HomeMy WebLinkAboutAgenda - 12-15-2020; 8-g - Schools Adequate Public Facilities Ordinance (SAPFO) – Approval of Membership and Capacity Numbers 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 15, 2020
Action Agenda
Item No. 8-g
SUBJECT: Schools Adequate Public Facilities Ordinance (SAPFO) — Approval of
Membership and Capacity Numbers
DEPARTMENT: Planning and Inspections
ATTACHMENT(S): INFORMATION CONTACT:
1. Orange County Schools and Chapel Hill- Craig Benedict, Director, 919-245-2575
Carrboro City Schools: SAPFO Capacity Ashley Moncado, Planner II, 919-245-
Calculation and Change Request Form 2589
(Includes Student Membership) for
Elementary, Middle, and High School Levels
2. Chart Depicting LOS, Capacity, Membership,
and Membership Increases
PURPOSE: To consider approval of November 13, 2020 membership and capacity numbers for
both school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used
in developing 10-year student membership projections and the 2021 SAPFO Technical Advisory
Committee (SAPFOTAC) Report.
BACKGROUND: In accordance with the SAPFO MOUs (Memorandum of Understanding), the
Board of County Commissioners shall approve the school districts' November 15' membership
and capacity numbers within 15 school days after receiving the numbers from the school
districts. Since November 15t" fell on a Sunday this year, membership and capacity forms were
updated based on Friday, November 13t" membership and capacity numbers. Both Orange
County Schools and Chapel Hill-Carrboro City Schools submitted their membership and
capacity numbers in accordance with the MOUs. As per the MOUs, this step of the SAPFO
process entails only the approval of the student membership and capacity numbers.
The SAPFOTAC, comprised of representatives of both school systems and the Planning
Directors of the County and Towns, is tasked to produce an annual report for the governing
boards of each SAPFO partner. The full annual SAPFOTAC report, which will include 10-Year
student membership projections, will be completed in early 2021. The CAPS (Certificate of
Adequate Public Schools) system is updated with actual membership and capacity figures after
the BOCC approves the information submitted by the school districts.
The chart in Attachment 2 shows the Capacity and Membership for each school level in both
school districts and the increase (or decrease) over the November 15, 2019 membership. It
also shows the Allowable Maximum Level of Service (LOS) as was agreed upon as part of the
SAPFO MOU process and the Actual LOS based on November 13, 2020 membership numbers.
2
Pre-K Enrollment
In recent years, Pre-K enrollment has been a topic of discussion with both school districts.
However, SAPFO has not been amended to include Pre-K in the membership and capacity
numbers. Therefore, Pre-K children are not included in the membership numbers reported.
Discussions regarding Pre-K students and impacts have been ongoing, however, COVID
priorities have been the focus over the last several months. Pre-K membership numbers will be
provided in the 2021 SAPFOTAC Report.
COVID Impacts
Both school districts have experienced significant decreases in membership due to children
been withdrawn from CHCCS or OCS and enrolled in private schools with in-person learning or
homeschooled. At this time, staff believes these are temporary impacts and a majority of these
children will return once in-person learning commences again. However, these decreases may
have long-term impacts to the SAPFO 10-year projections. As a result, Orange County staff will
work with the SAPFOTAC to explore how to best incorporate the decreases into the 10-year
student projections and annual report in order to create a useful report for future CIP planning.
This will be further discussed at the January SAPFOTAC meeting.
FINANCIAL IMPACT: There is no financial impact in approving the membership and capacity
forms. Precise financial impacts in membership and capacity changes cannot be determined at
this time, but changes in projected growth in student membership for the next ten years is
expected to result in changes in future operating and capital budget requests.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to
this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal
impacts are applicable to this item:
• There are no Environmental Responsibility Goals applicable to this item.
