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HomeMy WebLinkAboutMinutes 11-17-2020 Virtual Business Meeting 1 APPROVED 12/07/2020 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS VIRTUAL BUSINESS MEETING NOVEMBER 17, 2020 7:00 p.m. The Orange County Board of Commissioners met for a Virtual Business Meeting on Tuesday, November 17, 2020 at 7:00 p.m. COUNTY COMMISSIONERS PRESENT: Chair Penny Rich, Vice Chair Renee Price, and Commissioners Jamezetta Bedford, Mark Dorosin, Sally Greene, Mark Marcoplos, and Earl McKee COUNTY COMMISSIONERS ABSENT: COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, Interim Clerk to the Board Greg Wilder, and Assistant Deputy Clerk II Allen Coleman (All other staff members will be identified appropriately below) Chair Rich called the meeting to order at 7:00 p.m. and asked Commissioners to accept a roll call. Roll call ensued. Due to current public health concerns, the Board of Commissioners conducted a Virtual Business Meeting on November 17, 2020. Members of the Board of Commissioners participated in the meeting remotely. As in prior meetings, members of the public were able to view and listen to the meeting via live streaming video at orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or 97.6 (Spectrum Cable). In this new virtual process, there are two methods for public comment. • Written submittals by email • Speaking during the virtual meeting Detailed public comment instructions for each method are provided at the bottom of this agenda. (Pre-registration is required.) 1. Additions or Changes to the Agenda Chair Rich requested to add consent agenda item 8-f, to consider the change in the 2020 BOCC meeting calendar allowing for an additional virtual special meeting on Saturday November 21, 2020 to begin at 8:30 a.m., for the purpose of convening a Closed Session to discuss personnel. A motion was made by Commissioner McKee, seconded by Commissioner Bedford to add item 8-f to the Consent Agenda. Chair Rich noted the following items were sent to the Board electronically, prior to the meeting: 2 - PowerPoint for item 6-a - PowerPoint for 6-b - PowerPoint for 6-c - PowerPoint for 7-a Chair Rich called each Commissioner by name (roll call). VOTE: UNANIMOUS Arts Moment— No Arts Moment was available for this meeting. 2. Public Comments a. Matters not on the Printed Agenda Janine Zanin said she lives in Efland, and is concerned about the Buckhorn area plan. She said big changes are planned for this area, and she has been attending planning meetings in Mebane, and is confused why the public has not been more involved, as well as the County itself. She said this seems to be a change to the comprehensive land plan, which she believes the County is required to be involved with. She said the process has been backwards, and encouraged the Board of County Commissioners to look closely at this area. b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. Announcements, Petitions and Comments by Board Members Commissioner Greene said she had no comments tonight. Commissioner Bedford said there would be a drive through job fair from 10 a.m. to 2 p.m. tomorrow at the Department of Social Services (DSS). Commissioner Bedford said donations were down for the Holiday Toy Chest through DSS. Commissioner Price said the information item included in tonight's agenda package, related to the US15/501 Corridor Study, has been discussed multiple times, and has been a disappointment, as it encourages more cars to be on the road. Commissioner Price said all Board members should have received an email from the Orange County Rape Crisis Center about this week being Transgender Awareness Week. She encouraged the BOCC to continue looking at, and seek to eradicate, all forms of discrimination. Commissioner McKee said he had no comments tonight. Commissioner Dorosin referred to a story in the News & Observer, which said 10% of Raleigh residents is over age 65; 11% of residents in Durham is over age 65; and 15% of Chapel Hill residents is over age 65. He said this is something to consider moving forward. He said another set of statistics that came out was about wealth in the local community. He said the median household income in Chapel Hill has increased by 7% to $90,400 annually; the median home value is $410,000; and 58% of renters in Chapel Hill are spending more than 30% of their income on housing. He said these are important demographic statistics. Commissioner Marcoplos referred to the US 15/501 Corridor study, and said he has had many discussions with the Metropolitan Planning Organization (MPO), GoTriangle, and Durham BOCC, and this corridor is so important to the greater regional transportation connectivity. Chair Rich said the weekly COVID-19 update was shared with the Commissioners this evening. She said Orange County is clocking about 7 cases per day, and remains in the lowest 3 zone, per the Governor's measurements. She said even though people have pandemic fatigue, it is important to stay safe, wear masks, and follow proper protocols. Chair Rich said she spoke with Jennifer Player, Executive Director of Habitat for Humanity. She said Habitat scored the highest on the bond funds housing matrix, but received the least amount of funds. She said many Habitat homeowners are African American, and the lack of funding is a real loss to the community. She said she is not convinced the matrix worked. Chair Rich said she spoke with Board of County Commissioners (BOCC) colleagues in Durham County, and agreed the 15-501 corridor is so important for transportation and connectivity. She said regional transit must be prioritized. Chair Rich said she received several comments from the Human Relations Commission about feeling neglected in decision making. She encouraged the BOCC to utilize this commission when appropriate, and to its fullest ability. She said this is a good commission that could be doing much more. Commissioner Greene said she received notification that Cordelia Heaney, Executive Director of Compass Center for Women and Families, has resigned from her position and is moving to New Orleans. She commended Cordelia Heaney for her work while in Orange County. 4. Proclamations/ Resolutions/Special Presentations NONE 5. Public Hearings NONE 6. Regular Agenda a. Proposed Merger of Adult Care Home Community Advisory Committee and Nursing Home Community Advisory Committee The Board discussed the proposed merger of the Adult Care Home Community Advisory Committee (ACHCAC) and Nursing Home Community Advisory Committee (NHCAC) into one committee. Greg Wilder, Interim Clerk to the Board, reviewed the item below: BACKGROUND: Over the past few years, it has become increasingly more difficult to recruit qualified applicants for both the ACHCAC and NHCAC. Some of this is due to the time required to perform the duties of facilities inspection. Many of the positions are "At-Large" while other positions are very specific to a certain professional background. More recently, in the current COVID-19 environment, both committees have become inactive given tight restrictions on entering facilities. This reality has impacted attracting new potential volunteers/appointees. It should be noted though that both Committees continue to be led by very active Committee Chairs, Shade Little for ACHCAC and Vibeke Talley for NHCAC, who along with their fellow members have invested significant time and resources to serve the needs of the public. COMMITTEE OVERVIEWS Adult Care Home Community Advisory Committee 4 Members are appointed by the Board of Commissioners to all positions. The Regional Ombudsman assigned to Orange County is Autumn Cox who works for Triangle J Council of Government (TJCOG). Prior to any appointment, Autumn Cox vets applicants. If a qualified applicant is selected, that individual must attend state mandated training and must pass the course before being recommended for