HomeMy WebLinkAboutORD-2020-023 Fiscal Year 2020-21 Budget Amendment #2 1
ORD-2020-023
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 20, 2020
Action Agenda
Item No. 8-b
SUBJECT: Fiscal Year 2020-21 Budget Amendment #2
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget As Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-to-Date Budget
Summary
Attachment 3. Sheriff's Office
Community-Based
Organization Grant
Agreement
PURPOSE: To approve budget, grant, and capital project ordinance amendments for fiscal year
2020-21.
BACKGROUND:
Planning and Inspections Department
1. At its March 24, 2020 meeting, the Board of County Commissioners (BOCC) approved a
consultant contract, not to exceed $287,218, to update the 2017 Orange County Transit
Plan analyzing revenues and expenditures through 2040. At its April 21, 2020 meeting,
the BOCC approved for the budgeting of these reimbursement funds from the Article 43
Transit Tax proceeds. However, at June 30, 2020, services totaling only $15,524 had
been performed, so encumbrances totaling $271,694 were closed out at fiscal year-end.
This budget amendment provides for re-budgeting for the receipt of the remaining
amount of $271,694 on the consultant contract to be received as 100% reimbursement
funds from Article 43 Transit Tax proceeds. (See Attachment 1, column #1)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures,
incomes and educational levels with respect to the development and enforcement of
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environmental laws, regulations, policies, and decisions. Fair treatment means that
no group of people should bear a disproportionate share of the negative
environmental consequences resulting from industrial, governmental and commercial
operations or policies.
• GOAL: ENABLE FULL CIVIC PARTICIPATION
Ensure that Orange County residents are able to engage government through voting
and volunteering by eliminating disparities in participation and barriers to
participation.
ENVIRONMENTAL IMPACT: The following Orange County Environmental
Responsibility Goal impact is applicable to this item:
• CLEAN OR AVOIDED TRANSPORTATION
Implement programs that monitor and improve local and regional air quality by 1)
promoting public transportation options, 2) decreasing dependence on single-
occupancy vehicles, and 3) otherwise minimizing the need for travel.
County Capital Project — Veterans Memorial
2. At its September 1, 2020 meeting, the Board of County Commissioners approved a
budget up to $137,542 for the design and construction of Phase II of the Veterans
Memorial project at the Southern Campus in Chapel Hill. A portion of the funding
($30,000) was from County matching challenge funds budgeted in the General Fund,
both in fiscal years 2017-18 and 2018-19. This budget amendment provides for a fund
balance appropriation of $30,000 for the receipt of the County matching challenge
funds, the receipt of $49,424 from available donations given to the Community Giving
Fund for this specific project, the receipt of funds up to $57,833 from County Veterans
Memorial, Inc., and the use of existing funds of $285 within the current project budget.
See below for an amended Veterans Memorial Capital Project Ordinance: (See
Attachment 1, column #2)
Veterans Memorial Capital Project($137,542) -Project# 10060)
Revenues for this project:
Current FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised
Community Giving Funds $23,500 $49,424 $72,924
From General Fund $0 $30,000 $30,000
County Veterans Memorial, Inc. $0 $57,833 $57,833
Total Project Funding $23,500 $137,257 $160,757
Appropriated for this project:
Current FY FY 2020-21 FY 2020-21
2020-21 Amendment Revised
Veterans Memorial Project $23,500 $137,257 $160,757
Total Costs $23,500 $137,257 $160,757
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with this item.
Visitors Bureau Fund
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3. The Orange County Visitors Bureau has received notification of a $10,000 grant award
from the Economic Development Partnership of North Carolina and the North Carolina
Travel Industry Association. This grant period runs through December 30, 2020.
These funds will be used to assist with the county's tourism recovery efforts. This
budget amendment provides for the receipt of $10,000 for the above stated purpose.
(See Attachment 1, column #3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Housing and Community Development
4. The Department of Housing and Community Development has received notification of
CARES Act funds of a not to exceed amount of $937,803 through the North Carolina
Department of Public Safety, Office of Recovery and Resiliency (NCORR). These are
federal reimbursement funds that include Treasury Coronavirus Relief Funds and
Housing and Urban Development (HUD) Community Development Block Grant -
Coronavirus funds. These funds will be used to prevent evictions and utility
disconnections, and encourage housing stability in response to the COVID-19 crisis.
The period for this award runs through February 28, 2021. This budget amendment
provides for the receipt of these funds, on a reimbursement basis, up to $937,803, for
the above stated purposes. (See Attachment 1, column #4)
5. As part of Round 1 of the Coronavirus Relief Funding (CRF), $50,000 was budgeted in
Landlord Incentives in the Housing Choice Voucher (HCV) Fund, but since these funds
are not HCV specific and can be used for any Landlord Incentives, the department
requests that these funds be moved to the Community Development Fund. This budget
amendment provides for the moving these budgeted funds from the HCV Fund to the
Community Development Fund. (See Attachment 1, column #4)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
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Animal Services
6. Orange County Animal Services has received $7,755 in Community Giving fund
donations to be used to help offset costs associated with the Veterinary Assistance
program. This program assists community members with the cost of veterinary care.
