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HomeMy WebLinkAbout2021-015-E AMS-Greer and Associates-ES wayfinding signage DocuSign Envelope ID: B840lDlC-A30A-44C6-BC09-2113E484804E [Departmental Use Only] TITLE PNW Wayfinding FY 20-21 ORANGE COUNTY CONTRACT UNDER$5,000.00 NORTH CAROLINA THIS AGREEMENT, is between Orange County, North Carolina, a body politic organized under the laws of the State of North Carolina, (the "County"), and Greer&Associates, Inc. (the "Provider"). WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the services set out below to the County in accordance with the terms of this Agreement,time being of the essence. The services or materials or construction (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: Provide and install wayfinding signage per proposal QT- 28409 dated December 22,2020 The term of this agreement rendered shall be from January 15,2021 to March 31,2021. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS 1. Pam: The County agrees to pay at the rates specified for Services satisfactorily (as determined by the County) performed in accord with this Agreement. The amount to be paid by the County shall not exceed Four Thousand, Seven Hundred Twelve Dollars, ($4,712.00). Payment shall be made within thirty(30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same, nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent contractor, and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is Revised 07/20 1 DocuSign Envelope ID: B840lDlC-A30A-44C6-BC09-2113E484804E incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5. Indemnity: To the extent authorized by North Carolina law the Provider agrees, without limitation, to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider in carrying out Provider's duties and obligations related to the Services to be provided in this Agreement. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by telefacsimile signature. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the parties to comply with Article I IA and Article 40 of North Carolina General Statute Chapter 66. 8. Governing Law and Priority: Both parties agree this Agreement is governed by the laws of the State of North Carolina and Orange County. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.oran eg cogntync. o_ v�/departments/purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Provider affirms Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. Regardless of the outcome of said litigation each party is responsible for its own costs and fees, including attorneys' fees. Revised 07/20 2 DocuSign Envelope ID: B840lDlC-A30A-44C6-BC09-2113E484804E 10. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. IN WITNESS WHEREOF,this Agreement is effective upon its execution by Orange County and the Provider. ORANGE COUNTY PROVIDER rD 5' tl by: 1/12/2021 1/11/2021 By:I S By: sa. Department Director Title:'sa es% account Manage 200 S. Cameron St. Greer&Associates, Inc P.O. Box 8181 3702 Hillsbrough Road Hillsborough,NC 27278 Durham,NC 27705 Revised 07/20 3 DocuSign Envelope ID: B840lDlC-A30A-44C6-BC09-2113E484804E ORANGE COUNTY—DEPARTMENT USE ONLY Party/Vendor Name: Greer&Associates, Inc Party/Vendor Contact Person: Erick Saavedra (erick@designelement- durham.com) Contact Phone: 919.383.3500 Party/Vendor Address: 3702 Hillsborough Road City Durham State: NC Zip: 27705 Department: AMS Amount: $4,712.00 Purpose: PNW ES Building -Provide and install wa fig signage Budget Code(s): 61370035-880000-30001 Vendor # 65142 (N/A if new vendor) Vendor is a BOCC consultant? Yes ❑ No® Contract Type: (Check one) New ® Renewal ❑ Amendment ❑ Effective Date 1/15/2021 Approved by Board Yes❑No® Agenda Date: This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement: D Sig b C Department Director's Signature fw�fink Date: 1/11/2021 Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: N/A Information Technologies (Applicable only to hardware/software purchases or related services)This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency of insurance standards, specifications,and requirements: D Sig etl by: Office of the Risk Management Office aGsa.