present at the start of the meeting. 40 Chair Price said the focus of the retreat will be 2 pandemics: COVID-19 and racism, and 41 she asked the group to take the risks necessary to bring justice. She said the culture is on the 42 precipice of a brave new world, and needs courage and innovation to move from relief to 43 recovery to resilience. She said she would really like to address racism, and talk about equity 44 and inclusion. She said it is time to face the facts and deal with it. She said impossible to solve 45 all problems in 6 hours, but the Board of County Commissioners (BOCC) can begin with 46 policies, priorities, and how it will impact the budget season that is fast approaching. 47 48 Review agenda & Working agreements 49 Maggie Chotas, Facilitator, said the Chair's words offer a powerful framing for the day, 50 and the two pandemics the group is working in. 2 1 Maggie Chotas reviewed the agenda, and the following ground rules and parameters for 2 the day: 3 4 . Begin and adjourn on time 5 • One speaker at a time 6 • Listen attentively 7 • Focus on learning and inquiry 8 • Stay on topic— use the parking lot to record items for future discussion 9 • Share the time available for discussion 10 • It is OK to disagree...please do so respectfully 11 • Use the parking lot 12 13 Chair Price said the chat box will visible to the public. 14 Maggie Chotas said other virtual environments will be visible to the public as well. 15 Maggie Chotas asked the Commissioners to use the raised hand feature, but also to try 16 to get her attention, if not recognized. 17 18 Icebreaker: Commissioner Trivia 19 • Two truths about yourself—think about unusual or esoteric facts others might not know 20 • Something untrue or made up about yourself 21 22 Maggie Chotas lead the BOCC in the icebreaker. 23 24 Where are we? 25 Annette Moore, Director of Human Rights and Relations, made the following PowerPoint 26 presentation: 27 28 Slide #1 EQUITYLOCAL AND REGIOMAL ce GUVERNMENTLLEANCE ON Forward RACE & ' North Carolina ARE CDHRT 209-2�2U Culmirt�ting Symposium January 26,2021 29 30 Racial Equity Action Slide #2 Jurisdiction and Team Members Omngr County -One Orange • Annette Moore,iCvLeadi,Human Rights and Relations • Nancy Costan,{Co-Lead},Safal Services • Brenda 6arthvlomew,Human Resources • Melvyn Blackwell.Human Rightsand Relations • Erma Bryant,Child Support Enforcement • Brennan Bouma,Asset Management Services • �iogenes DeLosSantos,Information Terhnolvgy • Desmond Frlerson,CrlminalJusticeResource • Jennifer Galassi,Sherriff's❑ffice • Sarah Plckhardt,Emergency Serufoes • Rachel Raper,board of Elections • Julfet Sheridan,Health • 4uintana Stewart,Health • Robert Wllllams,solld Waste 3 4Ri<i fi),--a'Tii�•.�i<„ ��• fI RCF d F91lITY w �, Raeial Equity Vision Statement One Orange is a commitment by Orange County leaders and staff to uncover and address implicit racial biases in our institution to ensure that race can no longer be used to predict life vut�ames in aurcommunity. 4 1 Annette Moore related background information about the impact of racism on the quality 2 of people's lives in the community. She resumed the PowerPoint presentation: 3 4 Slide #5 Racial Equity Index Racial Equity Tool Racial Equity Plan 4 Training I: 5 6 7 Slide #6 i .. r Noreh Grolin. .xa+o wg1Y it d 1 R it 8 9 10 Annette Moore said there is wide disparity of opportunity in Orange County. She 11 resumed the PowerPoint presentation: 12 13 Slide #7 14 15 16 5 1 Annette Moore highlighted the disparities in the above data. She resumed the 2 PowerPoint presentation: 3 4 Slide #8 2018 Orange County Infant Death Rate r - •o• live births) ■Orange Cwray NC 22.7 6.2 5 12.2 9.3 fib 7A 5 5.2 - Tc4alNt "e W9 Hlcpdelpvfte Ne HIcporwc tk Np NnWrk NefrR�Vp*OAm Hlcporwenfent NA "anti Wei•4nt0etthW kmWe t Irl4nlnf4o 1,i4n Dath Fete Rate DwKRet 5 6 7 Annette Moore said death rate for infants for Black families is 22.7%, and for Hispanic 8 families it is 5.2%. She said Black families represent 13% of Orange County and Hispanics only 9 7%. She resumed the PowerPoint presentation: 10 11 Slide #9 ChildrenPoverty Concentrated (2013-2027) ■OrangeCaunty lNC 24.3896 17.589d 11.3096 11.6046 1496 5.3t]96 2-04% 4.4D9d 596 qgg Total Population African American Hispanic ar Latina Some other race 1Nhite non- Hi3p3r5it 12 13 14 Annette Moore said disparities are due to institutional racism, and not putting County 15 money in the right places. She resumed the Power Point presentation: 16 17 18 19 6 1 Slide #10 2 Racial Equity Index Racial Equity Tio-ol Racial Equity Plan Pillars I.° 3 4 5 Annette Moore said the pandemic has taught us that we are stronger together. She said 6 working collaboratively can break down institutional racism. She said all jurisdictions have 7 agreed to leverage their strengths to work on the community plan. She said the community plan 8 has five key themes, and a GARE team leader will lead each multi-jurisdictional team. She said 9 each team will draft a portion of the plan for diverse review, and elected officials will approve. 10 She said the plan will be data driven, and will lead to the development of a racial equity 11 scorecard. She said this is not a novel concept, but it is different. She said the group will 12 evaluate community progress throughout the County. She said Orange County is leading the 13 way, and doing something no other jurisdiction in the country is doing. She said the BOCC is 14 invited to attend the upcoming symposium. 15 Annette Moore explained that during this time of racial tension, she was surprised that 16 she was only asked to give an update, and was an afterthought. She said Housing directors are 17 typically asked to participate in conversations around affordable housing. She said Human 18 rights and relations are an important part of the conversation when discussing racism and racial 19 equity. She said if the County is serious about this, there must be a serious conversation with 20 all necessary players participating in the conversation. 21 Commissioner Dorosin asked how far along in the five-pillar process the team is. 22 Annette Moore said the pillars represent committees that are working simultaneously. 23 Commissioner Fowler asked if it is known what items will be tracked on the scorecard. 24 Annette Moore said a list is in development, and Commissioners should send ideas to 25 her. 26 Commissioner McKee said he understands the need for discussions and planning, but 27 feels action is also important. He asked if there is a timeline for the planning process. 28 Annette Moore said the goal for plan completion is the end of February, beginning of 29 March, and it will be put out to the public for further discussion. She said thereafter it will be 30 brought to the BOCC. 31 Commissioner McKee said he does not want to get stuck talking in circles. 32 Annette Moore said the team is seeking meaningful community engagement, which has 33 been slowed due to the pandemic. 34 Commissioner McKee said he wholeheartedly supports community engagement, but 35 wants to be sure that everyone is on the same page in moving towards action. 36 Chair Price asked if there is more the BOCC can do as a whole at this point to move this 37 along. 7 1 Annette Moore said she would welcome BOCC participation, and encouraged the Board 2 to share ideas and facts now, as opposed to on the back end of the process. 3 Chair Price asked if the Board should devote part of a work session to help develop 4 ideas and action items. She said the Board wants to engage in a meaningful way. 5 Annette Moore said this is a policy that will set the tone for the rest of the County, and 6 things are going to be done differently from now on. She said this plan needs to be embedded 7 in County government, by doing whatever is necessary. She said this should be part of 8 everyone's work plan. 9 Chair Price said if there are ideas for how the Board can actively participate to please 10 share them. 11 Commissioner Hamilton said she would like to see a draft of what is coming up. She 12 said she cannot picture what GARE is about, how it works, etc. She said this is an important 13 process, and she wants to give meaningful feedback, so there is action. She said she needs 14 more information. She said statistics are useful, but it is important to know what underlies those 15 statistics locally, statewide and nationally, if not world-driven. She said the everyday implicit 16 biases need to be addressed. She said the big metrics may not capture that. She said she 17 wants to do the work and wants to do it well. 18 Annette Moore agreed, and said that is why GARE is drafting this tool to get this 19 information to the Commissioners and community for further discussion, and to determine gaps 20 and steps of action. She said it is important to determine how to use County funds to address 21 this issue, and how do the State and the Federal Government need to be involved. 22 Commissioner Dorosin said he is unsure how much specificity is appropriate now, but he 23 would like to see interdepartmental cooperation. He asked if criminal justice metrics will be 24 included, along with possible policy changes. 25 Annette Moore said the team has been talking about interdepartmental actions, and how 26 everyone can work together. She said these problems cannot be solved in silos, and there 27 must be a multidisciplinary approach is important. She said there is a capacity issue here, and 28 building capacity is one of the problems. She said building capacity for equity will take 29 additional resources. 30 Commissioner McKee said it will be important to determine how committed the County is 31 to reducing spending in some favored programs to fund this effort without raising taxes. He said 32 this will cost some funding, over a decent amount of time. He said if this is going to be done, it 33 needs to be done right. He said the BOCC will have to make hard decisions about decreasing 34 spending in order to increase progress in this area. 35 Annette Moore said it is less defunding but rather the reallocation of funding. She said 36 the BOCC will have determine if it will allow the data to determine where funding should go. 37 Commissioner McKee agreed, and said it will mean the reduction of funding in certain 38 areas. He said a lot people, especially low-income people, feel they are being driven out of 39 Orange County due to the high cost of taxes and living. 40 Commissioner Bedford said the County does not have a strategic plan, and asked if it is 41 possible to prioritize things without one. She said this is a parking lot issue. 42 Chair Price responded to Commissioner Fowler's comment in the chat, and said the 43 County is tracking data related to the small business loans. 44 Chair Price said the elephant in the room is racism and implicit bias around all issues of 45 disparity. She said if the County can get at this cause, and if the lowest in society can be raised 46 up, then everybody is raised up. She said racism touches all areas, and is a problem that has 47 existed for hundreds of years. She said if tackling racism is a priority, then the County can 48 begin addressing issues across the Board. 