HomeMy WebLinkAboutORD-2020-031 Fiscal Year 2020-21 Budget Amendment #5 1
ORD-2020-03
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 15, 2020
Action Agenda
Item No. 8-e
SUBJECT: Fiscal Year 2020-21 Budget Amendment #5
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget As Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-to-Date Budget
Summary
PURPOSE: To approve budget, grant and capital project ordinance amendments for fiscal year
2020-21.
BACKGROUND:
Department on Aging
1. The Orange County Department on Aging has budgetary changes to the following
programs:
• CARES Funds — receipt of $6,823 in additional CARES funds for the purpose of
assisting Handy Helpers construct ramps within the community. The service
period to spend these funds runs through September 30, 2021.
• Title III-D Funds — receipt of $1,769 in additional Title III-D funds from Triangle J
Council of Governments (Triangle J COG) to assist in providing evidenced based
classes in program.
This budget amendment provides for the receipt of these additional funds and provides
for a fund balance appropriation of $3,817 from the General Fund for the above
mentioned purpose. (See Attachment 1, column #1)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior
injuries, gang activity, substance abuse and domestic violence.
Arts Commission
2. The Orange County Arts Commission has received $166,511 in CARES funds from the
state to provide COVID relief for the Arts community. This grant period runs through
December 30, 2020. This budget amendment recognizes these funds outside of the
General Fund in the Visitor’s Bureau fund. (See Attachment 1, column #2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Department of Social Services
3. The Orange County Social Services Department has budgetary changes to the following
programs:
• Community Giving Funds – receipt of $3,164 in Community Giving donated
funds for use in the annual toy chest drive. These funds shall be appropriated in
the DSS Client Services Fund outside of the General Fund for that purpose.
• Home Community Care Block Grant Funds – receipt of $13,657 in additional
Home Community Care Block Grant funds from Triangle J COG for COVID relief.
These funds will be used to provide in-home aid services for adult/disabled clients
in order to keep them living independently in their homes.
• Special Child Incentives – receipt of $4,642 in Special Child Incentives from the
state to enhance agency adoption services. These funds shall be appropriated in
the DSS Client Services Fund, outside of the General Fund, for that purpose.
This budget amendment provides for the receipt of these additional funds for the above
stated purposes. (See Attachment 1, column #3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of
race or color; religious or philosophical beliefs; sex, gender or sexual
orientation; national origin or ethnic background; age; military service;
2
disability; and familial, residential or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Visitor’s Bureau
4. The Orange County Visitors Bureau has received notification of a $10,750 grant award
from the Economic Development Partnership of North Carolina and the North Carolina
Travel Industry Association. This grant period runs through December 30, 2020. These
funds will be used to assist with the county’s tourism recovery efforts. This budget
amendment provides for the receipt of $10,000 for the above stated purpose. (See
Attachment 1, column #4)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Animal Services
5. Orange County Animal Services has received $26,000 in Community Giving fund
donations to be used to continue in-house spay and neuter of shelter animals. Due to
COVID, the department was not able to perform in-house spay and neuter services for
months and had been using the state’s spay and neuter assistance program for these
services, but they are much more expense than performing the services in-house. This
budget amendment provides for the receipt of these Community Giving funds for the
above stated purpose, to be paid out of the Community Giving Fund, outside of the
General Fund. (See Attachment 1, column #5)
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with this item.
Emergency Services
6. The Orange County Emergency Services Department has received additional grant
funds totaling $35,000 from the N.C. Department of Crime Control and Public Safety
related to the Emergency Management Performance Grant awards. The department
plans to use these funds to assist in maintaining the comprehensive Emergency
Management Program. This budget amendment provides for the receipt of these grant
funds, and amends the following grant project ordinance: (See Attachment 1, column
#6)
3
Emergency Management Performance Grant ($35,000) - Project # 71049
Revenues for this project:
Current
FY 2020-21
FY 2020-21
Amendment
FY 2020-21
Revised
EM Performance Grant
Funds $448,420 $35,000 $483,420
Total Project Funding $448,420 $35,000 $483,420
Appropriated for this project:
Current FY
2020-21
FY 2020-21
Amendment
FY 2020-21
Revised
EM Performance Grant $393,914 $54,506 $448,420
Total Costs $393,914 $54,506 $448,420
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Orange County Transportation Services
7. Orange County Transportation Services has received notification of the following two (2)
CARES grants:
• Burlington-Graham Metropolitan Planning Organization (BGMPO) 5307
CARES Act – receipt of a federal pass-through multi-year grant award of
$502,594 from the North Carolina Department of Transportation. This grant is a
100% federally funded reimbursement grant for the service period of January 20,
2020 to June 30, 2022. These funds will go toward the state/federal share of the
van/bus replacements as approved and budgeted in the Year 1 (FY 2021-22)
Capital Investment Plan, so no additional budgetary action is required for the
receipt and expensing of these funds.