(mu& Date:1/12/zozl ,FDLF91]FyS&gg... Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: P( 0 &g Uby: Office of the Chief Financial Officer Date:1/12/2021 Legal Services This agreement is approved as to legal form and sufficiency: D 5'g g by: Office of the County Attorney Att J69,f�,hyviv, Date: 1/12/2021 assc,caorasga Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board Date: Revised 07/20 4 DocuSign Envelope ID:B8401 D1 C-A30A-44C6-BC09-2113E484804E Greer d 3702HillsboroughtRd Ste 1 E ST I MATE Durham,NC 27705 (919)383-3500 QT-28409 Create the world you work in. www.designelement-durham.com Payment Terms: Net 30 DESCRIPTION:Orange County-ADA Signage Bill To: Orange County Asset Management Pickup At: DesignElement&Signarama of Durham 131 West Margaret Lane Greer and Associates, Inc. Hillsborough, NC 27278 3702 Hillsborough Rd Ste 1 US Durham, NC 27705 US Requested By:Angel Barnes Salesperson: Erick Saavedra Torres Email:abarnes@orangecountync.gov Email: erick@designelement-durham.com Work Phone:(919)245-2628 Cell Phone:(919)610-8182 PRODUCTS QTY UNIT PRICE TOTALS 1 Sign type A 32 $56.0325 $1,793.04 Qty(x32) ADA Room Signs Type A-6"h x 8"w Constructed from exterior grade 1/8" Duets or Direct Printed (Exact color TBD) Brown applique ADA compliant text Color TBD and Clear Braille 1/4" Radius Corners - Mounts via 3M 4910 Full Vertical Strips Includes Installation 1.1 1/8"ADA 2 Ply-Base plus Applique- 1.2 Installation-1 Person,Standard(no bucket truck)- 2 Sign type B 5 $61.104 $305.52 Qty(x5) ADA Room Signs Type B-7"h x 8"w Constructed from exterior grade 1/8" Duets or Direct Printed (Exact color TBD) Brown applique ADA compliant text Color TBD and Clear Braille 1/4" Radius Corners - Mounts via 3M 4910 Full Vertical Strips Includes Installation 2.1 1/8"ADA 2 Ply-Base plus Applique- 2.2 Installation-1 Person,Standard(no bucket truck)- 3 Sign type C 2 $56.78 $113.56 Generated On:12/22/2020 3:12 PM Page 1 of 3 DocuSign Envelope ID:B8401 D1 C-A30A-44C6-BC09-2113E484804E Qty(x2) ADA Exit Signs Type C-6"h x 8"w Constructed from exterior grade 1/8" Duets or Direct Printed (Exact color TBD) Brown applique ADA compliant text Color TBD and Clear Braille 1/4" Radius Corners - Mounts via 3M 4910 Full Vertical Strips Includes Installation 3.1 1/8"ADA 2 Ply-Base plus Applique- 3.2 Installation-1 Person,Standard(no bucket truck)- 4 Sign Type D 5 $80.40 $402.00 Qty x8- 10"h x 6"w Type D- Restroom Signs Constructed from exterior grade 1/8" Duets or Direct Printed (Exact color TBD) Brown applique ADA compliant text Color TBD and Clear Braille 1/4" Radius Corners - Mounts via 3M 4910 Full Vertical Strips Includes Installation 4.1 1/8"ADA 2 Ply-Base plus Applique- 4.2 Installation-1 Person,Standard(no bucket truck)- 5 Sign type E 2 $64.00 $128.00 Qty(x2) ADA Room Signs Type E-8"h x 8"w Constructed from exterior grade 1/8" Duets or Direct Printed (Exact color TBD) Brown applique ADA compliant text Color TBD and Clear Braille 1/4" Radius Corners - Mounts via 3M 4910 Full Vertical Strips Includes Installation 5.1 1/8"ADA 2 Ply-Base plus Applique- 5.2 Installation-1 Person,Standard(no bucket truck)- 6 Sign type F-Office window signs for exchangeable 19 $78.79 $1,497.01 inserts Qty(xl 9) Sign type F-Office window signs for exchangeable inserts Type E-6"h x 6"w Constructed from exterior grade 1/8" Duets or Direct Printed Face and Backplate(Exact color TBD) Brown applique ADA compliant text Color TBD and Clear Braille 1/4" Radius Corners - Mounts via 3M 4910 Full Vertical Strips Inserts not included Generated On:12/22/2020 3:12 PM Page 2 of 3 DocuSign Envelope ID:B8401 D1 C-A30A-44C6-BC09-2113E484804E