49 Commissioner Fowler said her comments in the chat are ideas for the GARE team to 50 consider. 51 8 1 3 4 Commissioner Fowler highlighted the items she typed in the chat box and said markers 5 need to be measureable and within the Board's control. She said things need funding, and 6 some things need tracking. 7 8 Travis Myren introduced the next retreat topic. 9 10 Slide #1 ORANGE COUNTY NORTH C ROLINA Recovery and Transformation Reference Materials Board of Commissioners Retreat January 22-23. 2021 11 12 13 9 1 Slide #2 Information Framework Day One—Where are We? Gevemment Moancson Race aner Equty Lod" fmpaa Aasessmerrl S Current WgrvenVans Co-unw sbdgel Slalus FY2020.21 Community Uatuss and Fnpuf ORANGE COUNTY t7OFM[CARQLCNA 2 3 4 5 Slide #3 Impact Assessment b�lfy Confirmed Or��q�Counsy Caw wa m.ammiu..uf��.m�, —y c � e C:Jr•�rui�rc q Y Cu�cs 8j 1 y 6 7 8 9 10 1 Slide #4 Impact iip—jr[4—froih.gf[UM114[i—A OgNdr Yv2P 1 Cenfjrvned Case Concenlrabon by zip Code 2 3 4 Slide #5 Impact A sS r•s smlent —fir—ors —tv nY: man y�ll'o � wx a w ■ ■ IIIIIIII1 fieFlOi! �•�re ux. xsw a[� ua� n• eori'rrr•,,c�c�s�5 �. by Gender T, Gorrpared ro Orange f:DI-y ..,. ^�aaann a ■ ■ ■ ■ a. 5 6 7 Slide #6 Impact A secs smc nt [onFrm[a v.-enye co..aY caxs oy. Rwa� Conhrmcd Cases by Race Compared .. to Orange COunry POpufatron E[ltni[ItY cdmn rfned caseS „^ �•�• w,ry u...a.. hyEmnidfy compared tO Orange Courly POpufaGon 8 11 I Slide #7 Impact Assessment • COVI❑Related Death Demographics A n I 1!b �eci a wrcan ss a7w - — Fmdr t3 6S2KL A-- Nff M9 HaNdlbin 1 176 Paikkh.is a—dT.ftl ea UFeic 96 W i-M% Fp m 19 19 1_2 u 76M84�9 <P BI!6 llnqg�n 2 3'd 4N 27 SpQ'� ORANGE COUNTY N 7 OWFI I CAROLINA 2 3 4 Travis Myren said there is a lower percentage of death for Hispanics, despite higher 5 number of cases. He resumed the PowerPoint presentation: 6 7 Slide #8 Impact Assessment a LavIa Tienar.4na+ysisaf �� �� -- Contrrmed Gases _ — arrd Emergency Depadmenl AvVvrly Tread Ana�ysrs vF% Pcsd�ve Tests and Statewide " H46,6rtdff2dlfOrtS � '. ^ 8 9 10 Travis Myren said the community spread is slowing, and the goal is a 5% positive rate. 11 He resumed the PowerPoint presentation: 12 13 14 15 16 17 18 19 20 12 1 Slide #9 Economic Impact Assessment • Orange County Unemployment Rates January-November2020 NC Cepi aF+vommer€e Labor Ecwsomic Anetyeie Division CZ Ne January 78,865 77.276 2.689 3.2 4.1 Febvu SU,757 79.387 2.370 2.9 3.7 March 78,07E 76.355 2,720 3.6 4.3 April 71,342 65.491 5.851 8.2 12.5 May 72,236 66.720 6.615 0.0 12.7 June 72,937 6G.&8a 4.299 5.9 7.7 July 74,866 66.855 6,000 5.7 84 August 73,760 7U,116 3.634 4.9 6.8 SipleA r 75.0" 71,348 5,736 6.0 $9 October 76.538 73.287 3.281 4.3 6.0 e i Novw*v 77.034 73,594 $MO 4.6 6,T 2 3 4 Travis Myren said the unemployment rate is getting better, and things are returning to a 5 more normal point. 6 Chair Price asked if one has to report unemployment in order to be counted. 7 Travis Myren said one has to be actively looking for work to be counted in this rate, and 8 claims could be different than the employment percentages. He resumed the PowerPoint 9 presentation: 10 11 Slide #10 Economic Impact Assessment Orange County unemployment Rates by Sector I Traaa,Transpmtatlon,U61bas 11.6% 18.6% Canetrtic8on Trades 1.894 3.796 Manufactanng 14% Not DIselaaad Information Tochncsogp 1.6% 1.J% pro esswnal&Bwawss swVlta3 0.2% 1$.D% i Fi,"LdActAes 11% NMDieclo%d Educafim&Heahh Semites 17.0% 15.3% Lustre&Hospitaity 19.2% 19.6% Omersarvlcss 3.0% 2.10% � Pul:k Adminlsvailon Nat Qlsclowl 4.2% Unclasslll6&Uriluwan 20.6% 17.6% j May 2020mWuserirsHre hyhes4mordh ofdainu krOrarrge Counfy. (-,p+gN�_F CA-A NTY io NC Dep?L 0 ommerce Labor EcomnnicAnalpie DMaion 12 13 14 Travis Myren said certain sectors of the economy are more impacted than others. He 15 resumed the PowerPoint presentation: 16 17 18 19 13 1 Slide #11 Economic Impact Assessment Orange County Unemployment Claims by Race Mny2020 tlilr4AntibyRxa � r, - NoremderZ430 May=repr ntsthe 1.9h*si month afclelms fx omng*CC-AY In 2020 �r NC D*p1.00omm*]t*Lzwaa EccawmlcA+r�y*I*Dwl*Icn nx�Ki i i s nw rLrnn 2 3 4 Travis Myren said the disparate impact of unemployment continues. He resumed the 5 PowerPoint presentation: 6 7 Slide #12 Economic Impact Assessment Oran®e County Unemployment Claims by Ethnicity PA@y2020 {Ia,mantsbyEtlinlclty MNember2D2D May 2020 ropnsanb N" highest modh of olaime for Orange CDm*in 20213 H JNTY g 12 NC D*pt*Momm*rco Loba EcommlcAnerysls Drwlslon IX IRI I I L:.A 1JAN 9 10 Commissioner Dorosin asked if there were possibly undercounts, for example in the 11 Hispanic population. 12 Travis Myren said there is an assumption that this may be true, especially in 13 unemployment claims and enrollment in social service programs, because of fears of retribution 14 towards undocumented populations. He said the need for assistance may still be present. He 15 resumed the PowerPoint presentation: 16 17 14 1 Slide #13 Economic Development Interventions • Financial Support by Orange County to Small Businesses and FoodlAg Operations in Calendar Year 2020 COVID.i msrgsncy3mN Eushilim Loan 78 $.520131 and Gram Rounds 1&2 Smell Buaim-sin—tnnent Gram' 2$ S194200 Ardcls 46 Funded Gram Program Agr"ur►Crant, e1 $Wm V Article 46 Funded Greco Program I TDtal A.wardeAln 2020 112 $742•354 `Enmrg Annual Prapams:A—W meda Vilna B-0m 3l,2010.Nerch 31.2020.�P—W.2929 and Seplenlber 3y 2021 Beadlnes ORANGE COUNTY 13 M3RT1 L C�R IANA 2 3 4 Slide #14 Housing Interventions • Orange County Housing Helpline for Emergency Housing Assistance April 113 210 6 May 350 617 116 k— 391 1005 293 Jury 3$5 915 598 August 507 1527 1579 Sepbm.ber 62B 1459 lass October 587 1335 1032 We Mnnosr 571 1326 1224 Mco mim 067 Isis 12U 2020 Totals On 11914 7065 ORANGE COUNTY N RT1 L"ROLLNA 5 6 7 Slide #15 Housing Interventions Emergency Housing Assistance — Flexible Housing A.M.—Ie Help with 5—rity Bepoeirs,AppftOien Fees.Rem and ULUILY paVmems,etc. — 52,5 MII'm Disbursed 10 1,005 R-iden in 2020,14A-mled to Bare in 2021 Fwded wft Local Funds}mm rmwy and Toms,CARES,CnBGCV HOPE Program — Statewide Reno and lit''14 Assistance Paoyiam Administered L-c by DCfiC6 $1 6Mllllon Bisbumad and 355 Resldenls Asalsred In 2020:42 Assisted 1n 2021 — 66Applmalions Berry Processed • Housing Choice Voucher Distri hution — 120 H—Mg Cho6ce V—her Appllr tlow to Peope Experiencing Hmne wam 33 Paope H—d E6aAcm•H—,g SmrcnwlM a Vouchw ORANGF.COUNT) 8 15 �r-eI11' m-IN, 9 10 11 Commissioner Dorosin asked if all Emergency Housing Assistance and HOPE programs 12 funds have been expended. 13 Travis Myren said there are other funds coming in from CDBG-Corona Virus and other 14 areas. 15 1 Emila Sutton, Housing and Community Development Director, confirmed that 2 municipalities are providing funds to assist in housing intervention programs. 3 Commissioner Hamilton requested that presenters not use acronyms since the public is 4 watching and may not know what these are. 5 Travis Myren clarified the names of the programs. 6 parq kpc klew ee.e eecee,.ner le r�av,•anen a avalegic pen: p&g—Yee nwaeei new le.negme r6 "t,rod ae tt all mmr fuKr twiNi iy"fel Pi ie u""a.k a 1—gie plat neMeel N fame nNu miae'1 IpM Sary 4ceal ie Y pFyMee .....�. kmveru ukr a reek at Ne Oglo Om and rmnl ue i it inaenaYk 0aeuud an e�rRe Mw—h raeiun alkeu inen'ial/wisp Aeeitimt nr_ [.•m+^7l�.at.w L p�a.�. .....�. elee.I agaa va kmeaena War Mire a mat"k plan M irc "area Neu gays and ma&en/xr.4n ee meewujn ww df ideal I ague..iwdaM'ep nThey nlav aka ee t—d.V making claim 9xk m Ne deaN tau fN laem,larfpe.Nry aal—i a",r"p leeen and Me kwer N ly �eaoe tall ua.nel mesi+�awds ka. I($tpapal to-NOW dreWpu l el«k gran[-diy dyring M"xr� r—nax.aroa..wcm.nWw grant H.,M 11 a C­AmoAk%anlx..b Em 5. 1y rCAF431•. Fromm a.a a a•r m as �-Ai4R&,em Etenemies in pr1WE5) no-„c.'c<we,a.­p.,,aa .,. CpuawineAid 14YG[f a�nf Ecenemie Seaairy Eau nu a aeaiia nt oa to nxhr Enwgnsy Rm1 Asri a•G CDW-Cv b we wosx0 tar--t Ming#an oNl;Wgter amerg srRaalwec h.Salk Game iu N ems: b r�wwb� ryp,rayeagaaFe- 7 8 9 Slide #16 Housing Interventions • Non-Congregate Shelter — 81 Hotel Rooms Available with Meals.Laundry,etc. • 52CummunityHaueeman • 14HwmSlartworner, • 15 People Expaiiencing 1-11-1esaless Fonnerlye the Wallece Perking Oack — Rehnbursable Expense-Approximalely$200.000 Per Monlh — Staffed by Interfaith Counell(IFC) ORANGE COUNTY 113 N !Mla:R3! LLNA 10 11 12 16 1 Slide #17 Human Services Interventions • Departmentof5ccial Services Food Distributions Food Distribution-Ind'mduals 5—d M1bW fwd L�mamw ORANGE 11 N ORTI[[G°NY RO A 2 3 4 Slide #18 Human Services interventions Pandemic Electronic Benefit Transfer(EDT)Continuing Through the End of the School Year — Supportirg Children who are Eligible for Free or Reduced Lunches Non-ProFt Funding Inter}auh Could(WC),Orange Congregations In Mlsslon(OCTM),TABLE — Added$75,000 to Programs will,Pantries or Food OisaibuWr% Food and Nutrition Services(FINS) has Increased from 4569 Households in January 2020 to 5643 in December2020 — Supplements Added to AlDb—ts Through June 2021 — TuteT VD Iue of FINS 10 Orange C—ty Residents in December Z020 was ORANGE COUNTY is moan I uanl.InA 5 6 7 Slide #19 Human Services Interventions • Medicaid Enrollment North Carolina Medicaid and Health Choice Enrollment January through NovemberZ020 1T1Cg Irmo low 11... ■SeAp 1550a IS= as ORANGE COUNTY 8 19 NORT][GSROLINA 9 10 17 1 Slide #20 Human Services Interventions • E mergency Assista nce CrI31s IMenlendan Prcgram{HeawgrComling Emergenclee] • ssasowmt.atano>senom - Low Income Energy Assistance PmWam(LIEAP) 3152113 V 37614--as Pandemic Low Income Energy Aselsrance • uay aoecmmn�omnQe • s2aa5oo ra t5verewgvdsrclams - Temporary Assistance for Needy Families Emergency Assistance(TANF EA) • 33H,i�2 br 239 nra�hoh6 - General Resistance - ssy,srsror eromusa�oasnenu ORANGE COUNTY 2 xs rnrmrunnr.itir 3 4 Travis Myren said some programs are tracking a little low compared to last year, but it is 5 due to the influx of CARES funds. He said staff expects to exhaust those funds by the end of 6 the year. He resumed the PowerPoint presentation: 7 8 Slide #21 Human Services Interventions • Employment Programs Ward Decrease or Participants in Errplcy—nt Progreaw 150 Panlclpanls Enmllem in Werlk F mi_WomI Immvatlmn ann Opportunity Act CMOA)and Food and NuMb-Employmerd Reductlmn Atulb Add to CcMlmted Unemployment Benefits,AI Rome L—Ing, Heasm Concerns Protection of Children and Adults - $100 per Month Per Child Fwler Csre Family Supplement(April-September) TWI Gast v1 a3L321 eh D68GNESF.