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HomeMy WebLinkAboutAgenda - 10-02-2001-9bORANGE LOUNN BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Data: OGaber 2, 2001 - Atllon Agentla Item No. q- h GUBJECT: Establish New Emergency Menegemem Specialist Pos'fon DEPARTMENT: Emergency Management PUBLIC HEARING: (YIN) No ATTACHMENT(S): INFORMATION CONTACT: Class Specification for Emergency Nick Waten,Emergency Management Management Specialist Director, ENensipn 968-2050 TELEPHONE NUMBERS: Hillsborough ]J2A181 Chapel HIII fi68d501 Durham 666-]331 Mebano 336-22]-2031 PURPOSE: To consider establishing a new permanent, full-lime Emergency Management Specialist pceilion in the Emergency Management Departmen[to support County-wide multi hazartl planning, coordination antl [reining antl to amentl Ne Orange County Classification antl Pay Plan tc add the new Gass of Emergency Management Specialist at Salary Gmtle 69. BACKGROUND: The purpose of Nis propoaetl new position is to provide woNinaticn between the County, towns, school systems and other agencies in establishing acounty-witle multi-hazaN plan antl on-going training to improve the response given to citizens tludng a tlisaster, and to ensure consistent implementation oRhis plan by all agencies. This pos6ion proposal was inclutletl in the FY 2001-D2 Position Report as a recommentletl new poshion. The Boats tlecitled to consider Ne pgahion requesHUdher in the eatly fall. This peslll00 was also inclutletl in the FV 2000-01 Ppskion Report in iha AI[ema[ive Resources section. Af that lime, sYeff recommentled that EMS seek federal antllor state funtls m offset at Isest 50 percent of the cost of Ne requested posgion. Needs Adtlressed While the Emergency Operations Center (EOC) will continue to act as the "hub" tluring major incitlences, this requestetl position will ac[ as ihe'conduit° [hat wnnac[s Ne EOC whh community agencies and citizens. Amajor function of the position will be to prepare written operating plans for various potential major incitlences and to train communfiy agendas antl County stall regaNing appropdem response actions to take during paNCUlar incitlences. In adtlition, a public education component that relates to citizens' emergency response would be inGUtletl in Ne duties of this position. The EMS Directors assessment ie that multi-hazaM plans within EMS are adequate, however, there is II¢le or no planning coordination being done behveen the County end'Ra partners such as the Towns of Chapel Hill antl Canboro, the school disttlcts, [he University, UNC Hospitals, utlliry companies, OWASA, DOT, and other agencies. Also [he County currently is not contlucting treining within County departments in executing these plans, which leatls to confusion in tlmes of need. Also, [here ere some types of hazeNOUs situations for which Yhere ere not adequate plans in place, such as nuclear site accidenLS. The creation of this position would ensure comprehensive planning, coortlinagon among the respective organizations, and adequate tmining in carrying outlhese plans. Emergency Management planning must be ongoing to ensure the reatliness of all departments, towns, antl ether agencies Mat must wme together as one to respond to the neetls of the ckizens. Job Functions The proposed postion will have the following lob functions: • Update multi-hazsN plan • Develop county tlepartmentel plenam etltlress disasters by itlenfdying and assigning essental tasks to specific tlepartment. • Develop stantlartl opereting procequres • Conduct County Emergenq!Multi-hazaM tmining Coodinate plane andtreining with fawns and other agencies Contluct public education antl emergenq/tlisastar preparedness training courses and. seminars for the 9eneml public [o promote seN-suffmiency. • Apply forfetleml grants. administer awartletl projects and prepare progress reports. Projected Outcomes Improve the response W citizens during emenJency/tlisaster events and deliver a higher level of service Improve government's ability to meetneetls of citizens througM1 Planning, tmining, team builtl'mg antl enhanced public awareness and eduwfion on emeryencyldisaster preparetlness, whlM will serve tc lessen the tremendous impacts on victims' lives end reduce the post impact tmuma. Complete department's basic multi-hazaM plan integrating ell functions necessary to address disasters by identifying essential. tasks antl assigning tM1OSe tasks tc specific county departmen'a antl agencles- Develop s+antlard operating procetlures for County departments cRing speck tasks M follow during a disaster Provitle mu10-hezartl tmining for County departments. Coordinate training between County, towns, school systems, hospital, univers'dy, utllkies, OWASA, DOT, antl oMer agendas to improve the response capability antl coodination In emergency situations. Ensure plans for county, towns, school systems, and other agencies are compa4ble, thus provitling wntinuity in service to Me affected citizens. 