This budget amendment provides for the receipt of these Community Giving funds, to be
paid out of the Community Giving Fund, outside of the General Fund. (See Attachment
1, column #5)
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with this item.
Board of Elections
7. The Orange County Board of Elections have the following budgetary changes:
• Center for Tech and Civic Life Grant - received notification of a grant award
totaling $216,255 from the Center for Tech and Civic Life (CTCL), a non-profit
organization, based on and in reliance upon the information and materials
provided by the County through the grant application process. The grant project
period runs through December 30, 2020. Consistent with the grant requirements,
these funds will be used exclusively for the public purpose of planning and
operational izing safe and secure election administration in Orange County in
2020.
• Supplemental CARES Act Grant — received notification of supplemental CARES
Act grant funds of $45,000, appropriated under Session Law 2020-97. This grant
provides additional funding for COVID-related expenses for Election day, as well
as funding of $100.00 in supplemental pay for Election day pollworkers.
This budget amendment provides for the receipt of these grant funds for the above
stated purposes. (See Attachment 1, column #6)
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with this item.
Orange County Transportation Services
8. Orange County Transportation Services has received notification of a grant award
totaling $893,600 from the State, based on funds the North Carolina Department of
Transportation (NCDOT) received from the Federal Transit Administration (FTA). The
required local match of $223,400 will come from available Article 43 Transit Tax
proceeds held by NCDOT. The total amount of $1,117,000 will be used to purchase two
(2) electric buses and charging stations. The grant period runs through December 15,
2020. This budget amendment provides for the receipt of these grant funds and the
Transit Tax proceeds, and amends the following Equipment and Vehicles Capital Project
Ordinance:
Equipment and Vehicles Capital Project($1,117,000) - Project#30010
Revenues for this project:
Current FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised
Alternative Financing $3,452,057 $0 $3,452,057
NC DOT Funds $1,272,318 $893,600 $2,165,918
Article 43 Sales Tax $0 $223,400 $223,400
Total Project Funding $4,724,375 $1,117,000 $5,841,375
5
Appropriated for this project:
Current FY FY 2020-21 FY 2020-21
2020-21 Amendment Revised
Equipment and Vehicles $4,724,375 $1,117,000 $5,841,375
Total Costs $4,724,375 $1,117,000 $5,841,375
9. Orange County Transportation Services has received notification of available
reimbursement funding of up to $336,301 in CARES Act funding as a pass-through from
the North Carolina Department of Transportation. These funds are intended to offset
local revenue losses and aid COVID-19 response and recovery efforts. This budget
amendment provides for the receipt of these reimbursement funds, and reduces the fund
balance appropriation budgeted in the General Fund for FY 2020-21 by the same
amount. (See Attachment 1, column #7)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Health Department
10.The Orange County Health Department has budgetary changes to the following
programs:
• Regional Strike Team — receipt of $198,940 in federal pass-through grant
funds from the North Carolina Department of Health and Human Services,
Division of Public Health to support the COVID-19 pandemic response. The
grant service period runs through December 15, 2020. Funding will support a
Coordinator position and six (6) temporary trainers to provide infection control
education in congregate living facilities across Orange, Alamance, Caswell,
Chatham, Durham, Guilford, Person, Randolph, and Rockingham counties.
This budget amendment provides for the receipt of these funds, increases the
current Emergency Preparedness Coordinator from a 0.6 FTE to a time-limited
1.0 FTE position to serve as the Coordinator for this team.
• Family Success Alliance — the department received $15,000 in grant funds
from the United Way of the Greater Triangle back in FY 2018-19 to support the
Parent Council within the Family Success Alliance. Although the budget
amendment, approved back in FY 2018-19, budgeted these funds in the multi-
year grant project fund, the funds were credited in the General Fund, but
expenditures were never incurred. This budget amendment provides for a fund
balance appropriation of $15,000 from the General Fund to the multi-year
Grant project for use within the Family Success Alliance program.
This budget amendment provides for the budgetary changes as stated above.