� - CPS and APS Staffing Ltd PPE Tdal Cast o15t 01 T9TxMr D6G CARES Fads - Rererrals-wer for Child Prolective Services - Children Have Not been in Schools,Child Care Programs - Ccads Reopening Wu Impact Adak S—kea such as Guardiacahps ORANGFCOUNT7 9 21 i ii i.na.u.inn 10 11 Travis Myren said child protective service reports are commonly made at schools, which 12 are not open, so reporting is down. He resumed the PowerPoint presentation: 13 14 Slide #22 Criminal Justice System Interventions Law Enforcement Diversion - orange County FI -Arrest D'—mien Program{OC-PAID] • awr:tq.r�+a�:damaaaas�a,asmc.�aD Orange County Bail Reform Practices - Mayistrale Decision Flow CIn.0 Implern-led for BLWVCustody Decisions New Non-Appearance Polley}or Dlstrkl Cmum Judges(reduce use Of cash hoofs for Failures to Appear) StreetOutreach.Harm Reduction and Deflection Program Focused an People ExWt—ing H..I.sneas - Started in October 2020 wit,Emergency SoWiions CARES Granl-5256,000 Pmvlmea Hoasbrg Int—lion,Case Management and Paer SrppM In Lima of Law Ert}orcemem InvaHemeM Tow of 107 CoMacWReferrals • r Tre b—li—g saesams l.eesrq mn��unn rtoraing aouewurr�a • 3ldesi�ms Leavrq anAWmr�cr[vnih rY SUF�tlI• • 1 Re51Cem LNrg�xei Femlry fa Sorg Tam - Grant Funding Ends M September 2021 OfL4 NGE COUNTY 15 �z 16 17 18 1 Slide #23 Criminal Justice System Interventions Pretrial Bookings by Month ieo ne m fi} apr jury aiyx e7einor ORAM1KSE COUNTY 2 2] NOR'nr GelDI.INA 3 4 Travis Myren said the interventions described on slide #22 have had an impact on pre- 5 trial bookings by month. He resumed the PowerPoint presentation: 6 7 Slide #24 Criminal Justice System Interventions Detention Center Population Polntin Time t16 W •Read 10 - wvy.2v o augso arp_ aFz ORANGE COUNTY 8 21 _ l l5R 1[\l 9 10 Commissioner Dorosin cited this as an example where real substantive changes can be 11 made to incarcerations. 12 Travis Myren agreed, and said it has not come at the expense of public safety. 13 Commissioner Dorosin asked if any of the other reallocations of funds are eligible to be 14 reimbursed. 15 Travis Myren said yes, around $3 million is reimbursable by FEMA, and this will likely 16 impact fund balance. 17 Commissioner Dorosin asked if there is a timeline for reimbursements to be received. 18 Travis Myren said the goal is 90 days, but staff will know better once the paperwork is 19 submitted. 20 21 RECESS RETREAT FOR BREAK 22 23 A motion was made by Commissioner Dorosin, seconded by Commissioner McKee to 24 recess the meeting at 3:34 p.m. and reconvene at 3:44 p.m. 25 26 Roll call ensued 27 28 VOTE: UNANIMOUS 29 19 1 RECONVENE RETREAT 2 3 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton to 4 reconvene at 3:44 p.m. 5 6 Roll call ensued 7 8 Commissioner McKee and Commissioner Dorosin were not back yet. 9 10 VOTE: UNANIMOUS 11 12 13 Slide #25 Orange County Fiscal Status Unassigned as of June 30,2020 — $35,3Million or 15.6% Impacted by upftwt Cash Outlay for FENIA Rt`imburSable Expenditures FY2020-21 Revenue Irnpacts — Jai I'menclading Federal lnmates($1,000,OW Planning Ptrmisae�d 1r4q"Uoes{SF20,000} — 6EAPR RecreauonFmi30200,0W) Mein VehKia Prwwy Tax($700,000) Investor m Eamlrip a400,000] PnapeAy Tax CoOectione 4600,0W) OccupansyTax and Spartwlsx FwWs ORANGE COUNTY NOWn r CA ROLINA 14 15 16 Commissioner Greene said she remembered that property tax collections were 17 anticipated to not go down very much, and asked if a one half million reduction is not very much, 18 in context. 19 Gary Donaldson, Chief Financial Officer, said collection rates were budgeted 20 conservatively, due to the recession. He said, for context, real property tax is budgeted at $154 21 million, while motor vehicle property tax is budgeted at $11 million. He said it is a slight decline. 22 Chair Price asked if the decrease in property and motor vehicle tax collections is 23 correlated to foreclosures. 24 Travis Myren said he has not run that analysis. 25 Gary Donaldson said he has not heard that this is the case. 26 Travis Myren resumed the PowerPoint presentation: 27 28 29 30 31 32 20 1 Slide #26 Orange County Fiscal Status Sales Tax - Projected to be S1 7 Million over Budget In PY202D 21 • Four Month Cumulative Collections Comparison Renectlny sales AeLvity thro ph October �.•n�h 3a login FNiN eF�l•aY Foa�a mad s �w]aw ie u35aaw.m .1�1�1 jwce a0 xpenny arrapra Fmen urcn s zrasaar se s2,5ee51orE r �vudeaz Koenm weamoerwsr Frodle rarca s zzgs,lrs�sl,lexz�.os nsg� [k+3 hpenry Poimd Dalrcy �� S 3,i358W51 007"pw nse% [k w Fmtlis rw1 ,.... k pa[ay Poim of Debsy�� S 1,�4,]?3.r!p1,510.11 g.50 2 u ueffl ORANGE COUNTY 2 3 4 Slide #27 FY2020-21 Fiscal Interventions • Solve for$3.7 Million Projected Expenditures over Revenues - Inlersiry Hiring Freeze;Suspend Offers for Selecl Vise- - Reulew Temporary and Seaannxl=$250,000 b$400,000 • R®ssivmg[orBud��dFTE'sm Fit ienpvav�igN� - Review FWJ Transfer Oppollunhies and Health Insurance Reserve - Suspend Pay-Aa-YouGo CIP Projects - Fanlry uasai Aen-s3oo,o00 - Scrullntre Dlanretlonary Spending - Review OppolMities for Asset Sates O nF A [Er_2Rt 5 6 7 Slide #28 Community Values Survey • Survey Open from Aug zest 311hrough September 11 - 15MTeu1 Responses • Demographics of Respondents m,ro�,o • CreatedGommunitiesof Color Leadership Focus GroupstoEnnch and Validate Survey Results DRANGE COUNTY 8 ,aoer„uno�mw 9 10 Travis Myren said the demographics of the respondents were not reflective of the 11 population of Orange County, so Annette Moore is working to validate the results of the survey. 12 He resumed the PowerPoint presentation: 13 14 15 16 17 18 19 21 1 Slide #29 Community Values Survey Orange Caunhy Community Values 7Fre rtaybm bebu ammnamn for mpsretnw nfine Urnurrt eaaon.mnwnmm.-ohm^r9 w Bahian v['maruunicetknandeorrrgemmt +Emuwow¢raluelrmdship Rnpormhle spenEirg +[hlremn'.'mtlmicn nMattnsibIDN ✓4[m' Him F ry ae• r I.ae.,nro fm�awaear oe. nor mehx ORANGE COUfYTY 2 f�ormfuno�lnw 3 4 Slide #30 Community Values Survey • Biggest Challengestor lndividualsand Families - Icelauen am aerbnee5 —YfMal Leamirg ark Reliable Chddcara —Mvrmy and Finmf_-_ Manta[and Phyaleel Health —Closure%e Facllitie%,5u%irres%es.ark 5ervke% Access le Rel'reble,Hpgh Speed&eadband • InoreasingResitiencytoBounceBack Advance Plammp Ciemm—aLLM and In}On11aI[On Sharing Reliable Su J br the Mcst Vulnerable —MOMabM HeucNg — Leadership an Public Health Measures Roby Day Fred Mr Dlaastern TorlMWMuak,Sclmis,and euslnesse� ORANGE COUNTY 5 raoenrunounw 6 7 Slide #31 Community Values Survey • Top Issues that Orange County Governments Should Prioritize — 6trali}led by Race and E[M1nlclty rlredeEllx�'tl ldr�n in f.a Im ; m wzewerl�iciN�wuaH n a ar - Predominant Issues In ufe•other caregory m SCFooI Facilees and Pbk Yfrt.�udae IRoaEq Irmroxrq Nces[o narsWr�Am • Ermvnm-.rat Presereum eM 9mwMsMc errcomcce.enp»mt ORANGE COUfYTY 8 uou'nrr�,not�tw 9 10 11 Chair Price said the American Indian or Alaskan Native responses were outliers, but 12 there were only 6 responses, so it may not be reflective. 13 Chair Price said Durham has community ambassadors, who were paid a small stipend, 14 and gathered a lot of good information because these are people who live in the community and 15 people are willing to talk to their neighbors. 16 Various comments were made in the chat box about community ambassador examples: 17 22 �Sfry'rifmf iou ptlfaAi: -i.a•fn R'sapecN ecmmavH enebpnxn Eaxk pram haimrq duiiq eare«u Hne r.an afee.e•ef w.e p.=..n. �..i-v Cpl�nl Wl'Pn'eWO��BbCk GYn f•p•ww�pteex. o1J+ara CwwrW�w.++1.r4W.ra(�ic St rty[CARES)Mt cm r•Liswvpr�o w Pwiiii OfJ3Ora Caaw.m ap.NW.aN CC—SWWrtyKARES) wn wry m.wlsun io ei preens: m:a Pla [ero *m Pin AMWArid 1OWWk Parity rrpm�sunm w a pwPes: my FJN 1ivaanW amdw dfrWs(MdeEmerpeix,Pone Psfe end CDKG Ybin]tieing reM fmiMn wilig,flu etts anAeTxernerye�xyffluariem e.�4k G+•••�L pfsad. ..3.fa 6fen tl fee fae nvnEeas leepe Sp good 1e Nrc i1Ne meet dweaM prcgrein bxk a laaw�MA er[n lxufder fmae. Paauy ape.Aipmal iO iMa.i^t:H M^WMW1^eM taiW i CeKYS abo,uwp_­-Y•^Wacgon4 mwl P^ eruNarex nnere+lm�nin . wa tlors=amM'.tacsa anyepr Cd YM we lae iia arnhaupmwp Wfaia End d fe 9m ab 00w rq? ev ..wr.a- 1 2 3 Commissioner Hamilton said statistics can show if interventions are working. She said 4 there is a lot of really good descriptive statistics, but without analysis the statistics just show 5 what is already known, without a lot of direction. She said it is important to focus on statistics 6 that show the impact of interventions. She said this applies to the community values survey, 7 which has small sample sizes, and does not allow for conclusions. She said if there is not good 8 representation, the statistics are not really giving good information. 9 Commissioner Dorosin referred to the revenue impact slides, and said fees are down, 10 and sales tax is up. He said expenditures will be $3.7 million over revenues, which seems 11 higher than the projected losses, less the increased sales tax. He asked if clarification could be 12 given on these numbers, and the "hole" that that County is looking at. 13 Gary Donaldson said staff uses a long-term fiscal model for multiple fiscal years, and 14 based on that, it shows that revenues will be lower than expenses. He said with all of the 15 reductions, any buffers that staff created are gone. He said the expectation is that the County 16 will use $3.7 million in fund balance, which takes the County lower than its target, and the 17 County will need to take measures to avoid using that fund balance. 18 Commissioner Dorosin asked if this takes sales tax revenue into account. 19 Gary Donaldson said yes. 20 Bonnie Hammersley clarified that the power point slide shows the major losses, but 21 there are other smaller losses, which were not included. She said the County needs to fill a 22 $3.7 million gap in the next 6 months to end the year with a balance. 23 Commissioner Greene said the community values survey was just completed, and it is a 24 first step. She said she would fully support paying people to go into the community to gather 25 more data. 26 Commissioner Hamilton clarified that there is a $3.7 million shortfall in the next 6 27 months, which could be managed with fund balance, but doing so would negatively impact the 28 County's financial position. 29 Gary Donaldson said yes, and using the unassigned fund balance would decrease it to 30 13% or so, and the target is 16%. 23 1 Bonnie Hammersley said this action would affect the County's Triple A bond rating, 2 which affects the County's ability to get lower interest rates on debt. 3 Gary Donaldson explained the Triple A bond rating, and the factors that affect it. 4 Commissioner Hamilton asked if there is a strict threshold. 5 Gary Donaldson said there is not a strict threshold, but it is one factor. He said if there 6 was a sustained decline in the fund balance over 2-3 years, the County's rating would probably 7 be changed. 8 Travis Myren said 15-20% is the typical level for a triple A bond rating. 9 Bonnie Hammersley said the County is on the lower end of the rating, with a fund 10 balance of 16%. 11 Chair Price referred to interventions, such as eviction diversion, and how they impact the 12 County coffers. She asked if there is any federal or state relief. 