• Durham-Chapel Hill-Carrboro Metropolitan Planning Organization
(DCHCMPO) 5307 CARES Act – receipt of a federal pass-through multi-year
grant award of $448,396 from the North Carolina Department of Transportation.
This grant is a 100% federally funded reimbursement grant for the service period
of January 20, 2020 to June 30, 2022. Of these funds, $278,000 will cover
contract service cost to provide security cameras/modem replacements, as the
current camera system is obsolete and not functional, and $5,396 will be used for
replacement IIT equipment, while $165,000 will cover eligible salary
reimbursement for existing budgeted personnel. This budget amendment
provides for the receipt of the $448,396, and increases budgeted expenditures by
$283,396 for contract services and IT equipment, and decreases the fund balance
appropriation in the General Fund by $165,000 for the reimbursement of
personnel funds the department will realize.
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This budget amendment provides for the receipt of these grant funds for the purposes
mentioned above. (See Attachment 1, column #7)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Housing and Community Development
8. As part of the Round 2 Coronavirus Relief Funding (CRF), the Town of Carrboro
received $288,161 as their per capita allocation. The Town has allocated $214,405 of
those funds back to the Orange County Housing and Community Development
Department, with $32,819 to be used toward the Rapid Rehousing program, and
$181,586 to be used toward the County’s Housing Stabilization efforts. The Town of
Hillsborough received $86,449 as their per capita allocation. The Town has allocated
$10,310 of those funds back to the Orange County Housing and Community
Development Department to be used toward the County’s Housing Stabilization efforts.
This budget amendment provides for the receipt of these funds from the Towns of
Carrboro and Hillsborough for the above stated purposes in the Community
Development Fund. (See Attachment 1, column #8)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
9. Orange County Housing and Community Development has received notification of
additional CARES Act funds of $1,856,482 through the North Carolina Department of
Public Safety, Office of Recovery and Resiliency (NCORR). At its October 20, 2020
meeting, the Board of County Commissioners approved the receipt of $937,803 in
CARES Act funds from NCORR. With this additional amount, the total NCORR CARES
Act funds is a not to exceed amount of $2,794,285. These are federal reimbursement
funds that include Treasury Coronavirus Relief Funds and Housing and Urban
Development (HUD) Community Development Block Grant - Coronavirus funds. These
funds will be used to prevent evictions and utility disconnections, and encourage housing
stability in response to the COVID-19 crisis. The period for this award runs through
February 28, 2021. This budget amendment provides for the receipt of these additional
funds, on a reimbursement basis, up to $1,856,482, for the above stated purposes. (See
Attachment 1, column #9)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
5
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
10. Orange County Housing and Community Development requests the approval of creating
a 1.0 FTE Time-limited Emergency Housing Administrator position through June 30,
2023 for administration of the Emergency Housing Assistance program. NOTE: there is
no budgetary impact as existing and available CDBG-CV grant funds will be used for the
position costs.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Health Department
11. The Orange County Health Department requests the approval of creating a 1.0 FTE
Time-limited Family Success Alliance Navigator position through June 30, 2021, as part
of the existing Kenan Charitable Trust Grant. This position will be used to help link
families to resources as a result of the COVID-19 pandemic. This budget amendment
provides for the creation of a 1.0 FTE Time-limited Family Success Alliance Navigator
position through June 30, 2021. NOTE: there is no budgetary impact as existing and
available grant funds will be used for the position costs.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs, and funding
necessary for residents to provide shelter, food, clothing, and medical care for
themselves and their dependents.
