HomeMy WebLinkAboutAgenda - 11-05-20; 8-f - Fiscal Year 2020-21 Budget Amendment #3
ORD-2020-026
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 5, 2020
Action Agenda
Item No. 8-f
SUBJECT: Fiscal Year 2020-21 Budget Amendment #3
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget As Amended
Spreadsheet
Attachment 2. Year-to-Date Budget
Summary
Paul Laughton, (919) 245-2152
Gary Donaldson, (919) 245-2453
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2020-21.
BACKGROUND:
Health Department
1. The Orange County Health Department has budgetary changes to the following programs:
Immunization Action Plan – receipt of $18,614 in federal pass-through grant
funds from the North Carolina Department of Health and Human Services,
Division of Public Health to support the COVID-19 pandemic response. The
grant service period runs through May 31, 2021. Funding will support personnel
in administering flu vaccine to increase vaccination coverage in Orange County,
as well as needed supplies to perform these clinics.
COVID Infection Protection – receipt of $178,869 in federal pass-through
Coronavirus Relief Funds (CRF) from the North Carolina Department of Health
and Human Services, Division of Public Health to support the COVID-19
pandemic response. The grant service period runs through December 30, 2020.
Funding will support staff administering infection control services/programs and
education Orange County businesses on proper cleaning and infection control.
This budget amendment provides for the budgetary changes as stated above.
(See Attachment 1, column #1)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
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GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Housing and Community Development
2. Orange County Housing and Community Development has received $195,000 in federal
pass-through Coronavirus Relief Funds/CARES Act grant funds from the North Carolina
Department of Health and Human Services to strategically respond to the COVID-19
pandemic response. The grant service period runs through December 30, 2020. Funding
will support the Street Outreach and Rapid Rehousing programs within the Partnership to
End Homelessness Program, including Homelessness Prevention rental and financial
assistance, hotel/motel assistance, essential move-in goods, housing unit upfits/repairs,
and transportation. This budget amendment provides for the receipt of these funds for
the above stated purposes.
3. Orange County Housing and Community Development is requesting the transfer of
$100,000 from the Local Voucher Program within the General Fund to the Housing
Displacement Program within the Community Development Fund. Orange County
continues to see an increase in the number of residents experiencing housing instability
due to the COVID-19 pandemic, and there is a need for increased funding for housing
assistance as part of the emergency response. The Board of County Commissioners took
similar action in FY 2019-20 on April 7, 2020 as part of the approved Budget Amendment
#7-A. This budget amendment provides for the transfer of funds from the Local Voucher
Program to the Housing Displacement Program for the above stated purpose.
This budget amendment provides for the budgetary changes related to the Round 1
Coronavirus Relief Funding (See Attachment, column #2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Coronavirus Relief Funding (CRF) – Round 1 Technical Amendment
4. As part of the Round 1 Coronavirus Relief Funding (CRF), the Town of Chapel Hill received
$746,411 as their per capita allocation. The Town has allocated $250,000 of those funds
back to the Orange County Housing and Community Development Department, with
$25,000 to be used toward the Rapid Rehousing program, and $225,000 to be used
toward the County’s Housing Stabilization efforts. The Town of Carrboro received
$266,575 as their per capita allocation. The Town has allocated $119,983 of those funds
back to the Orange County Housing and Community Development Department to be used
toward the County’s Housing Stabilization efforts. This budget amendment provides for
the receipt of these funds from the Towns of Chapel Hill and Carrboro for the above stated
purposes.
5. The Health Department has an urgent need of $10,000 in funding to provide flu vaccines
at COVID-19 testing sites and at early voting sites, as well as the normal distribution
through their medical clinics. This budget amendment provides for the re-allocation of
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$10,000 from the Orange County IT Department’s Round 1 funding to the Health
Department to support the administering of the flu vaccines.
6. The Orange County Housing and Community Development Department has an urgent
need of additional funding in support of the County’s Housing Stabilization efforts. This
budget amendment provides for the re-allocation of $75,000 from Orange County Asset
Management Services Round 1 funding to the Housing and Community Development
Department for the above stated purpose.
This budget amendment provides for the budgetary changes related to the Round 1
Coronavirus Relief Funding (See Attachment, column #3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Department on Aging
7. The Orange County Department on Aging has budgetary changes to the following
programs:
Nutrition Lunch Program – receipt of $118,837 in Families First and CARES funds
from the Triangle J Council of Governments (TJCOG) to meet additional need for food
and supplies related to the department’s Nutrition Lunch Program.