13 Travis Myren said he is not sure if there will be a relief package. 14 Chair Price asked if the County will continue with the intervention programs, if there is 15 not relief. 16 Bonnie Hammersley said the County would focus on the pandemic response, and funds 17 will be reallocated from other locally funded programs if there is not relief from the Federal or 18 State government. 19 20 Identifying priorities, goals & strategies for the next year 21 22 Maggie Chotas introduced the Commissioners to Jamboard, which is a digital post-it 23 board for idea development. She asked the commissioners to use the following questions to 24 input ideas. 25 26 • Knowing what we know about the current reality, what priorities do we need to set? 27 • How do our priorities achieve our goal of disrupting racism? 28 • How can our priorities help us rebuild in a more equitable way? 29 • What goals and strategies would have the most potential impact in the priority areas in 30 the next year? 31 32 Maggie Chotas reviewed the Jamboard ideas: 33 j �,,.o,gr�..,wnn.uw.wwwxor, accc m ? c %- •'.Mean cw.w o.r.1,p close She Knowing x °" •L���°¢¢rrr '"" .dww revenue 7 7 tires ..r �' HouSng - vimi,.. w q- support •roes rn N^"`••„"^ a..+wuvn.i =e w. na.. mppon .-.--.rpia LY ••••••• v.uNlmt�..1Ye ___ III .�•__, .w.wsuvnnu 34 0 24 ki How do our priorities achleve our goal of disrupting racism? ep o- ■ 2 3 a. a. . r.. .. �. . ._ all r. fIBOCY How can our priorities harp us rebuild in a mare equitable way4 r R O 0 n 4 5 6 Chair Price said she sees a need for meeting basic human needs. 7 Commissioner Greene said she sees that the Board is the social safety net, and in a 8 time of crisis, the Board needs to focus its attention on the basic needs. 9 Commissioner Bedford agreed with Chair Price and Commissioner Greene. 10 Commissioner Dorosin said this is a lot of priorities, and practically the Board will have to 11 prioritize them. He said spreading the available resources too thin will not bring about desired 12 outcomes. He said there will need to be short term, mid term and long term priorities, and 13 flexibility about the priorities based on other variables that may arise (outside funding, vaccine 14 response, etc.) He said he is an optimistic person, but seeing things listed this way can be 15 overwhelming. He said it is encouraging to see consensus in the Board's focus and concerns. 16 Commissioner McKee said all of these issues are valid and important, but there is a limit 17 to what the BOCC can accomplish. He said he wants to prioritize that those with the most need 18 get the most of the Board's focus. He said he has sat on the Board for ten years, and it is 19 important to be willing to disrupt agendas when necessary. He said the Board sometimes fails 20 to look critically at its business practices, and is doing a disservice to the residents. He said, 21 given what the Board is facing, no one knows what COVID will be, and the Board needs to 22 focus on those that have limited access to even register for a COVID vaccine. He said there is 23 no accounting for hours that one spends on phone and Internet to set up an appointment. He 24 said how does a person working 8 hours a day have time to get that set up, not to mention 25 1 those without access to reliable Internet. He said the BOCC must focus on those that are in the 2 most need. 3 Commissioner Hamilton agreed with previous comments. She said these are the issues 4 the Board has been talking about for years, and the BOCC is the social safety net. She said the 5 BOCC must make sure that those most in need are served, and there are resources to do so. 6 She said there are things the BOCC can address that are not money related, but rather systems 7 related. She said it is important to consider different ways of doing things. 8 Commissioner Fowler said she is glad that the issues are agreed upon, and schools are 9 still an issue, despite not being in her top 3. She said she wants to look for ways to get a better 10 bang for the County's buck. She said she would like to look at mental health supports, as 11 Cardinal Innovations is getting a lot of the County's money but not providing great services. 12 She said COVID is a new variable, and it is affecting people's ability to support themselves. 13 She said if the Board can address COVID, it might help ease other priorities. 14 Chair Price agreed with previous comments, and she would like the Board to consider 15 efficiency. She said it is important to assess what is working, and what is not, and how to be 16 most efficient and work best with local partners. 17 Commissioner Greene agreed, and said she would double down on partnerships with 18 the towns. She said the Board should reach out again, and coordinate plans on housing with 19 municipalities. She said everyone needs to be rowing in the same direction. 20 Commissioner Hamilton had final thoughts on priorities based on the Jamboard session, 21 which she entered into the chat box: 22 .,xeV[e..wnEnx Len!.Se qeW de Af1e Cie[evett eases[Ape(/em Lackin LewaeL rnAeen Ge Jee s[epe raiw7�a-$aonw meemrnN.yanw�wasev iaa,[ 04CCS atry use am P y.woawwr.lo,-VA;W,O—t wa.y.FhW Im nuwewm r..m ean o.rew m a v..«. m3e m. >odnearmysr�e�e r..m e.m a+.•m ea o..r.,.r wm m. faWdl�uu Cie fS4 emDaeeaddsld Teld'd of ee, groigseW.MY ,O? *4M WD[eM W m Sm$bbftf MNWtA[solwarw-Oft do a ffl AWith wArer aM hW r Oud[o OMWIAie[roc[sere aw.rsed lak�owa ty ^Wanin IornuHt,W qwM kr Iry Tar owr ;N ewJ.i`vw pV on r.N*p"q wn/0 carsgn G^o^Iwc .cm Mry iwW bJa ya•rrri � w re.[,. eri]di pn Mix 3 W�rc+a in me.fue $000 F#:`ifie{mn We sir gwkry 9Ce seas wcaanycw..n.w wrenA invmra.eanm�nn2 maro'.a.nem„Lr..aoa r� Hamawvnm+ wmwr�orwwd..wmn w can.r+o L.rea•+r.war n�a m x.�n 23 24 25 26 Closing out Day 1 27 Maggie Chotas asked the Board what would be helpful going in to tomorrow, and 28 reviewed the agenda. 29 Chair Price discussed improvements to Jamboard usage, and said she would like to see 30 comments condensed into a list or slide. 26 1 Commissioner Dorosin said he would like to hear from staff with any immediate 2 feedback they may have, or to answer questions. 3 Commissioner Bedford asked for anything from staff that it feels the Board missed 4 during day 1 of the retreat. 5 Maggie Chotas offered a feedback form for the Board in the chat box. 6 7 RECESS 8 9 A motion was made by Commissioner Bedford, seconded by Commissioner Fowler to 10 recess the meeting at 5:01 p.m., and to reconvene on Saturday, January 23, 2021 at 9:00 a.m. 11 12 Roll call ensued 13 14 VOTE: UNANIMOUS 15 16 17 CONTINUED VIRTUAL RETREAT 18 JANUARY 23, 2021 19 9:00 a.m. 20 21 The Orange County Board of Commissioners met for a Continued Virtual Special Meeting on 22 Tuesday, January 23, 2021 at 9:00 a.m. 23 24 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 25 and Commissioners Amy Fowler, Jean Hamilton, Sally Greene, Earl McKee, and Mark 26 Dorosin (arrived at meeting at 9:01 am) 27 COUNTY COMMISSIONERS ABSENT: NONE 28 COUNTY ATTORNEYS PRESENT: John Roberts 29 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 30 Travis Myren, and Clerk to the Board Laura Jensen (All other staff members will be identified 31 appropriately below.) 32 33 Due to current public health concerns, the Board of Commissioners is conducting a Continued 34 Virtual Retreat on Saturday, January 23, 2021. Members of the Board of Commissioners 35 participated in the meeting remotely. As in prior meetings, members of the public were able to 36 view and listen to the meeting via live streaming video at 37 http://www.orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on 38 channels 1301 or 97.6 (Spectrum Cable). 39 40 CALL TO ORDER and Reconvene the Virtual Retreat from January 22, 2021 41 42 Chair Price called the meeting to order at 9:00 a.m. 43 44 A motion was made by Commissioner Fowler, seconded by Commissioner McKee 45 to reconvene the continued virtual retreat from January 22, 2021. 46 47 Roll Call ensued. 48 49 VOTE: UNANIMOUS 50 51 Opening remarks 27 1 Chair Price asked if the other Commissioners had anything to say or add based on the 2 agenda items covered on the previous day. 3 The Board made no comments. 4 5 Commissioner Dorosin arrived at 9:06 a.m. 6 7 Reflecting on Day 1 & Preparing for Day 2 8 Maggie Chotas reviewed the agenda for Day 2, and reviewed feedback from Day 1: 9 round robin discussion was good, Jamboard did facilitate the conversation, trivia was fun, 10 present sticky notes in more readable fashion, and encourage more dialogue. 11 Commissioner Hamilton said she found Jamboard was good for a quick look, but she 12 would like to go more in depth about barriers to addressing community issues. She said to think 13 about how Jamboard is used, and how it may take energy away from the conversation about 14 underlying determinants and what can be done about it. 15 Chair Price said she would like more dialogue. She said this list shows that the Board is 16 the social safety net, and she would like to have more discussion on how the Board puts its 17 thoughts and policies into action. 18 Commissioner Bedford asked if there will be more time for questions 2 and 3 from 19 yesterday's Jamboard, as she put 1 don't know" for some questions. 20 Maggie Chotas said this is a short period of time, and she reviewed the feedback: look 21 for ways to deepen conversation, looking at barriers and resources that could be reallocated, 22 remembering that the county is the social safety net, using strategy, putting ideas into action, 23 how those questions around racial equity move into building in an equitable way. 24 25 Confirming priorities for 2021 26 Maggie Chotas asked where the Board want to spend time in going in greater depth. 27 She reviewed her notes on priorities from the previous day's meeting: 28 29 Related to schools 30 1. Supporting students and parents 31 2. Continue to support schools which are frontline in providing education, mental health, 32 and food for students 33 3. School facilities that better air quality given COVID 34 4. Supporting students and parents 35 5. support students, schools, faculty and staff 36 6. Public education needs during COVID 37 7. Develop school facilities plan for future 38 39 Related to Priority Setting and Strategic Planning 40 1. Realign spending to focus on immediate human need. Review capital projects for areas 41 that can be delayed 42 2. Need to identify policies that will address the highest need and produce greatest impact. 43 Also consider short term/immediate measures, as well as mid and longer range 44 3. Tell us what we must do legally and still prioritize human services 45 4. recognize we can't meet all goal at once. Need to develop triage model 46 5. Identify immediate needs: small business/workers support, housing aid, education 47 access 48 6. Create a strategic plan that incorporates short term, measurable goals, prioritized by 49 need and equity 50 51 28 1 Related to Housing 2 1. housing support 3 2. assure safe housing for individuals and families 4 3. Homelessness/housing aid, coordinating countywide 5 4. Housing support 6 5. Food and housing, essential core services are #1 7 8 Related to Food 9 1. Food and housing, essential core services are #1 10 2. assure access to healthy food 11 3. Food support, coordinating with schools and other agencies countywide to alleviate 12 hunger. 