HomeMy WebLinkAboutAgenda - 10-02-2001-9aORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 2, 2001
Action Age a
Item No.
9UBJECf: Chore Services for the Elderly
DEPARTMENT: Aging PUBLIC HEARING: (YIN) No
ATTACHMENT(S): INFORMATION CONTACT:
Jeny Passmpre, eM 2009
1. PDlicy antl Procedures
2. Sample Agreement TELEPHONE NUMBERS:
Hillsborough ]32-8181
Chapel Hill 968-6501
Durham 888-]331
Mebane 33fi-22]~03t
PURPOSE: To seek authorization to begin the Chore Sernce program for the chronically ill
antl tlisabletl eltletly antl to enter into agreements with cleaning aeMCe providers.
BACKGROUND: The Master Aging Plan(GOa1111-A1b1)remmmanded the chronically 111 and
tlisebletl altletly persona multl benefit from heary housecleaning services on a monthly or
regular basis. It was priordized as one of the top issues to be funded kr FY2002 in the adopted
Mader Aging Plen. The purpose of Die program is to enable seniors to "age in place", to
remain In their own homes ae long as possible when they are nc longer physically able to
pedonn cleaning tasks.
This service woultl be provided ro 50 bw income clients asaessad by the Department on
Aging's ENercare Services stag antl offeretl on a allElrg fee basis. Other seniors assessed for
the neetl antl who court pay full cos[ woultl be refemetl to a roster of available heavy cleaning
provitlers.
Distinguishing seniors who only neetl help whh heary housecleaning from thcae who need
personal rare assistance from a certRetl nursing assistant shoultl result in three outcomes: 1)
serving the needs of a greater number of seniors, (2) promoting independence in seff~are, and
(3) providing greater job satisfaction for cedifietl nursing assistants who only provide personal
care.
In gMer m maintain the fiexlbility and quality necessary for the successful tlelivery o1Mis
program(like respite serdce), it woultl be pmtlem to use eeverel provitlem. Therefore, the
BoaN is being requestetl not only to approve the program, but to also authorize the Manager to
sign sgreemente wiN several housing Leaning providers.
FINANOIAL IMPACT: The BpaM of County Commissioners approved se0ng aside $13,500 for
the Chore Service program in me Master Aging Plan fir FV 01-02.
RECDMMENDATION~S~: The Manager recommends that the BOaN approve the new Chore
Service for the chronically ill antl tlisabletl elderly antl authorize the Manager to sign
agreements toe heavy cleaning services. Such authoduticn shell not exceed [he $13,500 as
recommended in the Master Aging Plan.
Ona6 Cuuvly O¢p-tlm¢olwgK:nR EW¢rtdre 9ervia'a
Hoary Houu Cleaulag S¢Mea Palky autl Praetlura
Policy: The Hesry HOUmolev:hy 9arvloe isemonlldy servlacav®1¢bbmludlvltlualS OVU WO age of
60, wha su(tar fiom cMoNcmediwl wnditiow and meat Wa oNar progam eliybfiiry rryuiremrnt,
indWing: inability wpMOrm hearyhamedewmRtasps indeprndrntly, non-penieipesian in Mher
mnry m.tterc fwdM m-Home aide programs, ane a meFimum mooNly iMividual income 0f 206 0 of
ppvenr lwel.
rmeeanre
1. Ite[emis ro We hoary hotuecleaningserviuswill be ucepletl tram medical mdSaciN service
pralessiotmis ana fmm imiviauNS in ue aommuniry.
2. Auwsments of individuals reynestinRth¢s¢rvim wJl induce: mza¢sl Nrlory, currevl level of
awmfim nfmfir ruing fAHrsl and iodamo<mal auivid¢~ of eaiq ravingpAHhax absmvminn o[
mobbtyane ew:mnne, review of¢nrrrnt N-mme aervlrve, ana nnan¢iaLoraeNnq
3. SO ba ell®Tlelorxrvict adienl mustsoRer hour achmNC end serious mafiealwMhloq which
Iwuls mobJiry and evdmevee (e g. coogeslive heart INM1VC, tlwuic obswclive puhvumry Juure,
rmum '. ux o-ew•,,e mawdlia t~~
a. Thbe eliemk for Wiav:maiee,a¢hemmun be ivtlep:Hamlin AOha ana nmreceivmR any m-home inch
s. mdivia~~ala wnoa~as wim p¢mnvel aura wm nol boa ymd imo wa ptog:~bxaase Nay
an quNify for awices Gom a CNA wha can pwviae rpp[ housekeeping in aaNtion w pnenal
era. Such iMividuvl¢ will lu mftrt¢dm Mcdirad nr HCCBG NNE¢d pMgems.