Family Caregiver Program – receipt of $26,836 in CARES funds from the Triangle J
Council of Governments (TJCOG) for caregiver support and other related program
expenses.
Community Based Services/Senior Centers – receipt of $55,385 in Title III B
CARES funds from the Triangle J Council of Governments (TJCOG) to support virtual
programming and other supplies in the Senior Centers related to the COVID-19
pandemic response.
This budget amendment provides for the receipt of these additional funds for the above
stated purposes. (See Attachment 1, column #4)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Human Rights and Relations
8. The Human Rights and Relations Department has received additional funds of $18,200
from Housing and Urban Development (HUD) related to case reimbursements. This
budget amendment provides for the receipt and appropriation of these additional funds
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and amends the following Human Rights and Relations HUD Grant Project Ordinance:
(See Attachment 1, column #5)
Human Rights and Relations HUD Grant ($18,200) - Project # 71300
Revenues for this project:
Current
FY 2020-21
FY 2020-21
Amendment
FY 2020-21
Revised
HUD Funds $418,586 $18,200 $436,786
From General Fund $272,063 $0 $272,063
Total Project Funding $690,649 $18,200 $708,849
Appropriated for this project:
Current
FY 2020-21
FY 2020-21
Amendment
FY 2020-21
Revised
Human Rights & Relations HUD
Grant $690,649 $18,200 $708,849
Total Costs $690,649 $18,200 $708,849
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these agenda items.
FINANCIAL IMPACT: Financial impacts are included in the background information above. This
budget amendment provides for the receipt of these additional funds in FY 2020-21 and increases
the General Fund by $398,541; increases the Community Development Fund by $739,983; and
increases the Multi-year Grant Projects Fund by $18,200.
RECOMMENDATION(S): The Manager recommends the Board approve the budget and grant
project ordinance amendments for fiscal year 2020-21.
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Attachment 1. Orange County Proposed FY 2020-21 Budget AmendmentThe FY 2020-21 Orange County Budget Ordinance is amended as follows:Original BudgetEncumbrance Carry ForwardsBudget as AmendedBudget as Amended Through BOA #2Sheriff's Office - receipt of $25,000 grant from the North Carolina Governor's Highway Safety ProgramBudget as Amended Through BOA #2-A#1 Health Department - receipt of $18,614 in grant funds for the Immunization Action Plan, and $178,869 in grant funds COVID Infection Protection services#2 Housing and Community Development - receipt of $195,000 in CRF/CARES Act grant funds, and a transfer of $100,000 from the Local Voucher Program wtihin the General Fund to the Housing Displacement Program within the Community Development Fund#3 Coronavirus Relief Funding (Round 1) - technical amendment for the receipt of $250,000 from the Town of Chapel Hill and $119,983 from the Town of Carrboro from their per capital allocation, and the re-allocation of $10,000 from the IT Department to the Heatlh Department, as well as the re-allocation of $75,000 from the AMS Department to Housing and Community Development#4 Department on Aging -receipt of $118,837 in Families First and CARES funds for the Nutrition Lunch program; receipt of $26,836 in CARES funds for the Family Caregiver Program; and receipt of $55,385 in Title IIIB CARES funds for Community Based Services/Senior Centers#5 Human Rights and Relations - receipt of $18,200 in additional funds from HUD related to case reimbursements within the HUD Grant Project, outside of the General FundBudget as Amended Through BOA #3General FundRevenueProperty Taxes167,694,880$ -$ 167,694,880$ 167,694,880$ -$ 167,694,880$ -$ -$ -$ -$ -$ 167,694,880$ Sales Taxes23,827,353$ -$ 