(See Attachment 1, column #8)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
0 GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
6
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
County Capital Projects — Emergency Services Remediation and HVAC Projects
11.The Emergency Management Services facility, located at 510 Meadowlands Drive,
Hillsborough NC, consists of offices and an adjoining warehouse space. The overall size
of the facility is 22,069 square feet, while the warehouse contains 10,193 square feet. In
August 2020, environmental tests detected mold on the contents stored in the
warehouse. A remediation contractor will be cleaning high priority items necessary to
support ongoing operations of the Emergency Services. Cleaned items are being stored
in other county facilities and storage units. Future work will include the design and
upgrade of the warehouse ventilation system to prevent the any re-occurrence. This
budget amendment provides for the reallocation of $135,000 from the HVAC Capital
Project to the Phillip Nick Waters Emergency Services Building Remediation Project to
cover the costs of the immediate necessary remediation work, and amends the following
Capital Project Ordinances:
Phillip Nick Waters Emergency Services Building Remediation Project ($135,000) - Project
# 10068)
Revenues for this project:
Current FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised
Alternative Financing — From $775,950 $0 $775,950
Repurposed Projects
Alternative Financing - New $2,577,209 $0 $2,577,209
From General Fund — From
$82,800 $135,000 $217,800
Repurposed Projects
Total Project Funding $3,435,959 $135,000 $3,570,959
Appropriated for this project:
Current FY FY 2020-21 FY 2020-21
2020-21 Amendment Revised
Professional Services $250,700 $0 $250,700
Construction $3,185,259 $135,000 $3,320,259
Total Costs $3,435,959 $135,000 $3,570,959
HVAC Capital Project(-$135,000) - Project#30018
Revenues for this project:
Current FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised
Alternative Financing $3,670,200 $0 $3,670,200
From General Fund — From
Repurposed Projects $724,723 ($135,000) $589,723
Total Project Funding $4,394,923 ($135,000) $4,259,923
Appropriated for this project:
Current FY FY 2020-21 FY 2020-21
2020-21 Amendment Revised
HVAC Projects $4,394,923 ($135,000) $4,259,923
Total Costs $4,394,923 ($135,000) $4,259,923
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SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with this item.
Sheriff's Office
12.The Orange County Sheriff's Office has the following budgetary changes:
• Alzheimer's Foundation of America - received a grant award of $2,500 from the
Alzheimer's Foundation of America to help those affected by Alzheimer's and other
dementia related illnesses. These funds will support training and equipment needs
for the life track program (to track walk off patients). This budget amendment
provides for the receipt of these grant funds for the above stated purpose.
• Drug Forfeiture Fund - reprogram $25,000 from its Drug Forfeiture Fund to the
Sheriff's General Fund budget to support a grant award to the Fathers on the Move
nonprofit agency. This use of forfeiture funds is consistent with the U.S. Department
of Justice guidelines. This disbursement of funds will teach participants the skill and
provide the support needed to integrate back into mainstream society and to improve
their relationships with their children. The current unassigned fund balance in the
Drug Forfeiture Fund is $1,220,901. (See Attachment 3, Sheriff's Office Community-
Based Organization Grant Agreement)
This budget amendment provides for the budgetary changes as stated above. (See
Attachment 1, column #9)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Department on Aging
13. The Orange County Department on Aging has received $5,000 in grant revenue from
Triangle J Council of Governments (TJCOG) to monitor and coordinate the area's Handy
Helpers programs for FY 2020-21. This continues the grant award received in FY 2019-
20. This budget amendment provides for the receipt of these grant funds. (See
Attachment 1, column #10)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang
activity, substance abuse and domestic violence
County Manager/Arts Commission
14. The Orange County Arts Commission has received $3,500 in returned grant funds from
its State Arts Grant award in FY 2019-20, which they were not able to spend in FY 2019-
20. These returned grants were from schools unable to fulfill programs due to COVID-19.
Funds are to be re-granted to top scoring FY19-20 Grassroots applicants who are 501 c3
8
arts organizations. This amendment appropriates $3,500 in Visitor's Bureau Fund
Balance, outside of the General Fund to allow for the granting of these funds. (See
Attachment 1, column #11)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Orange County Schools — Technical Amendment
15.At its October 6, 2020 meeting, the Board of County Commissioners approved the use of
$120,000 in available Emergency Housing Assistance program funds to fund 800 Hot
Spots for Orange County Schools (OCS) at a cost of $150 each. However, the abstract
(Action Agenda Item #8-f) did not include a budget amendment number, nor did it have a
budget ordinance number. This technical amendment provides for the inclusion of the
item on this budget amendment. (See Attachment 1, column #12)
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these agenda items, other than agenda item #1.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds in FY 2020-21 and
increases the General Fund by $937,144; decreases the Housing Choice Voucher Fund by
$50,000; increases the Community Development Fund by $867,803; increases the Multi-year
Grant Projects Fund by $15,000, increases the Visitors Bureau Fund by $13,500, increases the
County Capital Projects Fund by $1,254,257, increases the Community Giving Fund by $7,755,
and decreases the Drug Forfeiture Fund by $25,000.
RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and
capital project ordinance amendments for fiscal year 2020-21.
Attachment 1. Orange County Proposed FY 2020.21 Budget Amendment
The FY 2020-21 Orange County Budget Ordinance is amended as follows: n
#4Housing-rd TranspoZlan Services 0Clange Count' •7
Commonly #8 Health Department-
receiptINE336,301in Sheri#s Once-receipt
Development-fund.
