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Home My WebLink AboutAgenda - 01-19-2021; 8-g - Fiscal Year 2020-21 Budget Amendment #6 1 ORD-2021-002 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 19, 2021 Action Agenda Item No. 8-g SUBJECT: Fiscal Year 2020-21 Budget Amendment #6 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1 . Budget As Amended Paul Laughton, (919) 245-2152 Spreadsheet Gary Donaldson, (919) 245-2453 Attachment 2. Year-to-Date Budget Summary PURPOSE: To approve budget, grant and capital project ordinance amendments for fiscal year 2020-21. BACKGROUND: Animal Services 1. Orange County Animal Services has received a $25,000 grant from the American Society for the Prevention of Cruelty to Animals (ASPCA) to be used toward the department's veterinary assistance program, as well as unexpected spay/neuter costs. The grant service period runs through March 31, 2021. This budget amendment provides for the receipt of these grant funds for the above stated purpose. (See Attachment 1, column #1) SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals associated with this item. Health Department 2. The Orange County Health Department has received $128,566 from the FY 2017-18 Final Medicaid Cost Settlement Funds. These funds will be appropriated to the Medicaid Maximization account to support capital renovation projects for the medical and dental clinics. This budget amendment provides for the receipt of these funds and amends the following capital project ordinance: 2 Medicaid Maximization ($128,566) -Project#30012 Revenues for thisproject: Current Budget FY 2020-21 FY 2020-21 FY 2020-21 Amendment Revised Budget Medicaid Maximization Funds $11,714,483 $128.566 $11,843,019 Total Project Funding $11,714.483 $128,566 $11,843,019 Appropriated for this project: Current Budget FY 2020-21 FY 2020-21 FY 2020-21 Amendment Revised Budget Medicaid Maximization Project $11,714,483 $128,566 $11,843,019 Total Costs $11,714,483 $128,566 $11,843,019 3. The Orange County Health Department has received $180,855 in federal pass-through grant funds from the North Carolina Department of Health and Human Services, Division of Public Health to support the COVID-19 pandemic response. The grant service period runs through May 31, 2021. This grant is similar to the one approved by the BOCC at its October 20, 2020 meeting in the amount of $198,940 which ran through December 15, 2020. Funding will support a Coordinator position and six (6) temporary trainers to provide infection control education in congregate living facilities across Orange, Alamance, Caswell, Chatham, Durham, Guilford, Person, Randolph, and Rockingham counties. This budget amendment provides for the receipt of these funds, increases the current Emergency Preparedness Coordinator from a 0.6 FTE to a time-limited 1.0 FTE position, through May 31, 2021, to serve as the Coordinator for this team. (See Attachment 1, column #2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to these items: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Department on Aging 4. The Department on Aging has received an additional $25,000 from the Carol Woods Retirement Community Board of Directors to help fund the work of the Department on Aging during the COVID-19 pandemic, including, but not limited to, supporting the Home Preservation Coalition and the Handy Helper program with minor home repairs and ramps, so older adults can remain in their homes rather than being placed in long term care; supporting the department's expanding virtual programming offerings; and supporting the department's senior employment initiative to assist seniors in finding work. This budget amendment provides for the receipt of these additional funds in the multi-year grant project fund, outside of the General Fund, and amends the following grant project ordinance: (See Attachment 1, column #3) 3 Department on Aging— Master Aging Plan Project($25,000) - Project# 71099 Revenues for this project: Current Budget FY 2020-21 FY 2020-21 FY 2020-21 Amendment Revised Budget Carol Woods Donations $427,411 $25,000 $452,411 Total Project Funding $427,411 $25,000 $452,411 Appropriated for this project: Current Budget FY 2020-21 FY 2020-21 FY 2020-21 Amendment Revised Budget Master Aging Plan Initiatives $427,411 $25,000 $452,411 Total Costs $427,411 $25,000 $452,411 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Housing