HomeMy WebLinkAboutAgenda - 12-15-2020; 5-a - NCDOT Public Transportation Division Public Transportation – 5311 Community Transportation and 5339 Combined Capital Program Grant Applications for FY 2022 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 15, 2020
Action Agenda
Item No. 5-a
SUBJECT: NCDOT Public Transportation Division/Public Transportation — 5311 Community
Transportation and 5339 Combined Capital Program Grant Applications for
FY2022
DEPARTMENT: Transportation Services
(OCTS), Public Transportation Division
ATTACHMENT(S):
INFORMATION CONTACT:
1) FY2022 Resolution Theo Letman, Transit Director, 919-245-
2) FY 2022 Anticipated DBE/DWE 2007
Vendor Awards Teleishia Holloway, Transportation
3) FY 2022 DBE Good Faith Efforts Administrator, 919.245.2002
Certification
4) FY 2022 Local Share Certification
5) FY 2022 Title IV Program Report
6) Public Hearing Notices (English and
Spanish Versions)
PURPOSE: To:
1) Approve Submittal of application to receive funding from NCDOT 5311 Community
Transportation Program and Combined Capital Program: Non-Urbanized Area Formula
Program, Human Service Transportation Management Program: 5311 by Orange County
Public Transportation (OCPT) for FY 2022
2) Hold a Public hearing and Approve the 5311 Grant application for FY 2022 in the total
amount of $182,325 with a local match total of $ 36,465 to be provided when necessary;
3) Hold a Public hearing and Approve the Combined Capital Grant applications for FY 2022
in the total amount of$1,047,700 with a local match total of$ 209,540 to be provided when
necessary;
4) Approve and authorize the Chair to sign the Grant Program Resolution and the Local Share
Certification for Funding form; and
5) Authorize the Chair and the County Attorney to review and sign the annual Certifications
and Assurances documents.
BACKGROUND: Each year, the NCDOT Public Transportation Division accepts requests for
capital, operations and administrative needs for county-operated community transportation
programs. OCPT is eligible to make application for both capital and administrative funding. NC
DOT has allotted a combined total of $1,230,025 for funding.
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Detailed breakdown is outlined in the table below:
5311 Grant Application: 5339 Combined Capital Grant: Totals:
Total $ 182,325 $1,047,700 $ 1,230,025
Federal $ 145,860 $838,160 $ 984,020
Local $ 36,465 $209,540 $ 246,005
FINANCIAL IMPACT: The NCDOT 5311 Community Transportation and 5339 Combined Capital
Grant Programs: The department will utilize any currently available carryover funds from Article
43 Transit Tax proceeds to cover the required local match, and will address this in a future Budget
Amendment for consideration by the Board of Commissioners.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable
to this item.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND
INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or color;
religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic
background; age; military service; disability; and familial, residential or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
OCPT provides opportunity for access to jobs and services to many individuals.
The 5311 and 5339 Combined Capital Grants provide Orange County access to funds to support
its transportation infrastructure that promotes economic self-sufficiency to a wide range of
residents and locations. The funds additionally support a system that enhances the access of
residents in the non-urbanized areas to health care, shopping, education, employment, public
services, and recreation.
RECOMMENDATION(S): The Manager recommends that the Board:
1) Approve submittal of 5311 and 5339 Combined Capital Grant applications for FY 2022 in
the total amount of $1,230,025 with a local match total of $246,005 to be provided when
necessary;
2) Approve and authorize the Chair to sign the 5311 Program Resolution, the
DBE/MBE/WBE/HUB Anticipated Vendor Awards, the DBE Good Faith Efforts Certification
the Local Share Certification and the Title VI Program Report;
3) Authorize the Chair to sign the annual Certifications and Assurances documents (when
these legal documents are issued by the federal register) and upon final review by the
County Attorney;
4) Close the public hearing;
5) Authorize the acceptance of written comment(s) via e-mail to the Board at
ocbocc orangecountync.gov or by delivery to the Orange County Transportation Services
office at, 600 Hwy 86 N Hillsborough, North Carolina 27278, until 9:00 a.m. on Thursday
December 17, 2020.
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RES-2020-080
PUBLIC TRANSPORTATION PROGRAM RESOLUTION
FY 2022 RESOLUTION
Section 5311 (including ADTAP),5310,5339,5307 and applicable State funding, or combination thereof.
