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Home My WebLink AboutAgenda - 11-05-20; 8-f - Fiscal Year 2020-21 Budget Amendment #3 1 ORD-2020-026 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 5, 2020 Action Agenda Item No. 8-f SUBJECT: Fiscal Year 2020-21 Budget Amendment #3 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1 . Budget As Amended Paul Laughton, (919) 245-2152 Spreadsheet Gary Donaldson, (919) 245-2453 Attachment 2. Year-to-Date Budget Summary PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2020-21. BACKGROUND: Health Department 1. The Orange County Health Department has budgetary changes to the following programs: • Immunization Action Plan — receipt of $18,614 in federal pass-through grant funds from the North Carolina Department of Health and Human Services, Division of Public Health to support the COVID-19 pandemic response. The grant service period runs through May 31, 2021. Funding will support personnel in administering flu vaccine to increase vaccination coverage in Orange County, as well as needed supplies to perform these clinics. • COVID Infection Protection — receipt of $178,869 in federal pass-through Coronavirus Relief Funds (CRF) from the North Carolina Department of Health and Human Services, Division of Public Health to support the COVID-19 pandemic response. The grant service period runs through December 30, 2020. Funding will support staff administering infection control services/programs and education Orange County businesses on proper cleaning and infection control. This budget amendment provides for the budgetary changes as stated above. (See Attachment 1, column #1) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: 2 • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Housing and Community Development 2. Orange County Housing and Community Development has received $195,000 in federal pass-through Coronavirus Relief Funds/CARES Act grant funds from the North Carolina Department of Health and Human Services to strategically respond to the COVID-19 pandemic response. The grant service period runs through December 30, 2020. Funding will support the Street Outreach and Rapid Rehousing programs within the Partnership to End Homelessness Program, including Homelessness Prevention rental and financial assistance, hotel/motel assistance, essential move-in goods, housing unit upfits/repairs, and transportation. This budget amendment provides for the receipt of these funds for the above stated purposes. 3. Orange County Housing and Community Development is requesting the transfer of $100,000 from the Local Voucher Program within the General Fund to the Housing Displacement Program within the Community Development Fund. Orange County continues to see an increase in the number of residents experiencing housing instability due to the COVID-19 pandemic, and there is a need for increased funding for housing assistance as part of the emergency response. The Board of County Commissioners took similar action in FY 2019-20 on April 7, 2020 as part of the approved Budget Amendment #7-A. This budget amendment provides for the transfer of funds from the Local Voucher Program to the Housing Displacement Program for the above stated purpose. This budget amendment provides for the budgetary changes related to the Round 1 Coronavirus Relief Funding (See Attachment, column #2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Coronavirus Relief Funding (CRF) — Round 1 Technical Amendment 4. As part of the Round 1 Coronavirus Relief Funding (CRF), the Town of Chapel Hill received $746,411 as their per capita allocation. The Town has allocated $250,000 of those funds back to the Orange County Housing and Community Development Department, with $25,000 to be used toward the Rapid Rehousing program, and $225,000 to be used toward the County's Housing Stabilization efforts. The Town of Carrboro received $266,575 as their per capita allocation. The Town has allocated $119,983 of those funds back to the Orange County Housing and Community Development Department to be used toward the County's Housing Stabilization efforts. This budget amendment provides for the receipt of these funds from the Towns of Chapel Hill and Carrboro for the above stated purposes. 