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HomeMy WebLinkAboutOUTBoard Agenda Packet - 012021 AGENDA ORANGE UNIFIED TRANSPORTATION BOARD Wednesday, January 20, 2021 OUTBoard Meeting — 6:30 pm Go To MEETING Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/ioin/615006509 You can also dial in using your phone. United States: +1 (408) 650-3123 Access Code: 405-258-197 No. Page(s) Agenda Item 1. Call to Order 2. 3 - 6 Approval of Minutes September 16, 2020 OUTBoard Meeting 3. Consideration of Additions or Changes to Agenda 4. Regular OUTBoard Agenda 4.a. 7 — 15 2020 Annual Report and 2021 Work Plan (Nish Trivedi) Action: Staff recommends that the OUTBoard approve the 2020 Annual Report and 2021 Work Plan. 5. Staff Report/Updates Orange County Transit Plan Update (Tom Ten Eyck) 5.a. Action: Receive the Update. MPO/RPO and NCDOT (Nish Trivedi) 5.b. Action: Receive the Update. 6. Information Items The next OUTBoard meeting date is February 17, 2021 Charge of the OUTBoard (from Section I, Part C of the adopted Rules and Procedures) 1. The OUT Board is charged with advising the Board of County Commissioners on the planning and programming of transportation infrastructure improvements and other County transportation planning initiatives, as directed by the Board. z. From time to time the OUT Board may be directed to provide input on regulations on which the Planning Board has primary statutory and local ordinance advisory duties. In such instances, the OUT Board shall serve in an advisory capacity to the Planning Board. Meetings (from Section IV, Part C of the adopted Rules and Procedures) C. Date, Time, and Location of Regular Meetings (Subject to County COVID-19 Protocols) 3. Regular meetings of the OUT Board shall be held as needed to address items that require Board action consistent with its Charge and Duties identified herein. Meetings are held on the third Wednesday of the month. The start time and location of the meeting shall be included on the agenda and shall typically be 6:30 p.m. at the Orange County West Campus Office Building located at 131 West Margaret Lane, Hillsborough. The OUT Board Chair, in consultation with staff, shall have the authority to change the start time and location of a regular meeting to meet any special circumstances, provided the information is included on the distributed agenda. 3 DRAFT 1 MINUTES 2 ORANGE COUNTY OUTBOARD 3 SEPTEMBER 16,2020 4 REGULAR MEETING 5 (Due to current public health concerns, this meeting was held virtually. 6 Members of the OUTBoard, staff and public participated remotely) 7 8 MEMBERS PRESENT: Eric Broo (Chair), At-Large Representative; Art Menius, At-Large Representative; Jenn Sykes, 9 At-Large Representative; Ed Vaughn, Cedar Grove Township Representative; David Laudicina, Cheeks Township 10 Representative; Johanna Birckmayer, At-Large Representative; Heidi Perry, At-Large Representative; Tony Blake, 11 At-Large Representative; Roy Schonberg, Chapel Hill Township Representative; Randy Marshall, Bingham Township 12 Representative;Todd Jones,At-Large Representative 13 14 MEMBERS ABSENT: Amy Cole (Vice-Chair), At-Large Representative; Brantley Wells (Vice Chair), Hillsborough 15 Township Representative; Vacant, Eno Township Representative; 16 17 TRANSIT ADVISORY SERVICES MEMBERS PRESENT: Theo Letman, Allyson Coltrane; TeLeishia Holloway, Percy 18 Mahone,William Russell,Allison Smith, Janice Tyler, 19 20 STAFF PRESENT: Nish Trivedi, Transportation Planner; Tom Ten Eyck, Land Use/Transportation Planner, Tina Love, 21 Administrative Assistant III; 22 23 OTHERS ABSENT: Zachary Hallock,Town of Carrboro;Tina Moon, Town of Carrboro 24 25 AGENDA ITEM 1: CALL TO ORDER AND DETERMINATION OF QUORUM 26 27 28 AGENDA ITEM 2: APPROVAL OF MINUTES 29 30 MOTION by Heidi Perry to approve the August 19, 2020, OUTBoard Minutes. Seconded by Roy Schonberg. 