Applicant seeking permission to apply for Public Transportation Program funding, enter into agreement with
the North Carolina Department of Transportation, provide the necessary assurances and the required local
match.
A motion was made by (Board Member's Name) Commissioner and seconded by (Board Member's
Name or N/A, if not required) Commissioner for the adoption of the following resolution, and
upon being put to a vote was duly adopted.
WHEREAS, Article 213 of Chapter 136 of the North Carolina General Statutes and the Governor of
North Carolina have designated the North Carolina Department of Transportation(NCDOT) as the
agency responsible for administering federal and state public transportation funds; and
WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US
Department of Transportation,Federal Transit Administration and receives funds from the North
Carolina General Assembly to provide assistance for rural public transportation projects; and
WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for
the provision of rural, small urban, and urban public transportation services consistent with the policy
requirements of each funding source for planning, community and agency involvement, service design,
service alternatives, training and conference participation,reporting and other requirements (drug and
alcohol testing policy and program, disadvantaged business enterprise program, and fully allocated
costs analysis); and
WHEREAS, the funds applied for may be Administrative, Operating, Planning, or Capital funds and
will have different percentages of federal, state, and local funds.
WHEREAS, non-Community Transportation applicants may apply for funding for "purchase-of-
service" projects under the Capital budget Section 5310 program.
WHEREAS, (Legal Name of Applicant) Orange County hereby assures and certifies that it will provide
the required local matching funds;that its staff has the technical capacity to implement and manage the
project(s), prepare required reports, obtain required training, attend meetings and conferences; and
agrees to comply with the federal and state statutes, regulations, executive orders, Section 5333 (b)
Warranty, and all administrative requirements related to the applications made to and grants received
from the Federal Transit Administration, as well as the provisions of Section 1001 of Title 18, U. S. C.
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WHEREAS, the applicant has or will provide all annual certifications and assurances to the
State of North Carolina required for the project;
NOW, THEREFORE,be it resolved that the Chair of the Orange County Board of Commissioners is hereby
authorized to submit grant application(s) for federal and state funding in response to NCDOT's calls for
projects, make the necessary assurances and certifications and be empowered to enter into an agreement
with the NCDOT to provide rural, small urban, and urban public transportation services.
I (Certifying Official's Name)* (Certifying Official's Title) do hereby certify that the above is a true
and correct copy of an excerpt from the minutes of a meeting of the (Name of Applicant's Governing Board)
Orange County Board of Commissioners, duly held on the day of
Signature of Certifying Official
*Note that the authorized official, certifying official, and notary public should be three separate individuals.
.................................................................................................
Seal Subscribed and sworn to me Affix Notary Seal Here
(date)
Notary Public
Printed Name and Address
..................................................................................................
My commission expires
(date)
2 Revised 04-03-19
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NORTH CAROLINA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION DIVISION
DBE/MBE/WBE/HUB ANTICIPATED VENDOR AWARDS in FY 2022
APPLICANT'S NAME: Orange County PERIOD COVERED
MAILING ADDRESS: PO Box 8181,Hillsborough,NC 27278 From: July 1,2021
VENDOR NUMBER: To: June 30,2022
We expect to utilize the following list of DBE/MBE/WBE/HUB Vendors in FY 2022:
DBE/MBE/WBE/HUB Mailing Address ID#from Describe Service/Item to be Anticipated
Vendor/Subcontractor's Name City,State,Zip NCDOT Website Purchased Expenditure($)
TOTAL
❑ The above list includes the DBE/MBE/WBE/HUB Vendors the applicant expects to utilize in FY 2022.
® The applicant does NOT expect to utilize any DBE/MBE/WBE/HUB Vendors in FY 2022.
Signature of Authorized Official Date
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DBE GOOD FAITH EFFORTS CERTIFICATION
This is to certify that in all purchase and contract selections(Legal Name of Applicant)Orange County is committed
to and shall make good faith efforts to purchase from and award contracts to Disadvantaged Business
Enterprises (DBEs).
DBE good faith efforts will include the following items that are indicated by check mark(s) or narrative:
Required Check all
b PTD that apply
Description
,� ❑ Write a letter/email to Certified DBEs in the service area to inform them
of purchase or contract opportunities;
❑ Document telephone calls,emails and correspondence with or on
behalf of DBEs;
❑ Advertise purchase and contract opportunities on local TV Community
Cable Network:
❑ Requestpurchase/contract price quotesibids from DBEs;
❑ Monitor newspapers for new businesses that are DBE eligible
Encourage interested eligible firms to become NCDOT certified.