23,827,353$ 23,827,353$ -$ 23,827,353$ -$ -$ -$ -$ -$ 23,827,353$ License and Permits274,550$ -$ 274,550$ 274,550$ -$ 274,550$ -$ -$ -$ -$ -$ 274,550$ Aging 714,177$ 714,177$ 743,564$ 743,564$ 201,058$ 944,622$ Health1,615,735$ 1,615,735$ 2,113,322$ 2,113,322$ 197,483$ 2,310,805$ Sheriff659,388$ 659,388$ 661,888$ 25,000$ 686,888$ 686,888$ Intergovernmental17,710,005$ -$ 17,710,005$ 23,095,241$ 25,000$ 23,120,241$ 197,483$ -$ -$ 201,058$ -$ 23,518,782$ Charges for Service12,645,090$ -$ 12,645,090$ 12,645,090$ -$ 12,645,090$ -$ -$ -$ -$ -$ 12,645,090$ Investment Earnings515,000$ 515,000$ 515,000$ 515,000$ 515,000$ Miscellaneous2,624,009$ 2,624,009$ 3,168,653$ 3,168,653$ 3,168,653$ Transfers from Other Funds5,486,817$ 5,486,817$ 5,631,817$ 5,631,817$ 5,631,817$ Fund Balance8,268,603$ 8,268,603$ 7,977,302$ 7,977,302$ 7,977,302$ Total General Fund Revenues239,046,307$ -$ 239,046,307$ 244,829,886$ 25,000$ 244,854,886$ 197,483$ -$ -$ 201,058$ -$ 245,253,427$ ExpendituresAsset Management Services5,337,736$ -$ 5,337,736$ 5,883,846$ 5,883,846$ (75,000)$ 5,808,846$ Information Technologies3,846,104$ -$ 3,846,104$ 4,307,607$ 4,307,607$ (10,000)$ 4,297,607$ Non-Departmental687,264$ -$ 687,264$ 1,927,700$ 1,927,700$ (369,983)$ 1,557,717$ Support Services12,773,209$ -$ 12,773,209$ 15,153,237$ -$ 15,153,237$ -$ -$ (454,983)$ -$ -$ 14,698,254$ General Government25,639,107$ -$ 25,639,107$ 26,094,128$ -$ 26,094,128$ -$ -$ -$ -$ -$ 26,094,128$ Community Services14,322,250$ -$ 14,322,250$ 14,667,196$ -$ 14,667,196$ -$ -$ -$ -$ -$ 14,667,196$ Health10,461,605$ -$ 10,461,605$ 10,969,192$ 10,969,192$ 197,483$ 10,000$ 11,176,675$ Department on Aging2,192,238$ -$ 2,192,238$ 2,221,625$ 2,221,625$ 201,058$ 2,422,683$ Housing and CD418,275$ -$ 418,275$ 490,275$ 490,275$ (100,000)$ 390,275$ Human Services41,614,328$ -$ 41,614,328$ 42,606,767$ -$ 42,606,767$ 197,483$ (100,000)$ 10,000$ 201,058$ -$ 42,915,308$ Sheriff14,803,705$ -$ 14,803,705$ 14,831,205$ 25,000$ 14,856,205$ 14,856,205$ Public Safety27,994,203$ -$ 27,994,203$ 28,164,919$ 25,000$ 28,189,919$ -$ -$ -$ -$ -$ 28,189,919$ Education111,737,971$ 111,737,971$ 111,857,971$ 111,857,971$ 111,857,971$ Transfers Out4,965,239$ -$ 4,965,239$ 6,285,668$ 6,285,668$ 100,000$ 444,983$ 6,830,651$ Total General Fund Appropriation239,046,307$ -$ 239,046,307$ 244,829,886$ 25,000$ 244,854,886$ 197,483$ -$ -$ 201,058$ -$ 245,253,427$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 15
Attachment 1. Orange County Proposed FY 2020-21 Budget AmendmentThe FY 2020-21 Orange County Budget Ordinance is amended as follows:Original BudgetEncumbrance Carry ForwardsBudget as AmendedBudget as Amended Through BOA #2Sheriff's Office - receipt of $25,000 grant from the North Carolina Governor's Highway Safety ProgramBudget as Amended Through BOA #2-A#1 Health Department - receipt of $18,614 in grant funds for the Immunization Action Plan, and $178,869 in grant funds COVID Infection Protection services#2 Housing and Community Development - receipt of $195,000 in CRF/CARES Act grant funds, and a transfer of $100,000 from the Local Voucher Program wtihin the General Fund to the Housing Displacement Program within the Community Development Fund#3 Coronavirus Relief Funding (Round 1) - technical amendment for the receipt of $250,000 from the Town of Chapel Hill and $119,983 from the Town of Carrboro from their per capital allocation, and the re-allocation of $10,000 from the IT Department to the Heatlh Department, as well as the re-allocation of $75,000 from the AMS Department to Housing and Community Development#4 Department on Aging -receipt of $118,837 in Families First and CARES funds for the Nutrition Lunch program; receipt of $26,836 in CARES funds for the Family Caregiver Program; and receipt of $55,385 in Title IIIB CARES funds for Community Based Services/Senior Centers#5 Human