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Asset Management Services – Capital Project Items
12. The Orange County Asset Management Services Department is continuing to administer
the following construction projects: Whitted Office Emergency Renovations, 308 West
Franklin (Visitors Bureau), and the Skills Development Center at the Europa Center.
The following additional funds are needed for each of these projects.
• Whitted Office Renovations – This project involves the renovation and re-
purposing of several spaces in the Whitted Human Services Center to create
offices for the County Manager and the Board of County Commissioners Clerk’s
staff. New accommodations are required for these departments due to
environmental concerns associated with their previous offices in the Link Center.
The renovations are to occur in a portion of the Whitted Building that is close to
100 years old, and in the process of developing the plans for renovation, it was
determined that the structural flooring in some of the areas slated for work were
substandard, and would require additional shoring and support. The cost of this
additional work was not anticipated in the original project budget.
Total projects costs, including a 10% contingency, is projected at $324,649. Of
this amount, available funds of $116,141 will be used from the existing Link
Center Renovation project, and the remaining amount needed of $208,508 is
recommended to be debt financed, and will be included as part of a planned
Spring 2021 financing package.
The County intends to advance funds for initial Project costs, and then reimburse
itself from financing proceeds. The expected type of financing for the Project
(which is subject to change) is installment financing under Section 160A-20,
including the possible use of limited obligation bonds. The County intends for the
adoption of this resolution to be a declaration of its official intent to reimburse itself
from financing proceeds for Project cost expenditures.
• 308 West Franklin Street (Visitors Bureau) – The Orange County Visitor’s
Bureau must relocate from 501 West Franklin Street, due to the re-purposing of
that facility from an upcoming county economic development project. A former
restaurant located at 308 West Franklin Street was selected as the new site for
the Visitor’s Bureau.
The full scope and extent of the renovation was far more extensive than originally
anticipated during the project budget development. The change in use from a
restaurant to an office requires extensive demolition and reconstruction,
particularly in the area of the former kitchen.
Total project costs, including a 10% contingency, is projected at $352,187. Of this
amount, available funds of $186,520 will be used from existing budgeted funds
within the Visitors Bureau Fund, as approved by the Board of County
Commissioners at their January 21, 2020 meeting, and the remaining amount
needed of $165,667 is recommended to come from a transfer of existing Article
46 Sales Tax proceeds budgeted in the General Fund in FY 20-21 to the Visitors
Bureau Fund.
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• Skills Development Center (Europa Center) – This project involves renovating
an office for use as the County’s Skills Development Center. The Center must
relocate from 503 West Franklin Street, due to the re-purposing of that facility for
an upcoming county economic development project.
Total project costs, including a 10% contingency, is projected at $293,260. Of this
amount, available funds of $254,953 will be used from existing planned debt
financing funds in the General Fund, as approved by the Board of County
Commissioners at their January 21, 2020 meeting, and the remaining amount
needed of $38,307 is recommended to be debt financed, and will be included as
part of a planned Spring 2021 financing package. The requested increase is
required to cover Information Technology items and moving costs that were not
included in the original project budget.
The County intends to advance funds for initial Project costs, and then reimburse
itself from financing proceeds. The expected type of financing for the Project
(which is subject to change) is installment financing under Section 160A-20,
including the possible use of limited obligation bonds. The County intends for the
adoption of this resolution to be a declaration of its official intent to reimburse itself
from financing proceeds for Project cost expenditures.
This budget amendment provides for the re-purposing of the funds mentioned above,
the use of existing Article 46 Sales Tax proceeds, additional debt financing, and
amends
the following Capital Project Ordinances accordingly: (See Attachment 1, column #10)
Link Center Renovation Project (-$116,141) - Project # 10069
Revenues for this project:
Current
FY 2020-21
FY 2020-21
Amendment
FY 2020-21
Revised
Alternative Financing $1,026,000 ($116,141) $909,859
Total Project Funding $1,026,000 ($116,141) $909,859
Appropriated for this project:
Current FY
2020-21
FY 2020-21
Amendment
FY 2020-21
Revised
Link Center Renovations $1,026,000 ($116,141) $909,859
Total Costs $1,026,000 ($116,141) $909,859
Whitted Office Project ($324,649) - Project # 10079 - New
Revenues for this project:
Current
FY 2020-21
FY 2020-21
Amendment
FY 2020-21
Revised
Alternative Financing (from $0 $116,141 $116,141
8
existing Link Center
Renovation Project)
Alternative Financing - New $0 $208,508 $208,508
Total Project Funding $0 $324,649 $324,649
Appropriated for this project:
Current FY
2020-21
FY 2020-21
Amendment
FY 2020-21
Revised
Whitted Office Renovations $0 $324,649 $324,649
Total Costs $0 $324,649 $324,649
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
applicable to this item.
