HomeMy WebLinkAboutAgenda - 03-02-2021; 8-e - Fiscal Year 2020-21 Budget Amendment #8 1
ORD-2021-006
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 2, 2021
Action Agenda
Item No. 8-e
SUBJECT: Fiscal Year 2020-21 Budget Amendment #8
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1 . Budget As Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-to-Date Budget
Summary
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2020-21.
BACKGROUND:
Department on Aging
1. The Department on Aging has received the following additional funds:
• VITA funds — This federal grant is awarded through the Internal Revenue Service and
executed by Reinvestment Partners (Durham) to support costs of the Volunteer Income
Tax Assistance (VITA) Service provided to seniors in the community. Receipt of$7,000
used to pay for temporary administrative staff and supplies needed to prepare tax
documents.
• State Senior Center General Purpose Funds — Receipt of $21,030 from the N.C.
General Assembly through the Triangle J Area Agency on Aging to be used to cover
program supplies for Senior Center activities.
This budget amendment provides for the receipt of these funds for the above stated
purposes. (See Attachment 1, column #1)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
2
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence
Housing and Community Development
2. The Department of Housing and Community Development has received additional funds
of $36,817 from the Town of Carrboro. These funds will be used toward the County's
Housing Stabilization efforts within the Community Development Fund.
3. The Orange County Housing and Community Development Department received
notification from Housing and Urban Development (HUD) of the award of additional
Administrative Funding in the amount of $94,255 for use toward the Section 8 Housing
Choice Voucher Program.
4. The Orange County Housing and Community Development Department has received
notification of $190,000 in grant funds from the North Carolina Housing Finance Agency
(NCHFA) for the 2020 Essential Single Family Rehabilitation Loan Pool program. This
program provides funds for moderate rehabilitation of homes for low-income homeowners
who are elderly or have special needs. The required County match of $50,000 is being
transferred from available funds in the Housing Rehabilitation Initiatives within the same
Community Development Fund. This is a three-year grant period through June 30, 2023.
This budget amendment establishes the following 2020 NCHFA Essential Single Family
Rehabilitation Grant Project Ordinance:
2020 NCHFA Essential Single Family Rehab Grant— ($240,000) - Project#47461
Revenues for this project:
Current FY FY 2020-21 FY 2020-21
2020-21 Amendment Revised
NCHFA Grant Funds $0 $190,000 $190,000
Orange County Match $0 $50,000 $50,000
Total Project Funding $0 $240,000 $240,000
Appropriated for this project:
Current FY FY 2020-21 FY 2020-21
2020-21 Amendment Revised
2020 NCHFA Essential Single $0 $240,000 $240,000
Family Rehabilitation Grant
Total Costs $0 $240,000 $240,000
This budget amendment provides for the receipt of these funds for the purposes mentioned
above. (See Attachment 1, column #2)
3
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Board of Elections
5. The Orange County Board of Elections has received additional grant award funds of
$75,000 from the Center for Tech and Civic Life (CTCL), a non-profit organization. The
department received an earlier award of $216,255 from CTCL, approved by the Board of
County Commissioners as part of Budget Amendment#2 on October 20, 2020. Consistent
with the grant requirements, these funds will be used exclusively for the public purpose of
reimbursing costs incurred by the County related to the planning and operational izing safe
and secure election administration in Orange County in 2020. This budget amendment
provides for the receipt of these additional grant funds for the above stated purposes. (See
Attachment 1, column #3)
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals associated
with this item.
Orange County Public Transportation
6. Orange County Public Transportation (OCPT) has received notification of the following two
(2) CARES Act funding:
• North Carolina Department of Health and Human Services CARES Vaccination
Disbursement — receipt of $27,403 from the North Carolina Department of Health
and Human Services to reimburse the County for trip based services provided to or
from COVID-19 vaccine providers for the purposes of an individual either receiving
a COVID-19 vaccine or assisting someone who is receiving a vaccine. These funds
will cover approximately 500 trips to and from vaccination sites within the County.
OCPT will use primarily its M.O.D. (mobility on demand) fleet to provide trips, and
may augment this effort with larger transit vehicles to maintain appropriate social
distancing, as required by the Centers for Disease Control (CDC) guidelines. Funds
were distributed to North Carolina counties based on the Rural Operating
Assistance Program (ROAP) allocation structure. The funds are for the performance
period of December 30 2020 to June 30, 2021.