13 4. food support 14 15 Related to Health Care 16 1. assure quality health care for all residents 17 2. Health access during COVID including vaccine 18 3. Improved access to healthcare 19 20 Related to Internet access 21 1. Internet access 22 2. Internet access, including lobbying for state change in law 23 3. deploy broadband by any means necessary 24 25 Related to COVID 26 1. Improved information about COVID 27 2. get COVID under control 28 29 Related to Mitigation of Climate Change 30 1. Climate change mitigation, continued work 31 2. Climate Change 32 33 Related to Supporting Residents with Disabilities 34 1. Supporting disabled residents and others who have difficulty traveling to services 35 2. Supports for folks with disabilities and awareness that they too are disproportionately 36 referred to legal system, disproportionately lower wealth, and have disproportionate 37 barriers to employment 38 39 Related to Improving Mental Health Supports 40 1. Improve mental health supports, filling in the gaps (diversion facility, inpatient care for 41 adolescents) 42 2. continue work on Behavioral Health and also Move to Alliance 43 44 What else? 45 Ensure close coordination with State and other local governments, to avoid unnecessary 46 duplication of effort 47 assure opportunities for gainful employment 48 promote economic development--attract corporations, assist small businesses and 49 farms. 50 continue aging support 51 transform the criminal justice system 29 1 address racism and implicit bias 2 Close the revenue gap 3 4 How do our priorities achieve our goal of disrupting racism? 5 6 -By focusing on the lowest-income populations we are necessarily focusing on a lot of Black 7 residents and other minorities. 8 -Assuring housing, education, healthcare and jobs for all is intended to address racism 9 -My priorities presumably help those in greatest need which is equitable and may also help 10 decrease racial inequities 11 -how we chose priorities creates tong term agendas that tend to entrench themselves and either 12 disrupt or support themselves 13 -1 don't know. 14 -target and prioritize measures that go directly to racially disparate outcomes-- housing/utilities; 15 support for low-wage workers; vaccine and other health interventions; criminal justice/re- 16 entry/policing 17 -Minorities have "lesser" or "worse" outcomes in all areas of priorities: education, health, 18 hunger, housing, climate effects, Behavioral Health - everything I listed, so racial equity must be 19 embedded in how we implement the priorities 20 21 How can our priorities help us rebuild in a more equitable way? 22 -1 think this is the challenge: That funding programs may not get to the core need. We can focus 23 on who is most impacted by budgeting decisions. Who is most impacted by program cuts or 24 additions? Alternatives? Example, that FEMA monthly housing divided by 81 persons is over 25 $2,400 a month. Could that money be better spent to pay rent and utilities and have groceries 26 and money left over, especially if two folks shared an apt than paying a hotel? 27 -If we are cognizant of equity and build our priorities and strategic plan around equity, then 28 hopefully we will make improvements in addressing inequities 29 -pandemic has forced us to prioritize & exposed racialized impacts. need to evaluate how 30 measures taken have been implemented &whether moved us forward, maintained status quo, 31 or deepened inequity 32 -looking at our priorities in a manner that ignores established norms would allow greater 33 flexibility 34 35 Commissioner Greene asked a clarifying question on Schools item 6, asking if it was 36 regarding public education or educating the public generally. 37 Commissioner Bedford said she was referring to the public school systems. 38 Commissioner Fowler said the priority setting/strategic plan needs to be done first, in 39 order to organize the rest. She also said importance does not necessarily correlate to the 40 number of items. 41 In the chat box, Commissioner Dorosin and Commissioner Greene agreed: 30 Q chat — O X r rom Kmy to-er io nui pam,.5ts: W--.,Fim would put the priority setti ngistrateg is plan first to help orga nixe the rest A From Mark Dorosin to All panelists 04-15 AM agrees n n n From Sally Greene to All panel isty 04.15 AM Me too From Sal ly Greene to All panelists: O9,21 AM agree that food is paramount now and is hard to separate from housing. From Mark Dorosin to All panelists 00.27 AM thanks for that inspiring message,Bonnie From JemezMta&Ford to All panelists: 0340 AM Health Dept vaccine program has glitches Flom Amy`owler to All panelists: 09,44 AM Also the more specific the HD messages(like where is RR lot)the better to decrease the emails and calls with questions F i om Amy Fowler to All panel ist s 09,57 AM private practitioners may he brought into that process once it opens uv so that may speed uptake To: All papelists v --• 1 ■ 2 3 Maggie Chotas asked if the Board wants to go in depth on any particular items. 4 Commissioner Hamilton said all of the items are important, but asked if the biggest 5 needs could be identified. She said COVID is affecting everything, and the Board must address 6 the most immediate needs. She said school buildings must be ready to accommodate students, 7 and not exacerbate the spread of COVID. 8 Commissioner Dorosin reminded the Board that the County is in a budget shortfall this 9 year, and said it might be helpful to think about items for this budget cycle. He said savings 10 items presented on previous days will help the Board's efforts in the short term, but the Board 11 should think about how to move things around for next year, so efforts can continue. 12 Chair Price said all of the priorities are important, and this work is what the BOCC does 13 and has to do. She said she wants to consider how to take care of these needs in both the 14 short and long term. She said the Board cannot avoid the budget shortfall, and must consider 15 how to do deal with it effectively. She said there is a great deal of overlap in these issues, and it 16 is hard to split them apart and prioritize. 17 Bonnie Hammersley said she would not expect the Commissioners to prioritize the 18 priorities, as all items are the Commissioners' priorities. She said cost containment measures 19 are not policy changes. She said no programs have changed in this budget, but they may 20 change in the upcoming budget. She said staff is providing the information that is currently 21 available, but it may not be complete. She said for example, the Criminal Justice Resource 22 department was only created 5 years ago, and there was not much data. She said more data 23 was showed yesterday due to those efforts. She said staff is equipped with the skill to do the 24 work, and is looking to the BOCC for the policies to allow the work to happen. She said next 25 year will be hard, and the projections are worse. She said there are currently resources going 26 towards these priorities, and that will continue. She said staff is acting with urgency due to the 27 challenges and the Commissioners' priorities, and this will not change. She said staff clearly 28 understands the Commissioners' priorities, and the BOCC did not miss anything yesterday, but 29 the County does not have the resources to cover all of the priorities. She said next year's 30 budget will different than what has been seen in the past, and staff may suspend some 31 programs, knowing what the needs are for the residents. 31 1 Commissioner Bedford read from some of the cost containment measures listed on the 2 previous day, and asked for confirmation that these are efforts taking place now and that the 3 Board does not need to vote on them. 4 Bonnie Hammersley said yes. She said some fund balance may be needed as well. 5 She said the pay as you go suspension is related to the long-range facility plan, specifically in 6 Hillsborough. She said paying for FEMA costs up front has brought down the fund balance. 7 She said seasonal and temporary employees are not being hired, but rather staff is reassigning 8 full time employees to address COVID. She said Department of Health, social services, and 9 Housing are addressing the needs for the most vulnerable residents. She said no policy 10 changes have been needed to make these changes, as all are within her existing authority. 11 Commissioner Hamilton was glad the Board did not need to reshuffle its priorities, and 12 wants to focus on how the Board can best use its time. 13 Bonnie Hammersley affirmed that staff brings information and wants to let the 14 Commissioners know where things are. She said staff takes into consideration what is said at 15 the retreat. She said this is the opportunity to keep the Board informed, and policy changes will 16 come in the recommended budget. 17 Commissioner Fowlerasked if the Manager looked at debt restructuring to save money. 18 Bonnie Hammersley said yes that is constantly ongoing. 19 Commissioner Fowler asked if County departments restructure budgets based on 20 priorities, or if they continue on with budgets as is. 21 Bonnie Hammersley explained the budget calendar and process, which includes priority 22 settings and guidelines. 23 Commissioner Bedford asked if FY22 budget assumes no CARES and federal funds. 24 She said staff was able to pivot in the current year when funds became available. 25 Bonnie Hammersley said the budget is a plan and things always change. She said she 26 will never include money that has not been approved by an elected board, but staff does make 27 budget amendments on a monthly basis. She said between the recommended budget process 28 and the budget adoption, there is room for amendments. 29 Chair Price said looking at the next 3 months, it seems like the staff knows what it is 30 doing and the Board does not need to focus on those details. 31 Bonnie Hammersley said she would like to know if there are areas that should be 32 brought up that staff should be looking at differently. 33 Chair Price said if the Board has ideas it should pass them along, but the Board does 34 not need to reprioritize. 35 Bonnie Hammersley said yes, and staff will find the resources. She said there is no new 36 money. 37 Travis Myren said in the short term, it is helpful for the Commissioners to be conduits to 38 the constituents, and tell staff if there is anything it should be addressing. 39 Commissioner Bedford cited the example of spending on the election to make sure it 40 was successful. She said seniors are having trouble getting information on, or access to, the 41 COVID vaccine, and similarly the County should be spending whatever is needed on the 42 vaccination program. 