❑ Interested firms should contact the office of contractual services at (919)
707-4800 for more information
,� ❑ Encourage interested firms to contact the Office of Historically
Underutilized Businesses at (919) 807-2330 for more information
Consult NCDOT Certified DBE Directory. A DBE company will be
,� ❑ listed in the DBE Directory for each work type or area of specialization
that it performs.You may obtain a copy of this directory at
https://www.ebs.nc.govNendorDirectoryZdefault.html
❑ Other efforts: Describe:
❑ Other efforts: Describe:
You may obtain a copy of the USDOT Disadvantaged Business Enterprise Program Title 49 Part 26 at
https://www.ebs.nc.govNendorDirectory/default.html
Reminder: Documentation of all good faith efforts shall be retained for a period of five (5) years following
the end of the fiscal year.
I certify that, to the best of my knowledge, the above information describes the DBE good faith efforts.
Signature of Authorized Official Date
Type Name and Title of Authorized Official
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ReFY 2022 LOCAL SHARE CERTIFICATION FOR FUNDING
Orange County
(Legal Name of Applicant)
Requested Funding Amounts
Project Total Amount Local Share
Administrative $ 182,325 $36,465 (20%)
5311 Operating (No State Match) $ $ (50%)
5310 Operating (No State Match) $ $ (50%)
5307 Operating $ $ (50%)
5307 Planning $ $ (20%)
Combined Capital $ 1,047,700 $209,540 (20%)
Mobility Management $ $ (50%)
5310 Capital Purchase of Service $ $ (10%)
Funding programs covered are 5311, 5310, 5339 Bus and Bus Facilities, 5307 (Small fixed
route, regional, and consolidated urban-rural systems)
TOTAL $1,230,025 $246,005
Total Funding Requests Total Local Share
The Local Share is available from the following sources:
Source of Funds Apply to Grant Amount
General Funds CTP 5311 $36,465
Article 43 Combined Capital $209,540
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FY 2022 Local Share Certificate (page 2)
TOTAL $246,005
* Fare box revenue is not an applicable source for local share funding
I, the undersigned representing (Legal Name of Applicant) Orange County do hereby certify to
the North Carolina Department of Transportation, that the required local funds for the FY2022
Community Transportation Program and 5307 Governors Apportionment will be available as of
July 1,2021,which has a period of performance of July 1,2021 -June 30,2022.
Signature of Authorized Official
Renee Price, Chair, Board of County Commissioners
Type Name and Title of Authorized Official
Date
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SECTION 5311,5310,5339,Combined Capital,5307 or State Funds Call for Projects
TITLE VI PROGRAM REPORT
Legal Name of Applicant:Orange County
(Complete either Part A or Part B;and Part C)
Part A—No complaints or Lawsuits Filed
I certify that to the best of my knowledge,No complaints or lawsuits alleging discrimination have been filed against
Orange County Public Transportation(Transit System Name)during the period July 1,2020 through June 30,2021.
Signature of Authorized Official Date
Chair,Board of Orange County Commissioners
Type Name and Title of Authorized Official
Part B—Complaints or Lawsuits Filed
I certify that to the best of my knowledge,the below described complaints or lawsuits alleging discrimination have been filed against Transit System Name)
during the period July 1,2020 through June 30,2021.
Complainant Name/Address/Telephone Number Date Description Status/Outcome
(Attach an additional page if required.)
Signature of Authorized Official Date
Type Name and Title of Authorized Official
Part C-Title VI Plan
Do you currently have a Title VI Plan: Date of last plan update:
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PUBLIC HEARING NOTICE
Section 5311 (ADTAP),5310,5339,5307 and applicable State funding,or combination thereof.
This is to inform the public that a public hearing will be held on the proposed Orange County Community
Transportation Program Application to be submitted to the North Carolina Department of Transportation no later
than December 23,2020.The public hearing will be held on December 15,2020 at 7:0012m before the(governing
board)Orange County Board of County Commissioners at Virtual Meeting Session.