5. The Health Department has an urgent need of $10,000 in funding to provide flu vaccines at COVID-19 testing sites and at early voting sites, as well as the normal distribution through their medical clinics. This budget amendment provides for the re-allocation of 3 $10,000 from the Orange County IT Department's Round 1 funding to the Health Department to support the administering of the flu vaccines. 6. The Orange County Housing and Community Development Department has an urgent need of additional funding in support of the County's Housing Stabilization efforts. This budget amendment provides for the re-allocation of $75,000 from Orange County Asset Management Services Round 1 funding to the Housing and Community Development Department for the above stated purpose. This budget amendment provides for the budgetary changes related to the Round 1 Coronavirus Relief Funding (See Attachment, column #3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Department on Aging 7. The Orange County Department on Aging has budgetary changes to the following programs: • Nutrition Lunch Program — receipt of $118,837 in Families First and CARES funds from the Triangle J Council of Governments (TJCOG) to meet additional need for food and supplies related to the department's Nutrition Lunch Program. • Family Caregiver Program — receipt of $26,836 in CARES funds from the Triangle J Council of Governments (TJCOG) for caregiver support and other related program expenses. • Community Based Services/Senior Centers — receipt of $55,385 in Title III B CARES funds from the Triangle J Council of Governments (TJCOG) to support virtual programming and other supplies in the Senior Centers related to the COVID-19 pandemic response. This budget amendment provides for the receipt of these additional funds for the above stated purposes. (See Attachment 1, column #4) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Human Rights and Relations 8. The Human Rights and Relations Department has received additional funds of $18,200 from Housing and Urban Development (HUD) related to case reimbursements. This budget amendment provides for the receipt and appropriation of these additional funds 4 and amends the following Human Rights and Relations HUD Grant Project Ordinance: (See Attachment 1, column #5) Human Rights and Relations HUD Grant($18,200) - Project# 71300 Revenues for this project: Current FY 2020-21 FY 2020-21 FY 2020-21 Amendment Revised HUD Funds $418,586 $18,200 $436,786 From General Fund $272,063 $0 $272,063 Total Project Funding $690,649 $18,200 $708,849 Appropriated for this project: Current FY 2020-21 FY 2020-21 FY 2020-21 Amendment Revised Human Rights & Relations HUD Grant $690,649 $18,200 $708,849 Total Costs $690,649 $18,200 $708,849 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts associated with these agenda items. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds in FY 2020-21 and increases the General Fund by $398,541; increases the Community Development Fund by $739,983; and increases the Multi-year Grant Projects Fund by $18,200. RECOMMENDATION(S): The Manager recommends the Board approve the budget and grant project ordinance amendments for fiscal year 2020-21. Attachment 1. Orange County Proposed FY 2020-21 Budget Amendment The FY 2020-21 Orange County Budget Ordinance is amended as follows: C #3 Coronavme Relief J Funding(Round 1)- achnical amendment for#4 Department on Aging 112 Housing and the receipt of$250,000 receipt of$118,837 in m Community Development from the Town of Chapel Families First and #1 Health Department- -receipt of$195,000 in Hill and$119,983 from #5 Human Rights and CARES Luncfundh ie the receipt of$18,614 in CRF/CARE and,S Act grant the Town of Canboo Relations-receipt of Sheriffs Office-receipt Nutrition Lunch program; grentfundsfAtio the funds, thsfer of from their per capital $ds from200 n additional of$25,000 gmnl from the receipt of$26,836 in Encumbrance Budget as Amended Budget as Amended Immunization fiction $100,00o from the focal allocation,and the re- funds from HUD related Budget as Amended Original Budget Budget as Amended North Carolina CARES funds for the Cagy Forwards Through BOA#2 Govonor's Highway Through BOA#2-A Plan,and de$178,869 COVID Voucher Program within allocation of$10,000 Family