Rights and Relations - receipt of $18,200 in additional funds from HUD related to case reimbursements within the HUD Grant Project, outside of the General FundBudget as Amended Through BOA #3Community Development Fund (Housing Displacement Program)RevenuesTransfer from General Fund75,000$ 75,000$ 1,135,227$ (120,000)$ 1,015,227$ 100,000$ 419,983$ 1,535,210$ Intergovernmental937,803$ 937,803$ 937,803$ Total Revenues75,000$ -$ 75,000$ 2,073,030$ 1,953,030$ -$ 100,000$ 419,983$ 2,473,013$ ExpendituresHousing Displacement Program75,000$ 75,000$ 2,073,030$ (120,000)$ 1,953,030$ 100,000$ 419,983$ 2,473,013$ Community Development Fund (Homelessness Partnership)RevenuesGeneral Government Revenue -$ -$ -$ Intergovernmental271,716$ 271,716$ 271,716$ 271,716$ 195,000$ 466,716$ Appropriated Fund Balance-$ -$ -$ -$ -$ Transfer from General Fund91,603$ 91,603$ 121,805$ 121,805$ 25,000$ 146,805$ Total Revenues363,319$ -$ 363,319$ 393,521$ -$ 393,521$ -$ 195,000$ 25,000$ -$ -$ 613,521$ ExpendituresHomelessness Partnership Program363,319$ 363,319$ 393,521$ 393,521$ 195,000$ 25,000$ 613,521$ Grant Project Fund RevenuesIntergovernmental480,481$ 480,481$ 612,388$ 612,388$ 18,200$ 630,588$ Charges for Services75,000$ 75,000$ 75,000$ 75,000$ 75,000$ Transfer from General Fund103,420$ 103,420$ 118,420$ 118,420$ 118,420$ Miscellaneous-$ 252,411$ 252,411$ 252,411$ Transfer from Other Funds-$ -$ -$ -$ Appropriated Fund Balance-$ -$ -$ -$ -$ -$ Total Revenues658,901$ -$ 658,901$ 1,058,219$ -$ 1,058,219$ -$ -$ -$ -$ 18,200$ 1,076,419$ ExpendituresSupport Services-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Food Council72,629$ 72,629$ 89,127$ 89,127$ 89,127$ General Government72,629$ -$ 72,629$ 89,127$ -$ 89,127$ -$ -$ -$ -$ -$ 89,127$ Community Services-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Senior Citizen Health Promotion(Wellness)149,095$ -$ 149,095$ 149,095$ 149,095$ 149,095$ Master Aging Plan175,000$ -$ 175,000$ 427,411$ 427,411$ 427,411$ Human Rights & Relations HUD Grant (Multi-Yr)-$ -$ -$ 18,200$ 18,200$ Outreach Literacy Time to Read-Library77,177$ 77,177$ 77,177$ 77,177$ 77,177$ Family Success Alliance - Health (Multi-Year)15,000$ 15,000$ 15,000$ Human Services401,272$ -$ 401,272$ 668,683$ -$ 668,683$ -$ -$ -$ -$ 18,200$ 686,883$ EM Performance Grant35,000$ 35,000$ 35,000$ 35,000$ 35,000$ Local Reentry Council Grant - CJRD 150,000$ 150,000$ 150,000$ 150,000$ 150,000$ Emergency Solutions Grant - CJRD (Multi-Yr)115,409$ 115,409$ 115,409$ Public Safety 185,000$ -$ 185,000$ 300,409$ -$ 300,409$ -$ -$ -$ -$ -$ 300,409$ Total Expenditures658,901$ -$ 658,901$ 1,058,219$ -$ 1,058,219$ -$ -$ -$ -$ 18,200$ 1,076,419$ 26
General Fund Budget Summary
Original General Fund Budget $239,046,307
Additional Revenue Received Through
Budget Amendment #3 (November 5, 2020)
Grant Funds $1,192,788
Non Grant Funds $5,305,633
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)$0
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures ($291,301)
Total Amended General Fund Budget $245,253,427
Dollar Change in 2020-21 Approved General
Fund Budget $6,207,120
% Change in 2020-21 Approved General Fund
Budget 2.60%
Original Approved General Fund Full Time
Equivalent Positions 940.480
Original Approved Other Funds Full Time
Equivalent Positions 97.950
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2020-21 1,038.430
Year-To-Date Budget Summary
Fiscal Year 2020-21
Authorized Full Time Equivalent Positions
Paul:
includes 0.4 FTE time-
limited increase of the
currrent Emergency
Preparedness Coordinator
(BOA #2)
Paul:
includes 1.0 FTE Rapid
Rehousing Case Manager;
2.0 FTE Peer Support
Specialists; .375 FTE
increase of Programs
Coordinator; 3.0 FTEs
time-limited Social Work
positions; and 1.0 FTE
time-limited Harm
Reduction Clinical
Coordinator (BOA #1)
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