Those interested in attending the public hearing and needing either auxiliary aids and services under the
Americans with Disabilities Act(ADA)or a language translator should contact TeLeishia Holloway on or before
December 11,2020, at telephone number 919.245.2002 or via email at tholloway@orangecountync.gov.
The Community Transportation Program provides assistance to coordinate existing transportation programs
operating in Orange County as well as provides transportation options and services for the communities within
this service area. These services are currently provided using fixed,demand response,deviated fixed,and
subscription routes. Services are rendered by Orange County Public Transportation.
The total estimated amount requested for the period fuly 1,2021 through Tune 30,2022
Project Total Amount Local Share
Administrative $182,325 $36,465 (20%)
Operating(5311) $ $ (50%)
Capital(Vehicles&Other) $1,047,700 $209,540 (20%)
5310 Operating $ $ (50%)
Other $ $ ( %)
TOTAL PROJECT $1,230,025 $246,005
Total Funding Request Total Local Share
This application may be inspected at Orange County Public Transportation Administration Building at 600 Highway 86
North,Hillsborough,NC 27278 from 8:00am-5:0012m,Monday through Friday. Written comments should be directed to
ocbocc@orangecountync.gov email address by 3:00pm on the afternoon of the meeting(January 19,2021).
End of Notice
Note: AN ORIGINAL COPY of the published Public Hearing Notice must be attached to a
signed Affidavit of Publication. Both the Public Hearing Notice and the Affidavit of Publication
must be submitted with the grant application.
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Public Comment Instructions
Public Comment—Written
(for Items not on the Agenda, Agenda Items and Public Hearings)
Members of the public may provide written public comment by submitting it to the
ocbocc(a)orangecountync.gov email address by 3:00 PM on the afternoon of the meeting.
When submitting the comment, include the following:
• The date of the meeting
• The agenda item (example: 6-a) you wish to comment on
• Your name, address, email and phone number
The Orange County Board of Commissioners, County Manager, County Attorney and Clerk to
the Board, will be copied on all of the emails that are submitted.
Public Comment—Verbal
(for Items not on the Agenda, Agenda Items and Public Hearings)
Members of the public will be asked to contact the Clerk to the Board using the email address
ocpubliccomment(a�orangecountync.gov no later than 3:00 PM on the day of the meeting and
indicate they wish to speak during the meeting.
When submitting the request to speak, include the following:
• The date of the meeting
• The agenda item (example: 6-a) you wish to speak on
• Your name, address, email and phone number
• The phone number must be the number you plan to call in from if participating by phone
Prior to the meeting, speakers will be emailed a participant link to be able to make comments
during the live meeting. Speakers may use a computer (with camera and/or microphone) or
phone to make comments. Speakers using the phone for comments must use the provided
PIN/Password number.
The public speaker's audio and video will be muted until the BOCC gets to the respective
agenda item(s). Individuals who have pre-registered will then be brought into the public portion of
the meeting one at a time.
If a member of the public encounters any concerns prior to or during the meeting related to
speaking, please contact Greg Wilder at 919-245-2314.
End of Notice
Note: AN ORIGINAL COPY of the published Public Hearing Notice must be attached to a
signed Affidavit of Publication. Both the Public Hearing Notice and the Affidavit of Publication
must be submitted with the 5307 grant application.
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AVISO DE AUDIENCIA PUBLICA
SECCI6N 5311 (ADTAP),5310,5339,5307 y fondos estatales aplicables, o una combinacion de ellos.
Esto es para informar al p6blico de que se Ilevara a cabo una audiencia p6blica sobre las Solicitudes propuestas
para el Programa de Transporte Comunitario del Condado de Orange que se presentaran al Departamento de
Transporte de Carolina del Norte a mas tardar el 23 de deciembre de 2020. La audiencia p6blica se Ilevara a
cabo el 15 de deciembre de 2020 a las 7:00 pm ante la Junta de Comisionados del Condado de Orange en
el Virtual Meeting.
Las personas interesadas en asistir a la audiencia p6blica y que necesiten ayuda y servicios auxiliares
seg6n la Ley de Estadounidenses con Discapacidades (ADA) o un traductor de idiomas deben
comunicarse con Teleishia Holloway el 11 de deciembre de 2020 o antes, al n6mero de telefono
919.245.2002 o por correo electr6nico a tholloway(@orangecountync.gov.