43 Travis Myren said there would be an adjustment to the process, and Health Director 44 Quintana Stewart is working on resetting expectations, and relaying information on how much 45 vaccine the County is getting. 46 Commissioner Bedford confirmed residents are confused. 47 Bonnie Hammersley said the State is helping the County by sending 30 staff to help 48 create a phone bank for vaccine information. She said this is a national challenge. 49 Commissioner Dorosin has confidence in staff for cost cutting measures, but it would be 50 helpful to get information on the implications of the interventions, such as the hiring freeze: how 51 many positions are frozen, and what are the dollar amount implications, etc. 32 1 Commissioner Hamilton said what the Board learns now, can also be useful is how the 2 Board communicates to marginalized communities. She said it is important to know if there are 3 racial equity impacts. She said some of it is related to resources, but some of it is how the 4 County talks to people, and some of it is education. 5 Commissioner McKee clarified that the actual vaccination process is going well, and that 6 he is not getting any comments on that. He said, rather, residents are frustrated with the 7 process of gathering information, registration, and the lack of response. He said it would help if 8 a human being would pick up the phone. He said the County is not prepared for the vaccination 9 process to go to the next phase. He said the current problems will be minimal compared to 10 what will come in the next phase, if systems are not improved. 11 Commissioner Greene said she is a Board representative to the Family Success Alliance 12 (FSA), and this group recently discussed a successful summer pre-K intervention program that 13 will not be able to proceed due to a lack of grant funding. She said the grant funding was from 14 the County, and she was unaware that the Board had cut it. She said she would like more 15 clarity on these types of budget cut implications. 16 Bonnie Hammersley said staff will check on this, and will send information to all 17 Commissioners. She said was unaware of this issue, and it is staff's goal that the Board will 18 always know the implications of any cuts. She said the public health budget was not cut last 19 year, so this may have been an internal decision at FSA. She encouraged the Commissioners 20 to always communicate these types of issues to her or Travis Myren to research. 21 Chair Price echoed Commissioner Bedford's comments about doing whatever is 22 necessary to get the vaccine distributed. She said when more doses are available weekly, it 23 may be wise to partner with others to vaccinate several thousand people every day. She said 24 the County may need to shift things around in order to do a mass vaccination. She said this 25 may need budgetary support, or simply logistical support. 26 Commissioner Hamilton said UNC Health and Duke will receive a lot of vaccines and will 27 vaccinate many residents. She said it is important to know what these two entities are doing, 28 and encourage residents to access these resources if available to them. She said the County 29 needs to focus on vaccinating those who do not have the resources to get to Duke or UNC for 30 vaccinations. She said mobile units will be needed, and the County must both educate 31 residents on what is out there, while simultaneously delivering the vaccine to those who do not 32 have access. 33 Travis Myren said he would put together information to share with Commissioners on 34 these ideas and efforts. He said communication with UNC has been tricky, and staff has a 35 meeting schedule to work on better coordination. 36 Maggie Chotas said this was a good conversation, and summarized the key points. 37 38 FY2021-22 Budget planning 39 Travis Myren made the following PowerPoint presentation: 40 41 Slide #1 Information Framework Day Two—Goals.Strategies,and Policy Changes FV202tg2 Badges Planning SdoR term Plannurg MN-Tenn Planning ong Term Plannrnq and haMem,ation ORANGE COUNTY 42n., 43 33 1 Slide #2 FY2021-22 Budget Planning Solve for Debt Service Increase of Approximately$10 Million - Tax Equivalent of 4.131 cents per$100 Assessed Value Debt Service Raquiterne nits FYu�Tex Eg� Cwert❑e N ' AOoro'+ed Tax sle[tlng In FY 2018-19 PrgecLone raeases 10 Dale fv [In cevRsl 41n rnHs1 NNGem. (m[errsl FY 2018,10 1.42 1.27 127 Fr 2131 am 1.4[I _.W 80 137 FY 2020 21 2.35 ::�...i M oT Tm• e Avn.ees FY 2021-22 2.r8 344 HV5 FY 2022-23 0 a H+A ++ ?.in 276 far ORANGE COUNTY ruoan c urtouaA 2 3 4 Travis Myren said the County will need a solution for a $10 million increase in debt 5 service. He said based on the current debt model, the County deferred the tax increase last 6 year with one-time revenues. He said to pay for debt service in FY22 with a tax increase only 7 would require an increase of 4.81 cents, which be a combination of the deferred FY21 needs 8 and FY22. 9 Bonnie Hammersley said every penny on the tax rate is $2 million, and the first 10 obligation of a county is to pay the debt. He said 4.81 cents would only go to pay debt. 11 Commissioner McKee confirmed that in FY23, there is no tax rate increase needed for 12 debt service, as debt service payments will not increase that year. 13 Bonnie Hammersley said yes. 14 Travis Myren resumed the PowerPoint presentation: 15 16 Slide #3 17 FY2021-22 Budget Planning Achieve Structurally Balanced Budget - Replace$7 Mlion in FY2020-21 Orne Time Revenues(if possible) • Assume Stagnant Motor Vehicle Property Tax Growth - Comparee to 2.75%Anmal Growth Hlstorlcally • Integrate Real Property Revaluation with Stale Collection Rates 8.9%Propclen Growth to the Tax Base)Assessetl Value - Revenue Neutral Rare-82.05 cents - Current Rate-b6.79 cents ORANGE COUNTY 18 ruoan can LIRA 19 20 21 22 23 24 25 26 34 1 Slide #4 FY2021-22 Budget Planning • Ovoupancy Tax and SportsplexRevenues comulaweocraglmgrimrny uulesr eumusaewa Ooea anevelwesey dueller 00 l:.mo '3— O la�om IEcxxoiCOU�fA Y 2 3 4 Travis Myren said one of the budget tasks this year will be reviewing what is a mandated 5 and what is a discretionary program. He said the Visitors Bureau and Sportsplex have some 6 fund balance, and both programs are discretionary. He said there is currently no local funding 7 in these areas, but the County is the safety net for these organizations. He resumed the 8 PowerPoint presentation: 9 10 Slide #5 FY2021-22 Budget Planning Assume Marginal Sales Tax Increase-3%over FY2020-21 Projected Collections • Post 65 Health Insurance Increase-$200,0I)0 Mandated Employer Share of Retirement Cortribution-1.2%or 9600,000 Continue All AusterityMeasuresfrom FY202g-21 — No Wage Inc re .Mo New Ro Wne,Hi nng Freeze on Feared Poaitw%. suWens"ron of Performance Awards.No Recurring Capilal • Department Spending Reduction a of 5%with Public Health,Housing and Safety Exemptions _ ORANGE COUNTY 1­112 13 Commissioner Hamilton asked if more information could be provided on no recurring 14 capital. 15 Travis Myren said these are items that fall under the debt threshold, such as 16 replacement equipment for parks and recreation and emergency services. 17 Chair Price asked if the departments that make up safety exemptions could be identified. 18 Myren said Department of Health; Housing; Criminal Justice Resource Department; 19 Social Services; and the Sheriff's Department. 20 Bonnie Hammersley said these departments will not be required to do a 5% reduction, 21 but will be limited on discretionary funding. She said there will be no new discretionary 22 spending, such as a car wash for county vehicles. 23 Chair Price asked if Human Relations is included in this group. She requested that 24 departments focus on equity, even with spending reductions. She said it is important to stay on 25 top of that. 26 Bonnie Hammersley said that focus weaves itself through all departments and there are 27 resources for that. She said the Board also has opportunity to amend budgets. She said all 28 departments are participants in the GARE program. 29 Chair Price said COVID has highlighted the disparities in the County. 35 1 Bonnie Hammersley said there will be reductions, but also reallocations. She said she 2 has tasked staff with finding sustainable reductions. She said the County has a structural deficit 3 that it must cure. 4 Chair Price said she is concerned about ongoing evictions and access to healthcare. 5 Commissioner Fowler reminded the Board of the legislative workgroup. She said it is 6 important to try and push back on moving the responsibility for retirement and healthcare costs 7 to local schools back to the State. 8 Commissioner Dorosin asked if the Board should anticipate the Visitor's Bureau and 9 Sportsplex will be asking for county funds. 10 Bonnie Hammersley said staff is working with both entities on cost containment 11 measures to try to avoid this. 12 Commissioner Dorosin asked if there is a timeline for the opening of the northern 13 campus, and the selling of the old Environment and Agricultural Center facility. 14 Travis Myren said the northern campus will open in the summer 2021. He said the 15 Detention center and current Environment and Agricultural Center will be vacated, and these will 16 be opportunities for sale or redevelopment. He resumed the PowerPoint presentation: 17 18 Slide #6 FY2021-22 Budget Planning • Capital Budget Projects�$1 Million Planned for FY2021-22 201SEdun..n Ei M-CKC-S SI'M.000 201SETsation Enn4-oG5 311398.L00 app.m Io.rm.al ,W..... CH 510,xagom SupylememelGefired Maysle�ePlen-GGfi b3,8G.GW Gurh-A.,Wnl C—y C.IIr9.Enpr $14,000A D EMS-6+eWn0 We_.. $2,OO.— S.—Bind Li—y $8,405,841 ORAv MI C91!r 19 20 21 Commissioner Hamilton asked if there could be clarification on capital and debt 22 deferment in regards to operating costs and debt service. 23 Travis Myren referred to debt service, and said those have already been borrowed. He 24 said new capital deferment could forestall debt service increases in the future, and reduce 25 operating future costs. 26 Commissioner Hamilton requested a table explaining the various options and the 27 operating impacts. 28 Commissioner McKee asked if clarification could be provided on what the actual FY22 29 savings would be if the County deferred, not the total cost of the capital project. He said cutting 30 the southern branch library, for example, will not result in savings of$8.4 million. 31 Travis Myren said staff will put together a document explaining when the debt payments 32 will be paid, and how operating costs are affected. 33 Commissioner McKee requested that the document be easy for anyone to understand. 34 Chair Price asked if clarification could be provided on the deferred maintenance for the 35 schools, and how the numbers were determined. 36 Travis Myren said staff worked with the schools on a three-year plan, and how the 37 schools would time the projects. 38 Chair Price said the slide shows just one year, and asked if the schools are splitting this 39 60/40. 