appointment. There is an initial one-year training term, with subsequent eligibility for three additional two-year terms. The Committee works to maintain the intent of the Adult Care Home Residents' Bill of Rights for those residing in licensed adult care homes. The members of this Committee also promote community involvement and cooperation with these homes to ensure quality care for the elderly and disabled adults. The members of this committee make visits to facilities no less than annually. Nursing Home Community Advisory Committee Members are appointed by the Board of Commissioners to all positions. The Regional Ombudsman assigned to Orange County is Autumn Cox who works for Triangle J Council of Government (TJCOG). Prior to any appointment, Autumn Cox vets applicants. If a qualified applicant is selected, that individual must attend state mandated training and must pass the course before being recommended for appointment. There is an initial one-year training term, with subsequent eligibility for two additional three-year terms. This committee helps to maintain the intent of the Residents' Bill of Rights, promotes community involvement and provides public education on long-term care issues. The members of this committee make visits to facilities no less than quarterly. After completion of the visits, the team members of both committees prepare a state report of their findings during the visit. The report is then presented at the regular committee business meetings. The report is discussed and a vote is taken to gain approval of the report. The Ombudsman then formats the report for submission to the particular county. The information is then published on the county's website for public view. LIST OF CURRENT VACANCIES Adult Care Home Community Advisory Committee POSITION DESIGNATION EXPIRATION DATE VACANCY INFORMATION At-Large 10/31/2021 This position has been vacant since 07/15/2020. At-Large 06/30/2022 This position has been vacant since 05/12/2020. At-Large 10/31/2022 This position has been vacant since 8/2/2019. At-Large 10/31/2021 This position has been vacant since 10/31/2017. At-Large 06/30/2022 This position has been vacant since 06/03/2020. At-Large 06/0/2022 This position has been vacant since 1/16/2020. Nursing Home Community Advisory Committee POSITION DESIGNATION EXPIRATION DATE VACANCY INFORMATION At-Large 09/30/2020 This position has been vacant since 11/06/2019. Nursing Home Administration 06/30/2023 This position has been vacant since 06/21/2017. Nursing Home Administration 06/30/2023 This position has been vacant since 03/29/2019. At-Large 03/31/2023 This position has been vacant since 05/18/2020. At-Large 06/30/2023 This position has been vacant since 02/25/2018. 5 Victor Orija, Ombudsman Program Specialist, Autumn Cox, the Regional Ombudsman with TJCOG who is assigned to Orange County, and Kim Lamon-Loperfido and Janice Tyler, Department of Aging Director, were available during the meeting. Autumn Cox said according to state statute the ACHCAC should have 8 members, with the BOCC being able to appoint up to an additional 5 members, which is what happened in Orange County. She said NHCAC should have 7 positions, which would mean the current County NHCAC is full. She said the ACHCAC has 6 candidates, with 3 ready for training, which has been put on hold due to Covid. Chair Rich asked if the committees were to be combined would the membership numbers be 15. Autumn Cox said no. She said a joint committee would require 13 members, with the BOCC being able to add up to 5 additional members, if so desired. Vibeke Talley, Chair of the NHCAC, she said there are 5 nursing homes in Orange County. She said she does not recommend combining the 2 commissions, as the proper level of attention will not be applied to the details of the work, and advocacy for the care facilities' residents would be compromised. Victor Orija agreed with Vibeke Talley. Autumn Cox said if the groups merge, all members would have to go through additional training, which would take a fair amount of time. Commissioner Price asked if there are committee members waiting for both groups. Autumn Cox said no, there are only pending candidates for the ACHCAC. Commissioner Dorosin said the number of vacancies on these commissions motivated this conversation. He asked if the impact of those vacancies could be described. Vibeke Talley said as long as there are 7 people on her committee, it can work effectively. She said more people would be helpful, but 12 are definitely not necessary. Autumn Cox said the ACHCAC is also doing well, and would be even better if the 3 pending members could be brought in. Commissioner Dorosin said his primary concern was seeing all of the vacancies, and he wanted to ensure these committees were able to still do their work with limited members. He asked if there is any benefit to combining the two groups. Vibeke Talley said more work will be created if the two groups are combined, and likely less people to do the work. Janice Tyler said she defers to Vibeke Talley, and would recommend keeping two groups, but reducing the numbers slightly. Vibeke Talley agreed, and recommended 10 members for the NHCAC. Chair Rich asked if 10 would be a good size for the ACHCAC. Autumn Cox said yes. She said a current member has to leave due to a conflict of interest due to a family member being in a care facility. Commissioner Greene said she is glad to be having the conversation, and it sounds like a merger is not a good idea. Commissioner Price asked if there has to be a quorum for these boards to work. Autumn Cox said yes, there must be a quorum for business meetings. Commissioner Price said a spot must be kept for a nursing home administrator on the NHCAC, even if the numbers are reduced. Autumn Cox said she works in several counties, and other counties do not keep track of the specific position designations. Thom Freeman-Stuart, Assistant Deputy Clerk I, asked if it would be acceptable to fill the positions with people who do not fit the designation. Victor Orija said no, and the most important detail is to avoid any conflicts of interest. 6 Janice Tyler said if it is not required by state statute, she would recommend doing away with the designations. Commissioner Price said if the statute requires the designations, then they should remain, but the overall numbers can be reduced. Bonnie Hammersley said her recommendation was for 13, due to the difficulty in filling positions. She said staff can figure out designations, and it would probably be best to keep two boards, but reduce each committee to 10 members. Chair Rich echoed Commissioner Dorosin's concern regarding the difficulty in filling these boards. She said she would like to revisit these boards if the difficulty continues. Thomas Freeman-Stuart said Covid-19 has prevented visits to these facilities, and asked if enticing applicants will be even more difficult than it already was. Victor Orija said Covid has made things difficult, but there are volunteers who really love to serve in this capacity, and he is hopeful for the future. A motion was made by Commissioner Price, seconded by Commissioner Greene to keep the committees separate and reduce the number of positions to ten (10) total for both the Nursing Home Community Advisory Committee and the Adult Care Home Community Advisory Committee. Chair Rich called each Commissioner by name (roll call). VOTE: UNANIMOUS b. Discussion and Acceptance of the FY 2020-25 County Capital Investment Plan The Board discussed the updated outstanding amendments to the Capital Investment Plan, and considered voting to approve the acceptance of the FY 2020-25 County Capital Investment Plan (CIP). Travis Myren, Deputy County Manager, reviewed the item below: BACKGROUND: During the Intent to Adopt Budget work session on June 9, 2020, the Board approved amendments to the Capital Investment Plan that advanced the expansion of the Durham Technical Community College and amended several projects in Year 1 (FY 2020-21) intended to offset the cost of advancing that project. The Board postponed making decisions on proposed project amendments in Years 2 through 5 that are intended to more fully offset the cost of advancing the Durham Tech Expansion project into Years 1 — 3. The Board reviewed the proposed amendments at the September 10, 2020 work session, and provided direction to staff. At that time, the Board reached consensus on all of the amendments as represented in Attachment 1 with the exception of a $250,000 reduction in vehicle replacements in years 2 and 3. Therefore, Attachment 1 contains two options. The first option is to implement the $250,000 reductions in Years 2 and 3. The second option eliminates those reductions. The Vehicle Replacement project in the Capital Investment Plan has been used to replace public safety vehicles. As a result, the $250,000 reduction in Years 2 and 3 would result in the replacement of fewer vehicles in Emergency Services and the Sheriff's Office. If the reduction were balanced evenly across those two agencies, Emergency Services would forgo one ambulance remount or three supervisory vehicles scheduled for replacement over this two 7 year period, and the Sheriff's Office would forgo five to six patrol or investigative vehicles due for replacement. The Board also directed staff to adjust the IT infrastructure amount to minimize the number of replacements that were six years old or older. That resulted in no reduction to IT infrastructure for computer replacements compared to the Manager's Recommended Budget. Given this level of funding, 270 units would be 7-9 years old in FY2021-22, 88 units would be 7-9 years old in FY22-23, and 247 units would be that same age in FY23-24. No units would exceed nine years of age at this funding level for the next four years. The CIP summary tables that would be amended by the Board's action are included as Attachment 2— Updated CIP Summaries, Option 1 and Option 2, and the detailed project pages that would be amended by the updated amendments are included in Attachment 3— Relevant CIP Project Pages. The Board requested additional information on the County's vehicle replacement program as it relates to the Capital Investment Plan. The age and mileage for the Sheriff's Office fleet and the Emergency Services fleet is provided in Attachment 4, Vehicle Fleet Information for Emergency Services and Sheriff's Office. Attachment 5—Debt Metric Models, provides the impact of the proposed amendments, as well as the two (2) scenarios for vehicle replacements amendments, and how they impact the County's 15% Debt Capacity Policy and the Tax Equivalent impact on the Debt Service. Note: There is one budget amendment change that needs Board approval in adjusting the Year 1 (FY 2020-21)funding in the Information Technologies Infrastructure Capital Project from $340,000 to $434,500. This increase of$94,500 would be included under the Desktop/Laptop Replacement appropriation section of the project. In reviewing the Approved Meeting minutes from the June 9, 2020 Board meeting, the Board approved a budget amendment reduction of $500,000 instead of the previously amount of$594,500 that was reduced from the project when the Board approved the Year 1 (FY 2020-21) CIP funding on June 16, 2020. This change is reflected in this project in Attachment 2, Updated CIP Summaries. Travis Myren, Deputy County Manager, presented the following PowerPoint presentations: Slide #1 rAl� ORANGE COUNTY NORM C:.AROLINA Acceptance of the Amended FY2020-25 Capital Investment Plan November 17.2020 Virtual Business Meeting 8 Slide #2 Capital Investment Plan Amendments Amendments Adopted 6/9 Total Adopted Project Amendment Expenditure Amendments Amount Durham Tech Expansion Move the Durham Tech Expansion Project Pro ect Planning up to Year 1 $ 1,000,000 $ 1 000 ODO Durham Tech Expansion Move the Durham Tech Expansion Project Project Phase 2 up to Year 2 $ 14 DOD 000 $ 14,000,000 Durham Tech Expansion Move the Durham Tech Expansion Project Project Phase 3 up to Year 3 $ 11,547,911 $ 11,547,911 Total $ 26,547,911 $ 26,547,911 Slide #3 Capital Investment Plan Amendments Amendments Adopted 619 Amendment Total Adopted Notes Expenditu re Amount Amendments Delay the following CIP projects from Year 1 (FY 20.21)to Years 6.10 oofing Projects-Library Design S (25,000) (25,000) rulect Withdrawn by Staff MS Substation-Morgue Project S (675,000) L (675.000) rulect Budget Reduced $525,000 lackwood Farm Park $ (350,000) $ (350,000) emediateand ehabildate Farm House T-In(rasVudure,LaptoplDesktop S (9DD 000) $ (500,000) 934,500 Total Budget e lacement C berSecuri Vehicle Replacements $ (250,000) $ (250,ODO) 1,261,634TotaiCounty financed Replacements Total is (2,200,000) $ (1,800,000) Recommend TechnicaiAmendment $594,500 Reduction in Approved Budget Ordinance but 6/9/2020 Minutes Reflect$500,000 Reduction Slide #4 Capital Investment Plan Amendments Total ERpmdiwre county ceMFinarrced county ce61 Financed ameadmerdu Pmiat arbour anoantSoptian 11 arAamloption 2} Notes Year 2-FY 2021-22 20-21Q P-0OS aer.Com $ (4,519p00) $ i4.%9,00Di $ (4,M9,") Deferredto Yearz6-10 20-21aP Ir Fber Co—ffR ity $ I1,160,000) $ )1,160,000) $ (1,160,OW) Deterred to Y-6-10 22-210P lakeorange Dam Rehabilitation $ ISo,526) $ (5D,526) $ {50,526) Deterred to Years 6-10 —2-1-am ottle River bark,Phase D $ (a .—) $ (zo,o )$ (zao,DOD) Derermd m—,a-la 2o-210P Robing and animmg facade Projects$ (2sopo2) $ (2M.p )S Izso,D6D1 Deterredr in tinaryroof replacement to Ywrs 6 n 20-210P win Creeks Park $ (220,00D) $ (222,D00)$ (220,D00� Deterred to Years 6-10 —210-aos old C—fthoase square $ [zoo,oao} $ (zogoo)g (zoo,—) Deferred ro Yeary 6-10 Deferred to—6-1D(outran 1); zo-naP-0os ehide neplxemerds $ [zsD,t»DI $ [zsD,Do2]$ - —in$250,o (opban 21 Deterred to Years 6-10,this amount is 20.21a P-DDS With ouse Road Park $ (40D,m0) $ - $ - professional services for the amount deferred in year 3 ear2Tatal: $ (7,519,526) $ 16,919,5261 $ (16,669,526) 9 Slide #5 Capital Investment Plan Amendments Year 3-FY 2022-23 pa.a wn s �.,Kpaaal s n�paaml r la.'eWa\aW mr�a bla o�w,1 s unuacal s n.Taaaml= IxTegmot mreK bla [OC wkFa�arM 5 [1Aa0001 5 I%4W0]5 [1W.0000 N,emnbw b S,o.�fy aea[ ewntw,a<sv�e s Ps0.a4 s Issa,�^]i P r�W apNearau i [>7ba0o1 i Itdaa0lp i _ ro.ws4mlpo�'• LI.rMa,12V100P lAY 1 i mlt 5 ISbpI0RMI1 5 Irgppp 3 [1A10.aoM Slide #6 Capital Investment Plan Amendments Total F.�enditure County Debt Nuanced Countyoebt Financed Amendment Project Amount Am_m(option if Amount(opt 'wn 2i No1es Year 4-FY 2023-24 oeAer M Standalone Fadlitr h zo-21CIP-016 EmeBertry Serv—b-- S (a,00 )S la,000,dool S (4,p,p ) ha Nnhhem Cnmdnrturears 1N reararMd: 5 (4,—,—)S la.ltpdtml S 01--A—) Slide #7 Capital Investment Plan Amendments Total Fapendilure fnunty Debt FRlan.M ---Oebt Finamed Amendment Pmlect AnwuM Amppnt IOpdnn 1) Amount(Option 2) Nates Year 5-FY 2024-25 —C-17 FadlityA bility,Salety,amt $ (l o9s,9aol$ 11,095,980) $ [1,095,98]]�rted to Yea11. Seotdtr Improve — —C-1]take Orange Damn habildatinn $ 11.