RECOMMENDATION(S): The Manager recommends the Board approve the November 13,
2020 Membership and Capacity numbers as submitted by each school district.
Attachment 1 3
Schools • (SAPFO) Capacity, Membership and
Change Request Form
School District: Chapel Hill-Carrboro City Schools
SAPFO CAPS Year: November 13,2020-November 14,2021
Capacity and Membership Submittal Date: November 13,2020
Elementary Square I I2017-2018 1 1 ' I ' I I 2020-2021 Justification Membership Percentage of
RequestedSchool Feet Requested Requested Requested Requested Capacity/LevelFootnote#
Capacity Capacity Capacity Capacity Capacity schoolyear) of Service
Carrboro 60,832 533 518 518 518 518 * 478 92.3%
Ephesus 66,952 448 436 436 436 436 342 78.4%
Estes Hills 56,299 527 516 516 516 516 380 73.6%
FP Graham 66,689 538 522 522 522 522 564 108.0%
Glenwood 50,764 423 412 412 412 412 433 105.1%
McDougle 98,000 564 548 548 548 548 488 89.1%
Morris Grove 90,221 585 568 568 568 568 492 86.6%
Northside 99,500 585 568 568 568 568 402 70.8%
Rashkis 95,729 585 568 568 568 568 437 76.9%
Scroggs 90,980 575 558 558 558 558 474 84.9%
Seawell 52,896 466 450 450 450 450 403 89.6%
Total 1 828,8621 5,8291 5,6641 5,6641 5,6641 5,6641 4,8931 86.4%
Special Note(s): 1.For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School
Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain
effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.
Justification:Waiting for the Schools Joint Action Committee reductions for class size changes.
Capacity and Membership Certification:
11/15/2020
Superintendent Date BOCC Chair Date
4
Schools • (SAPFO) Capacity, Membership and
Change Request Form
School District: Chapel Hill-Carrboro City Schools
SAPFO CAPS Year. November 13,2020-November 14,2021
Capacity and Membership Submittal Date: November 13,2020
I I I I I I ' I ' I I 2020-2021 Membership
Middle School Feet Requested Requested Requested Requested Requested Footnote
Capacity Capacity Capacity Capacity Capacity schoolyear) OfSe C,
Culbreth 122,467 774 774 774 774 774 737 95%
McDougle 136,221 732 732 732 732 732 751 103%
Phillips 109,498 706 706 706 706 706 694 98%
Smith 128,764 732 732 732 732 732 735 100%
Total 496,950 2,944 2,944 2,944 2,944 2,944 2,917 99.1%
Special Note(s): 1. For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School
Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will
remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.
Justification:
Capacity and Membership Certification:
11/15/2020
Superintendent Date BOCC Chair Date
5
Schools • (SAPFO) Capacity, Membership and
Change Request Form
School District: Chapel Hill-Carrboro City Schools
SAPFO CAPS Year:November 13, 2020-November 14, 2021
Capacity and Membership Submittal Date: November 13, 2020
Square I I I I I I ' I ' I I 2020-2021 Justification Membershipof
High School Capacity/LevelFeet Footnote#
Capacity Capacity Capacity Capacity Capacity school year) of Service
Carrboro 148,023 800 800 800 800 800 838 105%
Chapel Hill 278,508 1,520 1,520 1,520 1,520 1,620 1,529 94%
East Chapel Hill 259,869 1,515 1,515 1,515 1,515 1,515 1,516 100%
Phoenix Acad. 5,207 40 40 40 40 40 49 123%
Total 691,607 3,875 3,875 3,875 3,875 3 932 98.9%
Special Note(s): 1. For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School
Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will
remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.
Justification: 100 seats added to CHHS for the 2020-21 school year. Total square feet 278,508.