40 Bonnie Hammersley said yes, and this is year two of the three-year plan. 41 36 1 RECESS RETREAT FOR BREAK 2 3 A motion was made by Commissioner Hamilton, seconded by Commissioner McKee to 4 recess the meeting. 5 6 Roll call ensued 7 8 VOTE: UNANIMOUS 9 10 RECONVENE RETREAT 11 12 A motion was made by Commissioner Fowler, seconded by Commissioner Bedford to 13 reconvene at 10:51 a.m. 14 15 Roll call ensued 16 17 VOTE: UNANIMOUS 18 19 Maggie Chotas reviewed the retreat goals with the Commissioners 20 21 • Build camaraderie and collaboration 22 • Work toward a comprehensive, yet flexible, Recovery and Resiliency Plan for Orange 23 County that is focused on disrupting racism and reflects the dynamic reality of the 24 current landscape 25 • Prioritize recovery spending for the short, medium, long term and begin to identify policy 26 changes to rebuild in a more equitable way 27 28 Maggie Chotas shared a link to the Jamboard in the chatbox: 29 oa.t Also the m"mm,fK the Mp m age:(hke when�,BR loq"Wire,[o lecmaw the eme,Is and oils vnth puesnc Fi or Amy Fonler:o All w lists �5i AM private praoitiprlers may be brought in to that process on,e it opm up se tnet may speed uptake I agree wilh J—r comment Fran omy FwH Io Al pveli- 1C AM 1Mlt am sland lo? From Amy F—ier to All prelists: Ms" 10 PWAS A From M. ,q Cl-t,to Al Prelisl, 1a5 AM freVeet GPals The purpose of[his retreat is for Commiwio-1u Build camaraderie and w1wboration • work toward a camprehens ,,yet flexible,Recarery and Fresiliency Plan for Orange C—ty that is tacused an drsru ph ng—sm and reflects the dynamic reality n} the Luhent lar'CLU"v Pnonvc re—M We-dutg Mr the short medium,long tern and begin to rdenhfy polwy chargesw wbuitd m a more equitable way hlips:IRe�n�arr8a<arild1194VVakSJ},'XQP7'IIQ�t�'[y,KSQty�'n�fiZlmrVIMF1VKMledrtjYSp�Shd[I^_g Flom sw ces.e W M oar tipf— 10: Mgralu� Type reewxye�erc 30 31 32 Maggie Chotas reviewed the Jamboard priority framework: 33 37 Y!b.0-..n i r«iT N r...a'.80.+:.w c ;+w.wn.�...4 c.e..•ww acwti�i�.rc••••• /+.�/n�/� v c • - en..ryaw ew aw Priority Area 1: NnewaEtc Teermn 2How 0o ow GnuKlee4 3.IMnem ev pn'nln Guiding Qu"tlons ne° dlawww poficychanges What must be addressed for this priority area" Jr Short Term Med lum Term- LpmgTerm-Next t -3 months? 6 months? Flseal Year s eeyond 0 O Idr e o• tt i 2 3 Maggie Chotas asked if after everything the Commissioners have heard, if there are any 4 directions the Board wants to set for themselves in moving forward. 5 Commissioner Bedford asked if Annette Moore, Human Rights and Relations Director, 6 could help in addressing questions 2 and 3 on the Jamboard, regarding disrupting racism and 7 rebuilding in an equitable way. 8 Commissioner Hamilton asked if the Board can talk to each other rather than using 9 Jamboard. She said Jamboard makes it more difficult to have a discussion. 10 Chair Price said staff knows what it is doing 3 or 6 months ahead, and the Board can just 11 tell them about anything new. She asked if the Board wants to talk about the priorities. 12 Commissioner Hamilton said Jamboard makes it hard to see each other. 13 Discussion ensued about technical issues. 14 11�G1�1,p9�IYcv�r0i�9NNu15t%%iFYoCENl�K50[omYmYJc6a[aTIMFl17h'IMiUusO fn.� _ Qom 5dk G...r o ai oa..iMe I spree vAN lnme¢nu end Renee Rerc en Nesbrt-[rem pneri[ies ear. I canal uem mde mn on my ivad. rom Me ro�.v.ralinx Ye We imb k cw>M the lanhaard.end orw spwker e<e[iny. Qom em hv1 •c cMiP a.i M,gpe II nreey anyway yea can defy mxpe oeneen ureen share ens naL d may oe epw far 7m m mm td)nur un—sherc during mmaersewnal pexmds. The�B)ua mmr.m.xen.e.arwe m.w ymelins +ra Rapid Rill sft hpy%y W&w erq-A*fdl'S r hWV nn [Mnh maywr .-knew.I.—'•.. Generally.Lwnlnp Im part hTy inn 1%less so re reading L"increased Inquiry.Will need wmnxr ni—c uort MW—d opiul needs sash m reran,Hc.:o hullhre Na[Mppming p deans iom ram.nne srdb•s ra ai pmims 15 16 17 Commissioner Dorosin said some prioritization is important, and considering if there are 18 items that need increased funding, such as housing, food, Internet access, etc. He said the 19 Board set a long list of priorities, and needs to identify goals, top priorities, and immediate 20 needs, and also consider how this work address structural racism. He said it is important to 38 1 consider the available resources for the programs being offered. He said the Board needs to be 2 working towards action steps. 3 Bonnie Hammersley said Commissioner Dorosin's suggestion would be helpful to staff. 4 She said if there are the things the Board would like for staff to do, staff can begin working 5 through it. 6 Commissioner Fowler agreed with Commissioner Dorosin's comments. She said the 7 Board needs to develop a strategic plan to make long-term decisions, which would be a year- 8 long process to gather input from stakeholders. 9 Maggie Chotas reviewed the conversation: What is the framework now, what needs to 10 be dialed up, what needs to be dial back, to have depth, to address long-term goals, for more 11 information on disrupting racism. She suggested that gathering information on disrupting racism 12 could be an action step. 13 Commissioner Dorosin said an example is that the eviction diversion program is working 14 well, and address the high priority of housing need. He said he would like to continue this 15 program, and if adding more resources would serve more people, or cover greater costs, then 16 more funding should be allocated. 17 Bonnie Hammersley said Commissioner Dorosin's example is helpful as she can add 18 this type of change in when creating the recommended budget. She said staff can also pre 19 gather any necessary information to help move the budget process along more effectively. 20 Commissioner Greene said she wanted to make sure that disrupting racism is part of 21 everything the County does. 22 Commissioner Greene said the Partnership to End Homelessness (PTEH) has identified 23 gaps that need to be filled, and doing so is directly in line with addressing the housing dilemma. 24 She said COVID funding provided for street outreach and diversion program last year, which 25 was PTEH's priority number one. She said progress needs to continue on addressing PTEH's 26 list of priorities. 27 Maggie Chotas reviewed the notes on Jamboard: 28 o m fhiorities of the priorities Whal Is working• More Longer ter a• what to keep information Desired priorities needed Eviction diversion 0 program Partnership to End a Homelessness•• o implement their plans n 29 0 30 31 Commissioner Greene emphasized that there are specific things the Board can do to 32 end homelessness, such as addressing housing. 33 Commissioner Hamilton requested a list of all of the programs that the County offers, to 34 be more effective in conversations. She said she would like to know which programs are 35 discretionary, structural and cyclical. She said it would also be helpful to have any informative 36 statistics. She said she it is difficult to make decisions without this type of information. 39 1 Commissioner McKee addressed the time constraints and asked if the Board should 2 focus on short-term priorities, identifying two or three areas. He said the Board could set a 3 special work session to dive deeper. 4 Chair Price asked if Commissioners can identify needs beyond COVID, and changes 5 that might be permanent. She said some things need to be changed, such as housing and 6 evictions, or working towards OWASA being able to forgive debt. She said another area is 7 Criminal Justice structural changes. She said the Board should consider the way the County 8 has operated, and if those practices necessary. 9 Maggie Chotas referred to the Jamboard notes, about having a vision of where the 10 Board wants to go. 11 Commissioner McKee said he wants to talk about education, and the impact of COVID 12 on students. He asked if there is a growing gap between families of means (broadband, 13 parenting help, tutoring), and those without. He said the Board needs to hear data from the 14 school districts, and have a long term plan to ensure that these children catch up. 15 it C C m Priorities of the prioritles More What is working-wha[to keep information Longer term oesi red priori ties needed o Strategic f eviction diversion m�i-...�<� -'1""•• plan progre R Kr w.I 1�ry 11u1 a Pvmnhrp to frd Swha[rs 5[iunuml HemNsvieff- o Beyond Short Term eovld... Immediate Needs � EEceWpin eaM wnd f — NWr+e w p�a.gp� x�wn 16 0 17 18 Maggie Chotas discussed using the sections of the Jamboard to connect thoughts 19 before making decisions. 20 Commissioner McKee said as the Board discusses priorities, it really has to figure out 21 what it needs to look at now in order to get to the next step. 22 Commissioner Dorosin asked if the County could review the Governor's task force 23 recommendations for local governments on racial equity and criminal justice, to see if there are 24 things that could be implemented in Orange County. He said these might be policy changes, 25 and not necessarily have financial implications. 26 Maggie Chotas asked for clarification. 27 Commissioner Dorosin asked if staff would review the recommendations of this report, 28 and report back to the Board with policy and operations suggestions by staff. 29 30 40 Nwrlties of the priorities More Strategic Longer term What,a w bng what to keep tnformalion plan oesrrM a �r etFe needed Beyond tmmn wdY .a 0.tre. Mn l[arc Nceds oovid... r Evklmn diveraiar. Program arw.xnr[rccy Rg A PeRnnanm to Fie Exl�l is fn�nWel V Hemekssm p Mdnr..r lhnr Wns e s.mir§r.pprr pry Rnxw[ecgmm�tleflmsaM Aare calJmlire criminel er.nx x hm.t armh— IusLcererdm me .g•.wpm tr,pl'aharc rcpir pneper[m�s-Iwh[e opermimellie a .CN i"e 'ate w.n„ 1 0 -- 2 3 Commissioner Hamilton highlighted the challenges for children related to learning online 4 during the pandemic. She said she would like to understand the cost to the community, and 5 then get estimates of additional resources needed to help children catch up, such as through 6 summer programs, and help for mental and emotional challenges that have arisen. 7 Commissioner Fowler said she worked with the ABC Science Collaborative and put 8 information in the chat box: 9 o .x�.n v....a,r..r w.r„e.mr�•=.v.esr,...a<�rmm.d m�r mm a nxPnx x.em b n.�a,r>�#••�+•�•�P m..n,.,w�,l o.mn. cw..wr w•-n wn a�swy.�n rvr w.»wro uay:,ewwa a.v,ro w.M.e....,w rMw.,Ar.u.�ere r.a W.ua s�n,n.a«�w w+en.srr r�«+n enmer.. swaei wYneam.w u+a er rw w..wvw a+�.rw<e,..rwm.sw.r w. I'rnw.,..,�v�.r dw�.d a m.,.ec.o.nr.�I,eo•w•. ,r N. r.r.n.s«.v..roaa.,e vnaeaneeswrw.r.wx,we,..sw�.�mn«w� I�• 10 11 12 Commissioner Fowler said remediation will be needed, but there will also be capital 13 needs for outdoor learning, and the focus needs to be on getting people back in person. She 14 said protective measures are likely to continue for a while until children are vaccinated. She 15 said the meeting with the school boards in February will be helpful. 