�p,l�pl$ 1119W1000) S [3,90p,OW)oaf rted spillway Channd H pIatemeMtoreers6-10 oaf rted New Caurthppse —C-17 trvac arohu 5 [ua,000l S (t24,—) S 11m,000)rrvac replacement to rears �10 rearsratd: $ Id,11v,9ao1 S Id,11v,9ao1 S i1.u9,9ea) 61."Tota1: 25719— 2 9]9506 21 t9— 10 Slide #8 Vehicle Replacement Impact Option 1-$250,000 Reduction in Years 2 and 3 — ShedfPs Office=$230,907 Total Funding Over Two Years • NnNeen[a9]VeAatlea Ouer 150,000 MAea • Fonds m Reece FnK(Syb3a(B]VeAdef Over Twa 1FAr Pened — Emergency Services=$1.004,540 Total Funding Over Two Years r Is]Amwynvcr.aw<r 1:0,000 ham Tnv[n AdnwWra,iw Vehicles Over I%..NO Wes • Furpsm Rspau Twv12]Rm�ulaxcs arrm Imrcc 13]Supemwry Vchlpcs Over rHn Yavrs Option 2-No Reduction un Years 2 and 3 — Sheffs Office=W0,907 OVEN Two Years • l ands[a Replace Lleven(11][a 112]SmMI Velrtles vrer t,w V m: — Emergency Services=$1,254,540 Total Funding Over Two Years • Frindxm Pcplacr:Tarr[J]AmhiJ�npry�-pn¢[1}NNrmprM nM Th—['1I Superviwr4 icier,0-r Trq Years Commissioner Dorosin asked if the difference between option 1 and option 2 is 6 vehicles in the Sheriff's Office, and 1 remount in Emergency Services. Travis Myren said yes. Commissioner Price asked if staff is using mileage or vehicle age as the determining factor for replacement. Travis Myren said he was using this as a guide, and 200,000 miles is the real breaking point. He said he is looking ahead a year, and the mileage will likely reach 200,000 by that time. He resumed the presentation: Slide #9 Capital Investment Plan Amendments Debt Service to General Fund Revenue Analysis 15%Policy Target opanrr 1 open..2 Reeammsnded V9 AyWr " 230.009 Whlcre No Vehicle Yrl CIP Amend—nrs Repl.—nt Replacement Reducann in Reduction in _ Years 263 Years 263 2021 14.12% 14.1211, 14.12% 14.1 2M 16.43 1d.4G% 4G. Ifi.41 2023 16.19 1G.2G% 1G.17. 16617. a0a+ ,$72 tesGwe a8. a8a 19a5 15.18 15.9G% aOSB uwa is,n% 144 144> Slide #10 Capital Investment Plan Amendments Tax Equivalent Deht Service Analysis in Cents per$100 Valuation Option 1 Opawn z $26a,000Ye kw No Vehicle Yyr Rsed and d CIP APPmwmellM% Repla[emeM Replaume FAduction in R.duedpn Im Ye 2It a Year.2 s a 1022 �348 w. 344 7u 3. sa23 - an - - 2a24 0-M 1.11 0.67 osa spas Te5A1 611 an e.aa et 11 Slide #11 Capital Investment Plan Amendments • The Manager recommends that the Board accept the remainder of the FY2020-25 Capital Investment Plan by — Approving a$94,500 budget amendment In Year 1(FY 2020-2 1)In the Informatlon Technologies Infrastructure Capital Project as reflected in the June 15,2020 meeting minules;and — Approving either the amendmems IWO on Option 1 or Option 2 In Arrachmenr 1 to fInalize the FY2020-2025 Capital Investment Plan. Commissioner Marcoplos asked if the Parks projects would be banished to years 6-10, or if they could be pulled back in earlier. Travis Myren said staff reviews this plan every year, and projects can always be moved around. Commissioner Marcoplos asked if members of the Public were engaged on this item, and changes. Chair Rich said she has heard from the Durham Tech people, who are excited. Bonnie Hammersley said Commissioners vote on the funding annually, and this item is just the plan. She said the public may be more vocal around funding discussions. She said the plan does move the County forward with Durham Tech, and there will be other issues moving forward. Commissioner Dorosin said he has heard from many members of the public, not just Durham Tech, and all comments have been very positive. He said he appreciated receiving all of the additional information, and would be in favor of voting for the option that saved $500,000, which will keep the CIP more balanced. He said he would be in favor of option 1. Commissioner Price clarified that option one contained the reduction. Travis Myren said yes. A motion was made by Commissioner Dorosin, seconded by Commissioner Price to approve the amendments presented in option 1 and to accept the remainder of the FY 2020- 2025 Capital Investment Plan. Commissioner Marcoplos asked if the name of Durham Tech could be changed to Durham-Orange/Orange-Durham Technical Community College. Chair Rich said Bonnie Hammersley will begin those conversations. Chair Rich called each Commissioner by name (roll call). VOTE: Ayes, 5 (Commissioner Greene, Commissioner Dorosin, Commissioner Marcoplos, Commissioner Price, Chair Rich); Nays, 2 (Commissioner Bedford, Commissioner McKee) MOTION PASSES 5-2 A motion was made by Commissioner Greene, seconded by Commissioner Price to approve the $94,500 budget amendment adjustment to Year 1 (FY 2020-21) funding in the 12 Information Technologies Infrastructure Capital Project as reflected in the June 16, 2020 meeting minutes, Chair Rich called each Commissioner by name (roll call). VOTE: UNANIMOUS c. Water and Sewer Management, Planning, and Boundary Agreement (WASMPBA) (RES-2020-072) The Board considered an amendment to the Water and Sewer Management, Planning, and Boundary Agreement (WASMPBA) in the Town of Chapel Hill's planning jurisdiction in response to a petition from property owners, and considered voting to adopt a resolution which approves designating 11 parcels (totaling 31.88 acres) in question as being located within the "Primary Service Area" for water and sewer services. In addition, the Board considered providing feedback on whether staffs of the five WASMPBA parties should commence work on a policy for resolving minor discrepancies in the future through GIS analysis and staff interpretation. Perdit Holtz, Planner III, reviewed the item below: BACKGROUND: In mid-February, the petition in Attachment 1 was received by the five signatories of the WASMPBA. (Link to the Agreement). An Information Item regarding the petition was on the April 7, 2020 Board of County Commissioners agenda. While the petition is in regards to two lots that were formerly (pre-2000)within the Town of Chapel Hill's "urban service area" and the ability to tie-on to OWASA facilities that are currently "stubbed out" to the lots, further analysis by staff is recommending that all or part of 11 lots (31.88 acres total) be added to the "OWASA Primary Service Area" (see map in Attachment 2). The nine additional lots currently have homes on them and are served by OWASA services. Water and sewer lines were installed to serve the neighborhood in 1997. The neighborhood in question predates adoption of WASMPBA in 2001. At that time, the Town of Chapel Hill had an interest in reducing the size of the water and sewer service area in southern Chapel Hill. OWASA and the Town put a policy in place that allowed lots to still receive water and sewer service if the "structure existed before May 8, 2000 and is located on a lot adjacent to an OWASA water or sewer line that was installed before May 8, 2000" (Attachment 3). During meetings on this matter, staffs of the five signatory parties discussed the appropriateness of a minor boundary amendment to prevent the boundary line from bisecting a neighborhood and makes all lots in the same neighborhood eligible for public water and sewer service. Staffs believe that, particularly in cases such as this where services already exist and/or are being provided and property owners are requesting inclusion, it is appropriate to include served parcels in the "Primary Service Area" for water and sewer services. OWASA staff has advised that, from an engineering perspective, it is feasible to provide water and sewer service to all 11 lots under consideration (9 of the lots already receive services). The meeting schedule for the five WASMPBA parties to consider this amendment is as follows: Chapel Hill — October 28 Hillsborough — November 9 Carrboro— November 10 13 OWASA— November 12 Orange County— November 17 As the initiator of this amendment, since the parcels in question are within its planning jurisdiction, the Town of Chapel Hill's resolution requested that the governing boards of the Town of Carrboro, the Town of Hillsborough, Orange County, and OWASA consider approval of the amendment. Potential Map Interpretation Policy This is not the only instance where natural features (e.g., a stream or ridge line) are meant to serve as boundaries of a service area. Natural features were not surveyed when the WASMPBA boundaries were mapped. Technology has improved since 2001, including GIS tools for more accurate topographic mapping. Staff from the five WASMPBA parties have discussed a potential policy for resolving minor discrepancies in the future through GIS analysis and staff interpretation, rather than through the existing process which requires formal action by each of the five governing boards. Staffs of the WASMPBA parties are requesting feedback from each of their governing boards on whether staff should pursue developing such a policy to be included in the WASMPBA. If authorized, staffs would work together on language and bring an item forward for future consideration. ATTACHMENT 4 RES-2020-072 A RESOLUTION APPROVING AN AMENDMENT TO APPENDIX A OF THE WATER AND SEWER MANAGEMENT, PLANNING AND BOUNDARY AGREEMENT (WASMPBA) TO DESIGNATE 31.88 ACRES IN THE SOUTHEAST CHAPEL HILL AREA AS "OWASA PRIMARY SERVICE AREA" WHEREAS, in 2001, Carrboro, Chapel Hill, Hillsborough, Orange County, and the Orange County Water and Sewer Authority ("OWASA") adopted a Water and Sewer Management, Planning and Boundary Agreement ("Agreement"); and WHEREAS, the Agreement was last amended on October 6, 2020; and WHEREAS, Chapel Hill residents Frank Baumgartner and Rachel Sumney submitted a petitions to each of the WASMPBA signatories in February 2020, requesting approval to hook up to existing water and sewer lines at 1204 and 1205 Bayberry Drive in Chapel Hill; and WHEREAS, the two lots in question are immediately adjacent to other residential lots that receive OWASA services, and are located on the eastern side of the Hunt's Reserve neighborhood which is predominately located in the "OWASA Primary Service Area" as defined in the Agreement; and WHEREAS, OWASA staff have advised that, from an engineering perspective, it is feasible to provide water and sewer service to all lots in the Hunt's Reserve neighborhood; and WHEREAS, Orange County staff has determined that it is reasonable to include all lots and portions of lots accessed via Bayberry Drive within the boundary of the OWASA Primary Service 14 Area, in order to provide consistent water and sewer policy for all lots in the Hunt's Reserve neighborhood; and WHEREAS, eleven lots or portions of lots accessed via the eastern end of Bayberry Drive, constituting a total area of approximately 31.88 acres, are currently designated as "OWASA Long-Term Interest Area" in the Agreement; and WHEREAS, amendments to the Agreement require the approval of all signatories to the Agreement. NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners that the Board approves the amendment to Appendix A of the Agreement to designate approximately 31.88 acres in the southeast Chapel Hill area as an addition to the "OWASA Primary Service Area", as shown on the map attached hereto. Upon motion of Commissioner , seconded by Commissioner the foregoing ordinance was adopted this , 2020. day of I, Greg Wilder, Interim Clerk to the Board of Commissioners for Orange County, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a meeting held on , 2020 as relates in any way to the adoption of the foregoing and that said proceedings are recorded in the minutes of the said Board. WITNESS my hand and the seal of said County, this day of , 2020. SEAL Interim Clerk to the Board of Commissioners Perdita Holtz, Planner III, presented the following PowerPoint Presentation: Slide #1 Water and Sewer Management, Planning, and Boundary -- DirectorBoard of County Commissioners Meeting November 17,2020 and Craig Benedict,AICP,Planning Slide15 . Brief Overview Sli •WASMPBA adopted in December 2001 to establish water and sewer service boundaries and other relevant parameters • Five parties: •Towns of Chapel Hill, Carrboro,and Hillsborough • Orange County • OWASA(Orange Water and Sewer Authority) • In February,a petition was received from two property owners within Chapel Hill's ETJ (Extraterritorial Jurisdiction)requesting that two lots be added to"Primary Service Area" •All five parties to the agreemen#must approve changes such as#his. •' #3 -� Location •Vicinity Map in Attachment 2 shows zoomed out location-southeast Chapel Hill. � •2 lots pertaining to petition are undeveloped by have water and sewer stub outs. •Staffs recommended that 9 additional lots (17 total)in the ' same subdivision also be added to � Primary Service Area. Already served by OWASA water and sewer lines Slide Process Slide #5 • Initiated by Town of Chapel Hill since tots are within Town's ETJ • Review Schedule: • Chapel Hill-October 28(approved) • Hillsborough-November 9(approved) • Carrboro-November 10(approved) • OWASA-November 12(approved) • Orange County-November 17 •Town of Chapel Hill's resolution requested that the governing boards of the Town of Carrboro,the Town of Hillsborough, Orange County,and OWASA consider approval of the amendment. Potential Map Interpretation Policy - Feedback Request •Staff requests feedback on whether the staffs of the 5 WASMPBA parties should commence work on a potential policy for resolving minor discrepancies in the future through G1S analysis and staff interpretation, rather than through the existing process which requires formal action by each of the five governing boards. • If authorized,staffs would work together on language and bring an item forward for future consideration. • Parameters expected to include consideration of future land use categories and existing zoning,serviceability, amount of land affected, and distance from existing similar WASMPBA designation (Primary Service Area vs. Long-Term interest Area) 16 Slide #6 8w.5ar+Campansa+ Needed Boundary Reconciliation aY�n WMw..w Slide #7 Recommendation 1. Adopt the Resolution feedback11 parcels(totaling 31.88 acres)in question as being located within the"Primary Service Area"for water and sewer services on the map in Appendix A of the WASMPBA. 2. Provide discrepanciesshould commence work an a policy for resolving minor policyin the future through GIS analysis and staff interpretation. (A would need brought back to the five WASMPBA parties for approval). Commissioner Dorosin clarified that this item is about 2 lots, and the other nine are already hooked up. Perdita Holtz said essentially it is 2 lots, which already have stub outs, but need service. She said the additional 9 are being added for consistency. Commissioner Dorosin asked if these two lots were stubbed out prior to the boundary agreement being made. Perdita Hotlz said service to the subdivision began in 1997, but in 2000 the Town of Chapel Hill was working on its comprehensive plan, and pulled back the urban service boundary at that time. She said the preexisting stubs outs were not taken into account, and she does not know why. A motion was made by Commissioner Marcoplos, seconded by Commissioner Price to adopt the resolution which approves designating the 11 parcels (totaling 31.88 acres) in question as being located within the "Primary Service Area" for water and sewer services on the map in Appendix A of the WASMPBA. Chair Rich called each Commissioner by name (roll call). VOTE: UNANIMOUS Chair Rich said the discussion can now move to the second part of the item. Commissioner Greene said she heard that other districts are in favor of pursuing a policy, but she is not. She said these boundaries were drawn with great deliberation, and should come back to the Board on a case by case basis. She said she is really opposed to an abstract policy on these matters. 17 Commissioner Dorosin said he has the exact opposite opinion. He said it is bad planning to have parcel and zoning lines that do not match. He said going through these issues is not a good use of a Board's time. He said zoning lines run through parcels, and the rural buffer, etc. He said this is a matter of cleaning things up, and not wasting resident, staff, and Board time in the future. Commissioner Bedford said she fully agrees with Commissioner Greene, and partially agrees with Commissioner Dorosin. She said she would favor staff looking at areas of obvious concern, if staff has time to do so. She said the definition of"minor" will vary, and she does not want a policy, but would be in favor of doing the work. Commissioner Marcoplos agreed with Commissioner Dorosin, and said 99% of the time it would be an easy fix. He said Commissioner Greene's concerns could be included in any policy, giving neighbors a chance to weigh in. He said if there were disagreements, then the boards could get involved. Commissioner Price asked if staff could clarify the exact policy that is being proposed. Perdita Holtz said staff is having preliminary discussions, and suggested having the policy be some sort of parameters with a maximum distance/square feet/acres that the WASMBPA line could be changed to better match a zoning line. Commissioner Price asked who made make the ultimate decision. Perdita Holtz said the staffs of the five parties. Craig Benedict, Planning Director, said in the majority of cases, the water sewer line was a ridgeline. He said the maps were drawn by hand in 2001, and current technology could be more accurate. He said the policy would say what is considered minor, and what could be agreed to and handled by staff. He said major decisions would come back to the boards. Commissioner Price agreed with streamlining the process, but said she is a little leery about leaving staff responsible for these decisions, and determining minor versus major. Commissioner Price asked if staff could bring the minor, easier, decisions to the five boards for one large approval, and go through the more major decisions over time. Craig Benedict said yes, and it would take a while for staff to come up with the parameters. Commissioner McKee agreed with Commissioner Dorosin, and said he is confident in staff's judgement. Commissioner Greene agreed that this particular one was obvious and minor, but said a policy would take a lot of work. She said she would rather staff bring a slate of these minor fixes, and have the boards approve them in one fell swoop. Chair Rich reminded the Board that a vote is not necessary at this time on this particular section. She said staff can bring back minor and major examples, and a policy may come out of that. Commissioner Greene said it is her understanding that this evening the BOCC is being asked to direct staff on formulating a policy or not. She said she is not in favor of a policy on this issue, but rather bringing items to the BOCC as they arise, or as staff is able to review them. Commissioner Dorosin said Commissioner Greene's suggestion is how the process currently works, and any changes will still have to go through all 5 boards, which is inefficient. Commissioner McKee said he did not want to speak for Commissioner Dorosin, but believes they are in agreement. He said if staff brings back several of these issues, and the five boards disagree on one particular property, the process gets bogged down in bureaucracy. He said it is this type of situation that frustrates residents. Commissioner Bedford said even with a policy, there will be 5 staffs that have to agree. She said some of these issues will be difficult, and possibly very political. She said she 18 supports the rural buffer and these boundaries, and it is important that the BOCC still have veto power. She said she does not want to turn the power of the elected official over to the staff. Commissioner Greene said these are political decisions, and she is not in favor of delegating these to staff. Commissioner Dorosin said there are levels of decisions that get made, and some are so minor that having all 5 boards involved is micromanaging. He said the process has been prioritized over the substance, and it makes it so frustrating for residents. Commissioner Marcoplos said he thinks the BOCC has completed its work for tonight, and staff should be allowed a chance to draft a policy taking the BOCC's comments into account. Commissioner Greene said the BOCC should vote, because she is not in favor of wasting staff's time on a draft policy. Commissioner Dorosin asked if Commissioner Greene's suggestions are a type of policy. Commissioner Greene said she does not think so. She said staff can look at a map and bring back examples that need addressing and let the boards rule. She said these are proposed action items, and that is different than a policy. She said she would be open to doing many at one time, but with decisions being made by the boards, not staff. A motion was made by Commissioner Greene, seconded by Commissioner Price for staff to move forward with bringing the BOCC potential action items to change these boarders consistent with staff recommendations, on staff's timetable; and for the four other jurisdictions to review. Commissioner Bedford said she supports this motion, as it is proactive. She reminded the BOCC that it has voted no on these issues in the past. Commissioner McKee asked if there is a plan to handle a potential disagreement on one property in a packet of 10. He said the disagreement on one will send the entire group of 10 back. Commissioner Greene said the BOCC could vote on each of the properties in a packet. Commissioner McKee said he still favors a policy. Commissioner Dorosin said the other four partners have already approved the possibility of staff developing a policy. Chair Rich called each Commissioner by name (roll call). VOTE: Ayes, 4 (Chair Rich, Commissioner Greene, Commissioner Bedford, Commissioner Price); Nays, 3 (Commissioner McKee, Commissioner Dorosin, and Commissioner Marcoplos) MOTION PASSES 4-3 d. Orange County Broadband Task Force The Board considered a charge and composition for the proposed Orange County Broadband Task Force. Bonnie Hammersley, County Manager, reviewed the item below: BACKGROUND: 19 At the September 1, 2020 Board of Orange County Commissioners business meeting a petition was submitted by Commissioner McKee to create an Orange County Broadband Task Force. Stakeholders would include the County Manager, Information Technology Department Director, a representative from the North Carolina Department of Information Technology (NCDIT), Orange County Schools Superintendent, Chapel Hill Carrboro City Schools Superintendent and Community members living in the unincorporated areas of Orange County who are underserved, including those with an interest in resolving the digital divide in Orange County. The Task Force charge will include but not necessarily limited to: 1. Discuss broadband solutions that will improve the quality of high-speed internet services to Orange County residents; 2. Recommend a plan to the Board of Orange County Commissioners that will expand reliable high-speed internet services to all county residents and businesses. Position # Special Representation Appointee 1. County Manager (Designee) 2. Chapel Hill-Carrboro City Schools Superintendent (Designee) 3. Orange County Schools Superintendent (Designee) 4. NC Department of Information Technology (NCDIT) Representative 5. Board of Commissioners — 1 6. Board of Commissioners — 1 7. Orange County Resident—At Large 8. Orange County Resident—At Large 9. Orange County Resident—At Large 10. Orange County Resident—At Large 11. Orange County Resident—At Large Chair Rich said the full Board would approve all members of this Task Force, including BOCC appointments. Commissioner Dorosin made a friendly amendment to include a position for a representative from Durham Tech. The Board agreed by consensus. Commissioner McKee said his primary reason for bringing this petition forward was the large number of residents who were underserved as schools closed. He said the Board is aware that he cannot attend BOCC meetings at home because of this issue, and he has come to realize that this is about much more than schooling. He said broadband is needed for employment, everyday shopping, and everyday living. He said the emergency services task force was started in a similar way, and has had great results. He said he is hopeful that this taskforce will be as successful. He said efforts thus far have been slow, and he wants to find a better way. Chair Rich said other experts can be brought in as needed. She said Dr. Felder, OCS Superintendent, was quoted in the New York Times, and this is a rural problem all over the country. She said the 2016 law that prevents counties from providing broadband was also mentioned in the article, and is the biggest obstacle to fixing this problem. She said the composition of the Task Force is great. Commissioner McKee said he is well aware of the state law, but he is willing to push the boundaries to the absolute limit. He said he is no longer willing to wait, and this task force can move the process forward one way or another. 20 A motion was made by Commissioner McKee, seconded by Commissioner Price to approve the charge and composition (12 total positions) of the Orange County Broadband Taskforce and authorize the Clerk to the Board to advertise for residents to apply for the Task Force. Commissioner Bedford asked if Commissioner McKee can be added to this task force now. Chair Rich said to fill all the slots and vote on the appointments at one time. Chair Rich called each Commissioner by name (roll call). VOTE: UNANIMOUS 7. Reports a. Update from the Orange County Food Council The Board received an update from the Food Council about activities in the 2020-2021 fiscal year and a preliminary report on the state of food insecurity during the COVID-19 pandemic. Ashley Heger, Food Council Coordinator, reviewed the item below: BACKGROUND: The Food Council Coordinator was hired in July 2019. This new Coordinator position was approved through an interlocal agreement process and is jointly funded by Orange County, Chapel Hill, Hillsborough and Carrboro. The Coordinator is charged with coordinating the Food Council and helping it achieve its goals. This presentation will provide an update of the Coordinator's work and progress since July 2019 plus an overview of the Food Council's actions and plans in the 2020 - 2021 fiscal year. The Coordinator will also be providing an update about food insecurity in the County during the Covid19 pandemic. A food security presentation was shared during the County Commissioner's board retreat in January 2020 and the update will focus on new information gathered since the start of the pandemic. Ashley Heger, Food Council Coordinator, made the following PowerPoint presentation: Slide #1 „.Zww .,i m.,Y..mw,y ORANGE COUNTY L+r� 0 FOOD COUNCIL 2019 Review Et 7020-7021 Sco. Slide #2 I. Progress report 2018 - now II_ Scope of work for the 2020 -2021 fiscal year III.Update on the state of food insecurity (follow up from the BOCCJanuary 2020 Board Retreat) 21 Slide #3 2018 Work Plan Progress Report The 2018 work plan was designed to be a living document.This plan was shared with all elected boards during the process to approve the MOU to create a Food Council Coordinator position.Any changes made to the Food Council's work plan and/or the Coordinator's scope of work have been approved by the County Manager and the Council's Executive Committee. * Progress made in all identified priority areas • Changes to actions came through collaboration with nonprofit agencies,com m u n ity members,food system stakeholders,and county/town departments • Moved towards centering racial equity and lived experience Slide #4 Facilitated partnerships with OCS,UNC,local childcare centers, and Farmer Food share to increase localfoods in schools A, Created a Community Food Resource Guide available na multiple languages Facilitated Social7ustice &Racial Equity workshops -4 Met with food service providers to share &develop best practices for a justice approach to addressing hunger Presented a `State ofFood Security'report at the County Comm issioner annual retreat:continuing to work with county and town staffand communitypartnersto better understand the challenges and opportunities for addressing burger Commissioner Greene asked if Chapel Hill Carrboro City Schools (CHCCS) were included in the School partnerships. Ashley Heger said CHCCS is a little unique because it does not have in house child nutrition services, but Orange County Schools do. She said CHCCS currently contracts out its Nutrition programs, and the contract was just renewed for the next year. Commissioner Greene asked if Ashley Heger could elaborate on the difference between Charity approach and Justice approach. Ashley Heger said a Charity approach means that those who sit in the seats of power determine what services are needed, as opposed to the Justice approach, which involves, and values input, from those who are actually receiving the services. She said the Charity model is necessary, but involving stakeholders is essential, and the desire is to move along the spectrum towards greater involvement of those receiving services, such as through surveys or board participation. Commissioner Greene asked if the Food Council is following the Justice approach. Ashley Heger said yes, the Food Council is trying to do so, and lead by example for other food organizations. She said many organizations are doing this well, and the Food Council can learn from them. She resumed the presentation: Slide #5 -P� Created educational infographicto show relationship between food security_Affordable housing and systemic racism -1, Facilitated relationships to reduce food waste in schools aitd with local food bit sin esses { lead the development ofa tegioual food council collabotalive -3� Supported the deve lop m eat ofSOP's at a srare[eve I for re d n cing food wasle and inneaNing safe food recovery practices —> Created an Agricultural Trust Fund proposal.conducted a racial equity assessment.And transitioned this effort into the creation of an Orange County Black Farmers think.tank —> Coordinate weekly turned mouthly food systeua calls for Covid related efforts 22 Slide #6 2020 -2021 Goals& Scope of W ark Develop a Food Policy Recruit new members to sit Agenda(FPA is intended to on the Food Council be a 2+year process) \ 1 \ Support the Relationships pl�y_\ %Support the development of a a central role in the coordination Racial Equity FPA design and of partners Community Data implementation and activities Index in collaboration process in the local with the Health Equity ,.to system. Council Slide #7 What is a Food Policy Agenda? EGYRn.............. .rye Slide #8 Purpose &Structure Identify gaps and Develop an agreement Provide opportunities for between partners recommendations For improving the local where lived experience practices and policies; food system and rsoial equity is recommendations will centered and everyone be part of an understands their role accountability in this work framework to ensure actions create necessary change guided by the community Slide #9 FPA design process in 2020 - 2021 Lived experience centered in design process Focus on accou n tab ility+transp arency Relationships with those most inn patted essential for effective change Data Index as a com plim entary too[for tracking outcom es Participating in other long-term planning processes to help identify areas for deeper collaboration and shared learning across sectors and jurisdictions 23 Slide #10 © State of Food Insecurity During the Covid19 Pandemic Commissioner Dorosin asked if the mission or goal of this think tank/advisory board could be identified. Ashley Heger said the goal would be to advise the Food Council on how Orange County, through local government, can create a more racially just and accessible agricultural community, which may be achieved through land use policy, capacity building on the ground with Black farmers, having additional caucus opportunities, etc. She said those working in this think tank will provide valuable expertise, and it is hoped that there will be a long-term relationship. Commissioner Price said she is a little concerned about this think tank, as Black farmers have been expressing ideas and thoughts for years, to no avail. She said issues are well known, and she is not sure that a think tank is needed, as far as