• Durham-Chapel Hill-Carrboro Metropolitan Planning Organization
(DCHCMPO) 5307 CARES Act — receipt of an apportioned Coronavirus Response
and Relief Supplemental Appropriation Act (CRRSAA) federal pass-through funds
4
of$415,558 from the North Carolina Department of Transportation for the Durham-
Chapel Hill-Carrboro Urbanized Area for the Federal Fiscal Year (FFY)21. This
grant is a 100% federally funded reimbursement grant for various operating
expenses incurred during the pandemic, including, but not limited to, personnel
services, maintenance and parts costs, and COVID related supplies and services.
This budget amendment provides for the receipt of these funds for the purposes mentioned
above, and reduces the fund balance appropriation budgeted in the General Fund for FY
2020-21 by $415,558 related to the receipt of the 5307 CARES Act federal pass-through
reimbursement funds. (See Attachment 1, column #4)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Health Department
7. The Orange County Health Department has received $57,403 in federal pass-through grant
funds from the North Carolina Department of Health and Human Services, Division of
Public Health to support COVID-19 Vaccination Planning and Implementation. The grant
service period runs through May 31, 2021. Funding will support the purchase of a Vaccine
Management System for vaccination scheduling and tracking alongside a direct mailing
campaign to Orange County residents.
8. The Orange County Health Department has received $168,091 in federal pass-through
grant funds to support the COVID-19 pandemic response. This grant award revision makes
funding of $168,091, originally allocated to State Fiscal Year (SFY)22, available in SFY21
and will be used to support salaries of current permanent staff performing COVID-19
duties.
This budget amendment provides for the receipt of these funds for the purposes mentioned
above. (See Attachment 1, column #5)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Arts Commission
9. The Orange County Arts Commission is anticipating receiving $48,743 in FY20-21 from
the rental of studios at the Eno Mill to local artists. These funds will be received outside of
the General Fund in the Visitors Bureau fund. This budget amendment provides the receipt
of these funds to be used for the rent and care of this space (See Attachment 1, column
#6).
5
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these items.
FINANCIAL IMPACT: Financial impacts are included in the background information above. This
budget amendment provides for the receipt of these additional funds in FY 2020-21 and increases
the General Fund by $355,927; increases the Community Development Fund by $226,817;
increases the Section 8 Housing Choice Voucher Fund by $94,255; and increases the Visitors
Bureau Fund by $48,743.
RECOMMENDATION(S): The Manager recommends the Board approve the budget and grant
project ordinance amendments for Fiscal Year 2020-21 .
Attachment 1. Orange County Proposed FY 2020-21 Budget Amendment
The FY 2020-21 Orange County Budget Ordinance is amended as follows: 6
#2 Housing and
Community Development #40range County Public
-receipt of$36,817 from Transportation-receipt of
#1 Department on Aging the Tovm of Canboo to Nro(2)CARES Act
#5 Health Department-
recelpt of$7,000 through be used toward the reciept of federal pass-
#3BoardofElections- funding:NCDHHS
the IRS and executed by County's Housing through funds of$57,403
receipt ofadditional funds CARES Vaccination
Reinvestment PaMers Stablllzatlon efforts within from NCDHHS,to
totaling$75,000 from the disbursement of$27,403
(Durham)to support the Community support COVID-19
Can for Tech and to reimburse the County #6 Arts Commission-
costs of the VITA Development Fund;and Vaccination Planning and
Civic Life(CTCL)to be for trip based services antiupatetl receipt of
Encumbrance B Through Amended service;and recei NC receipt of tic.futonal Implementation;and Budget as Amended
Original Budget Budget as Amended used for reimbursing provided to or from $48,7431n FY 20-21 for
Carry Forwards Through BOA#7 $G.m,,IAsseeNC $94,255 for use towardding costs incurred by the accine providers:and receipt of federal pass- renting out studios at the Through BOA#8
General Assembly $94,255 for use toward v through grant funds of
through Triangle J Area the Section 8 Housing County related to the DCHCMP05307 $168 091 to support Eno Mill to local artlsis.
gency on g g election administration in CARES Act funds of
A Ain to be ChoiceVoucher salaries of current
used to cover program Program;and receipt of a the 2020 General teem 58 for permanent staff
supplies for Senior $190,000 NCHFA Election. reimbursement of various
operating expenses pertorming COVID-19
Center activltles EsceNial Single Family caned during the duties.