Capacity and Membership Certification:
C� T 11/15/2020
Superintendent Date BOCC Chair Date
6
Schools • (SAPFO) Capacity, Membership and
Change Request Form
School District: Orange County Schools
SAPFO CAPS Year: November 13,2020-November 14,2021
Capacity and Membership Submittal Date: November 13, 2020
Elementary Square I I I I I2020-2021 Justification INIlembership Percentage of
School Fect Requested Requested Requested Requested Requested 'Footnote H (referenced Capacity/Level
Capacity Capacity Capacity Capacity Capacity
Cameron Park 70,812 565 565 502 502 502 ' 567 112.9%
Central 52,492 455 455 428 428 428 268 62.6%
Efland Cheeks 64,316 497 497 455 455 455 499 109.7%
Grady Brown 74,016 544 544 490 490 490 405 82.7%
Hillsborough 51,106 471 471 420 420 420 427 101.7%
New Hope 100,164 586 586 526 526 526 533 101.3%
Pathways 85,282 576 576 540 540 540 348 64.4%
Total 498 188 3,694 3,694 3,3611 3,361 3 361 3,047 90.7%
Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School
Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will
remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.
Justification:
Capacity and Membe h' Certification:
_ c
YerintendenU Date BOCC Chair Date
7
Schools • (SAPFO) Capacity, Membership and
Change Request Form
School District: orange County Schools
SAPFO CAPS Year: November 13 2020-November 14 2021
CapacitV and Membership Submittal Date: November 13 2020
Nliddle Square I I I I I I I I2020-2021 Justification INlembership Percentage of
Requested Requested Requested Requested Requested Footnote# (referenced Capacity/Levell
School Feet Capacity Capacity Capacity Capacity Capacity schoolyear) of Service
A.L.Stanback 136,000 740 740 740 740 740 627 84.7%
C.W.Stanford 107,620 726 726 726 726 726 583 80.3%
Gravelly Hill 123,000 700 700 700 700 700 444 63.4%
Total 1 366,6201 2,1661 2,1661 2,1661 2,1661 2,1661 1,6541 76.4%
Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School
Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will
remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.
Justification:
Capacity and Membership Certification:
uperint den Date BOCC Chair Date
8
Schools • (SAPFO) Capacity, Membership and
Change Request Form
School District: Orange County Schools
SAPFO CAPS Year: November 13 2020-November 14 2021
Capacity and Membership Submittal Date: November 13 2020
Square I I 1 I I I 1 I 1 Justification Percentage of
High School i iRequested
Feet
Capacity Capacity Capacity Capacity Capacity schoolyear) of Service
Cedar Ridge 206,900 1,000 1,000 1,000 1,000 1,000 1,0351 103.506
Orange 213,509 1,399 1,399 1,399 1,399 1,399 1,317 94.1%
Partnership 6,600 40 40 40 40 40 29 72.5%
Total 1 427,0091 2,4391 2,4391 2,4391 2,4391 2,4391 2,3811 97.6%
Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School
Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will
remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.
Justification:
Capacity and Membership Certification:
terinte ent Date BOCC Chair Date
9
Attachment 2
School LOS, Capacity, Membership, and Membership Increases
Chapel Hill/Carrboro School District Orange Coun School District
Allowable Maximum Allowable Maximum
LOS (per MOU) Actual LOS LOS (per MOU) Actual LOS
Elementary 105% 86.4% 105% 90.7%
Middle 107% 99.1% 107% 76.4%
High 110% 98.9% 110% 97.6%
Chapel HilUCarrboro School District Orange ounty School District
Nov. 13 Capacity
Nov. 13 y Capacity
Capacity Change Cap Capacity Change
At100% 2020 At100% 2020
At MOU Prior Year from At MOU Prior Year from
LOS* LOS * Membership Membership Prior LOS* LOS * Membership Membership Prior
Maximum Year Maximum Year
Elementary 5,664 5,947 4,893 5,363 - 470 3,361 3,529 3,047 3,232 - 185
Middle 2,944 3,150 2,917 3,044 - 127 2,166 2,318 1,654 1,763 - 109
High 3,975 4,373 3,932 3,940 - 8 2,439 2,683 2,381 2,397 - 16
* Class size ratio is 1:19 in grades K-3.