#fi Boardalpta of Elson$216,2na- hair[IN$a-tlhm0in
#SMImalSmlox- reimbursement CARES r N$2,500 gent awaM #11 County
CARES937,80 s receipt Na$218,255 federalpassthrough #1i-thaind
eceip[IN$],]66 in AG footling aeapaes- fiom the Alzheimera #100epaNnent on ManagerlWR
#1Planni-intl ti-a $Idler,to r grant�hortlfrom Me grantluntla d the NC AmentlmenttolnG of
#2 Veterans Memorial #3 Vistors Bureau Fund Communlry Giving fund through from Me NC Foundation IN America Aging-recelptIN Commission-fund
InspeGlons-rebudge5 prevent evlGlons and Ce.Li%f Tech and and
H.. S.-.1 Me sing$1 rap tat I.IN
capital -receiptINa§10,000 donations MM1elp o#eet Depamnent of to auppwthaining antl E6,ogoingrant revenue balance approprialionIN
for Me receip[IN utility tlismnnecdona, Civic Life for planning antl Human ServiceaM ding$120,000 in
Encumbrance Budget ee Amended remaining amountIN design and censtruGlon grant award from the and enoaurag.housing ces5 aswclaledwM and opendl- ing TransporMtlon to support Me COVID-19 equipment needs for the from TrlangleJ Cauncll E3,500 from the Visitors available Emergency Budget as Amended
Original Budget Budget as Amended &PM1ase llofMe Economic Development Me Veterinary offset local revenue life track pregram;and INGovemmentsM Bureau Fund for receipt Through
Camy ForWerds Through BOA 82]1,690 tram Article Veterans Memorial Partnership NNC and stability reaponsem AsslsMnce program;to safe antl secure election losses and aid COVID- Pantlemic response; transfer N$25,000 from monitor and coordinate NreMrned grant funds Housing Pasistance
43 Transit Tax proceeds Me COVID-19 crisis; administratlon in and afund balance program funds to no
b update Me 201]OC Prolect at the Soothers the NC Travel Industry and mooing$60,000 in be Paitl out INthe Orange County in 2020; 1B response antl apprepriadonIN the Drug ForieiMre Me area's Hantly in FY 19-20 Mal vnll be BOO Hot SpGa for
Transk Plan Campus In Chapel HIII Ass
Landlord lnvcentive Communlry Giving and reclept do$45,000 recovery eR°rts.and $16,000 from the FundMMe General Helpers programs for regranted to Orange Caunty Schools
Funtl,outsitle of Me retlucea the iuntl Funtlbsuppartagrent FY20-21. scoring FY 19-20
funds Pram Me Housing Supplemental CARES General Fundforfunds in Mid BOA#2
General Fund balance appropriation in . to theF g.nt Graasroa5 applicants
Chalce Voucher Fund to AG Grant Me General Fund in FY rat.from Me the M-mm-pl
the Commonly 20-216y the same Unitetl Way in FY 18-18 agency
DevNopmeMFund _ __
General Fund
Revenue
Property Taxes $ 167,694,880 $ $ 167,694,880 $ 167,694,880 $ $ $ $ $ $ $ $ $ $ $ $ $ 167,694,880
Sales Taxes $ 23,827,353 $ $ 23,827,353 $ 23,827,353 $ $ $ $ $ $ $ $ $ $ $ $ $ 23,827,353
License and Permits $ 274,550 $ $ 274,550 $ 274,550 $ $ $ $ $ $ $ $ $ $ $ $ $ 274,550
Aging $ 714,177 $ 714,177 $ 738,564 $ 5.000 $ 743,564
Health $ 1,615,735 $ 1,615,735 $ 1,914,382 $ 198,940 $ 2,113,322
Transportation Services $ 1,191,810 $ 1,191,810 $ 1,191,810 $ 336,301 $ 1,528,111
Sheriff $ 659.388 $ 659,388 $ 659.388 $ 2,500 $ 661,888
Local $ 47,761 $ 47,761 $ 4,422,181 $ 45,000 $ 4,467,181
Intergovernmental $ 17,710,005 $ $ 17,710,005 $ 22,507,500 $ $ $ $ $ $ 45,000 $ 336,301 $ 198,940 $ 2,500 $ 5,000 $ $ $ 23,095,241
Charges for Service 12,645,090 12,645,090 12,645,090 12,845,090
Investment Eamings $ 515.000 $ 515,000 $ 515.020 S 515,000
Miscellaneous $ 2,824,009 $ 2,624,009 $ 2,880.704 $ 271,894 $ 218255 S 3.188,853
7ranslerslrom Other Funds 5,450,517 5,405,017 5,450,517 25,000 120.000 5,631,817
Fund Balance 8,258.603 8288,803 3,250,503 30,000 (335,3011 15.000 7,977,302
of., enera un evenues 235045,307 239,045,307 243,900,497 271,594 50.000 281,255 213,9411 27,500 5.000 120.000 244,829,888
Expenditures
Support Services $ 12,773,209 $ $ 12,773,209 $ 15,153,237 $ $ $ $ $ $ $ $ $ $ $ $ $ 15,153,237
Board of Elections $ 843.363 $ $ 843,363 $ 997,129 $ 261,255 $ 1,258,384
General Government $ 25,639,107 $ $ 25,639,107 $ 25,832,873 $ $ $ $ $ $ 261,255 $ $ $ $ $ $ $ 26,094,128
Planning and Inspections $ 3,174,530 $ $ 3.174,530 $ 3,174,530 $ 3,174,530
Community Services 14,322,250 14,322,250 14,395,502 271,694 14,667,196
Health $ 10,461.605 $ $ 10.461,605 $ 10,770252 $ 198,940 $ 10,969,192
Department on Aging $ 2,192,238 $ $ 2.192,238 $ 2,216,625 $ 5,000 $ 2,221,625
Human Services $ 41,614,328 $ $ 41,614,328 $ 42,402,827 $ $ $ $ $ $ $ $ 198,940 $ $ 51000 $ $ $ 42,606,767
Sheriff $ 14,803.705 $ $ 14.803,705 $ 14,803,705 $ 27,500 $ 14,831,205
Public Safety $ 27,994,203 $ $ 27,994,203 $ 28,137,419 $ $ $ $ $ $ $ $ $ 27,500 $ $ $ $ 28,164,919
Education 1$ 111:137,971 $ 111,737,971 $ 111,737,971 $ 120,000 $ 111,857,971
Transfers Out 4,955,239 4,955,239 I 5,240.558 I 15.000 1 1 1 1 a8285,858
Total eneraFun ppropnaeon I 239,045,307 1 4 9A451307 1 Ir 243,900.497 1 4 2711594 1 30,000 1 4 1 5 Is 261,255 213.940 27,500 I 5.000 1 4 1 120,000 I a 244,829,886
E S i E S E S E S E S E S E S E S
Visitors Bureau Fund
Revenues
Occupancy Tax $ 1,243,068 $ 1,243,068 $ 1,243,068 $ 1,243,068
Sales and Fees $ 500 $ 5o0 $ 500 $ Soo
Intergovernmental $ 366,963 $ 366,963 $ 381,963 $ 10,000 $ 391,963
Investment Earnings $ 4,000 $ 4,000 $ 4,000 $ 4,000
From General Fund E $ $ 65,000 $ 65,000
Small Business Loan Funds $ 50,000 $ 50,000
Appropriated Fund Balance $ 6,486 $ - $ 6,486 $ 6,486 $ 3,500 $ 9,986
Total Revenues $ 1,621,017 $ - $ 1,621,017 $ 1,751,017 $ - $ - $ 10,000 $ 3,500 $ - $ 1,764,517
Expenditures
General Government $ 225,199 $ 225,199 E 240,199 $ 240,199
Community Services $ 1,395,818 $ - $ 1,395,818 E 1,510,818 $ 10,000 $ 3,500 $ 1.524,318
Total Housing Fund Revenues $ 1,621,017 $ - $ 1,621,017 $ 1,751,017 1$ - $ -I$ 10,000 1$ -1$ - $ -1$ - $ -1$ -1$ - $ 31500 1$ - $ 1,764,517
County Capital Prolect Fund
Revenues
Transfer From the General Fund $ 908,657 $ 908,657 $ 908,657 $ 30,000 $ 938,657
Alternative Financing $ $
Appropriated Fund Balance $ $ E $
Miscellaneous $ 107,257 $ 107,257
Medicaid Maximization Funds $ E $
Total Revenues $ 908,657 $ - $ 908,657 $ 908,657 $ - $ 137,257 $ 1,045,914
Expenditures
County Capital Protects $ 908,657 $ 908,657 $ 908,657 $ 137,257 $ 1,045,914
1
Attachment 1. Orange County Proposed FY 2020.21 Budget Amendment
The FY 2020-21 Orange County Budget Ordinance is amended as follows: 10
#4 Housing and TranspoZlan Services 0 Clange CountyCommunity N Health Depanment-
receiptINE336,301in Sheri#e Once-receipt
Development-fund.
#fi Bopta of$216ona- hair[IN$a-tlhm0in
#SMImalSmlox- relmbursemeM CARES r N$2,500 grant awaM #11 Couny
CARES937,80 s aeceiptofa$218,255 federalpassthr0ugh #1i-Laical
eceip[IN$],]55 in AG footling aeapaes- fiom the Alzheimera #10 DepaNnent on ManagerlWR
#1Planning antl t,-a $93],603 to r grent horTach ad grantfunandd the NC AmBntlmenitolnGul
#2 Veterans Memorial #3 VIskOrs Bureau Fund Communlry Giving fund through from Me NC Foundation IN America Aging-receiptIN Commission-fund
InspeGlons-ro-budges uteveM evlrmsor.nd CeMafa Tech and and
Hum en S.,i..t Me BOCCsa,0MtinIN
Capital Project-for the -receiptINa§10,000 tlonations MM1elp oxeet Depamnent of Mauppwthaining antl E5,o0o in grant revenue balance appropriationIN
for Me re mouIN utility tliamnnec0ona, Civic Life for planning antl Human ServiceaM ding$120,000 in