6. Individuals who and ouasiovai assulavice with mrands in addition w h¢avr homalemivg srnicez will
also be refinedto Ne Frieod-WRientl Progam.
]. ToMdiNble l'of NiS proHavh all ivdivld:ry'gineamo mmib¢nyttW wor less tlum266Yo ofWVmry
level.
d Heavy rJeaviog servlws will Ee providM by an UUlividusl or bunnezs conuartrd by Orange COOrrtym
ryovide lheu services. the cleaning servtrewJl be peN on vweekly basis Na wbmivwg bills fw
iceb Ormtge COUVrylleletwteNOn AymR
9. Climf's prymevt for monthly hoary M1OUSeclev:ivgserviaes will be bautl on a.UiGngsWeke sshetlvle
autl egreetl upon prio wfhei oofservices.
10.Abill[or rerviws will bemovided ~o the dint whvv swvices aomvd¢rW.
11.Che¢ksmmoney mden xdWawtrespanding bJlstub will be mailu]w the Chapel Hill BeviorCm[er
wifnin la dove of amice.
12. Service wJlm[ be pmvidetl ifNe pmiouv wmH:'s bill M1v m[been paitl. The supervuormay emend
w for moaW wiWOm paymmtifihe diem's iodividual5ilumtm wamnlssw.6an
exMUim
13. When glltMheavy housecleaow8 slurs are filletl, afirsl-mmcfirsl xrve wail lis[will6e n4blishea.
ONy Wu wdividuaLa wha meet me ¢nlcne for v'rvim will beaddedw the waitli9. To kc¢p dm
wait li4realistiy Ne maximum wullin wsI16e 20 teasotu.
awvt~M
Basetl on the US Fatleral Poverty Guitlelines (22001)
MonMly
Income Lovell
$25 Level2
$30 Level3
$3$
$]i 6.06 0 0 0
$]33.90 $063 $0.75 $0.88
$]51 86 $1.25 $7.50 $1 ]5
$>69.]0 $188 $225 $2.63
$823 40
$8.25 $150 $675
$96660 $8.75
$1,038.20 $11.25 $1350 $15.]5
109.80 $13]5 $16.50 $19.25
12].70 $1936 $1].25 $20.13
163.50 $1563 $18]5 $21.88
181.40 $16.25 $19.50 $22]5
199.30 $16.88 $20.25 $23.63
235.10 $18.13 $21.]5 $25.38
253.00 $18.]5 $22.50 $26.25
$21.25 $25.50
4
$23]5 $28.50
Orange Cwvty
Depermaevt ov wglvg
6ampleVeador A>peemevl
This Vevdrc Ageemwl is wtaed inm IMn 1st tlay vfluly 2W I behvem XE.CXX, hemneflar knovm es
[hc V eatlor, avtl OnnRe County on behalf of Ue PepammmrOn Agivg, haeinefta (mown es the
Oepartmmt. Ifie penod ovd dumtia~ OItM Ageemwt sMll h Gom Iuly 1, 2001 m Iwo 30, 2002.
WITNE99ETH:
WHF.AEA$ Me Pepemnwt dcaum to evgage the Vendor to render cmaintectmical andprofesSio~W
sanmq haemafta deamibed now themfine th<paMes hereto mutually egret ae follows:
OEPARTMEV'f gGNEES Aq'O MAIATAINS T9E RIGHT:
1_ To Lelmnine eligibilityofprospewive eGmhY iu-homeeleaning arvicea.
2. io make all daisims regazdmg whoiaserved andwhw setices are oH'aed mdwwhu vasma
to each climtre2m<d.
3. TO pmvidemthe Vevdrcfarw[M1 Cliwtr<f<neda<r<wing mfomutiw aMaseniw aulMsvatiw
EearnhingM«xeq tasks and taquenry vlclpwug Service rtquesRd.
d. TO COnductby mull, forach client mkw inm ev'rviv'v',mwWyapporavuvesmcon eharc mdm
commwl on Icvel of satiel'acdm wish ervices
5, TO Submit new aavice aulhosvationn(w any c4rnl cazein which Ne -eparM1neM hos pp(vovede
chmge m eemca.
6. To wndu0l mspmtiusa of Mmes within 48 hoaa, ifrryonmd by the client aXer cleaning semves
Mve beenprovid<d.
J. To pachase adequatecleaning supplies, inclWivg bwwOimited m: tlisivfmtantdnergmt
sponges, glee clm cr, clOltu, paper roweh, and dus removal spray mcleenhomes as convaclN.
11fE VEt]DORHEAEBYAGReE9:
I. Tv pmWdelwary uhaany rervicas as spmified iv the eauntial taUCS Gst I'or [eeh cllwl foY We
at4eed Wwp^ce.