Coronavirus Relief Funding (CRF) – Round 2 Technical Amendment
13. Orange County Emergency Services Department has an immediate need for Lucas
Devices, which are portable CPR devices that delivers automated chest compressions to
victims in cardiac arrest. These devices are important in this COVID environment in that
it allows for fewer providers around the patient. This budget amendment provides for the
re-allocation of $80,000 from Orange County Housing and Community Development
Round 2 funding to the Emergency Services Department for the above stated purpose.
With these funds, the department will be able to purchase five (5) of these devices.
This budget amendment provides for the budgetary changes related to the Round 2
Coronavirus Relief Funding (See Attachment, column #11)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these agenda items.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds in FY 2020-21 and
increases the General Fund by $589,619; increases the Visitors Bureau Fund by $342,928;
increases the DSS Client Services Fund by $7,806; increases the Community Giving Fund by
$26,000; increases the Multi-year Grant Projects Fund by $35,000; increases the Multi-year
9
Capital Projects Fund by $208,508, and increases the Community Development Fund by
$2,001,197.
RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant and
capital project ordinance amendments for fiscal year 2020-21.
10
1
Attachment 1. Orange County Proposed FY 2020-21 Budget Amendment
The FY 2020-21 Orange County Budget Ordinance is amended as follows:
Original Budget Encumbrance
Carry Forwards Budget as Amended Budget as Amended
Through BOA #4
#1 Department on Aging
- Reciept of additional
CARES fundsof $6,823
to assist Handy Helpers
construct ramps within
the community; receipt
of additional $1,769 in
Title III-D fund from
TJCOG to assist in
providing evidenced
based classes.
#2 Arts Commission -
receipt of a NC CARES
grant totaling $166,511
to provide COVID relief
for the Arts community
#3 Social Services -
reciept of $3,164 in
donations from United
Way for use in the
annual toy chest drive,
recveipt of $4,642 in
Special Child Incentive
funds from the State to
enhance agency
adoptions services.
Also, receipt of $13,657
in additional HCCBG
funds from TJCOG for
COVID relief
#4 Visitors Bureau -
receipt of a second
Tourism Recovery Grant
award totaling $10,750
from the Economic
Development
Partnership of NC to
assist with the County's
tourism recover efforts
#5 Animal Services -
receipt of $26,000 in
Community Giving
Funds to be used to
continue in-house spay
and neuter of shelter
animals
#6 Emergency Services -
receipt of additional
grant funds of $35,000
from the NC Department
of Crime Control and
Public Safety related to
the Emergency
Management
Performance Grant
awards
#7 OC Transportation
Services - receipt of two
(2) CARES grant
awards related to the
BGMPO ($502,594) for
vehicle purchases and
the DCHCMPO
($448,396) for
operational expenses.