31 VOTE: UNANIMOUS 32 33 34 AGENDA ITEM 3: CONSIDERATION OF ADDITIONS TO AGENDA 35 There were none 36 37 38 AGENDA ITEM 4: TRANSIT ADVISORY SERVICES(TAS)IORANGE COUNTY PUBLIC TRANSPORTATION(OCPT) 39 40 AGENDA ITEM 4A: OCPT ADMINISTRATIVE UPDATES 41 PRESENTERS: THEO LETMAN, TELEISHIA HOLLOWAY, ALLYSON COLTRANE, PERCY MAHONE, 42 RUSSELL WILLIAMS 43 Orange County Public Transportation Director and Staff gave a PowerPoint Presentation on their Annual 44 Presentation on the Fiscal Year Report of Activities through the year to include the Orange County Commute Options 45 Program;Fleet Services Report; Transit Report;Grant; Contracts&Planning, and Administrator Reports 46 47 Heidi Perry asked if training is provided to the drivers on how to pass cyclist and Theo Letman replied there is some 48 but that it is an excellent suggestion to include more. 49 50 Heidi Perry asked if the fare media Delerrok would be by Go Triangle and TeLeishia confirmed that the goal was to 51 have the same fare media across systems. 1 4 DRAFT 52 53 54 AGENDA ITEM 4.13.: TRANSIT ADVISORY SERVICES(TAS)COMMENTS/QUESTIONS 55 56 TAS and OUTBoard members thanked the OCPT staff for the comprehensive reports and quality of presentation and 57 information covered 58 59 60 AGENDA ITEM 5: REGULAR OUTBOARD AGENDA 61 62 AGENDA ITEM 5.A: DURHAM-CHAPEL HILL-CARRBORO METROPOLITAN PLANNING ORGANIZATION (DCHC MPO) 63 COMPREHENSIVE TRANSPORTATION PLAN AMENDMENT 64 PRESENTER: NISH TRIVEDI 65 Nish Trivedi presented information and draft statements on the Durham-Chapel Hill-Carrboro Metropolitan Planning 66 Organization (DCHC MPO) Comprehensive Transportation Plan Amendment. 67 68 OUTBoard members discussed and asked clarifying questions 69 70 MOTION by Art Menius to recommend to the BOCC to approve projects 1-13, which are already in the DCHC MPO 71 CTP, to be considered for all Complete Streets opportunities. Attachment 1, page 1 contains the recommended 72 cross-sections and multi-modal instruments and shall accompany our recommendation. Seconded by Tony Blake. 73 74 Heidi Perry commented she is glad it is coming to the Board this way and it was a good job explaining it. She 75 suggested one small edit, in the list at the beginning of why this is important. One thing was that there are 76 destinations that would be trip generators along the corridors, services that would be available to people and they 77 would need to access those because she doesn't think all of it is going to be a through highway. Another that staff 78 might have included in the evaluations was what services are available along the corridors or that there are services 79 along the corridors that people would need to access. Are there medical service, educational services, grocery and 80 shopping services along the corridors all that people need to get to, generating destinations. 81 82 Nish Trivedi responded that it was helpful and lends another argument to the discussion, another reason to the MPO. 83 84 Tony Blake added that there is commuting traffic to and from work but there is also commercial traffic for businesses 85 or for pleasure. 86 87 Heidi Perry added that development will create nearby services people could easily access by walking and biking and 88 we want to make that accessible to them so they don't have to get in the car to go half a mile because the road is too 89 dangerous. She clarified that she isn't recommending any change to the motion before the Board but requesting a 90 modification to the introductory piece but still recommending approval of the projects. 91 92 ROLLCALL VOTE: 93 Art Menius Yes 94 Erik Broo Yes 95 Heidi Perry Yes 96 Jo Birckmayer Yes 97 Randy Marshall Yes 98 Roy Schonberg Yes 99 Tony Blake Yes 100 Ed Vaughn Yes 101 Dave Laudicina Yes 102 VOTE: UNANIMOUS 2 5 DRAFT 103 104 MOTION by Heidi Perry to recommend to the BOCC to approve projects 14-26 to be added to the DCHC MPO CTP 105 Amendment list and that they be considered for all Complete Streets opportunities. Attachment 1, page 2 contains 106 the recommended cross-sections and multi-modal instruments and shall accompany our recommendation. Seconded 107 by Roy Schonberg. 