2. 1 O v[cept a mexiwvum Of 90 snon W y demwR <liwh for Ne nepammmt.
I. To cmuc[<aeh elimteb amavge Orsl clcmmR appomlmmtwidtinemmimum of5 days
ot'IepeivingapuscMae of sauce authonmtimf anew clicvt.
4. TO Uh<dule Ne nextmmlhly ceaning On the day ofservice,Imvingexmitmn scnMda for the
d1mL
5. To conmeLL'v:h dien[wilhin]A home Mlorc[he deavwg eppiavnesn loremmd Ne chmt of [he
npcvmivg appmnmtmt.
6. TO mvnlain services once alefkd over rM Savicepaiad stipulnedbyd<Dryerhncm.
s
7. To pmvidewmistrntpemonvel ovm[he service petiad stipulvmd by the DCparunevt.
B. iv pmviJe the Drymmmnl withneekly nvrh ahetta/bilk signd bycM clirntmremonsible party
wdche hnwmlmner whicM1 clearly indicate Me hake pafortn<J, the dam ofsmice, the dint's
mments on satisfaction. aM the cost ofacrvice m dw IXpmmmc. WisM1ourtM1eve enrnpleted
worksM1eeh/hi(Lg Mawm(eomn8wervieev w0( n_hepaid
9. Tomettwith oUepmtmentrepresmmtive and the climcif the dim[is not utie(W with aemces.
10. TFia meetivf slmll Nke place at m cm[ m dss Oepertmem.
I I. To provide open. requnt a written enalyaie nfa<rvic[eyrovid<d since the begwting ollhe fiscal
<xplmations for any dismepwciesbetwem servicescaluesled mJpronded.
12. Tv mvke every effort w pmmp[ly commwicele by phone m Ibe Uepettrtxnl at968-208] any
chm~ges, invanrytium, m Iwblems with clients' services.
13. To mega every etfon to help ctlrnte wdaslmd IMrelatlwakp bu[wem the Vmdm and Me
Dopssmsm[ in PmviAVg m-henna drutiv8 servies b Men.
10. To wform clime et least [h<aHCehoon M(oae smites arc cxpeclul ifNme is to be any cbavge m
3e time of tM1ev service.
I5. To kttp c~drnlial avy wfamatiou about a dint wltiuM1 is shevd by the Drymnnrnt m the dint.
SwM1 information shell he shares only among ocher Oepmdnrnt wd Vendor stiff wM1O need ro know
m Craaco cWrdinat0. mevage, ordelivsee[vicea la the ctienc.
16. fo proviJCmeach climlwmsp®eiblc parryacopy ofchcv agmdupov casevnal haueecleaving
hales, wrihm notir<af Neirnat appninhnmt dah mdtimq and a pM1One number wM1ere the Vmdm
ombecenmdcd
U. To ba available b meet with Ma Depvrvnent emff, aVluir raloesq m diwvss emiea pmnsion.
TTe Vrndm agrees m indemnify and savefimmless ~e Cowty mdthe Depvrtnmc, their vgmv and
employee tram and againstany and all Iree, wst, damages, expense and liability cauecd by lh<faHurc of
the Vendor w fully Pes(mm ih obligatiws uMer Wis agreement wd w accoNance wiN its lame', mbY
widrnc or other owvvmce cwsivgbodily mjsvy, isnlvdmg dm[h, sicpesa, prtdmta m smites
endered wder [hie 9grcemem. The CawN will indenmifythe Vendor m lbe eMntpennittedbY Ivw and
m Ne eamt otmsmanea policies mined by IM1O Cawty, foe losers, coalq damages, capmas and
Ilablliry eaua6lry rM1e vegllgeot acv m omissiwa oflhe Cowry in perlmmwae ofobllgatlms mWa INs
aBeemrn[
The Depadmem will reimburse XXXXX et the mt<s below:
Leven Ombdrvom/webatb 525.00
Lew1D Two bedto®NOne bath $3000
LevelID One mtwo badr0om41wo baths $3500
The agreed upmmtu iulud<Ne Vmdoi s mileage costa. The Uryarnnwt will male every effortm
b up clients according bgeogrephic regivn.Illis agreement may be exlmdatl fm av aaNtioml period if
mutually apr<M to by bqN pmties. TTe Ilepmhnmtmay hmveJialuly suspend We Agreement for
violetiovs by 0m Vmdm of dce rules or regulenore epreedmberein.
ONANGE COUNTY VF.N-OR
By. -y:
Autfiocized SiEneMe p~i~horirzetl 9igo¢lu~c
title T-e