Caregiver to case reimbursements Through BOA#3 giant funds COVID the General Fund to the fromihe IT Department to withinihe HUD Gmnt Safety Program Infection Protection Housing Displacement the s tlh Department, Program;and receipt of Project,outside of the services Program within the as well as the re- $55,385 in Title IS Geneml Fund Community Development allocation of$75'000 CARES funds for Fund I in AMS Community Based Department to Ho using Servlces/Senlor Centel and Community Development General Fund Revenue Property Taxes $ 167,694,880 $ $ 167,694,880 $ 167,694,880 $ $ 167,694,880 $ $ $ $ $ $ 167,694,880 Sales Taxes $ 23,827,353 $ $ 23,827,353 $ 23,827,353 $ $ 23,827,353 $ $ $ $ $ $ 23,827,353 License and Permits $ 274,550 $ $ 274,550 $ 274,550 $ $ 274,550 $ $ $ $ $ $ 274,550 Aging $ 714,177 $ 714,177 $ 743,564 $ 743,564 $ 201,058 $ 944,622 Health $ 1,615,735 $ 1,615,735 $ 2,113,322 $ 2,113,322 $ 197,483 $ 2,310,805 Sheriff $ 659,388 $ 659,388 $ 661,888 $ 25,000 $ 686,888 $ 686,888 Intergovernmental $ 17,710,005 $ $ 17,710,005 $ 23,095,241 $ 25,000 $ 23,120,241 $ 197,483 $ $ $ 201,058 $ $ 23,518,782 Charges for Service $ 12,645,090 $ $ 12,645,090 $ 12,645,090 $ $ 12,645,090 $ $ $ $ $ $ 12,645,090 Investment Earnings $ 515,000 $ 515,000 $ 515,000 $ 515,000 $ 515,000 Miscellaneous $ 2,624,009 $ 2,624'009 $ 3,168,653 $ 3,168,653 $ 3,168,653 Transfers from Other Funds $ 5,486,817 $ 5,486,817 $ 5,631,817 $ 5,631,817 $ 5,631,.17 Fund Balance 1$ 8,253,603 $ 8,268,603 $ 7,977,302 1 1$ 7,977,302 $ 7,977,302 Total General Fund Revenues 1$ 239,046,307 1$ $ 239,046,307 $ 244,829,886 1$ 25,000 1$ 244,854,886 1$ 197,483 1$ $ $ 201,058 1$ 1$ 245,253,427 Expenditures Asset Mara ement Services $ 5,337,736 $ $ 5,337,736 $ 5,883,846 $ 5,883,846 $ 75,000 $ 5,808,846 Information Technologies $ 3,846,104 $ $ 3,846,104 $ 4,307,607 $ 4,307,607 $ (10,000) $ 4,297,607 Non-De artmental $ 687,264 $ $ 687,264 $ 1,927,700 $ 1,927,700 $ 369,983 $ 1,557,717 Support Services $ 12,773,209 $ $ 12,773,209 $ 15,153,237 $ $ 15,153,237 $ $ $ (454,983) $ $ $ 14,698,254 General Government $ 25,639,107 $ $ 25,639,107 $ 26,094,128 $ $ 26,094,128 $ $ $ $ $ $ 26,094,128 Community Services $ 14,322,250 $ $ 14,322,250 $ 14,667,196 $ $ 14,667,196 $ $ $ $ $ $ 14,667,196 Health $ 10,461,605 $ $ 10,461,605 $ 10,969,192 $ 10,969,192 $ 197,483 $ 10,000 $ 11,176,675 Department on Aging $ 2,192,238 $ $ 2,192,238 $ 2,221,625 $ 2,221,625 $ 201,058 $ 2,422,683 Housing and CD $ 418,275 $ $ 418,275 $ 490,275 $ 490,275 $ (100,000) $ 390,275 Human Services $ 41,614,328 $ $ 41,614,328 $ 42,606,767 $ $ 42,606,767 $ 197,483 $ 100,000 $ 10,000 $ 201,058 $ $ 42,915,308 Sheriff $ 14,803,705 $ $ 14,803,705 $ 14,831,205 $ 25,000 $ 14,856,205 $ 14856,205 Public Safe $ 27,994,203 $ $ 27,994,203 $ 28,164,919 $ 25,000 $ 28,189,919 $ $ $ $ $ $ 28:189,919 Education $ 111,737,971 $ 111,737,971 $ 111,857,971 $ 111,857,971 1 $ 111,857,971 Transfers Out $ 4,965,239 $ $ 4,965,239 $ 6,285,668 $ 6,285,668 1 $ 100,000 $ 444,983 $ 6,830,651 Total General Fund Appropriation $ 239,046,307 $ $ 239,046,307 $ 244,829,886 $ 25,000 $ 244,854,886 1$ 197,483 $ $ $ 201,058 $ $ 245,253,427 $ $ $ $ $ $ $ $ $ $ $ $ t Attachment 1. Orange County Proposed FY 2020-21 Budget Amendment The FY 2020-21 Orange County Budget Ordinance is amended as follows: G #3 Ceez-me Relief V Funding(Round 1)- achnical amendment for#4 Department on Aging 112 Housing and the receipt of$250,000 receipt of$118,837 in m Community Development from the Town of Chapel Families First and #1 Health Department- -receipt of$195,000 in Hill and$119,983 from #5 Human Rights and CARES Luncfundh ie the receipt of$18,614 in CRF/CARE and,S Act grant the Town of Canbao Relations-receipt of Sheriffs Office-receipt Nutrition Lunch program; grentfundsfAtio the funds, thsfer of from their per capital $ds from200 n additional of$25,000 gmnl from the receipt of$26,836 in Encumbrance Budget as Amended Budget as Amended Immunization fiction $100,00o from the Loeal allocation,and the re- funds from HUD related Budget as Amended Original Budget Budget as Amended North Carolina CARES funds for the Cagy Forwards Through BOA#2 Govoner's Highway Through BOA#2-A Plan,and de$178,869 COVID Voucher Program Minim allocation of$10,000 Family Caregiver to case