108 109 ROLLCALL VOTE: 110 Art Menius Yes 111 Erik Broo Yes 112 Heidi Perry Yes 113 Jo Birckmayer Yes 114 Randy Marshall Yes 115 Roy Schonberg Yes 116 Tony Blake Yes 117 Ed Vaughn Yes 118 Dave Laudicina Yes 119 VOTE: UNANIMOUS 120 121 122 AGENDA ITEM 6: STAFF UPDATES 123 124 AGENDA ITEM 6A: MPO/RPO AND NCDOT UPDATES 125 PRESENTER: NISH TRIVEDI 126 127 Nish Trivedi noted there were no new updates for the MPO or RPO but gave updates for NCDOT 128 129 130 AGENDA ITEM 7: INFORMATION ITEMS 131 Tom Ten Eyck gave the OUTBoard members information on a zoom webinar for the October 1, 2020 Transit Summit 132 and encouraged the Board to share the information. He indicated that in preparation of the Transit Summit, a survey 133 is live and can be found on the OC Transit 2020 website, (www.octransit202O.com) the consultant's website. He 134 indicated it has links to the site as well as how to sign up for the webinar and he will email all the information to the 135 Board. 136 137 138 AGENDA ITEM 8:ADJOURNMENT 139 OUTBoard meeting was adjourned. 140 141 142 143 Erik Broo, Chair 144 3 7 ORANGE COUNTY ORANGE UNIFIED TRANSPORTATION BOARD ACTION AGENDA ITEM ABSTRACT Meeting Date: January 20, 2021 Action Agenda Item No. 4.a. SUBJECT: 2020 Annual Report and 2021 Work Plan DEPARTMENT: Planning and Inspections ATTACHMENT(S): INFORMATION CONTACT: 1. BOCC Goals and Objectives Nishith Trivedi, Transportation Planner, 919- 2. Draft 2020 Annual Report and 2021 245-2582 Work Plan PURPOSE: To discuss and approve the Orange Unified Transportation Board's (OUTBoard) 2020 Annual Report and 2021 Work Plan. BACKGROUND: The Board of County Commissioners (BOCC) welcomes input from various advisory boards and commissions. The Planning Staff drafts the OUTBoard's annual report and work plan. The annual report informs Commissioners of the OUTBoard's past yearly activities while the work plan entails next year activities. These activities should be consistent with the goals and objectives of the Board of County Commissioners (Attachment 1). The draft annual report and work plan is provided in Attachment 2. Planning staff must submit the 2020 Annual Report and 2021 Work Plan to the County Clerk's office before January 25, 2020. This information will not be part of the annual BOCC retreat but will most likely be addressed as the plans were last year - in the winter/spring 2021 work session. Staff and/or advisory board chairs will also present the work plan summaries to the BOCC at this work session. FINANCIAL IMPACT: There is no immediate financial impact associated with this item. RECOMMENDATION(S): Staff recommends that the OUTBoard approve the 2020 Annual Report and 2021 Work Plan. 8 Attachment 2 ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS GOALS AND PRIORITIES Goal One: Ensure a community network of basic human services and infrastructure that maintains, protects and promotes the well- being of all County residents. Priority 4: Review services to identify and protect `safety net' programs and services. Priority 5: Encourage for profit investments in affordable housing and review available tools. Goal Two: Promote an interactive and transparent system of governance that reflects community values. Priority 6: Develop plan and tools to improve how County and citizens communicate with each other; foster two-way exchange. Priority 7: Improve intra- and intergovernmental coordination, cooperation and collaboration. (a) Work with Town of Hillsborough on: Joint land use planning approaches, policies/ordinances, and annexation, and Economic Development Districts. (b) Work with City of Durham on: Economic Development Districts Priority 8: Examine advisory boards and commissions to: (a) Ensure they are meeting their missions; (b) Determine how boards relate to each other and how their work can best be integrated with the BOCC; (c) Ensure sustainability goals; (d) Ensure fit with overall County vision; and (e) Recognize (and be sensitive to) consistencies represented by boards, commissions when framing this review Priority 26: Clarify and communicate to public how and why County funding is allocated the way it is Goal Three: Implement planning and economic development policies which create a balanced, dynamic local economy, and which promote diversity, sustainable growth and enhanced revenue while embracing community values. Priority 2: Implement Comprehensive Plan (a) Rewrite zoning and subdivision regulations (Unified Development Ordinance). Priority 3: Develop economic plans for three (3) districts. 