Includes Installation 6.1 1/8"ADA 2 Ply-Base plus Applique- 6.2 Acrylic Clear-1/8"-3MM-.118"- 6.3 Installation-1 Person,Standard(no bucket truck)- 7 Install Trip Charge 2 $56.70 $113.40 7.1 Trip Charge-In State(By Mile)- 8 Setup&Design Fee, Pre-Press,Admin,30 min free basic 1 $29.95 $29.95 design Setup Fee-Setup fees include file pre-press preparation,RIP conversion, Product Discount Applied:(59.84%) $44.63 8.1 and associated operational costs Graphic/Layout Design-30 minutes of design including a maximum of 3 8.2 changes are provided free of charge. Additional design and changes billed at an hourly rate of$85 per hour in half hour increments. Subtotal: $4,382.48 TURNAROUND TIMES: Taxes: $328.69 Standard turnaround time for quick turn signage orders is 5-7 business days. Grand Total: $4,711.17 Custom fabricated signs require a longer production cycle and may take as long as 4 to 6 weeks or longer depending on the complexity,the quantity of signs ordered,and the scope of the project. If your sign requires permitting,we do not begin fabrication until we have an approved permit from your town's planning department. Rush fees are available on quick turn signage made in our main store fabrication department to expedite an order upon request. Please ask your sales representative for details. The above-mentioned prices specifications and conditions are satisfactory and are hereby accepted. You are authorized to do all the work specified. Payment will be made as outlined above Signature: Date: Choose Design Element for quick turn signs to multi phase developments, digital pylon signs,entry monuments, and more! Generated On:12/22/2020 3:12 PM Page 3 of 3 DocuSign Envelope ID:B8401D1C-A30A-44C6-BC09-2113E484804E 707/01/2020 E(MMIDDIYYYY) AC®R®® CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Heather Crittenton NAME: HOE Colonial Insurance Agency Hillsborough AICN No, EXt: (919)732-2191 FA No): (919)732-2192 MAIL A Heather colonial-a en com ADDRESS: C� g cY� Po Box 490 INSURER(S)AFFORDING COVERAGE NAIC# Hillsborough NC 27278 INSURER ; Owners Ins Cc 32700 INSURED INSURER B Greer and Associates Inc dba Signarama INSURER C Raleigh-West-RTP and of Durham, Design Element of NC INSURER D 3702 Hillsboroigh Rd Ste 1 INSURERE: Durham NC 27705 INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRPOLICY EFF POLICY EXP LTR TYPE OF INSURANCE ADDLSUBR POLICY NUMBER MMIDDIYYYY Y MMIDDIY Y LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1000000 �/ DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES Ea occurrence $ 300000 MED EXP(Any one person) $ 10000 A N N 35171729 06/30/2020 06/30/2021 PERSONAL&ADV INJURY $ 1000000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3000000 POLICY JECT LOC PRODUCTS-COMP/OPAGG $ 3000000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1 OOOOOO Ea accident X ANYAUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED N N 4925065704/35171729 06/30/2020 06/30/2021 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY /� AUTOS ONLY Peraccident Hired and Non-owned $ 1000000 X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 2,000,000 A X EXCESS LIAB CLAIMS-MADE N N 4925065702 06/30/2020 06/30/2021 AGGREGATE $ 2,000,000 DED RETENTION $ WORKERS COMPENSATION X PER V OTH- AND EMPLOYERS'LIABILITY YIN STATUTE /� ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1000000 A OFFICER/MEMBER EXCLUDED? N N IA N 35148890 06/30/2020 06/30/2021 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1000000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1000000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Projects: 103 Meadowlands Drive Hillsborough NC 27278 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Orange County ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 8181 AUTHORIZED REPRESENTATIVE Hillsborough NC 27278 Fax: Email: ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD