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Home My WebLink AboutAgenda - 11-05-20; 8-e - Appointment of County Review Officer ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 5, 2020 Action Agenda Item No. 8-e SUBJECT: Appointment of County Review Officer DEPARTMENT: Tax Administration ATTACHMENT(S): • North Carolina General Statute 47-30.2 • RES-1997-047 – Resolution appointing County Review Officers • RES-2014-014 – Resolution for County Review Officer • Draft Resolution to Appoint County Review Officer INFORMATION CONTACT: Nancy T. Freeman, Tax Administrator (919) 245-2735 PURPOSE: To appoint one additional County Review Officer, and to remove from appointment two (2) Review Officers that are no longer employed by the County. BACKGROUND: NC General Statute 47-30.2 requires that all persons appointed as plat review officers be appointed by a resolution recorded in the Register of Deeds office. Review Officers ensure that all plats recorded comply with the plat requirements set out in the General Statutes. On September 16, 1997 the Board of Commissioners first adopted a Review Officer resolution. Additional resolutions appointing and rescinding review officers have since been recorded, including a resolution dated March 6, 2014. Rebecca Lee has attained the status of certified property mapper in the State of North Carolina. The Land Records/GIS Manager recommends that she be appointed to carry out the duties and responsibilities of Review Officer as the need arises in day to day work. Tammy Hicks Walker was appointed on September 16, 1997 as Tammy H Wood, and subsequently reappointed as Tammy Hicks Walker on March 6, 2014. Amy B. Gilbert was also appointed on September 16, 1997. Both are no longer employed with Orange County and can be removed from the list of personnel authorized to carry out the Review Officer responsibilities for Orange County. FINANCIAL IMPACT: There is be no Orange County Financial Impact associated with this item. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. 1 ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The County Manager recommends that Board approve the resolution appointing Rebecca Lee to be a Review Officer for Orange County, and removing two (2) review officers no longer employed by the County. 2 G.S. 47-30.2 Page 1 § 47-30.2. Review Officer. (a) The board of commissioners of each county shall, by resolution, designate by name one or more persons experienced in mapping or land records management as a Review Officer to review each map and plat required to be submitted for review before the map or plat is presented to the register of deeds for recording. Each person designated a Review Officer shall, if reasonably feasible, be certified as a property mapper pursuant to G.S. 147-54.4. A resolution designating a Review Officer shall be recorded in the county registry and indexed on the grantor index in the name of the Review Officer. (b) The Review Officer shall review expeditiously each map or plat required to be submitted to the Officer before the map or plat is presented to the register of deeds for recording. The Review Officer shall certify the map or plat if it complies with all statutory requirements for recording. Except as provided in subsection (c) of this section, the register of deeds shall not accept for recording any map or plat required to be submitted to the Review Officer unless the map or plat has the certification of the Review Officer affixed to it. A certification shall be in substantially the following form: State of North Carolina County of I, ____________, Review Officer of __________ County, certify that the map or plat to which this certification is affixed meets all statutory requirements for recording. _______________________________ Review Officer Date _________________________ (c) A map or plat must be presented to the Review Officer unless one or more of the following conditions are applicable: (1) The certificate required by G.S. 47-30(f)(11) shows that the map or plat is a survey within the meaning of G.S. 47-30(f)(11)b. or c. (2) The map or plat is exempt from the requirements of G.S. 47-30 pursuant to G.S. 47-30(j) or (l). (3) The map is an attachment that is being recorded pursuant to G.S. 47-30(n). (1997-309, s. 3; 1998-228, s. 13.) 