Encumbrance Budget ee Amended remaining amountIN des&Ph..cenftha n gmMaware.1 the and enwumg,housing ces5 aswclatedwM and oparst-Iing Transportation Mhelp support Me COMD-19 equlpmeM needs loathe from Trlangled Cauncll E3,500 fFund fah.Visitors available Emergency BudgetThrough
Amended
Original Budget Budget as Amended INPM1aee IIINMe Economic Development Me Veterinary afhMlocal revenue ronshack$26,00;and INGovemmamfin Bureau Fund for receipt Throg hBOA#2
Carty Forwards Through BOA 82rasit Tram Article Veterans Memorial P.mash I,of NC and stability reaponaem AsslsMnce progmm;to cafe antl secure election losses and aid COMD- Panda uc response; transfer N$25,000 from monitor and c00rdinate NreMrned grant funds Housing Pasistance g
43 Transit Tax proceeds Me CORD-19alsis; administrton in and afund balance program funds M fund
b update Me 201]OC Proect at the Southern the NC Travel lntluahy and mvoing$50,000 in be Paitl out INthe Orange Couny in In 1B responae antl apprepriaOonIN Me Drug ForieiWre Me area's Handy in FY 19-20 that volt be 600 Hounds for
Transit Plan Campus In Chapel Hill Assoclabon Landlord lnvcentive Communlry Giving and recleptINaE45,000 recovery efforts.and $15,000 from the Fund to Me General Helpers programs for renamed to top Oange County Schools
Funtl,outsitle of Me radmasthefund Fund Mauppn-arrant FY20-21. scoring FY 19-20
funds Tr am Me Housing Supplemental CARES -val Fund hs-Inds in Mis BOA#2
General Fund balance appropriation in awaN to the FaMem an Gmssm05 applicants
Chdce Voucher Fund to AG Gant Me General Funtlin FY recs-from Me the Move non-prINR
the Communiy 20-2l by thesame Unitetl Way in FY 18-18 agency
De dopm,m Fund _
Section 8 Housing Fund
Revenuer,,
Intergovernmental $ 4,201,264 $ 4,201,264 $ 4,201,264 $ 4,201,264
Miscellaneous $ $
Transfer from General Fund $ 247,025 $ 247,025 $ 297,025 $ (50,000) $ 247,025
Appropriated Fund Balance $ - $ - $ $ $
Total Housing Fund Revenues $ 4,448.289 $ - $ 4,448,289 $ 4A98,289 I I I 1 1$ 4,Ada 289
Expenditures
Housinq Fund $ 4,448,289 1$ - $ 4,448,289 $ 4,498,289 1$ (50.000)1 1 1 $ 4,448,289
Community Development Fund(Housing Displacement Program)
Revenues
Transfer-front General Fund $ 75,000 $ 75,000 $ 1,205,227 $ 50.000 $ (120,000) $ 1,135,227
Intergovernmental1 1$ 9S7,BOS $ 937,803
Total Revenues $ 75,000 1$ - $ 75,000 1$ 1,205,227 1$ - $ - $ - $ 987,803 1 1 1 1 1 2,073,030
Expenditures
Housing Displacement Program $ 75,000 1 1$ 75,000 1$ 1,205,227 1 $ 987,803 1 $ (120,000) $ 2,073,030
Grant Prefect Fund
Revenues
Intergovernmental $ 480,481 $ 480,481 $ 612,388 $ 612,388
Charges for Services $ 75,000 $ 75,000 $ 75,000 $ 75,000
Transfer from General Fund $ 103,420 $ 103,420 $ 103,420 $ 15.000 $ 118A20
Miscellaneous $ $ 252,411 $ 252p11
Transfer from Other Funds $ $ $
Appropriated Fund Balance $ - $ - $ $ $
Total Revenues $ 658,901 $ - $ 658,901 $ 1,043,219 $ - $ - $ - $ - $ - $ - $ - $ 15.000 $ - $ - $ - $ - $ 1,058,219
Expenditures
Support Services S - S - f - S - f - S - f - S - f - S - f - S - f - S - f
General Government S 72.629 f - f 72.629 S 89.127 f - S - f - S - f - S - f - S - f - S - f - S - S 89.127
Family Success Alliance-Hsafth(Mu1&Year) $ 15,000 $ 15,000
Human 9ervlees S 401272 S - S 401272 S 653693 S - S - S - S - S - S - S - S 15000 S - S - S - S - S 669693
Public Safety S 185.000 S - S 185.000 S 300.409 f - S - f - S - f - S - f - S - S - S - f - S - f 300.409
Total Expenditures $ 658,901 $ - $ 658,901 $ 1,043,219 $ - $ - $ - $ - $ - $ - $ - $
2
Attachment 1. Orange County Proposed FY 2020.21 Budget Amendment
The FY 2020-21 Orange County Budget Ordinance is amended as follows:
#4 Housing and TranspoZlan Services 0 Clange CountyCommunity #8 Health Depanment-
receiptINE336,301in Sheri#e Once-receipt
Development-fund.
