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Home My WebLink AboutORD-2021-004 Fiscal Year 2020-21 Budget Amendment #7 1 ORD-2021-004 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 2, 2021 Action Agenda Item No. 8-f SUBJECT: Fiscal Year 2020-21 Budget Amendment #7 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1 . Budget As Amended Paul Laughton, (919) 245-2152 Spreadsheet Gary Donaldson, (919) 245-2453 Attachment 2. Year-to-Date Budget Summary PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2020-21. BACKGROUND: Department of Social Services 1. The Department of Social Services (DSS) has received the following additional funds: • CARES funds - The North Carolina General Assembly has appropriated federal CARES funds for adult and child protective services; Orange County DSS has received a second allocation of $35,000. This amendment will appropriate these funds to improve telework abilities for adult and child protective services staff; educational support for foster children; and various medical, PPE, and food delivery for adult protective services. • LIEAP funds — receipt of an award of $203,236 in Pandemic Low Income Energy Assistance Program (LIEAP)funding for COVID relief. The additional funds will be used towards energy bills for qualifying clients. • Donation — receipt of a donation of $750 from the Triangle Community Foundation for the county's foster-adoption programs. These funds will be appropriated outside the general fund in the DSS Client Services Fund. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, column #1) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: 2 • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Criminal Justice Resource Department 2. The Criminal Justice Resource Department (CJRD) is requesting $4,000 to be transferred from the Social Justice Reserve Fund. These funds will be used to provide Jail Psychiatry through an existing contract with the UNC Center for Excellence in Community Mental Health. These additional funds will be used to assist the incarcerated with acute psychiatric issues which have increased during the Covid-19 pandemic. With this appropriation, $183,696 remains available in Social Justice Reserve funds for FY 2020-21. This budget amendment provides for the use of available Social Justice Reserve funds of $4,000 for the above stated purpose. (See Attachment 1, column #2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Housing and Community Development 3. As part of the Round 2 Coronavirus Relief Funding (CRF), the Town of Carrboro received $288,161 as its per capita allocation. At the December 15, 2020 meeting, the Board of Commissioners approved, as part of Budget Amendment #5, the receipt of $214,405 of funds allocated from the Town back to the Orange County Housing and Community Development Department, with $32,819 to be used toward the Rapid Rehousing program, and $181,586 to be used toward the County's Housing Stabilization efforts. The Town has allocated an additional $36,778 to the Orange County Housing and Community Development Department to be used toward the County's Housing Stabilization efforts. This budget amendment provides for the receipt of these funds from the Town of Carrboro for the above stated purposes in the Community Development Fund. (See Attachment 1, column #3) 4. The Department of Housing and Community Development has received notification from the Town of Hillsborough that it has been awarded a $600,000 CDBG-CV from the State. The grant was written to designate Orange County as the administrator of these funds, to 3 continue the work of the County's Emergency Housing Assistance program. The grant period runs through June 30, 2023. This budget amendment provides for the receipt of these funds from the Town of Hillsborough for the above stated purpose within the Community Development Fund. (See Attachment 1, column #4) 5. The Housing and Community Development Department has received notification of $80,000 in grant funds from the North Carolina Housing Finance Agency (NCHFA) to be used toward the Urgent Repair Program. The required County match of $40,000 is being transferred from available funds in the Housing Rehabilitation Initiatives — Urgent Repair Program within the same Community Development