and Community Development 5. The Department of Housing and Community Development has received notification from the Town of Carrboro that it has been awarded a $900,000 CDBG-CV from the State. The grant was written to designate Orange County as the administrator of these funds to continue the work of the County's Emergency Housing Assistance program. The grant period runs through June 30, 2023. This budget amendment provides for the receipt of these funds from the Town of Carrboro for the above stated purpose within the Community Development Fund and approves the creation of a 1.0 FTE Time-limited Emergency Housing Assistance Specialist position through June 30, 2023 to assist in administering the grant. (See Attachment 1, column #4) 6. The Orange County Partnership to End Homelessness Program has received notification of a $40,730 Emergency Solutions Grant award from the North Carolina Department of Health and Human Services, Division of Aging and Adult Services. This is a reimbursable grant with the service period of January 1, 2021 through December 31, 2021. These funds will be used to address the needs of the vulnerable homeless population in Orange County. This budget amendment provides for the receipt of these funds within the Community Development Fund. (See Attachment 1, column #5) 7. Orange County Housing and Community Development has received additional funds of $100,000 in federal pass-through Coronavirus Relief Funds/CARES Act grant funds from the North Carolina Department of Health and Human Services to strategically respond to the COVID-19 pandemic response. This funding represents additional funding from the $195,000 in grant funds awarded and approved by the BOCC at its November 5, 2020 meeting. Funding will support the Street Outreach and Rapid Rehousing programs within 4 the Partnership to End Homelessness Program, including Homelessness Prevention rental and financial assistance, hotel/motel assistance, essential move-in goods, housing unit upfits/repairs, and transportation. This budget amendment provides for the receipt of these additional funds for the above stated purposes. (See Attachment 1, column #6) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts associated with these items. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds in FY 2020-21 and increases the General Fund by $205,855; increases the Multi-year Grant Projects Fund by $25,000; increases the Multi-year Capital Projects Fund by $128,566, and increases the Community Development Fund by $1,040,730. RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant and capital project ordinance amendments for fiscal year 2020-21. Attachment 1. Orange County Proposed FY 2020-21 Budget Amendment The FY 2020-21 Orange County Budget Ordinance is amended as follows: f5 Housing and 48 Housing and Community Community fp Deparment on Aging WHousing and Deuelopmenf-receipt Da'mlopment--Pt #1 Animal SeMcas- a3 Haelth Da mm.m--receipt of en eddiu...I Community of a$00730 Emergency of en eddifignel recelpl ofa$25.000 receipt of$1e0,_in $25,000 from Carol Development-receipt Solutions0E-mard $"ur"m in federal Encumbrance Budget as Amended fetleral pass-thmugM1 Wootls Retirement ofa$900,o00 CDBG- pe th-gh grant from the ASPCA from the t Original Budget Budget as Amended g toD used to ward the grant funds-the NO Communityb help Funtl CV gent troth the$omo, Department of He.Im CRFI--Actgrent Budget as Amended Carry Forwards Through BOA#5 depanmanrs.aledn.ry Deponent vl Health th-ofth. thmagh the Town or and Haman seMee.m fwd.to to-Seri- Through BOA#6 antl Human SeMces to Deparment on Agin CarrUoro,to continue supportthe Street ass1,-program and gs beusedto addressthe the spaylnaufer pmgrem support the COVIO-19 Mesfer Aging Plan the work d fhe County. needs of the Ouf 1,end Rapid Pandemic response. during the COVID-19 Emergency Housing Rehm rvina bl h using Programs pond.