#fi Bopta of$216ona- hair[IN$a-tlhm0in
#SMImalSmlox- relmbursemeM CARES r N$2,500 gent awaM #11 Couny
CARES937,80 s aecelptofa$218,255 federalpassihr0ugh #1i—Laical
eceip[IN$],]55 in AG footling aeapaes- fiom the Alzheimera #10 DepaNnent on ManagerlWR
#1Planning antl t,-a $93],603 to r grent horT.h ad grantfunandd the NC AmentlmenitolnG of
#2 Veterans Memorial #3 VIskOrs Bureau Fund Communlry Giving fund through from Me NC Foundation IN America Aging-receiptIN Commission-funtl
InspeGlonssosipt ge5 uteveM evlrmsor.nd CeMafa Tech and and
Hum en S.,i..t Me BOCCsapthtin
Capital Project-for the -receiptINa§10,000 tlonations MM1elp oxeet Depamnent of Mauppwthaining antl E5,o0o in grant revenue balance appropriationIN
for Me re mouIN utility tliamnnec0ona, Civic Life for planning antl Human ServiceaM ding$120,000 in
Encumbrance Budget as Amended remaining amountIN des&Ph..cenftha n gmMaware.1 the and enwumg,housing ces5 aswclaledwM and oparst—Iing Transportation Mhelp s ,,.Me COMD-19 equlpmeM needs loathe from Trl emme Cauncll E3,500 fFundam fah.Visitors available Emergency BUdrough Amended
Original Budget Budget as Amended INPM1aee IIINMe Economic Development Me Veterinary aihMlocal revenue ronshack$26,00;and INGovemmamfin Bureau Fund for receipt Through
Carty Forwards Through BOA 82rasit Tram Article Veterans Memorial P.mash I,of NC and stability reaponaem AsslsMnce progmm;to safe antl secure election losses and aid COMD- Panda uc response; transfer N$25,000 from monitor and c00rdinate NreMrned grant funds Housing Pasistance g
43 Transit Tax proceetls Me CORD-19alsis; administrton in and afuntl balance program funtls M fund
b uptlate Me 201]OC Proect at the Southern the NC Travel lntluahy and mvoing$50,000 in be Paitl out INihe Orange Couny in In 19 responae antl apprepriaOonIN Me Drug F—iWre Me area's Handy in FY 19-20 that volt be 600 Hounds for
Transit Plan Campus In Chapel Hill Assoclabon Landlord lnvcentive Communlry Giving and recleptINaE45,000 r dry efforts.and $15,000 from the Fund to Me General Helpers programs for renamed to top Oange County Schools
Funtl,outsitle of Me radmasthefund Fund Mauppn-arrant FY20-21. scoring FY 19-20
footle Tr am Me Housing Supplemental CARES —aml Fund hs-Inds in Mis BOA#2
General Fund balance appropriation in awaN to the FaMem on Gmssm05 applicants
Chdce Voucher Fund to Act Gant Me General Funtlin FY raos—from Me the Move non-prINR
the Communiy 20-2l by thesame United Way in FY 18-18 agency
De dopm,m Fund
Drug Forfeiture Fund
Revenues
Federal ForfeBure Funds $ $ $ $ (25,000) $ (25,000)
State Forfe#ure und.
Total Revenues $ -1$ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -1$ (25,0001 $ - $ - $ - $ (25,0001
Expenditures
Transfer to General Fund $ $ $ $ (25,000) $ (25,000)
Community Giving Fund
Revenues
Donations $ $ $ 8.715 $ 7,755 $ 16A70
Total Revenues $ - $ - $ - $ 8.715 $ - $ - $ - $ - $ 7,755 $ - $ - $ - $ - $ - $ - $ - $ 16A70
Expenditures
Community Giving Protects $ $ $ 8,715 $ 7,755 $ 16A70
3
12
Year-To-Date Budget Summary
Fiscal Year 2020-21
General Fund Budget Summary
Original General Fund Budget $239,046,307
Additional Revenue Received Through
Budget Amendment#2 (October 20, 2020)
Grant Funds $970,305
Non Grant Funds $5,104,575
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances) $0
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated Paul:
includes 0.4 FTE time-
Expenditures ($291,301) limited increase of the
Total Amended General Fund Budget $244,829,886 currrent Emergency
Dollar Change in 2020-21 Approved General Preparedness
Fund Budget $5,783,579 Coordinator(BOA #2)
% Change in 2020-21 Approved General Fund Paul:
Budget 2.42% includes 1.0 FTE Rapid
Rehousing Case
Authorized Full Time Equivalent Positions Manager; 2.0 FTE Peer
Original Approved General Fund Full Time
Support Specialists;
.375 FTE increase of
Equivalent Positions 940.480 Programs Coordinator;
Original Approved Other Funds Full Time 3.0 FTEs time-limited
Equivalent Positions 97.950 Social Work positions;
Total Approved Full-Time-Equivalent and 1.0 FTE time-
Positions for Fiscal Year 2020-21 1,038.430 limited Harm Reduction
Clinical Coordinator
13
OFFICE OF THE ORANGE COUNTY SHERIFF
Sheriff Charles S. Blackwood
106 East Margaret Lane, Hillsborough,North Carolina 27278
lk 919-245-2900 19
ORANGE COUNTY SHERIFF'S OFFICE
Community-Based Organization Grant
THIS AGREEMENT, entered into this day of October 2020, by and between the Orange
County Sheriffs Office ("OCSO") and Fathers on the Move,Inc, a North Carolina Not for Profit
Corporation (EIN 61-1649111) having its principal place of business in Chapel Hill,North Carolina
("Grant Recipient").