$50,00l req grant with a in
$so,000 required county pandemic.
match
General Fund
Revenue
Property Taxes $ 167,694,880 $ $ 167,694,880 $ 167,694,880 $ $ $ $ $ $ $ 167,694,880
Sales Taxes $ 23,827,353 $ $ 23,827,353 $ 23,827,353 $ $ $ $ $ $ $ 23,827,353
License and Permits $ 274,550 $ $ 274,550 $ 274,550 $ $ $ $ $ $ $ 274,550
Aging $ 714,177 $ 714,177 $ 953,214 $ 28,030 - - - - - $ 981,244
Health $ 1,615,735 $ 1,615,735 $ 2,491,660 $ 225,494 $ 2,717,154
Transportation Services $ 1,191,810 $ 1,191,810 $ 1,976,507 $ 442,961 $ 2,419,468
Intergovernmental $ 17,710,005 $ $ 17,710,005 $ 24,441,018 $ 28,030 $ $ $ 442,961 1$ 225,4941$ 1$ 25,137,503
Charges for Service $ 12,645,090 $ $ 12,645,090 $ 12,645,090 $ $ $ $ $ $ $ 12,645,090
Investment Earnings $ 515,000 $ 515,000 $ 515,000 $ 575,000
Miscellaneous $ 2,624,009 $ 2,624,009 $ 3,206,960 $ 75,000 $ 3,281,960
Transfers from Other Funds $ 5,486,'17 $ 5,486,817 $ 6,701,817 $ 6,701,817
Fund Balance $ 8,268,603 $ 8,268,603 $ 7,977,969 $ (415,558) $ 7,562,411
Total General Fund Revenues $ 239,046,307 $ $ 239,046,3.7 $ 247,284,637 $ 28,030 $ $ 75,000 $ 27,403 $ 225,494 $ $ 247,640,564
Expenditures
Support Services $ 12,773,209 $ $ 12,773,209 $ 15,115,991 $ $ $ $ $ $ $ 15,115,991
Board of Elections $ 843,363 $ $ 843,363 $ 1,258,384 $ 75,000 $ 1,333,384
General Government $ 25,639,107 $ $ 25,639,107 $ 26,094,128 $ $ $ 75,000 $ $ $ $ 26,169,128
Transportation Services $ 3,257,048 $ $ 3,257,048 $ 3,540,444 $ 27,403 $ 3,567,847
Community Services $ 14,322,250 $ $ 14,322,250 $ 14,975,592 $ $ $ $ 27,403 $ $ $ 15,002,995
Health $ 10,461,605 $ $ 10,461,605 $ 11,390,299 $ 225,494 $ 11,615,793
De artment onA in $ 2,192,238 $ $ 2,192,238 $ 2,431,275 $ 28,030 $ 2,459,305
Human Services $ 41,614,328 $ $ 41,614,328 $ 43,352,648 $ 28,030 $ $ $ $ 225,494 $ $ 43,606,172
Public Safety $ 27,994,203 $ $ 27,994,203 $ 28,281,419 $
T rs Out , , $ 965 $ 111 ,,987818 - $ $ $ $ - $ $$ 12181,,288571,,49719
Edon 91 14,73791
,239 $ 7,85
$ 4539 1
$ 7,606,888
Total General Fund Appropriation 1$ 239,046,307 1$ $ 239,046,307 1$ 247,284,637 $ 28,030 1$ $ 75,000 1$ 27,403 1$ 225,494 1$ $ 247,640,564
Visitors Bureau Fund
Revenues
Occupancy Tax $ 1,243,068 $ 1,243,068 $ 1,243,068 $ 1,243,068
Sales and Fees $ 500 $ 500 $ Soo $ 48,743 $ 49,243
Intergovernmental $ 366,963 $ 366,963 $ 569,224 $ 569,224
Investment Earnings $ 4,000 $ 4,000 $ 4,000 $ 4,000
From General Fund $ $ $ 230,667 $ 230,667
Small Business Loan Funds $ 50,000 $ 50,000
Appropriated Fund Balance $ 6,486 $ - $ 6,486 $ 9,986 $ 9,986
Total Revenues $ 1,621,017 $ - $ 1,621,017 $ 2,107,445 $ - $ - $ - $ - $ - $ 48,743 $ 2,156,188
Expenditures
General Government $ 225,199 $ 225,199 $ 240,199 $ 48,743 $ 288,942
Community Services $ 1,395,818 $ - $ 1,3951818 $ 1,867,246 1 1 1$ 1,867,246