3 5' d NORTH CAROLINA ORANGE COUNTY RESOLUTION WHEREAS, the General Assembly of North Carolina enacted "AN ACT TO IMPROVE THE PROCEDURES FOR RECORDING MAPS AND PLATS, " S.L. 1997-309 (Senate Bill 875) which Act requires each county of the State of North Carolina to appoint a Review Officer for that county on or before October 1, 1997 to perform the duties and perform the functions called for in the Act. BE IT RESOLVED that pursuant to N.C. Gen. Stat. S 47-30 .2, the Orange County Board of Commissioners appoints the following property mappers, certified, pursuant to G.S. 147-54.4, to be Review Officers to review each map and plat required to be submitted for review before the map or plat is presented to the register of deeds for recording: Roscoe E. Reeve Patricia B. Smith Denise Y. Robinson Penny C. Bryant Tammy H. -Wood Amy B. Gilbert said appointments to be effective the 1st day of October, 1997 . BE IT FURTHER RESOLVED that the certification to be used by the Review Officers shall be in the following form: I, [Name of Review Officer) , Review Officer of Orange County, certify that the map or plat to which this certification is affixed meets all statutory requirements for 1 4 recording for which the Review Officer has responsibility as provided by law. Name of Review Officer] Date of Certification: Upon motion duly made and seconded, the foregoing resolution was passed by the following votes: Ayes: Commissioners William L. rrnwthpr. Margaret W Rrnwn Alice M Gordon and Stephen H_ Halkintis Noes: NONE I, Beverly A. Blythe,. Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing has been carefully copied from the recorded minutes of the Board of Commissioners for said County at a regular meeting of said Board held on September 16, 1997 said record having been made in the Minute Book of the minutes of said Board, and is a true copy of so much of said proceedings of said Board as relates in any way to the passage of the resolution described in said proceedings. WITNESS my hand and the corporate seal of said County, this 22nd day of September , 1997 . Cl4r-k to a Board of codmissioners lsg-10 revoff.res 2 5 6 7 RES-2020-071 Prepared by and return after recording to: Anne Marie Tosco, Orange County Attorney’s Office, P.O. Box 8181, Hillsborough, NC 27278 NORTH CAROLINA ORANGE COUNTY A RESOLUTION APPOINTING COUNTY REVIEW OFFICERS AND RESCINDING PAST APPOINTMENTS WHEREAS, pursuant to North Carolina General Statute 47-30.2 the Orange County Board of Commissioners has from time to time since September 1997 adopted resolutions appointing and/or rescinding one or more named persons who are certified property mapper(s) holding current certification from the Department of the Secretary of State pursuant of North Carolina General Statute 147-54.4, as Review Officers, with the same being recorded in the Office of the Register of Deeds for Orange County; WHEREAS, pursuant to NCGS 47-30.2, said revision must be made by resolutions of the Board of Commissioners with said resolution being recorded in the Office of the Register of Deeds for Orange County; NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners as follows: 1. That Rebecca Lee is a State certified property mapper holding a current certification from the Department of the Secretary of State pursuant of North Carolina General Statute 147-54.4 and her certification has been verified by the Director, Orange County Tax Administration; and pursuant to NCGS 47-30.2, is hereby appointed as a Review Officer in Orange County; 2. That the above named person, as a Review Officer, shall comply with all statutory requirements and shall follow all procedures, as prescribed by NCGS 47-30.2; 8 3. That this Resolution designating Rebecca Lee as a Review Officer be recorded in the Orange County Registry and indexed on the grantor index in the name of the Review Officer. BE IT FURTHER RESOLVED that the certification to be used by the by Review Officer shall be in the following form: I, Rebecca Lee, Review Officer of Orange County, certify that the map or plat to which this certification is affixed meets all statutory requirements for recording for which the Review Officer has responsibility as provided by law. _____________________________________ (Name of Review Officer) _____________________________________ (Date of Certification) BE IT FURTHER RESOLVED that the appointments of Tammy Hicks Walker as a Review Officer for Orange County, which was effective 22nd day of September 1997 and reaffirmed due to name change effective the 6th day of March 2014, and Amy B Gilbert, as a Review Officer for Orange County, which was effective the 22nd day of September 1997, are rescinded and said persons are removed from the list of personnel authorized to carry out the Review Officer responsibilities for Orange County, because said persons are no longer employed with Orange County. This Resolution rescinding the appointments of Tammy Hicks Walker and Amy B Gilbert shall be recorded and further indexed on the grantor index in the names of Tammy Hicks Walker and Amy B Gilbert, in addition to the above. THIS the 5th day of November, 2020. ORANGE COUNTY BOARD OF COMMISSIONERS BY: _________________________________________________ PENNY RICH, Chair ATTEST: _____________________________________ GREG WILDER, Interim Clerk to the Board 9