HomeMy WebLinkAboutAgenda - 10-20-20; 8-b - Fiscal Year 2020-21 Budget Amendment #2
ORD-2020-023
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 20, 2020
Action Agenda
Item No. 8-b
SUBJECT: Fiscal Year 2020-21 Budget Amendment #2
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget As Amended
Spreadsheet
Attachment 2. Year-to-Date Budget
Summary
Attachment 3. Sheriff’s Office
Community-Based
Organization Grant
Agreement
Paul Laughton, (919) 245-2152
Gary Donaldson, (919) 245-2453
PURPOSE: To approve budget, grant, and capital project ordinance amendments for fiscal year
2020-21.
BACKGROUND:
Planning and Inspections Department
1. At its March 24, 2020 meeting, the Board of County Commissioners (BOCC) approved a
consultant contract, not to exceed $287,218, to update the 2017 Orange County Transit
Plan analyzing revenues and expenditures through 2040. At its April 21, 2020 meeting,
the BOCC approved for the budgeting of these reimbursement funds from the Article 43
Transit Tax proceeds. However, at June 30, 2020, services totaling only $15,524 had
been performed, so encumbrances totaling $271,694 were closed out at fiscal year-end.
This budget amendment provides for re-budgeting for the receipt of the remaining
amount of $271,694 on the consultant contract to be received as 100% reimbursement
funds from Article 43 Transit Tax proceeds. (See Attachment 1, column #1)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures,
incomes and educational levels with respect to the development and enforcement of
1
environmental laws, regulations, policies, and decisions. Fair treatment means that
no group of people should bear a disproportionate share of the negative
environmental consequences resulting from industrial, governmental and commercial
operations or policies.
• GOAL: ENABLE FULL CIVIC PARTICIPATION
Ensure that Orange County residents are able to engage government through voting
and volunteering by eliminating disparities in participation and barriers to
participation.
ENVIRONMENTAL IMPACT: The following Orange County Environmental
Responsibility Goal impact is applicable to this item:
• CLEAN OR AVOIDED TRANSPORTATION
Implement programs that monitor and improve local and regional air quality by 1)
promoting public transportation options, 2) decreasing dependence on single-
occupancy vehicles, and 3) otherwise minimizing the need for travel.
County Capital Project – Veterans Memorial
2. At its September 1, 2020 meeting, the Board of County Commissioners approved a
budget up to $137,542 for the design and construction of Phase II of the Veterans
Memorial project at the Southern Campus in Chapel Hill. A portion of the funding
($30,000) was from County matching challenge funds budgeted in the General Fund,
both in fiscal years 2017-18 and 2018-19. This budget amendment provides for a fund
balance appropriation of $30,000 for the receipt of the County matching challenge
funds, the receipt of $49,424 from available donations given to the Community Giving
Fund for this specific project, the receipt of funds up to $57,833 from County Veterans
Memorial, Inc., and the use of existing funds of $285 within the current project budget.
See below for an amended Veterans Memorial Capital Project Ordinance: (See
Attachment 1, column #2)
Veterans Memorial Capital Project ($137,542) - Project # 10060)
Revenues for this project:
Current
FY 2020-21
FY 2020-21
Amendment
FY 2020-21
Revised
Community Giving Funds $23,500 $49,424 $72,924
From General Fund $0 $30,000 $30,000
County Veterans Memorial, Inc. $0 $57,833 $57,833
Total Project Funding $23,500 $137,257 $160,757
Appropriated for this project:
Current FY
2020-21
FY 2020-21
Amendment
FY 2020-21
Revised
Veterans Memorial Project $23,500 $137,257 $160,757
Total Costs $23,500 $137,257 $160,757
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with this item.
Visitors Bureau Fund
2
3. The Orange County Visitors Bureau has received notification of a $10,000 grant award
from the Economic Development Partnership of North Carolina and the North Carolina
Travel Industry Association. This grant period runs through December 30, 2020.
These funds will be used to assist with the county’s tourism recovery efforts. This
budget amendment provides for the receipt of $10,000 for the above stated purpose.
(See Attachment 1, column #3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Housing and Community Development
4. The Department of Housing and Community Development has received notification of
CARES Act funds of a not to exceed amount of $937,803 through the North Carolina
Department of Public Safety, Office of Recovery and Resiliency (NCORR). These are
federal reimbursement funds that include Treasury Coronavirus Relief Funds and
Housing and Urban Development (HUD) Community Development Block Grant -
Coronavirus funds. These funds will be used to prevent evictions and utility
disconnections, and encourage housing stability in response to the COVID-19 crisis.
The period for this award runs through February 28, 2021. This budget amendment
provides for the receipt of these funds, on a reimbursement basis, up to $937,803, for
the above stated purposes. (See Attachment 1, column #4)
5. As part of Round 1 of the Coronavirus Relief Funding (CRF), $50,000 was budgeted in
Landlord Incentives in the Housing Choice Voucher (HCV) Fund, but since these funds
are not HCV specific and can be used for any Landlord Incentives, the department
requests that these funds be moved to the Community Development Fund. This budget
amendment provides for the moving these budgeted funds from the HCV Fund to the
Community Development Fund. (See Attachment 1, column #4)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
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Animal Services
6. Orange County Animal Services has received $7,755 in Community Giving fund
donations to be used to help offset costs associated with the Veterinary Assistance
program. This program assists community members with the cost of veterinary care.