Total Housing Fund Revenues $ 1,621,017 $ $ 1,621,017 $ 2,107,445 $ - $ - $ - $ - $ - $ 48,743 $ 2,156,188
Section 8 Housing Fund
Revenues
Intergovernmental $ 4,201,264 $ 4,201,264 $ 4,201,264 $ 94,255 $ 4,295,519
Miscellaneous $ $
Transfer from General Fund $ 247,025 $ 247,025 $ 247,025 $ 247,025
Appropriated Fund Balance $ - $ $ $ $
Total Housing Fund Revenues 1$ 4,448,289 $ $ 4,448,289 1$ 4,448,289 1$ - $ 94,255 $ 4,542,544
Expenditures
Housing Fund $ 4,448,289 $ - $ 4,448,289 $ 4,448,289 $ 94,255 $ 4,542,544
Community Development Fund(Housing Rehabilitation Program)
Revenues
Transfers from General Fund $ 314,908 $ 314,908 $ 274,908 $ (50,000) $ 224,908
Intergovernmental $ $ $ $
Total Revenues $ 314,908 $ - $ 314,908 $ 274,908 1$ (50,000) $ - $ - $ 224,908
Expenditures
Affordable Housing Program $ 314,908 $ 314,908 $ 274,908 1$ (50,000) $ 224,908
t
Attachment 1. Orange County Proposed FY 2020-21 Budget Amendment
The FY 2020-21 Orange County Budget Ordinance is amended as follows: 7
#2 Housing and
Community Development #40range County Public
-receipt of$36,817 from Transportation-receipt of
#1 Department on Aging the Tovm of Canboo to Nro(2)CARES Act
#5 Health Department
receipt -
rept of$7,000 through be used toward the reciept of federal pass-
#3BoardofElections- funding:NCDHHS
the IRS and executed by County's Housing through funds of$57,403
receipt ofadditional funds CARES Vaccination
Relnvesiment PaMers Stablllzatlon efforts within from NCDHHS,to
totaling$75,000 from the disbursement of$27,403
(Durham)to support the Community support COVID-19
Can for Tech and to reimburse the County #6 Arts Commission-
costs of the VITA Development Fund;and Vaccination Planning and
Civic Life(CTCL)to be for trip based services antiupatetl receipt of
Encumbrance B Through Amended service;and recei NC receipt of tivefutonal Implementation;and Budget as Amended
Original Budget Budget as Amended used for reimbursing provided to or from $48,7431n FY 20-21 for
Carry Forwards Through BOA#7 $21,030I Asserom mbly
$94,255 for use towardding costs incurred by the accine provders:and receipt of federal pass- renting out studios at the Through BOA#8
General Assembly $94,255 for use toward v through grant funds of
through Triangle J Area the Section 8 Housing County related to the DCHCMP05307 $168 091 to support Eno Mill to local artlsis.
gency on g g election administration in CARES Act funds of
A Ain to be ChoiceVoucher salaries of current
used to cover program Program;and receipt of a the 2020 General teem 58 for permanent staff
supplies for Senior $190,000 NCHFA Election. reimbursement of various
operating expenses pertorming COVID-19
Center activltles EsceNial Single Family incurred during the duties.