reimbursements Through BOA#3 giant funds COVID the General Fund to the fromihe IT Depanmenib withinihe HUD Gmnt Safety Program Infection Protection Housing Displacement the s tlh Depanment, Program;and receipt of Project,outside of the services Program within the as well as the re- $55,385 in Title IS Geneml Fund Community Development allocation of$75'000 CARES funds for Fund I in AMS Community Based Department to Ho using Servlces/Senlor Centel and Community Development Community Development Fund(Housing Displacement Program) Revenues Transfer from General Fund $ 75,000 $ 75,000 $ 1,135,227 $ 120,000 $ 1,015,227 $ 100,000 $ 419,983 $ 1,535,210 In $ 937,803 $ 937,803 $ 937,803 Total Revenues $ 75,000 $ - $ 75,000 $ 2,073,030 $ 1,953,030 $ - $ 100,000 $ 419,983 $ 2,473,013 Venditures sin Dis lacement Program $ 75,000 $ 75,000 $ 2,073,030 1$ 120,000 $ 1,953,030 1 $ 100,000 $ 419,983 $ 2,473,013 Community Development Fund (Homelessness Partnership) Revenues General Government Revenue $ $ $ Intergovernmental $ 271,716 $ 271,716 $ 271,716 $ 271,716 $ 195,000 $ 466,716 A ro riated Fund Balance $ $ $ $ $ Transfer from General Fund $ 91,603 $ 91,603 $ 121,805 $ 121,805 $ 25,000 $ 146,805 Total Revenues $ 363,319 $ - $ 363,319 $ 393,521 $ - $ 393,521 $ - $ 195,000 $ 25,000 $ - $ - $ 613,521 Ex enditures Homelessness Partnership Program $ 363,319 $ 363,319 $ 393,521 $ 393,521 $ 195,000 $ 25,000 $ 673,521 Grant Project Fund Revenues Intergovernmental $ 480,481 $ 480,481 $ 612,388 $ 612,388 $ 18,200 $ 630,588 Charges for Services $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 Transfer from General Fund $ 103:420 $ 103,420 $ 118,420 $ 118,420 $ 118,420 Miscellaneous $ $ 252,411 $ 252,411 $ 252,411 Transfer from Other Funds $ $ $ $ Appropriated Fund Balance $ - $ - $ $ $ $ Tota/Revenues $ 658,901 $ - $ 658,901 1$ 1,058,219 $ - $ 1,058,219 $ - $ - $ - $ - $ 18,200 $ 1,076,419 Expenditures Support Services $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Food Council $ 72,629 $ 72,629 $ 89,127 $ 89,127 $ 89,127 General Government $ 72,629 $ - $ 72,629 $ 89,127 $ - $ 89,127 $ - $ - $ - $ - $ - $ 89,127 Community Services $ - $ $ - $ - $ $ - $ $ $ $ $ E Senior Citizen Health Promobon(Wellness) $ 149,095 $ - $ 149,095 $ 149,095 $ 149,095 $ 149,095 Master Aging Plan $ 175,000 $ - $ 175,000 $ 427,411 $ 427,411 $ 427,411 Human Ri hts 8 Relalons HUD Grant Multi-Yr $ $ $ $ 18,200 $ 18,200 Outreach Lderacy Time to Read-Library $ 77,177 $ 77,177 $ 77,177 $ 77,177 $ 77,177 Family Success Alliance-Health Multi-Year $ 15,000 $ 15,000 $ 15,000 Human Services 6 401 272 $ - $ 401,272 $ 668,683 $ - $ 668.683 $ - $ - $ - $ - $ 18.200 $ 686,883 EM Performance Grant $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000 Local Reentry Council Grant-CJRD $ 150,000 $ 150,000 $ 150,000 $ 15Q000 $ 150,000 Emergency Solutions Grant-CJRD(Multi-Yr) $ 115,409 1 $ 115,409 $ 115,409 Public Safe $ 185,000 $ - $ 185,000 $ 300,409 1$ - $ 300:401 $ - $ - $ - $ - $ - $ 300,409 Total Expenditures $ 658,901 $ - $ 658,901 $ 1,058,219 $ - $ 1,058279 $ - $ - $ - $ - $ 18,200 $ 1,076,419 2 7 Year-To-Date Budget Summary Fiscal Year 2020-21 General Fund Budget Summary Original General Fund Budget $239,046,307 Additional Revenue Received Through Budget Amendment#3 (November 5, 2020) Grant Funds $1,192,788 Non Grant Funds $5,305,633 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) $0 General Fund - Fund Balance Appropriated to Paul: Cover Anticipated and Unanticipated includes 0.4 FTE time- Expenditures ($291,301) limited increase of the currrent Emergency Total Amended General Fund Budget $245,253,427 Preparedness Coordinator Dollar Change in 2020-21 Approved General (BOA#2) Fund Budget $6,207,120 Change in 2020-21 Approved General Fund Paul: Budget 2 60% includes 1.0 FIFE Rapid Rehousing Case Manager; 2.0 FIFE Peer Support Authorized Full Time Equivalent Positions Specialists; .375 FIFE Original Approved General Fund Full Time increase of Programs Equivalent Positions 940.480 Coordinator; 3.0 FTEs Original Approved Other Funds Full Time time-limited Social work Equivalent Positions 97.950 positions; and 1.0 FIFE time-limited Harm Total Approved Full-Time-Equivalent Reduction Clinical Positions for Fiscal Year 2020-21 1,038.4301 Coordinator(BOA#1)