16 Commissioner McKee said children falling behind in education will impact the County 17 long-term, and the Board needs to focus on this. He said some families are excelling in a virtual 18 education, and some are not. He said families have different resources to devote to educating 19 their children. 20 Commissioner Bedford pointed out that there are many programs related to eviction 21 intervention, and asked that to be noted on Jamboard. She asked if the Board could focus on 22 food and hunger needs in the County. She said her number 1 and 2 priorities are food and 23 housing. She said support to the aging interrelates with food and housing. She said a longer- 24 term strategy that could be more revolutionary is things like a basic minimum wage. 25 Commissioner Bedford said it is important to get the vaccination program working well, 26 which is part of health care. She said she does not know if people can access healthcare if they 41 1 have lost their jobs. She said it is important to safely reopen essential primary services that 2 have been closed, and consider if there should be weekend hours in more of these areas. 3 C . . �r�w . J6occramrewk a l > L Priorities of the priorities More Strategic Longer term Short Term information plan Immediate Needs needed I-ming of all programs-know what is Beyond covid... mandatory and what Is drscrehonary- Eviction diversion programs wilh statistics Knowv+hat lsCyC11eal structural Partnership to End Homelessness-- &what Is structural changes 4D implement their plans At Food © Health care Reopening any essentlall Have we expanded Considering basic 0 Vaccines primary hoursz minimal income s services that have been Review recommendations and have p staff who work in th ll area have a Governor's report on racial meeting where they share their $ justice criminal justice reform perspectives-how to operationalize f What has the impact of d"id in rirutal learning Educating In could been on students-what is the growing gap hctween families of means and raw wage earners understanding the costs to catch students up mow will we ensure that the children (eg.,summer learning more than 1 summer) who bare been affected by learning -understandi rig-mental health needs of get caught up students-esti mates -considering outdoor simclures to gel students back to echodl(capiA needs) 4 0 5 6 Bonnie Hammersley said some departments are offering expanded hours to 7 accommodate working parents. She said it is important to note that Child Protective Service 8 workers are going into homes. 9 Chair Price said what one thinks is mandatory versus what one thinks is discretionary 10 can be different, such as library services. She said it is important to remember how services 11 contribute to social/emotional well being as well. She said as the Board makes cuts, some 12 things may not seem obvious. 13 The Board reviewed the Jamboard notes. 14 Maggie Chotas requested any other ideas or items that need to be remembered as the 15 Board makes decisions. 16 Ploonlies of the priorities More information S[rareg'c needed Longerterm short ir!rni plan lmmed mtr Ncrds �� Beyond cevld... blorion timsim programs .1wwiMribe,ekv structural rto�nwp �_ iMatlaslArclwY changes Food p Heanhce a ..ar ra coeabe IngbeaK ® vaccine. �•�• bni minlmY Income n Cmemera reaerl nn awal ° w.kr:R�mnetl�we Kran, .n.. ' E&—,n­1 remn.n.aw,eor avow a..e.l 17 C7 42 1 Chair Price said she would like to remember small businesses and farmers as the Board 2 makes decisions, which is related to economic development and jobs. 3 Commissioner Dorosin asked if the Board would look closely at emergency housing 4 programs: which strategies are having the intended impact, what are the unmet needs, etc. 5 Commissioner Bedford said almost all services have adapted to support meeting the 6 extra needs during the pandemic, such as parks and recreation, transportation, animal services, 7 etc. 8 Commissioner Bedford also said the County will continue to permeate climate change 9 response and environmental sustainability throughout all programs. 10 Maggie Chotas added racial equity to Commissioner Bedford's comment, and said those 11 items need to continue to be emphasized throughout the Board's work. 12 Chair Price asked if racial equity could be added to the Jamboard, as well as climate 13 change, and to specifically note the Board's intention to work with the GARE program, in order 14 to deal with structural racism in the long-term: 15 ..r•..C-9,. ,rww-- - '�pp,4re,aa..r.n.r C P •n _., 0-..•i A!•.• pl a.r r�.n re_ ii n.e..�w. �-....�..., m f }�.nn��y J 60CCkm.n>Iw < Q. L'.ceeo '� [• � - as reapow craw nrin Priorities of the priorities More information Short Term needed Strategic Longer term Immediate Needs Look at what we've had and how they plan small businesses 8 farmers- are working-what are the gaps Beyond covid--- eoonomiC development Eviction d iversion prcgrams I.isln ow g of all programs Kn what Isc cyclical structural �- ,know who.5 Panne rship to EM Hdmelessneas- andamryatndwhalis &what is struclual changes 'm plem a nt thei r pl arts dlacrelionary-with Food atanatrca 0 Healthcare =""arrrr Have we expanded sic IDVaccines =a.a h9 rs? Considering minimal income a Review recommendations and harce staff who work In that area have a 0. GOVernor'S report an racial meeting where They share their justice criminal justice reform perspectives-how to operationalixe What has lee impocl 4r Cold In—ral(earning S been on students whattsihc groHiiggap SducalingIncood nelween families ofmansaadv-wage mrners understanding thecosis to catch atudente up (eg..summer Imming more than 1 srrnmer) •underatanding•mental health needs of Nprr..dl we—um IhDt the chlW" Climate change students-estimates wt4 have*en eff"tedbylearnig eortsldwrlg outdoor structures to gat get cwght up Racial Equity GARS Work students back to sch-4{capt[al needs] �I=> 16 17 18 19 The final Jamboard notes are below, as recorded and formatted by Maggie Chotas: 43 Orange County Board of County Commissioners - January 2021 2 Guiding +� 1. Knowing what we know about 2. How do our priorities achieve our 3. How can our priorities help us 3 Questions the current reality,what priorities goal of disrupting racism? rebuild in a more equitable way? do we need to set? Priorities of Priorities More • • e• - • Longer Term Beyond • i Immediate rs Action steps M StructuralChanges Planning and prioritizing - List of all programs Strategic planning: Have County staff create - Know what is mandatory and what is discretionary—with strategic plan that embeds equity. Should statistics, as well as what is cyclical and what is structural include short term, measurable goals of things the County actually controls Small businesses and farmers— Look at what we have had and how it is working; understand economic development the gaps Eviction Diversion programs/ Support implementation plans Considering basic minimum income Partnership to End Homelessness Health Care/Vaccines Reopening any essential services that have been closed; facilitating administration of vaccines Governor's report on racial justice Review recommendations and have staff who work in that Longterm policy changes criminal justice reform area meet with BOCC to share their perspectives about how to operationalize Educating in Covid - What has the impact of covid in virtual learning been on How will we ensure that the children who students—understanding the growing gap between families have been negatively affected by virtual of means and low wage earners learning get caught up? - Knowing the costs to catch up students (eg., summer learning more than 1 summer) - Understanding mental health needs of students - Considering capital needs to get students back to school (eg., outdoor structures) Disrupting racism Addressing climate change Foundational � Government Alliance on Race Climate mitigation Assumptions Throughout Equity(GARS)work 44 1 Identifying communication & other next steps 2 - What needs to be communicated? 3 - What are other next steps? 4 5 Maggie Chotas asked if there was anything immediate the Board wanted to tackle next. 6 Bonnie Hammersley said she will take the Jamboard notes to the next Department 7 Directors meeting and report back to the BOCC with how its input will be incorporated to the 8 work of departments. 9 Commissioner Hamilton asked if the Board could think about how a strategic plan would 10 be undertaken, planning for a timeline, staff resources, community involvement, etc. 11 Bonnie Hammersley said staff would bring back options for a strategic plan and the 12 Board could decide what type of process it would like to pursue. 13 Maggie Chotas put a few questions about communications in the chat box: 14 Rae Rae 1.„ore,;,ye..,,ccavco to•s:.se eels.,o-e w:;„<.,:ea• GenhNelL mV W4 in-1,leu fomr.dex} ro iry.WillirN wmmn r ia[ie My neeA eepiGneeEswNes[ems,eac[e Wli[ete 4*hppnvg oete i-..-.ene.ewf fa e u ea Pam= Smog[relNtee d-rehaeMNg Ax Rb Weat,hou v�.nd eom enewns[rcen men db[wxt uan pMetiney deu repC[ed be[he IBC uienee ewwe.mi.e ,a,.srr e.aro.m a w.em Yas,fw saan IM npa[and Ylis a rwrtc[Gmt1 idp4ly�aM ma+a k.ren�be^"9 h from 6Me al He hiaekf fge need=Gr ien Fmili[y fu fMrt[erm a Whml[A wp P ianing how rrcercc .nimi,wiM rcsiden[send hwr f^y sen owrmniun wffi —ReecIie C—..nimi—x .ip velurt[NOs'arc we mepmLn9 eav we[omminw[e m 6wu Ma neM I[> 15 16 17 Commissioner Dorosin asked if the County could revisit its communication strategy. He 18 said there will still be a lot of remote services and meetings in the foreseeable future, and the 19 County should think about how it is communicating with the residents. He said transparency is 20 one of the Board's highest priorities. 21 Commissioner Greene said it might be time to reactivate the committee on 22 communications, of which Commissioner Dorosin is a part. 23 Commissioner Fowler said she liked the idea of focusing on communication and being a 24 source of connecting people to additional support opportunities. She said maximizing 25 partnerships that deliver services is a low-cost thing to do. 26 Maggie Chotas expressed thanks for the Commissioners' engagement over the two 27 retreat days. She said she will send a confidential evaluation form to Commissioners. 28 29 Closing thoughts 30 Commissioner McKee said he hoped the retreat was as productive for everyone as it 31 was for him, and that the public found clarity. He said he hopes it is clear that running county 32 government is complicated, and the BOCC is working hard to find the best way forward. 33 Commissioner Dorosin thanked the Commissioners and staff for the time, candid 34 conversation and everyone's commitment to the work. 35 Chair Price emphasized that everyone is in this together. 36 37 38 45 1 Adjourn the Virtual Retreat 2 3 A motion was made by Commissioner McKee, seconded by Commissioner Fowler to 4 close the public hearing at 12:02 p.m. 5 6 Roll Call ensued. 7 8 VOTE: UNANIMOUS 9 10 Meeting ended at 12:02 pm 11 12 13 14 Renee Price, Chair 15 16 Laura Jensen 17 Clerk to the Board