#8 Coronavirus Relief
Funding Technical
Amendment - reciept of
funds totaling $214,405
from the Town of
Carrboro and $10,310
from the Town of
Hillsborough from a
portion of their per
capita allocation of
Round 2 Coronavirus
Relief Funds to be used
toward EHA/Housing
Helpline personnel
expenses, and toward
Housing Stabilization
efforts
#9 Housing and
Community
Development - receipt of
additional CARES Act
funds of $1,856,482
through NCORR to
prevent evictions and
utility disconnections,
and encourage housing
stability in response to
the COVID crisis
#10 AMS - Capital
Projects - transfer of
existing Article 46 Sales
Tax proceeds from the
General Fund to the
Visitors Bureau related
to the 308 West Franklin
Street proejct, and an
increase of debt
financing proceeds
related to the Skills
Development Center
project
#11 CRF Round 2
Technical Amendment -
reallocation of $80,000
from Housing and
Community
Development to
Emergency Services fro
the purchase of five (5)
Lucas CPR devices
Budget as Amended
Through BOA #5
General Fund
Revenue
Property Taxes 167,694,880$ -$ 167,694,880$ 167,694,880$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 167,694,880$
Sales Taxes 23,827,353$ -$ 23,827,353$ 23,827,353$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 23,827,353$
License and Permits 274,550$ -$ 274,550$ 274,550$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 274,550$
Aging 714,177$ 714,177$ 944,622$ 8,592$ 953,214$
Transportation Services 1,191,810$ 1,191,810$ 1,528,111$ 448,396$ 1,976,507$
Social Services 10,026,947$ 10,026,947$ 10,093,734$ 13,657$ 10,107,391$
Intergovernmental 17,710,005$ -$ 17,710,005$ 23,526,282$ 8,592$ -$ 13,657$ -$ -$ -$ 448,396$ -$ -$ -$ -$ 23,996,927$
Charges for Service 12,645,090$ -$ 12,645,090$ 12,645,090$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 12,645,090$
Investment Earnings 515,000$ 515,000$ 515,000$ 515,000$
Miscellaneous 2,624,009$ 2,624,009$ 3,168,653$ 38,307$ 3,206,960$
Transfers from Other Funds 5,486,817$ 5,486,817$ 6,621,817$ 80,000$ 6,701,817$
Fund Balance 8,268,603$ 8,268,603$ 7,977,302$ (165,000)$ 165,667$ 7,977,969$
Total General Fund Revenues 239,046,307$ -$ 239,046,307$ 246,250,927$ 8,592$ -$ 13,657$ -$ -$ -$ 283,396$ -$ -$ 203,974$ 80,000$ 246,840,546$
Expenditures
Asset Management Services 5,337,736$ -$ 5,337,736$ 5,808,846$ 38,307$ 5,847,153$
Non-Departmental 687,264$ -$ 687,264$ 2,198,640$ (224,715)$ 1,973,925$
Support Services 12,773,209$ -$ 12,773,209$ 15,339,177$ -$ -$ -$ -$ -$ -$ -$ (224,715)$ -$ 38,307$ -$ 15,152,769$
General Government 25,639,107$ -$ 25,639,107$ 26,094,128$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 26,094,128$
Transportation Services 3,257,048$ -$ 3,257,048$ 3,257,048$ 283,396$ 3,540,444$
Community Services 14,322,250$ -$ 14,322,250$ 14,667,196$ -$ -$ -$ -$ -$ -$ 283,396$ -$ -$ -$ -$ 14,950,592$
Department of Social Services 21,351,429$ -$ 21,351,429$ 21,619,109$ 13,657$ 21,632,766$
Department on Aging 2,192,238$ -$ 2,192,238$ 2,422,683$ 8,592$ 2,431,275$
Human Services 41,614,328$ -$ 41,614,328$ 42,915,308$ 8,592$ -$ 13,657$ -$ -$ -$ -$ -$ -$ -$ -$ 42,937,557$
Emergency Services 11,816,610$ -$ 11,816,610$ 11,918,110$ 80,000$ 11,998,110$
Public Safety 27,994,203$ -$ 27,994,203$ 28,197,419$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 80,000$ 28,277,419$
Education 111,737,971$ 111,737,971$ 111,857,971$ 111,857,971$
Transfers Out 4,965,239$ -$ 4,965,239$ 7,179,728$ 224,715$ 165,667$ 7,570,110$