El Programa de Transporte Comunitario brinda asistencia para coordinar los programas de transporte existentes
que operan en el Condado de Orange, asi como opciones y servicios de transporte para las comunidades
dentro de esta area de servicio. Estos servicios se proporcionan actualmente mediante respuesta a la
demanda rural y rutas de suscripcion. Los servicios son prestados por el Departamento de
Transporte del Condado de Orange.
El monto total estimado solicitado para el periodo compredido entre el (1 de julio de 2021 y el 30
de junio de 2022).
Proyecto Cantidad Total Compartir Local
Administrativo $ 182,325 $ 36,465 (20%)
Funcionamiento
(5307 21-SU-056A) $ $ (50%)
(5307 21 LU-056B)
Capital (Vehiculos y otros) $ 1,047,700 $ 209,540 (20%)
Otro $ N/A
$ N/A
TOTAL DEL PROYECTO $1,230,025 $ 246,005
Solicitud de financiacion total Total cuota Local
Esta solicitud puede ser inspeccionada en en el edificio de administracion de transporte publico del Condado
de Orange en 600 Highway 86 North, Hillsborough, NC 27278 de 8:00 am a 5:00 pm. Los comentarios escritos
deben dirigirse a ocbocc(aD_orangecountync.gov antes del 3:00pm 19 de enero de 2021.
Las reuniones y sesiones de trabajo de la Junta de Comisionados del Condado de Orange estan
disponibles a traves de transmisi6n de video en vivo en orangecountVnc.gov/967/Meeting-Videos y en
Orange County Gov-TV (television de gobierno del condado de Orange) en los canales 1301 o 97.6
(Spectrum Cable).
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Instrucciones para Comentario Publico
Comentario Publico - Escrito
(pars temas que no estan en la agenda, Temas de la Agenda y Audiencias Publicas)
Los miembros del publico pueden proporcionar comentarios publicos por escrito enviandolos a
ocbocc(a)-orangecountync.gov direcci6n de correo electr6nico antes de Ias 3:00 PM de la tarde del dia
de la reunion.
Al enviar el comentario, incluya to siguiente:
• La fecha de la reunion
• El tema de la agenda (ejemplo: 6-a) sobre el que desea comentar
• Su nombre, direcci6n, correo electr6nico y numero de telefono
Se le enviara una copia a la Junta de Comisionados del Condado de Orange, al Administrador del
Condado, al Fiscal del Condado y al Secretario de la Junta de todos los correos electr6nicos que se
reciban.
Comentario Publico - Verbal
(para temas que no estan en la agenda, temas de la Agenda y Audiencias Publicas)
Se pedira a los miembros del publico que se comuniquen con el Secretario de la Junta utilizando la
direcci6n de correo electr6nico ocpubliccomment(a-)_orangecountync.gov a mas tardar a Ias 3:00 PM del
dia de la reuni6n a indicar que desean hablar durante la reuni6n.
Al enviar la solicitud para hablar, incluya to siguiente:
• La fecha de la reuni6n
• El tema de la agenda (ejemplo: 6-a) sobre el que desea hablar
• Su nombre, direcci6n, correo electr6nico y numero de telefono
• El numero de telefono debe ser el mismo numero desde el que usted planea Ilamar si participa
por telefono
Antes de la reuni6n, los oradores recibiran un enlace de participante por correo electr6nico para que
puedan hacer comentarios durante la reuni6n en vivo. Los oradores pueden usar una computadora (con
camara y/o micr6fono) o un telefono para hacer sus comentarios. Los oradores que usen el telefono
para hacer comentarios deben usar el numero de PIN/Contrasena proporcionados.
El audio y el video del orador publico se silenciaran hasta que la Junta de Comisionados del Condado
(BOCC, sus siglas en ingles) Ilegue a los respectivos tema(s) de la agenda. Las personas que se hayan
preinscrito seran Ilevadas a la parte publica de la reunion de una en una.
Si un miembro del publico tiene alguna inquietud antes o durante la reuni6n relacionada con el discurso,
por favor comuniquese con Greg Wilder al 919-245-2314.
Nota: UNA COPIA ORIGINAL de la Notificaci6n de audiencia publica publicada debe adjuntarse a una
Declaraci6n jurada de publicaci6n firmada. Tanto el Aviso de audiencia publica como la Declaracion iurada
de publicacion deben presentarse junto con la solicitud de subvenci6n 5307.