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HomeMy WebLinkAbout2021-068-E Housing-Housing for New Hope MOU DocuSign Envelope ID:4A7C30A7-BFCF-4388-AA27-9F36046C30B4 MEMORANDUM OF AGREEMENT This Agreement,made and entered into this 30th day of January_, 2021,("Effective Date")by and between Orange County,North Carolina, a political subdivision of the State of North Carolina,by and through its Orange County Department of Housing and Community Relations,its Orange County Housing Authority, and its Orange County Partnership to End Homelessness (hereinafter, individually and collectively,"Orange County"),party of the first part; and Housing for New Hope, (hereinafter, "Community Partner"),party of the second part. 1. PURPOSE The Parties hereby agree to jointly enter into this Memorandum of Agreement("MOA")as part of the County's"Move On" strategy(hereinafter,the"Program") in order to assist Orange County residents in permanent supportive housing("PSH")who no longer want or need intensive services offered in PSH but continue to need assistance in maintaining their housing. 2. SERVICES A. The services to be provided will begin January 30,2021 and continue until terminated in accordance with Section 4. Term and Termination of this MOA. B. Community Partner is responsible for the following services: a. PSH case managers will identify and refer potential Program participants through ongoing case management practices. Potential Program participants will meet the following criteria: (1) do not need a high level of ongoing case management, (2) can live independently in the community,and(3)are able to contribute 30%of income to rent. b. In advance of recommending clients for the Program, PSH case managers will connect the potential Program participants to a full array of mainstream resources,including but not limited to SNAP benefits,SSUSSDI,etc.,and community supports,like therapy,peer support services, and faith communities. c. PSH case managers will work together with the County's Housing Access Coordinator to identify a new unit for Program participants with landlords who are unwilling to take the Housing Choice Voucher,which will replace the client's PSH voucher under the Program. d. PSH case managers shall work to stabilize Program participants in need of a higher level of service with the Housing Choice Voucher,and if necessary,move clients back to a PSH voucher when one becomes available. e. Fill slots in the PSH program made available through the Program or turnover using the County's coordinated entry process. C. County is responsible for the following services: a. The Orange County Housing Authority shall provide Housing Choice Vouchers to eligible Program participants pursuant to the criteria in its Administrative Plan,which Plan can be viewed at http://orangecountync.gov/1098/Section-8-Housing-Choice- Voucher-Program b. County will contact Community Partner upon learning of any issue with a Program participant's housing and inform Community Partner what services are needed by the Program participant 1 DocuSign Envelope ID:4A7C30A7-BFCF-4388-AA27-9F36046C30B4 3. TERM AND TERMINATION — This MOA may continue annually. Any party may cancel their involvement in this MOA arrangement with a thirty(30) day written notice to each Party's identified representative as listed in this document. Also,any party may terminate their participation in this MOA for any reason and without penalty upon thirty(30)days written notice to all other parties. 4. AMENDMENT-The terms of this MOA may only be modified or amended with a written Amendment executed by the parties. 5. NOTICES—Written notices are required to be mailed to all parties by being sent to the attention of the contact persons listed herein: Orange County Attn: Corey Root 300 W.Tryon Street Hillsborough,NC 27278 Phone: 919-245-2496 croot@orangecountync.gov Community Partner Attn: Kristi Page Address:18 W. Colony Place,Suite 250,Durham,NC 27705 Phone: 919.489.6282 Email. Kristi@housingfornewhope.or� 6. INDEPENDENT CONTRACTOR—The Parties shall operate as independent contractors for all purposes. Without waiving any applicable government or sovereign immunity,the Parties agree to each be solely responsible for their own acts or omissions in the performance of each of their individual duties hereunder, and shall be financially and legally responsible for all damages proximately caused by their individual acts or omissions. 7. WAIVER-No Party's failure to insist on enforcement of any rights under this MOA at any time or for any period of time shall be deemed waiver of those rights. The waiver by any Party to this MOA of a breach of any provision hereof shall not operate or be construed as a waiver of any subsequent breach. 