access for Black farmers to participate in the market. She said she appreciates the intent, but is a little cautious about the charge/mission of the group. She said solutions are needed, as the questions are already known. Ashley Heger said the issues are known, but the capacity is not in place to give Black farmers access. She said the goal is to have farmers who have succeeded to share how they did so with those who need to build capacity. She said all can learn from this process. Commissioner Price said an example would be how does a Black farmer get his/her produce in Wegman's. She said the farmers often have all the knowledge, but simply cannot gain access, due to the color of their skin. Ashley Heger said the Food Council hopes to provide resources to level the playing field, and leverage relationships that have been built over the past few years. She said the goal is to have Black farmers lead this effort, as opposed to the Food Council telling them what to do. Chair Rich said it is a great idea, and the more people can be brought together the more ideas will be created. She said she looks forward to a future report on this item. Ashley Heger said other food councils are doing this work around the country, and Orange County wants to bring those best practices here. Commissioner Greene referred to the food distribution system breakdown at the beginning of Covid, and said CSAs were suddenly booming. She said she would like to hear the big vision of how to make it possible for Orange County to be more self-reliant on local produce, as opposed to relying on produce from around the country. Ashley Heger said one cannot grow everything in Orange County, but NC State is a wonderful resource, and there is a lot of work being done to allow local food to serve the local community. She said there are also discussions underway about how to bring certain foods back to Orange County, such as dairy, in a meaningful way. She said Covid has provided a sense of urgency to these issues, and other crises will arise in the future. She said many 24 people who were not food insecure prior to Covid, became so. She said there is a desire to build upon the momentum created by Covid to encourage more local food sources. She resumed the presentation: Slide #11 Trends in the (limited)data Initial spike in need happened in April followed by slow decline in May but numbersaretrending up again I pact of federal programs Changes from April to now What to expect in the com ing months Learning from those with lived experience Intersectional nature of food insecurity - rent eatsfirst How race and place impact food insecurity - systemic issuesthat have been exacerbated during the pandem is but predate this crisis) Slide #12 Food and Nutrition Services r I4S Applications$u bmlrind Mont It ly 1. F .x P NG R 1aJ s an� fa 114 ae Jfa t 1N �W w w,fw u V Sre on Ne.or 1r ire w w aY�xr H 4 See Nn JaN M�Na rItl HY Slide #13 Numbers from Food Providers Month Meals served Caloric Intake March 2020 34,000 23,606,800 April 2020 99,491 61,976,540 May 2020 69,999 48,111,345 June 2020 86,622 57,654,660 July 2020 28,240 19.344.400 August 2020 18,450 12,638,250 September 2020 18,310 12,542,350 October 2020 14,030 9,610,550 Total 369,142 245,484,895 Average of48K meals served weekly since March 2020 25 Slide #14 Faed Insecurity In grange County I I , Infographic t HdddMMe9 from RM February 2020 I. Slide #15 Food Insecurity Report Coordinator will share this report by early December with all the jurisdictions in Orange County - More details from frontline commun!ties and food providers - Su pplychain challenges and lessons - Updated infographicto show char gesdueto the par demic - Com parison of overall FNS participation from 2019 to now Slide #16 QUESTIONS? Ashley Heger { aheoer0pran=untvnc.aov ~� ocfavdroyayl�sMAiLC= l/Of Commissioner Dorosin said it is exciting to see the expanded scope of the Food Council, and the presentation was very encouraging. Commissioner Greene said the presentation was very informative. Chair Rich said Chapel Hill Carrboro City Schools' Child Nutrition program is contracted with Chartwells. Chair Rich said over the summer she and Mike Ortosky, Agriculture Economic Developer, made several presentations over the summer, and Orange County is a leader in the Food Council community. She said the support of local elected officials is crucial to its success. She thanked the Food Council board for all its efforts. 8. Consent Agenda • Removal of Any Items from Consent Agenda None 26 • Approval of Remaining Consent Agenda Commissioner Greene said she was very pleased to see the Upward Mobility Program. A motion was made by Commissioner Bedford, seconded by Commissioner Greene to approve the consent agenda. Chair Rich called each Commissioner by name (roll call). VOTE: UNANMIOUS a. Minutes The Board approved the draft minutes from the October 20, 2020 Virtual Business Meeting as submitted by the Interim Clerk to the Board b. Fiscal Year 2020-21 Budget Amendment #4 (ORD-2020-027) The Board voted to approve budget and grant project ordinance amendments for fiscal year 2020-21 for the Health Department; Efland Volunteer Fire Department; Criminal Justice Resource Department; Coronavirus Relief Funding; and Housing and Community Development. c. Upward Mobility Proposal The Board authorized the submission of a grant application to join the Boosting Upward Mobility from Poverty Cohort through the Urban Institute and to express the Board's ongoing support of this initiative if Orange County is selected to participate. d. Contract for Orange County Fire Marshal Division to Provide Fire Code Enforcement in Town Limits of Hillsborough The Board voted to approve an agreement between Orange County Fire Marshal Division and the Town of Hillsborough to provide fire code enforcement in the town limits of Hillsborough, and authorized the County Manager to sign the agreement. e. Amendment to the Contracts of the Attorney, Clerk, and Manager The Board voted to approve amendments to the contracts of the three employees directly hired by the Board of Commissioners, and authorized the Chair to sign. ADDED AT THE BEGINNING OF THE MEETING f. Change in BOCC Meeting Schedule for 2020 The Board voted to amend the BOCC Meeting Schedule for 2020 to add a Virtual Special Meeting on Saturday, November 21, 2020 for the purposes of convening a Closed Session to discuss personnel. 9. County Manager's Report NONE 10. County Attorney's Report John Roberts asked if the Board could provide clarification on prior discussions about elected officials serving on boards. He said some boards are not covered by advisory board policies, such as quasi-judicial, short-term task forces, joint boards with other jurisdictions, etc. He said he does not recommend revising the advisory board policy, and asked if the Board could advise on how to proceed with the desire for elected officials not serving on advisory boards. He said there are a few elected officials that are currently serving. He said this may be a topic best suited for a work session. 27 Commissioner Dorosin said he would advise informing any elected officials that have applied, or are currently serving, that the BOCC will be discussing this topic, and not accept any applications from elected officials in the meantime. He said he would freeze the status quo. The Board agreed by consensus. 11. * Appointments NONE 12. Information Items • November 5, 2020 BOCC Meeting Follow-up Actions List • US 15/501 Corridor Study— Public Comments 13. Closed Session NONE 14. Adjournment A motion was made by Commissioner McKee, seconded by Commissioner Bedford to adjourn the meeting. Chair Rich called each Commissioner by name (roll call). VOTE: UNANMIOUS The meeting was adjourned at 10:02 p.m. Penny Rich, Chair Allen Coleman Assistant Deputy Clerk II Submitted for approval by Gregory A. Wilder, Interim Clerk to the Board