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HomeMy WebLinkAboutAgenda - 10-01-2003-8pORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 1, 2003 Action Agenda Item No. SUBJECT: Percent for Art for Southern Community Park and Homestead Aquatics Center DEPARTMENT: Arts Commission PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Martha Shannon, ext. 2335 Chapel Hill Percent for Art Ordinance TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To confirm Orange County's plans to designate 1 % of the funds allocated for Southern Community Park and the Homestead Aquatics Center for public art. BACKGROUND: The Town of Chapel Hill adopted an ordinance in March 2002 that designates at least 1 % of the town's annual Capital Improvements Plan (CIP) budget for public art. Through its Percent for Art Program, the Town of Chapel Hill has created several excellent works of public art for the benefit of their citizens. Orange County staff is currently reviewing the Town of Chapel Hill's ordinance and developing information to possibly propose to the BOCC a Percent for Art Program for Orange County. That proposed ordinance would be modeled after the ordinance from Chapel Hill, which is attached for reference purposes. In the meantime, Orange County is currently working with the town in the design and construction of Southern Community Park and the Homestead Aquatics Center. It has been proposed that the standard of allocating at least 1 % of the capital costs for public art be followed for each of these two Town/County projects. It has also been proposed that the Orange County Arts Commission be directed to work collaboratively with the Chapel Hill Public Arts Commission on the public art aspect of these two projects funded jointly by Orange County and the Town of Chapel Hill. FINANCIAL IMPACT: Because the money in the CIP has already been dedicated to various projects by the County Commissioners, there would be no additional impact to the budget. A Percent for Art program slightly changes the distribution of already-allocated money. RECOMMENDATION(S): The Manager recommends that the Board confirm Orange County's plans to designate 1 % of the funds allocated for Southern Community Park and the Homestead Aquatics Center for public art and also authorize the Orange County Arts Commission to work collaboratively with the Chapel Hill Public Arts Commission on the public art aspects of these two projects funded jointly by Orange County and the Town of Chapel Hill. AN ORDINANCE ESTABLISHING A PERCENT FOR PUBLIC ART PROGRAM FOR TOWN FUNDED CAPITAL IMPROVEMENT PROJECTS (2002-03-04/O-1) BE IT ORDAINED by the Town Council of the Town Of Chapel Hill that the Council does hereby establish a program for supporting art in public places as follows: Section 1. Findings and purposes. The Town Council does hereby find that: (a) Expanding the opportunity for the citizens to experience public art will promote the general welfare of the community; and, (b) Providing for art in public places will enhance the aesthetic quality of public buildings and spaces; and, (c) Supporting public art will further the objectives of the Town established in the Town's Comprehensive Plan. (d) Enhancing the appearance of buildings and spaces provides benefits to the community by expanding the historical, cultural and creative knowledge of citizens. (e) Providing art accessible to the public and to the users of Town buildings and parks -will improve of the quality of life in Chapel Hill, and more specifically will -help define the community's identity and sense of place, -promote social interaction and discourse, -bring the arts into everyday life and -memorialize the past while expressing shared values for the future. Section 2. Percent for Public Art Program Established. A Percent for Public Art Program is hereby established to help define the community's identity and sense of place, promote social interaction and discourse, bring the arts into everyday life and memorialize the past while expressing shared values for the future. Section 3. Selection of Sites for Public Art Annually. The Council shall decide annually which capital budgets shall include 1 % or another amount for public art, and on which sites the artwork should be located. Section 4. Authorization to Commission, Acquire, Maintain and Conserve Art The Town Council's authorization to commission, acquire, maintain and conserve art shall be consistent with Council adopted policy and shall include input from the public as well as from the Chapel Hill Public Art Commission. Section 5. Policies for Implementation of Percent for Public Art Program by Council. The Council's Policies for implementation of the Percent for Public Art Program shall be established by the Council in writing and shall be available upon request. This the 4th day of March, 2002. A RESOLUTION DEFINING A PERCENT FOR PUBLIC ART PROGRAM AND THE GENERAL POLICIES OF THE PROGRAM (2002-03-04/R-8) WHEREAS, the Comprehensive Plan of the Town of Chapel Hill includes public art as part of the section on Community Character; and WHEREAS, the Town Council has included a Percent for Public Art Program in the short-term implementation measures adopted on July 5, 2000; and WHEREAS, the Public Arts Commission and its subgroups have been working with the Town staff to develop policies and procedures for a Percent for Public Art Program; NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby establishes a Percent for Public Art Program: to help define the community's identity and sense of place, to promote social interaction and discourse, to bring the arts into everyday life and to memorialize the past while expressing shared values for the future. BE IT FURTHER RESOLVED that the program shall be guided by the following policies: 1. Program Objective: To provide art accessible to the public and to the users of Town buildings and parks, for the improvement of the quality of life in Chapel Hill, and more specifically to: • help define the community's identity and sense of place, • promote social interaction and discourse, • bring the arts into everyday life and • memorialize the past while expressing shared values for the future. 2. Annual Public Art Plan: The Town Council shall meet at least annually to consider a Public Art Plan recommended by the Public Arts Commission. The recommended Public Art Plan shall include: a. Those capital projects which should include 1 % of their project budgets for public art b. The distinction between those capital projects which should include public art on-site and which should contribute 1 % of their budget to a pool of funds reserved for public art commission, acquisition, maintenance and conservation c. General location(s) for the art not recommended for the site of a capital project. d. The Town Council shall decide on which capital budgets shall include 1 % for art and the general site(s) of the art, and shall appropriate funds. This set of decisions shall be known as the Public Art Plan for the given year. 5 3. Bum 1 % of the- annual Capital Improvements Program shall be considered by the Council, for reservation for public art. However, the base from which the 1 % is calculated shall exclude grant funds for which the Town provides a local match, bond funds which do not allow such a use, and any other funds whose source would prevent their use for public art. a. The project budget shall include all costs funded by the' Town for designing, building and equipping the facility, including site work but excluding the acquisition of land. b. The public art budget shall include all costs of artist selection; artist fee; fabrication; installation, including special plumbing, wiring or lighting; publicity; celebration; and any other cost related to the public art project. 4. Location: a. Location of artwork shall generally be on the site of the capital project unless specified otherwise in the adopted Public Art Plan. Specific location within the specified site shall be considered by the Public Arts Commission as part of the selection of the artwork and review of its design development . b. Consideration shall be given to the unique site, surrounding uses and development, function of the facility, users of the facility, style of the facility, visibility to the public, maintenance and security issues. Artwork should be selected and placed to enhance the project as a whole. . 5. Selection of Artists and Art: a. The Public Arts Commission shall establish a process with written guidelines, available to the public, for the selection of artists and the review of the art proposed for acquisition. The process shall be open to the public and shall encourage participation by as wide a variety of citizens as possible. b. The Public Arts Commission shall appoint a committee to be chaired by a Commission member and to include at least one representative each of the Public Art Commission, Town Council, the designer of the capital project (if relevant), the host department, the public at large; and two art professionals. c. The committee shall make its recommendation to the full Public Arts Commission. d. The Public Arts Commission shall present to the Town Council the artist and his/her style, the type of artwork which would be expected to result from a commission; or the specific artwork it recommends be acquired; or the artwork which it recommends be maintained or conserved. The Town Council shall authorize a contract as recommended, with or without its own conditions, or .shall request another recommendation from the Public Art Commission. 6. Execution of Artist's Commission: a. The artist's contract shall define a process for his/her design development. b. The artist's contract shall define the review points during the design development c. The artist shall be involved with the design development of the capital project if relevant and if the artist is chosen in time. d. The process shall include a means of involving the public, including a public forum to consider the design concept. e. It is possible that, after the Public Art Commission or its committee, Town staff and the public review the artist's design concept, the artist will be asked to modify the design concept before being authorized to begin fabrication. 7. Acceptance of Art: The Town Manager shall accept the artwork before the final payment is made to the artist. 8. Accounting: Funds appropriated for public art shall be placed in a project budget or multi-year account(s) specified for this purpose. Grants, gifts and other revenue the Town may receive for the selection, establishment, maintenance and deaccessioning of public art shall also be placed in this multi-year fund. This the 4th day of March, 2002.