8. HEADINGS -The headings set forth in this MOA are for convenience only and shall not in any way affect the substance of any provisions contained in this MOA. 9. SEVERABILITY - The provisions of this MOA are independent of and separable from each other, and no provision shall be affected or rendered invalid or unenforceable by virtue of the fact that for any reason any other provision or other provisions may be invalid or unenforceable in whole or in part. 10. GOVERNING LAW AND VENUE—This MOA shall be governed by the laws of the State of North Carolina.Venue shall be proper and shall lie exclusively in the Superior Court of Orange County North Carolina. Community Partner shall at all times remain in compliance with all local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies,rules,and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.oran e- c�ogntync. og v/departments/purchasing division/contracts.php). Any violation of this requirement is a breach of this Agreement and Orange County may immediately terminate this 2 DocuSign Envelope ID:4A7C30A7-BFCF-4388-AA27-9F36046C30B4 Agreement without further obligation on part of Orange County.This paragraph is not intended to limit the definition of breach to discrimination. By executing this Agreement, Community Partner affirms that Community Partner is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes.By executing this Agreement,Community Partner certifies that Community Partner has not been identified, and has not utilized,the services of any agent or subcontractor, on this list created by the State Treasurer pursuant to G.S. 147-86.58. 11. ENTIRE CONTRACT AND SIGNATURES - This MOA sets forth the entire agreement between the Parties with respect to the subject matter hereof. All prior conversations or agreements, whether written or oral among the Parties hereto or their representatives are merged within and extinguished. Except as provided herein, no modification hereof shall be binding upon the Parties unless the same is in writing and signed by all. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent to the Parties to comply with Article I IA and Article 40 of the North Carolina General Statutes Chapter 66. IN WITNESS WHEREOF,the Parties have set their hands and seals as of the day and year written above. DocuSigned by: O Ct 'w�t VS�t i� By- esazs�ae =a��... Bonnie Hammersley, County Manager CO UNITS QARTNER By: Russell Pierce, Executive Director 3 DocuSign�elope ID:4A7C30A7-BFCF-4388-AA27-9F36046C30B4 OP ID: CH 14111coRo CERTIFICATE OF LIABILITY INSURANCE DATE(M 01/21/20YYY) /2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT First Insurance Services,Inc. NAME: P.O. Box 52409 A/CNNo EXt: FVC,No): Durham,NC 27717 E-MAIL Cathy N.Hall PRODUCER CUSTOMER ID#:HOUSI-2 INSURER(S)AFFORDING COVERAGE NAIC# INSURED Housing For New Hope Inc INSURER A:Hartford Casualty Insurance Co 29424 18 West Colony Place#250 INSURER B:Twin City Fire Insurance Co. 29459 Durham, INC 27705 INSURER C:Western World INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE DDL SUBR R POLICY EFF POLICY EXP LIMITS LTR IN WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 C X COMMERCIAL GENERAL LIABILITY Y NPP1051286 10/22/2020 10/22/2021 DAMAGE TO RENTED 50 00� PREMISES Ea occurrence $ CLAIMS-MADE L j OCCUR MED EXP(Any one person) $ 5,000 X PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 3,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OPAGG $ 3,000,000 1-1 POLICY PE OT- LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ 1'000'000 B X ANY AUTO 22UECPG3452 01/19/2021 01/19/2022 BODILY INJURY(Per person) $ ALL OWNED AUTOS BODILY INJURY(Per accident) $ SCHEDULED AUTOS PROPERTY DAMAGE $ HIRED AUTOS (PER ACCIDENT) NON-OWNED AUTOS $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ XXX EXCESS LIAB HCLAIMS-MADE AGGREGATE $ XX DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N XXXXXXXXXX E.L.EACH ACCIDENT $ XXXX OFFICER/MEMBER EXCLUDED' ❑ N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ XXXXXX If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ XXXXXXX C Professional �NPP1051286 10/22/2020 10/22/2021 Incident 1,000,000 Occurrence Form Gen Aggr 3,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES JAttach ACORD 101,Additional Remarks Schedule,if more space is required) Orange County is hereby listed as additional insured if required by a written contract or agreement prior to a loss. CERTIFICATE HOLDER CANCELLATION ORANGE2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Orange Count Government THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN g y ACCORDANCE WITH THE POLICY PROVISIONS. Orange County Partnership to End Homelessness Box 8181 300 W.Tryon St. AUTHORIZED REPRESENTATIVE Hillsborough, NC 27278 - � P ©1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25(2009/09) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID:4A7C30A7-BFCF-4388-AA27-9F36046C30B4 ORANGE COUNTY—DEPARTMENT USE ONLY Party/Vendor Name: Housing for New Hope Party/Vendor Contact Person: Kristi Page Contact Phone: 919.489.6282 Party/Vendor Address: 18 W. Colony Place, Suite 250 City Durham State: NC Zip: 27705 Department: OCHCD Amount: N/A Purpose: MOU Budget Code(s): N/A Vendor#N/A (N/A if new vendor) Vendor is a BOCC consultant? Yes ❑No❑ Contract Type: (Check one)New ® Renewal ❑ Amendment ❑ Effective Date 1/30/21 Approved by Board Yes❑No❑ Agenda Date: This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement: [Li�GF42641)7 ned""b""yam� SW�bv, 2/1/2021 Department Director's Signature Date: Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: N/A Information Technologies (Applicable only to hardware/software purchases or related services)This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency rim morn standards,specifications,and requirements: QUsx CbVln t }b 2/1/2021 Office of the Risk Management Officers Date: Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: DocuSigned by: Office of the Chief Financial Officer Date: 2/3/2021 Legal Services This agreement is approved as to ga DPB"" tr§ufficiency: Qkkv� kayiG Tm(h 2/3/2021 Office of the County Attorney rvonansxcnFaFa Date: Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board Date: Revised 07/20 9