$50,00l req grant with a
$so,000 required county pandemic.
match
2
Attachment 1. Orange County Proposed FY 2020-21 Budget Amendment
The FY 2020-21 Orange County Budget Ordinance is amended as follows: 8
#2 Housing and
Community Development #40range County Public
-recelpt of$36,817 from Transportation-receipt of
#1 Department on Aging the Tovm of Canboo to Nro(2)CARES Act
#5 Health Department-
receipt of$7,000 through be used toward the reciept of federal pass-
#3BoardofElections- funding:NCDHHS
the IRS and executed by County's Housing through funds of$57,403
receipt ofadditional funds CARES Vaccination
Relnvesiment PaMers Stablllzatlon efforts within from NCDHHS,to
totaling$75,000 from the disbursement of$27,403
(Durham)to support the Community support COVID-19
Can for Tech and to reimburse the County #6 Arts Commission-
costs of the VITA Development Fund;and Vaccination Planning and
Civic Life(CTCL)to be for trip based services antiupatetl receipt of
Encumbrance B Through Amended service;and recei NC receipt of tic.futonal Implementation;and Budget as Amended
Original Budget Budget as Amended used for reimbursing provided to or from $48,7431n FY 20-21 for
Carry Forwards Through BOA#7 $G.m,,IAsseeNC $94,255 for use towardding costs incurred by the accine providers:and receipt of federal pass- renting out studios at the Through BOA#8
General Assembly $94,255 for use toward v through grant funds of
through Triangle J Area the Section 8 Housing County related to the DCHCMP05307 $1680910 support Eno Mill to local artlsis.
gency on g g election administration in CARES Act funds of
A Ain to be ChoiceVoucher salaries of current
used to cover program Program;and receipt of a the 2020 General teem 58 for permanent staff
supplies for Senior $190,000 NCHFA Election. reimbursement of various
operating expenses pertorming COVID-19
Center activltles EsseNial Single Family incurred during the duties.
$50,00l req grant with a
$so,000 required county pandemic.
match
Community Development Fund(2020 NCHFA Essential Single Family Rehab)
Revenues
Transfers from Housing Rehabiliation Program $ $ $ 40,000 $ 50,000 $ 90,000
Intergovernmental $ $ $ 80,000 $ 190,000 $ 270,000
Total Revenues $ - $ - $ - $ 120,000 $ 240,000 $ 360,000
Expenditures
2020 NCHFA Urgent Repair Program $ $ $ 120,000 $ 240,000 $ 360,000
Community Development Fund(Housing Displacement Program)
Revenues
Transfer from General Fund $ 75,000 $ 75,000 $ 2,097,755 $ 36,817 $ 2,134,572
Donations $ 11294 $ 11,294
Intergovernmental $ 4,95Z895 $ 4,954,285
Total Revenues $ 75,000 $ - $ 75,000 $ 7,063,334 $ 36,817 $ - $ - $ - $ - $ 7,100,151
Expenditures
Housing Displacement Program 75,000 75,000 7,063,334 36,817 7,100,151
3
Attachment 2 9
Year-To-Date Budget Summary
Fiscal Year 2020-21
General Fund Budget Summary
Paul:
Original General Fund Budget $239,046,307 includes 0.4 FTE time-
Additional Revenue Received Through limited increase of the
Budget Amendment #8 (March 2, 2021) currrent Emergency
Grant Funds $2,678,071 Preparedness Coordinator
Non Grant Funds $6,622,378 (BOA #2)
General Fund - Fund Balance for Anticipated Paul:
Appropriations (i.e. Encumbrances) $0 includes 1.0 FTE Rapid
General Fund - Fund Balance Appropriated to Rehousing Case Manager;
Cover Anticipated and Unanticipated 2.0 FTE Peer Support
Expenditures ($706,192) Specialists; .375 FTE
increase of Programs
Total Amended General Fund Budget $247,640,564 Coordinator; 3.0 FTEs
Dollar Change in 2020-21 Approved General time-limited Social work
Fund Budget $8,594,257 positions; and 1.0 FTE
% Change in 2020-21 Approved General Fund time-limited Harm
Reduction Clinical
Budget 3.60% Coordinator (BOA #1);
1.0 FTE time-liimited
Authorized Full Time Equivalent Positions Emergency Housing
Original Approved General Fund Full Time Administrator(BOA #5);
Equivalent Positions 940.48G, 1.0 FTE time-limited
Original Approved Other Funds Full Time Family Success Navigator
time-
Equivalent Positions 100.950 (BOA #5); 1.0 FTE time-
E
q limited Emergency
Total Approved Full-Time-Equivalent Housing Assistance
Positions for Fiscal Year 2020-21 1,041.430 Specialist(BOA #6)