Fund. This budget amendment provides for the receipt and appropriation of these additional funds, and establishes the following 2020 NCHFA Urgent Repair Grant Project Ordinance: (See Attachment 1, column #5) 2020 NCHFA Urgent Repair Grant— ($120,000) - Project #47452 Revenues for this project: Current FY FY 2020-21 FY 2020-21 2020-21 Amendment Revised NCHFA Grant Funds $0 $80,000 $80,000 Orange County Match $0 $40,000 $40,000 Total Project Funding $0 $120,000 $120,000 Appropriated for this project: Current FY FY 2020-21 FY 2020-21 2020-21 Amendment Revised 2020 NCHFA Urgent Repair $0 $120,000 $120,000 Grant Total Costs $0 $120,000 $120,000 6. The Housing and Community Development Department has received $11,294 in donated Community Giving Funds for use in the County's Emergency Housing Assistance program. This budget amendment provides for the receipt of these donated funds for the above stated purpose. (See Attachment 1, column #6) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Health Department 7. During the FY 2019-20 budget process, funds totaling $32,769 was inadvertently reduced from the Health Department's contract services account that should have been budgeted 4 to support the annual contract with El Futuro for outpatient mental health and substance abuse treatment services. In order to correct this, staff is requesting that $32,769 be transferred from the Social Justice Reserve funds to the Health Department to cover the cost of the El Futuro contract through June 30, 2021. With this appropriation, $150,927 remains available in Social Justice Reserve funds for FY 2020-21. This budget amendment provides for the use of available Social Justice Reserve funds of $32,769 for the above stated purpose. (See Attachment 1, column #7) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts associated with these items. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds in FY 2020-21 and increases the General Fund by $242,236; increases the DSS Client Services Fund by $750; and increases the Community Development Fund by $712,819. RECOMMENDATION(S): The Manager recommends the Board approve the budget and grant project ordinance amendments for fiscal year 2020-21. Attachment 1. Orange County Proposed FY 2020-21 Budget Amendment The FY 2020-21 Orange County Budget Ordinance is amended as follows: Criminal 13 Housing antl #s Housing and #2 Justice Community #i i.,s-i of Community #4 Ho hrh,ntl #]Hq-tt ep 2 769 t- ResourceDeparimen[- Development-receipt requesta$32]69 Social Services- Development-ring Community #6 Housing antl receipt of$35,000 In request a$0,000 orfuntls ldaling Development-receipt ofa$80,000 in grant Community allocation from Social allocation from Social funds from the the cone allocation of E36,]]6 from Ue Tovn of a$60o,0o0 DDBG- Development-receipt Justice P.- Budget funds Justice Reserve funtls NorM1t Carolina Houaing Encumbrance as Amended DARES tunas for APS to de Jail of Canborofroma CV gren[from me Fmr-A w$11,294 in d-rh,d to over[M1e cast of the Budget as Amended Original Budget Budget as Amended and CPS;receiptpf pfOV1 potion of weir sencv Ps bier throu M1an per Sa Hill ug g N Comm unity Giving El Euturoco-htlor. Carry Forxards Through BOA#6 E203,236 in Pandemic y` ry g capita anownon of ro«n of Hinsborough, i cHFAl antl$4o,o0o Funds rorusein me outpanem menial Through BOA#7 xisting wntrac[witM1 as the County match ry•s gency$15c funtls;one a e Round 2 Corona It. to centinuethework d Coun Emer M1ea11M1 and substacne the UNC Center for from the Housing Ef donation for RNlef Funtlste be Ne.o H Housing Assistance abuse treatment Excellence in Rehablltetion Program fceteratloption useemware Emergency Housing program cest,2021 June programs Community Menial Emergency Housing Assisbnce program dbpa-towsrdthe ry 30,2021 Hceei' Assistance efforts aeRa it nrsurgent RepairProgram General Fund Revenue Property Taxes $ 167,694,880 $ $ 167,694,880 $ 167,694,880 $ $ $ $ $ $ $ $ 167,694,880 Sales Taxes $ 23,827,353 $ $ 23,827,353 $ 23,827,353 $ $ $ $ $ $ $ $ 23,827,353 License and Permits $ 274,550 $ $ 274,550 $ 274,550 $ $ $ $ $ $ $ $ 274,550 Social Services $ 10,026,947 $ 10,026,947 $ 10,107,391 $ 238,236 $ 10,345,627 Intergovernmental $ 17,710,005 $ $ 17,710,005 $ 24,202,782 $ 238,236 $ $ $ $ $ $ $ 24,441,018 Charges for Service $ 12,645,090 $ $ 12,645,090 $ 12,645,090 $ $ $ $ $ $ $ $ 12,645,090 Investment Earnings $ 515,000 $ 515,000 $ 515,000 $ 515,000 Miscellaneous $ 2,624,009 $ 2,624,009 $ 3,206,960 $ 3,206,960 Transfers from Other Funds $ 5,486,817 $ 5,486,817 $ 6,701,817 $ 6,701,817 Fund Balance $ 8,268,603 $ 8,268,603 E 7,977,969 E 7,977,969 Totalenem un evenues $ 239,046,307 $ $ 239,048,307 $ 247,046,401 $ 238,236 $ $ $ $ $ $ $ 247,284,837 Expenditures Non-Departmental $ 687,264 $ $ 687,264 $ 1,973,925 $ 36,778 $ 1,937,147 Support Services $ 12,773,209 $ $ 12,773,209 $ 15,152,769 $ $ $ (36,778) $ $ $ $ $ 15,115,991 General Government $ 25,639,107 $ $ 25,639,107 $ 26,094,128 $ $ $ $ $ $ $ $ 26,094,128 Community Services $ 14,322,250 $ $ 14,322,250 $ 14,975,592 $ $ $ $ $ $ $ $ 14,975,592 Department of Social Services $ 21,351,429 $ $ 21,351,429 $ 21,632,766 $ 238,236 $ 21,871,002 Health $ 10,461,605 $ $ 10,461,605 $ 11,357,530 $ 32,769 $ 11,390,299 Non-Departmental $ 2,162,453 $ $ 2,162,453 $ 2,162,453 $ 4,000 $ 32,769 $ 2,125,664 Human Services $ 41,614,328 $ $ 41,614,328 $ 43,118,412 $ 238,236 $ (4,000)$ $ $ $ $ $ 43,352,648 Criminal Justice Resource Department $ 735,949 $ $ 735,949 $ 785,165 $ 4,000 $ 789,165 Public Safety $ 27,924,211 $ $ 27,994,203 $ 28,277,419 $ $ 4,000 $ $ $ $ $ $ 28,281,419 ir ucat on ,737,97 ,737,97 ,857,97 ,857,97 Trensfere Out E 4,965,239 E E 4,965,239 $ 7,570,110 $ 36,776 E 7,606,888 Total enrol Fund Appmpmmon $ 239,048,307 $ $ 239,048,307 $ 247,046,401 $ 238,236 1$ $ $ $ $ $ $ 247,284,637 Communlry Development Fund(Housing Rehabilitation Program) Revenues Transfers from General Fund Is 314,908 1 314,908 $ 314,908 $ (40,000)1 1 $ 274,908 Intergovernmental $ E E $ ofa evenues $ 314,908 $ - $ 314,908 $ 314,908 $ (40,000) $ 274.908 Expenditures Affordable Housing Program $ 314,908 $ 314,908 $ 314,908 1$ (40,000)1 1 1$ 274,908 Community Development Fund(2020 NCHFA Urgent Repair) Revenues Transfers from Housing Rehabiliation Program E E E $ 401000 $ 40,000 Intergovernmental $ $ $ $ 3 1$ 30,000 ore a nues Is -I$ - $ -I$ $ 120,0oo I I I$ 120,000 Expenditures 2020 NCHFA Urgent Repair Program Is I I$ I$ I I I I I$ 120,000 1 $ 120,000 Communlry Development Fund(Housing Displacement Program) Revenues Tmnsferfrom General Fund $ 75,000 $ 75,000 $ 2,060,977 is 36,778 i 1$ 2,097,755 Donations $ 11,294 $ 11,294 Intergovernmental $ 4414,285 $ 540,000 $ 4,954,285 ota a nues $ 75,000 $ - $ 75,000 $ 6:475,262 1 $ 36,778 1$ 540,000 $ -1$ 11,294 1 1$ 7,063,334 Expenditures Housing Displacement Program 75,000 75,000 6,475,262 s 36,778 540,000 11,294 7,063,334 DSS Client Services Fund Rev ues Inter9ovemmental $ $ $ 25,635 $ 25,635 General Government E E E 3,164 $ 750 $ 3,914 Transfer from Gran,Projects $ $ $ $ ob evenues $ - EI$ 23,799 $ 750 $ -Is Is -Is - E - $ -I$ 29,549 Expenditures General Assistance I Is I$ 28,799 $ 750 1 $ 29,549 1 Attachment 2 6 Year-To-Date Budget Summary Fiscal Year 2020-21 General Fund Budget Summary Original General Fund Budget $239,046,307 Paul: Additional Revenue Received Through includes 0.4 FTE time- limited increase of the Budget Amendment#7 (February 2, 2021) currrent Emergency Grant Funds $1,955,019 Preparedness Coordinator Non Grant Funds $6,573,945 (BOA#2) General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) $0 Paul: General Fund - Fund Balance Appropriated to includes 1.0 FTE Rapid Cover Anticipated and Unanticipated Rehousing Case Manager;2.0 FTE Peer Support Expenditures $290,634 Specialists; .375 FTE Total Amended General Fund Budget $247,284,637 increase of Programs Dollar Change in 2020-21 Approved General Coordinator; 3.0 FTEs Fund Budget $8,238,330 time-limited Social Work positions; and 1.0 FTE % Change in 2020-21 Approved General Fund time-limited Harm Budget 3.45% Reduction Clinical Coordinator(BOA#1); Authorized Full Time Equivalent Positions 1.0 FTE time-liimited Original Approved General Fund Full Time Emergency HousingAdministrator(BOA #5); Equivalent Positions 940.480 1.0 FTE time-limited Original Approved Other Funds Full Time Family Success Navigator Equivalent Positions 100.950 (BOA#5); 1.0 FTE time- Total Approved Full-Time-Equivalent limited Emergency Positions for Fiscal Year 2020-21 1,041.430 Housing Assistance