9 Priority 9: Update economic development plan for County: (a) Clarify economic development plan for each district; (b) Identify spectrum of tools; (c) Identify other stakeholders; and (d) Identify what the County wants to see happen. Priority 10: Develop an energy plan that includes economic development strategies to attract, retain, and grown `green' business Priority 19: Be actively involved and informed about UNC-CH decisions and intentions Priority 20: Support transit, pedestrian, and bicycle facilities and other alternatives to the single passenger automobile. Priority 21: Amend County zoning to address and modernize airport and related issues. Goal Four: Invest in quality County facilities, a diverse work force, and technology to achieve a high performing County government. Priority 11: Invest in technology to increase work efficiencies; e.g. web streaming, paperless agendas, integrated tracking systems between field and office. Priority 22: Review and update County personnel and operational policies and procedures. Priority 23: Design and fund space for County Attorney Offices. Manager and BOCC to discuss concept and staffing Goal Five: Create, preserve, and protect a natural environment that includes clean water, clean air, wildlife, important natural lands and sustainable energy for present and future generations. Priority 1: Conserve high priority natural areas, wildlife habitat, and prime forests. Priority 12: Implement County's Environmental Responsibility goals Priority 15: Complete stewardship and management plans for Lands Legacy. Priority 16: Develop an accounting and assessment system of water and air pollution: (a) In conjunction with ICLEI; Set emissions reduction target 2 10 for 2030; Conduct public education campaign; and Link public with opportunities to improve energy efficiency and use sustainable energy sources; (b) Begin multi-year implementation of Observable Well Network Priority 24: Plan to acquire/land bank for future park development. Priority 25: Develop a policy/update current plan about how parks will be developed, appropriate ratio of parks to population, length of time to develop, and incorporation of such into the Capital Investment Plan (CIP). Goal Six: Ensure a high quality of life and lifelong learning that champions diversity, education at all levels, libraries, parks, recreation, and animal welfare. Priority 13: Plan to provide `equitable' library services for Orange County residents. Priority 14: Fulfill remainder of bond issuance approved by voters in 2001 for soccer and Twin Creeks Priority 17: Review the Schools and Adequate Public Facilities Ordinance: (a) Is it doing what it was originally intended to do? (b) Does it have application for Durham and Mebane? Priority 18: Address inequities between old and new schools. Older schools are in need of capital improvements. Building new schools has been the funding priority. 3 11 NAME OF BOARD/COMMISSION Orange Unified Transportation Board (OUTBoard) Report Period: 2020 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of County Commissioners (BOCC) appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various advisory boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Orange Unified Transportation Board (OUTBoard) Person to address the BOCC at work session- if applicable- and contact information: Erik Broo — Chair E-mail: erikbroo@gmail.com Primary County Staff Contact: • Primary administrative and professional support for OUTBoard o Nishith Trivedi, Transportation Planner • Additional professional support for OUTBoard o Thomas Ten Eyck, Land Use/Transportation Planner • Burlington-Graham Metropolitan Planning Organization (BG MPO) and Durham-Chapel Hill-Carrboro (DCHC) MPO o Nishith Trivedi, Transportation Planner • Triangle Area Rural Planning Organization (TARPO) o Thomas Ten Eyck, Land Use/Transportation Planner • Secondary Administrative o Tina Love, Administrative Assistant • Planning Department Management: o Craig Benedict, Planning Director o Tom Altieri, Comprehensive Planning Supervisor • Orange County Public Transit (OCPT) and Transit Advisory Services (TAS) Management o Theo Letman, Director 12 How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Once per month — third Wednesday — or as needed to address items that require action consistent with its Charge and Duties as specified in the OUTBoard Rules and Procedures, Sept 9, 2016. The Board met five times in 2020. In 2020, due to the COVID-19 pandemic, two of the five meetings in 2020 were virtual — August 19 and September 16 — and held to address potential changes to the DCHC MPO Comprehensive Transportation Plan (CTP). Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The OUTBoard is charged with advising the BOCC on the planning and programming of transportation infrastructure improvements and other County transportation planning initiatives, as directed by the Board. The OUTBoard may be directed to provide input on regulations on which the Planning Board has primary statutory and local ordinance advisory duties. In such instances, the OUTBoard shall serve in an advisory capacity to the Planning Board. What are your Board/Commission's most important accomplishments? In 2020, the OUTBoard has: 1. Made recommendations on Orange County Comprehensive Transportation Plan (CTP) in Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (DCHC MPO) as the MPO updated its CTP. 2. Reviewed Orange County Environmental Justice data as part of DCHC MPO 2020 Environmental Justice Report. 3. Discussed regular updates on North Carolina Department of Transportation (NCDOT) Division 7 current implemented projects in Orange County. 4. Received regular updates on MPO/RPO activities, current year topics covered Regional Freight Plan, Chapel Hill Transit North South Bus Rapid Transit Locally Preferred Alternative, Triangle Bikeway Implementation Study. 5. Participated in BG MPO 2045 Metropolitan Transportation Plan (MTP) Update. 6. Complete work as outlined by the Bicycle Safety Research Action Plan. 7. Received the Orange Grove Road Municipal School Transportation Assistance (MSTA). TAS accomplished the following: 1. OCPT Quarterly Operational Statistics, including ridership data. 2. Implementation of a new route, the Orange Alamance connector, that provides midday service from northern Hillsborough out to Cone Health facility in Mebane, then back to southern Hillsborough, and through the heart of the historic downtown area. 3. NCDOT compliance and safety audit results for OCPT, Department of Aging contractor audits, and Department of Social Services audits as a 13 Medicaid contractor, required for certification as a Medicaid provider. 4. Transit Scheduling and Planning Software upgrades and procurements. 5. Orange County commuter options. 6. Mobility on Demand service pilot program, through collaboration with Transloc/ Ford and NC State University Research grant. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. 1. Continue pursuing small transportation projects through non-STIP funding 2. Continue improving coordination, collaboration and comprehensive transportation planning with local, regional, state and federal agencies. 3. Continue improving upon countywide multimodal safety assessment and determine unique ways Orange County can help meet MPO safety performance measures and targets. 4. Continue Bicycle Safety implementation through educational and outreach opportunities. 5. Continue pursuing all funding sources for County transportation priorities and track status of project implementation. 6. Continue monitoring locally and regionally adopted plans for updates and amendments like Orange County plans, Comprehensive Transportation Plan, Metropolitan Transportation Plan and others. 7. NCDOT's bi-annual STIP a. 1st year, recommend to BOCC Orange County's transportation priorities for MPO/RPO SPOT consideration. b. 2nd year, provide comments on the draft STIP 8. Regularly review NCDOT implemented projects and MPO/RPO activities. 9. Bi-annually review Small Projects Program for non-STIP funding. 10.Quarterly discuss any OCPT and TAS activities. 11.BOCC initiatives as assigned. 12.OUTBoard membership, offices and other items assigned by the BOCC. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. • Priority 6: Develop plan and tools to improve how County and citizens communicate with each other; foster two-way exchange. o Regularly update Transportation Planning and OUTBoard website o Update County Transportation Projects Map o Publish online all public meeting notices issued by local, regional and state agencies related to transportation plan and projects in the County • Priority 20: Support transit, pedestrian, and bicycle facilities and other alternatives to the single passenger automobile. o Ensure transit, bicycle, and pedestrian facilities are addressed in each transportation plan, project, and program. o OUTBoard does all bicycle safety implementation responsibilities. o Quarterly discuss County transit activities with OCPT and TAS. o Participate in addressing bicycle and pedestrian safety along Orange Grove Road and other corridors. o Actively participate in states SPOT/STIP process as well as MPO/RPO 14 activities ensuring multimodal issues are addressed. o Adding NCDOT cross sections with bike/pedestrian facilities to recently adopted 2019 Efland-Buckhorn-Mebane Access Management Plan. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? OUTBoard meets quarterly with TAS & OCPT and other County Department staff (Aging, DSS, Housing, Human Rights and Community Development, Health, and Child Support Enforcement) to address transit activities. If your board/commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board's activities/accomplishments as they may relate to the Comprehensive Plan's goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council) • Participated Triangle Bikeway from downtown Raleigh to US 15/501 in Chapel Hill through the planning process. (Transportation Goal 2, Objective 2.1) • Continue improving collaboration and coordination with local jurisdictions, Orange Grove Road Study, and other local plans (Transportation Goal 4, Objective 4.1) • Assist Planning Division and OCTP in the Orange County Transit Plan Update (Transportation Goal 1, Objective 1.6) • Participated in DCHC MPO Comprehensive Transportation Plan update and BG MPO 2045 Metropolitan Transportation Plan. (Transportation Goal, Objective 1.4). • Continue participating in the County's TDM program to promote alternative travel to automobile use (Transportation Goal 1, Objective 1.1) • Broadcasted Public Service Announcements (PSA) on Bicycle Safety for radio and worked with County Community Relations to disseminate them. (Transportation Goal 2, Objective 6) Identify any activities this board/commission expects to carry out in 2021 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). Following tasks are part of OUTBoard's current work plan. 1. Participate in aspects of the US 70 Multimodal Corridor Study — Data collection, analysis, and recommendations for potential multi-modal (bike, pedestrian, transit, freight, rail, highway) projects. This includes public outreach, OUTBoard review, and recommendations to the BOCC for its action. 2. Participate in the DCHC MPO 2050 Metropolitan Transportation Plan. This includes review Deficiency/Alternatives Analysis, Preferred Scenario and 15 Draft Plan. 3. Make recommendations to BOCC on regional and division local input points on County priorities as part of the SPOT process. 4. Data collection and recommendations to Phase II of NCDOT Municipal School Transportation Assistance (MSTA) study for pedestrian safety improvements at Cedar Ridge High School and Grady Brown Elementary School. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? 1. Review NCDOT's implementation of its new Complete Streets Policy. 2. Study the Vision Zero program similar to Robeson County for any applicability to Orange County's planning jurisdiction. 3. Coordinate connectivity and infrastructural changes with the local jurisdictions, surrounding counties, and regional agencies in order to create a more comprehensive multimodal transportation system. 4. Work with NCDOT to promote funding of multimodal projects in rural areas to a greater degree. 5. Promote alternative transportation modes during peak hours via public-private partnerships through County TDM Program. 6. Consider studying policies for sidewalk construction and maintenance in County limits with a focus on better understanding the types of challenges faced by rural counties. Additional research and coordination with local jurisdictions and County agencies like Orange County Board of Education and Orange Asset Management Services may be required. 7. Improve transportation planning process by encouraging local schools and other public agencies to be more involved through public engagement.