3 Increase the number of County employees treinetl annually in the multi-hazartl plan from 50 [0200. This ensures that at least three employees per tlepartmen[are trained to assist in the Emergency Operations Center tluring hazaMOUS situations. Increase the number of multi-agency training sessions annually from one tc six. Performance Measures Measure 99100 Actual OOI01 Estimates 01/02 Projection 0903 Projection Department planning lper dept) meetings 1 1 4 4 Plans mmpletetl' 2 2 20 20 Multi-agenry veining 1 1 6 8 County employees trainetl 50 50 200 200 Exercises wnduded•• 1 1 4 4 • These represent depadmantal Dans that are needed to suppod the task assignments of the tlepadmems In Ne muW-hazard plan. "These ere external exercises w drills related to mass casualty. Personnel has reviewed the duties antl responsibilifies of [he p0shlon antl recommends the position be classified at Salary Grade 69 in the Orange County Classificaton antl Pay Plan. Salary Gretle 69 has a hiring range of $33.8]9 to $41,1]8. FINANCIAL IMPACT; Tha estimated annual posil'gn wst for salary and benefhs is about $46,000. In addition there are one time siad up mate of about $8,]00 for computer antl other offce equipment neetls antl annual operations costs of about $5,200. To tlete, EMS has available funds from a State Domestic Terrorism Grant of $40,000 and from an annual match of funds fmmthe FederelEmergenq Management Agency (FEN1A). These funtls will totally offset the costs of the position for this fiscal year (2001-02) and no County funds are required. Pos0ion costa aner the current fiscal yeerwill be partially offset by the annual FEMA match of approximately $20,000. RECOMMENDATION(S): The Manager recommends that the BOaN approve: 1. The new Emergency Management Specialist position elfedHe October 1, 2001. 2. An amentlment to the Classification and Pay Plan b add the new doss of Emergency Management Specialist at Salary Gretle 69. Atlachmen[ URGENCY MANAGFMF.N1' SPECIALIST C9o45Alol GERERAL D13gN11]ON OF NORK Performs difficult paraprofessional and adminislmlive work coordinating v County-wide mulli-hazed plan and ongoine training w major bmergencieddieeelersfur the Coonly, mrws, xchrnd ayxtems and othm agencies. Work is performed under gmmal supervision. TYPICAL PA91Gq' Implements Couny-wide emergency planning pcogmm ensuring compliance witM1 federal, state end local regulations; Ilsubtishes and updates mul[I-hazard plans; Palsores thm ell plena, polldes end proccdvms contains dcmrnu required w respond to radiological, biotogcel antl chemical enb; Develops stanaeN operating precedvre and county depottmenml plans m adtlress disastms by idend[ying end assigning eaaentlal leeks b epeeifio Eepahments; Comdina[en plans and emergency/mulY-hazard vti'ning with the Couvly, towns, school systems, hospital, university, utitldee, OWASA,-OT end other agenaes; Conducts public education antl emergency/diaseter prepereduees training courses and ars for the geneal public ao promo¢ sdf-sufficiency, Applies forfederel gnats, administers awarded projects and prepares pmgess repnds:. Reslwnds m emugendee of ell types occurdng ltvmpgbmut orange Counry Qvaludng mvNclpahtice) avd upon requavt serves ae Na County's llaisom oversees resources saeocivred with muss nanspotta[ion needs and evaeuatioN displvicement of citizens Imm [hcv home or business; CooNimlcs ttcovtty opemtinns fallowing major eme[gencies; Attends public mcetings es County repreeemadve; Provides cuff support m tlac Emergency Oppsaziona Cmmr (HOC) in the event of au mergency; Performs mlatcd tasks vs required. KNOWI.EDGHS K IS AND ABILITIES' Thorough knowledge of emergency pLnrdvg prlvelplea and practices; lhorougb knowledge of emergency preparedness pertaining m [he research, dcaign and development v[emergcuay plena and p[ocetlures, ¢ainlvg. mlhgaGOn, andreoovxing aotihtiee; general knowledge of rcaca'ch teehMquee end reporting methods; abitlry m establish and meinuin affective wor6ing rolatiorreNps with offlciela, rapresanudves from the mwrta, school eyemms, end other agencies, avd Ne geneeal public; ablityto comma eau orally and in writing. EnucATlott ANn EZmeRmnCe~ Any combination of education and expert ce equivvlemmgreduation fivmw credi¢d college or uNVersiry with m jmcourse work in errreegen<y management m relvted field avd al Iwst 2years expctlevea io emergency manegomonr planning, emergency management comdimdon or related field.