Total General Fund Appropriation 239,046,307$ -$ 239,046,307$ 246,250,927$ 8,592$ -$ 13,657$ -$ -$ -$ 283,396$ -$ -$ 203,974$ 80,000$ 246,840,546$
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Visitors Bureau Fund
Revenues
Occupancy Tax 1,243,068$ 1,243,068$ 1,243,068$ 1,243,068$
Sales and Fees 500$ 500$ 500$ 500$
Intergovernmental 366,963$ 366,963$ 391,963$ 166,511$ 10,750$ 569,224$
Investment Earnings 4,000$ 4,000$ 4,000$ 4,000$
From General Fund -$ -$ 65,000$ 165,667$ 230,667$
Small Business Loan Funds 50,000$ 50,000$
Appropriated Fund Balance 6,486$ -$ 6,486$ 9,986$ 9,986$
Total Revenues 1,621,017$ -$ 1,621,017$ 1,764,517$ -$ 166,511$ -$ 10,750$ -$ -$ -$ -$ -$ 165,667$ -$ 2,107,445$
Expenditures
General Government 225,199$ 225,199$ 240,199$ 240,199$
Community Services 1,395,818$ -$ 1,395,818$ 1,524,318$ 166,511$ 10,750$ 165,667$ 1,867,246$
Total Housing Fund Revenues 1,621,017$ -$ 1,621,017$ 1,764,517$ -$ 166,511$ -$ 10,750$ -$ -$ -$ -$ -$ 165,667$ -$ 2,107,445$
Community Development Fund (Housing Displacement Program)
Revenues
Transfer from General Fund 75,000$ 75,000$ 1,949,081$ 191,896$ (80,000)$ 2,060,977$
Intergovernmental 1,747,803$ 1,856,482$ 3,604,285$
Total Revenues 75,000$ -$ 75,000$ 3,696,884$ 5,665,262$
Expenditures
Housing Displacement Program 75,000$ 75,000$ 3,696,884$ 191,896$ 1,856,482$ (80,000)$ 5,665,262$
Community Development Fund
(Homelessness Partnership)
Revenues
General Government Revenue -$ -$ -$
Intergovernmental 271,716$ 271,716$ 556,716$ 556,716$
Appropriated Fund Balance -$ -$ -$ -$
Transfer from General Fund 91,603$ 91,603$ 202,011$ 32,819$ 234,830$
Total Revenues 363,319$ -$ 363,319$ 758,727$ -$ -$ -$ -$ -$ -$ -$ 32,819$ -$ -$ -$ 791,546$
Expenditures
Homelessness Partnership Program 363,319$ 363,319$ 758,727$ 32,819$ 791,546$
Grant Project Fund
Revenues
Intergovernmental 480,481$ 480,481$ 630,588$ 35,000$ 665,588$
Charges for Services 75,000$ 75,000$ 75,000$ 75,000$
Transfer from General Fund 103,420$ 103,420$ 118,420$ 118,420$
Miscellaneous -$ 252,411$ 252,411$
Transfer from Other Funds -$ -$ -$
Appropriated Fund Balance -$ -$ -$ -$ -$
Total Revenues 658,901$ -$ 658,901$ 1,076,419$ -$ -$ -$ -$ -$ 35,000$ -$ -$ -$ -$ -$ 1,111,419$
Expenditures
Support Services -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
General Government 72,629$ -$ 72,629$ 89,127$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 89,127$
Community Services -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Human Services 401,272$ -$ 401,272$ 686,883$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 686,883$ EM Performance Grant 35,000$ 35,000$ 35,000$ 35,000 70,000$
Public Safety 185,000$ -$ 185,000$ 300,409$ -$ -$ -$ -$ -$ 35,000$ -$ -$ -$ -$ -$ 335,409$
Total Expenditures 658,901$ -$ 658,901$ 1,076,419$ -$ -$ -$ -$ -$ 35,000$ -$ -$ -$ -$ -$ 1,111,419$
DSS Client Services Fund
Revenues
Intergovernmental -$ -$ 20,993$ 4,642$ 25,635$
General Government -$ -$ -$ 3,164$ 3,164$
Transfer from Grant Projects -$ -$ -$ -$
Total Revenues -$ -$ -$ 20,993$ -$ -$ 7,806$ -$ -$ -$ -$ -$ -$ -$ -$ 28,799$
Expenditures
General Assistance -$ 20,993$ 7,806$ 28,799$
11
2
Attachment 1. Orange County Proposed FY 2020-21 Budget Amendment
The FY 2020-21 Orange County Budget Ordinance is amended as follows:
Original Budget Encumbrance
Carry Forwards Budget as Amended Budget as Amended
Through BOA #4
#1 Department on Aging
- Reciept of additional
CARES fundsof $6,823
to assist Handy Helpers
construct ramps within
the community; receipt
of additional $1,769 in
Title III-D fund from
TJCOG to assist in
providing evidenced
based classes.