WHEREAS, the OCSO's Mission is to be responsive to the needs of all members of our
community without regard to the individual differences that make us unique; and
WHEREAS, the OCSO's Vision for the community's future is that people of all ages are secure
and able to move freely about as they live,work, raise their families, and age in place with dignity
and support; and
WHEREAS, the OCSO partners with many community-based organizations throughout the
county to advance its Mission and Vision; and
WHEREAS, the Grant Recipient administers an innovative program that provides transitional
services to males over the age of 16 who are involved in the criminal justice system and have
children as well as to all males needing support,guidance, and mentorship;
WHEREAS, the Grant Recipient serves both voluntary clients and those who are court ordered
to attend; and
NOW,THEREFORE, the OCSO and the Grant Recipient, for the consideration and under the
conditions hereinafter set forth, agree as follows:
1. Approved Grant. Grant funds are provided for use in the Grant Recipient's programs,
which teach participants the skills and provide the support needed to integrate into
mainstream society and to improve relationships with their children.
2. Grant Award. Grant funds in an amount of twenty-five-thousand dollars ($25,000.00) have
been awarded by the OCSO and shall be released to the Grant Recipient. The grant cannot
be assigned or transferred without prior written approval.
3. Responsibilities of the Grant Recipient.
A. Use of Funds. Grant Recipient agrees to utilize the grant funds to provide
transitional services to participants. Grant Recipient shall not use the grant funds to
pay off or down existing bank debt or investor loans, to purchase equipment or
14
improvement of real estate,which are used or to be used for personal use,political
activities, owner salary, speculative ventures,lending or investment,real property
held for sale or investment,pyramid sales- distribution plan businesses, foreign
controlled businesses, or private membership dues.
B. Reporting. Grant Recipient must provide an accounting of how all funds were used,
or will be used, and key milestones reached within 180 days of the receipt of the
grant. Additionally, Grant Recipient shall submit an annual report accompanied by a
two-page analysis of the program's success metrics. The Grant Recipient shall
submit the annual report and analysis to the OCSO no later than December 31,
2021.
4. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the OCSO and the
County and their officers and employees from any and all claims of actual injury, damage or
loss to a person, or real or personal property that results from or is in anyway connected to
the use of the grant funds.
5. Termination.
A. In the event of any of the circumstances set forth below (hereinafter referred to as
"default"), the OCSO may immediately terminate this Agreement.
i. Any fraudulent representation on a material matter related to securing or
utilizing grant funds under this Agreement.
ii. Failure to satisfactorily comply with any provision of this Agreement, as
determined by the OCSO in its sole discretion.
iii. Failure to adhere to the terms of applicable county, state, or federal laws,
regulations or stated public policy.
B. In the event of default by the Grant Recipient, the OCSO has the discretion to elect
to terminate this Agreement,in whole or in part and/or require the Grant Recipient
to repay the grant funds within thirty (30) days from written notice or allow the
Grant Recipient the opportunity to cure the default. This clause shall not be
interpreted to limit the OCSO's or Orange County's remedies in law or equity.
6. Miscellaneous.
A. Governing Law. This Agreement shall be interpreted and governed in accordance
with the laws of the State of North Carolina and Orange County. Grant Recipient
shall at all times remain in compliance with all applicable local, state, and federal
laws,rules, and regulations including but not limited to all state and federal anti-
discrimination laws,policies, rules, and regulations and the Orange County Anti-
Discrimination Policy. Any violation of the requirement is a breach of this
15
Agreement and County may immediately terminate this Agreement without further
obligation on the part of the County. This paragraph is not intended to limit the
definition of breach to discrimination. By executing this agreement, Grant Recipient
affirms that Grant Recipient affirms that Grant Recipient and any subcontrators of
Grant Recipient are and shall remain in compliance with Article 2 of Chapter 64 of
the North Carolina General Statutes. Where applicable, failure to maintain
compliance with the requirements of Article 2 of Chapter 64 of the General Statutes
constitutes a breach of this Agreement. By executing this Agreement, Grant
Recipient certifies that Grant Recipient has not been identified, and has not utilized
the services of any agent or subcontractor, on the Iran divestment list created by the
State Treasurer pursuant to G.S. 147-86.58.
B. Status. Nothing contained in this Agreement shall be construed to create the
relationship of principal and agent, or employer and employee, between Grant
Recipient and OCSO or Orange County Government. Grant Recipient understands
and agrees that he/she is not authorized to incur any expenses or any liability
whatsoever on behalf of the OCSO or Orange County and has no authority,
expressed, or implied, to obligate or make representations on behalf of the OCSO or
Orange County.
C. Entire Agreement and Signatures. The parties have read this Agreement and agree
to be bound by all its terms, and further agree that it constitutes the complete and
exclusive Agreement between the parties unless and until modified in writing and
signed by the parties. This Agreement together with any amendments or
modifications may be executed electronically. All electronic signatures affixed hereto
evidence the intent of the Parties to comply with Article 11A and Article 40 of the
North Carolina General Statutes Chapter 66.
IN WITNESS WHEREOF, the Orange County Sheriff s Office and the Grant Recipient have
signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as
indicated by the dates set forth under signatures below.
For and on behalfofthe Grant Recipient
By:
Date
Charles S. Blackwood, Sheriff of Orange County Date