- Assistance program era a ome ass within the PeMareM1ipth o papulef'on in Orenga es s unN End Homel pregnen General Fund Revenue Property Taxes $ 167,694,880 $ $ 167,694,880 $ 167,694,880 $ $ E $ E $ $ 167,694,880 Sales Taxes $ 23,827,353 $ $ 23,827,353 $ 23,827,353 $ $ $ $ $ $ $ 23,827,353 License and Permits $ 274,550 $ $ 274,550 $ 274,550 $ $ $ $ E $ $ 274,550 Animal Services $ 286,924 $ 286,924 $ 286,924 $ 25,000 $ 311,924 Health $ 1,615,735 $ 1,615,735 $ 2,310,805 $ 180,855 $ 2,491,660 Intergovernmental $ 17,710,005 $ $ 17,710,005 $ 23,996,927 $ 25,000 $ 180,855 $ $ $ $ $ 24,202,782 Charges for Service $ 12,645,090 $ $ 12,645,090 $ 12,645,090 $ $ $ $ $ $ $ 12,645,090 Investment Earnings $ 515,000 $ 515,000 $ 515,000 $ 515,000 Miscellaneous $ 2,624,009 $ 2,624,009 $ 3,206,960 $ 3,206,960 Transfers from Other Funds $ 5,486,817 $ 5,486,817 $ 8,701,8A $ 6,701,817 Funtl Balance E 8,268,603 E 8,268,603 E 7,977,969 $ 7,977,969 om eneral Fund $ 239,048,307 $ $ 239,046,307 1$ 248,840,546 $ 25,000 1$ 180,855 1$ I$ Is I$ $ 247,046,401 Expenditures Support Services $ 12,773,209 $ $ 12,773,209 $ 15,152,769 $ $ $ $ $ $ $ 15,152,769 General Government $ 25,639,107 $ $ 25,639,107 $ 26,094,128 $ $ $ $ $ $ $ 26,094,128 Animal Services $ 2,325,362 $ $ 2,325,362 $ 2,325,362 $ 25,000 $ 2,350,362 Community Services $ 14,322,250 $ $ 14,322,250 $ 14,950,592 $ 25,000 $ $ $ $ $ $ 14,975,592 Health $ 10,461,605 $ $ 10,461,605 $ 11,176,675 $ 180,855 $ 11,357,530 Human Services $ 41,614,328 $ $ 41,614,328 $ 42,937,557 $ $ 180,855 $ $ $ $ $ 43,118,412 Public Safety $ 27,994,203 $ $ 27,994,203 $ 28,277,419 $ $ $ $ $ $ $ 28,277,419 Education 111,737,971 111,737,971 111,857,971 111,857,971 Transfers Out $ 4,965,239 $ $ 4,965,239 $ 7,570,110 $ 7,570,110 Total General FundTp-pmpnabon $ 239,046,307 $ $ 239,046,307 $ 246,840,546 $ 25,000 $ 180,855 $ $ $ $ $ 247,046,401 Community Development Fund(Housing Displacement Program) Revenues Transferfrom General Fund $ 75,000 $ 75,000 $ 2,060,977 $ 2,060,977 Imergovernmenfal $ 3,804,285 $ 810,000 $ 4,414,285 Total RevenuesI$ 75,000 $ - $ 75,0001$ 5,665,262 1 1 1 1 1 1 Is 5,475,252 Expenditures Housing Displacement Program I s 75,0001 1 s 75,0001$ 5,665,262 1 1 810,000 6,475,262 Community Development Fund (Homelessness Partnership) Revenues General Government Revenue $ $ $ Intergovemmenfal $ 271,715 $ 271,716 $ 556,716 $ 90,000 $ 40,730 $ 100,000 $ 787,448 Appropriated Fund Balance $ $ $ E Transfer from General Fund $ 91,603 $ 91,804 $ 234,830 $ 234,830 Total Revenues $ 363,319 $ - $ 363,319 $ 791,546 E - $ - E - $ 90,000 $ 40,730 $ 100,000 $$ 1.022.276 Expenditures Homelessness Partnership Progmm I$ 363,3191 1$ 383,3191$ 791,546 1 $ 90,000 $ 40,730 $ 100,000 $ 1,022,276 Grant Protect Fund Revenues Intergovernmental $ U75,0001 $ $ 480,481 $ 665,588 E 665,588 Charges for Services $ 75,000 $ 75,000 $ 75,000 Transferfrom General Funtl $ $ 103,420 $ 118,420 $ 118,420 Miscellaneous $ $ 252,411 $ 25,000 $ 277,411 Transfer from Other Funds $ $ $ Appropriated Fund Balance $ $ $ $ Total Revenues $ $ 658,901 $ 1,111,419 $ - $ - $ 25,000 $ - $ - $ - $ 1.136.419 Expenditures Support Services $ $ - $ • $ "$ . $ - $ - $ - $ $ - $ General Government $ 72,629 $ - $ 72,629 $ $ - $ - $ - $ - $ - $ 89,127 Commuo' Services $ $ $ $ $ - $ $ - $ $ - $ Agingan175,000 175,000 4 25,000Human Services $ 401.272 $ - $ 401,272 $ 6 $ - E 25,000 $ - $ - $ - $ 711,883 Public Safe $ 185,000 $ $ 185,000 $ 3 $ - $ • $ - $ $ - $ 335,409 o pentli $ 658,901 $ $ 658,901 $ 111 $ - $ 25,000 $ - $ $ $ 1,136,419 t Attachment 2 6 Year-To-Date Budget Summary Fiscal Year 2020-21 General Fund Budget Summary Original General Fund Budget $239,046,307 Paul: includes 0.4 FTE time- Additional Revenue Received Through limited increase of the Budget Amendment#5 (December 15, 2020) currrent Emergency Grant Funds $1,955,019 Preparedness Coordinator Non Grant Funds $6,335,709 (BOA#2) General Fund - Fund Balance for Anticipated Paul: Appropriations (i.e. Encumbrances) $0 includes 1.0 FTE Rapid General Fund - Fund Balance Appropriated to Rehousing Case Manager; Cover Anticipated and Unanticipated 2.0 FTE Peer Support Expenditures $290,634 Specialists; .375 FTE Total Amended General Fund Budget $247,046,401 increase of Programs Coordinator; 3.0 FTEs Dollar Change in 2020-21 Approved General time-limited Social Work Fund Budget $8,000,094 positions; and 1.0 FTE % Change in 2020-21 Approved General Fund time-limited Harm Budget 3.35% Reduction Clinical Coordinator(BOA#1); 1.0 FTE time-liimited Authorized Full Time Equivalent Positions Emergency Housing Original Approved General Fund Full Time Administrator(BOA #5); Equivalent Positions 940.48 1.0 FTE time-limited Original Approved Other Funds Full Time Family Success Navigator Equivalent Positions 100.950 (BOA#5); 1.0 FTE time- limited Emergency Total Approved Full-Time-Equivalent Housing Assistance Positions for Fiscal Year 2020-21 1,041.430