#2 Arts Commission -
receipt of a NC CARES
grant totaling $166,511
to provide COVID relief
for the Arts community
#3 Social Services -
reciept of $3,164 in
donations from United
Way for use in the
annual toy chest drive,
recveipt of $4,642 in
Special Child Incentive
funds from the State to
enhance agency
adoptions services.
Also, receipt of $13,657
in additional HCCBG
funds from TJCOG for
COVID relief
#4 Visitors Bureau -
receipt of a second
Tourism Recovery Grant
award totaling $10,750
from the Economic
Development
Partnership of NC to
assist with the County's
tourism recover efforts
#5 Animal Services -
receipt of $26,000 in
Community Giving
Funds to be used to
continue in-house spay
and neuter of shelter
animals
#6 Emergency Services -
receipt of additional
grant funds of $35,000
from the NC Department
of Crime Control and
Public Safety related to
the Emergency
Management
Performance Grant
awards
#7 OC Transportation
Services - receipt of two
(2) CARES grant
awards related to the
BGMPO ($502,594) for
vehicle purchases and
the DCHCMPO
($448,396) for
operational expenses.
#8 Coronavirus Relief
Funding Technical
Amendment - reciept of
funds totaling $214,405
from the Town of
Carrboro and $10,310
from the Town of
Hillsborough from a
portion of their per
capita allocation of
Round 2 Coronavirus
Relief Funds to be used
toward EHA/Housing
Helpline personnel
expenses, and toward
Housing Stabilization
efforts
#9 Housing and
Community
Development - receipt of
additional CARES Act
funds of $1,856,482
through NCORR to
prevent evictions and
utility disconnections,
and encourage housing
stability in response to
the COVID crisis
#10 AMS - Capital
Projects - transfer of
existing Article 46 Sales
Tax proceeds from the
General Fund to the
Visitors Bureau related
to the 308 West Franklin
Street proejct, and an
increase of debt
financing proceeds
related to the Skills
Development Center
project
#11 CRF Round 2
Technical Amendment -
reallocation of $80,000
from Housing and
Community
Development to
Emergency Services fro
the purchase of five (5)
Lucas CPR devices
Budget as Amended
Through BOA #5
Community Giving Fund
Revenues
Donations -$ -$ 16,470$ 26,000$ 42,470$
Total Revenues -$ -$ -$ 16,470$ -$ -$ -$ -$ 26,000$ -$ -$ -$ -$ -$ -$ 42,470$
Expenditures
Community Giving Projects -$ -$ 16,470$ 26,000$ 42,470$
12
General Fund Budget Summary
Original General Fund Budget $239,046,307
Additional Revenue Received Through
Budget Amendment #5 (December 15, 2020)
Grant Funds $1,749,164
Non Grant Funds $6,335,709
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)$0
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures ($290,634)
Total Amended General Fund Budget $246,840,546
Dollar Change in 2020-21 Approved General
Fund Budget $7,794,239
% Change in 2020-21 Approved General Fund
Budget 3.26%
Original Approved General Fund Full Time
Equivalent Positions 940.480
Original Approved Other Funds Full Time
Equivalent Positions 99.950
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2020-21 1,040.430
Year-To-Date Budget Summary
Fiscal Year 2020-21
Authorized Full Time Equivalent Positions
Paul:
includes 0.4 FTE time-
limited increase of the
currrent Emergency
Preparedness
Coordinator (BOA #2)
Paul:
includes 1.0 FTE Rapid
Rehousing Case
Manager; 2.0 FTE Peer
Support Specialists;
.375 FTE increase of
Programs Coordinator;
3.0 FTEs time-limited
Social Work positions;
and 1.0 FTE time-
limited Harm Reduction
Clinical Coordinator
(BOA #1); 1.0 FTE time-
liimited Emergency
Housing Administrator
(BOA #5); 1.0 FTE time-
limited Family Success
Navigator (BOA #5)
13