This budget amendment provides for the receipt of these Community Giving funds, to be
paid out of the Community Giving Fund, outside of the General Fund. (See Attachment
1, column #5)
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with this item.
Board of Elections
7. The Orange County Board of Elections have the following budgetary changes:
• Center for Tech and Civic Life Grant - received notification of a grant award
totaling $216,255 from the Center for Tech and Civic Life (CTCL), a non-profit
organization, based on and in reliance upon the information and materials
provided by the County through the grant application process. The grant project
period runs through December 30, 2020. Consistent with the grant requirements,
these funds will be used exclusively for the public purpose of planning and
operationalizing safe and secure election administration in Orange County in
2020.
• Supplemental CARES Act Grant – received notification of supplemental CARES
Act grant funds of $45,000, appropriated under Session Law 2020-97. This grant
provides additional funding for COVID-related expenses for Election day, as well
as funding of $100.00 in supplemental pay for Election day pollworkers.
This budget amendment provides for the receipt of these grant funds for the above
stated purposes. (See Attachment 1, column #6)
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with this item.
Orange County Transportation Services
8. Orange County Transportation Services has received notification of a grant award
totaling $893,600 from the State, based on funds the North Carolina Department of
Transportation (NCDOT) received from the Federal Transit Administration (FTA). The
required local match of $223,400 will come from available Article 43 Transit Tax
proceeds held by NCDOT. The total amount of $1,117,000 will be used to purchase two
(2) electric buses and charging stations. The grant period runs through December 15,
2020. This budget amendment provides for the receipt of these grant funds and the
Transit Tax proceeds, and amends the following Equipment and Vehicles Capital Project
Ordinance:
Equipment and Vehicles Capital Project ($1,117,000) - Project # 30010
Revenues for this project:
Current
FY 2020-21
FY 2020-21
Amendment
FY 2020-21
Revised
Alternative Financing $3,452,057 $0 $3,452,057
NC DOT Funds $1,272,318 $893,600 $2,165,918
Article 43 Sales Tax $0 $223,400 $223,400
Total Project Funding $4,724,375 $1,117,000 $5,841,375
4
Appropriated for this project:
Current FY
2020-21
FY 2020-21
Amendment
FY 2020-21
Revised
Equipment and Vehicles $4,724,375 $1,117,000 $5,841,375
Total Costs $4,724,375 $1,117,000 $5,841,375
9. Orange County Transportation Services has received notification of available
reimbursement funding of up to $336,301 in CARES Act funding as a pass-through from
the North Carolina Department of Transportation. These funds are intended to offset
local revenue losses and aid COVID-19 response and recovery efforts. This budget
amendment provides for the receipt of these reimbursement funds, and reduces the fund
balance appropriation budgeted in the General Fund for FY 2020-21 by the same
amount. (See Attachment 1, column #7)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Health Department
10. The Orange County Health Department has budgetary changes to the following
programs:
• Regional Strike Team – receipt of $198,940 in federal pass-through grant
funds from the North Carolina Department of Health and Human Services,
Division of Public Health to support the COVID-19 pandemic response. The
grant service period runs through December 15, 2020. Funding will support a
Coordinator position and six (6) temporary trainers to provide infection control
education in congregate living facilities across Orange, Alamance, Caswell,
Chatham, Durham, Guilford, Person, Randolph, and Rockingham counties.
This budget amendment provides for the receipt of these funds, increases the
current Emergency Preparedness Coordinator from a 0.6 FTE to a time-limited
1.0 FTE position to serve as the Coordinator for this team.
• Family Success Alliance – the department received $15,000 in grant funds
from the United Way of the Greater Triangle back in FY 2018-19 to support the
Parent Council within the Family Success Alliance. Although the budget
amendment, approved back in FY 2018-19, budgeted these funds in the multi-
year grant project fund, the funds were credited in the General Fund, but
expenditures were never incurred. This budget amendment provides for a fund
balance appropriation of $15,000 from the General Fund to the multi-year
Grant project for use within the Family Success Alliance program.
This budget amendment provides for the budgetary changes as stated above.
(See Attachment 1, column #8)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
5
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
County Capital Projects – Emergency Services Remediation and HVAC Projects
11. The Emergency Management Services facility, located at 510 Meadowlands Drive,
Hillsborough NC, consists of offices and an adjoining warehouse space. The overall size
of the facility is 22,069 square feet, while the warehouse contains 10,193 square feet. In
August 2020, environmental tests detected mold on the contents stored in the
warehouse. A remediation contractor will be cleaning high priority items necessary to
support ongoing operations of the Emergency Services. Cleaned items are being stored
in other county facilities and storage units. Future work will include the design and
upgrade of the warehouse ventilation system to prevent the any re-occurrence. This
budget amendment provides for the reallocation of $135,000 from the HVAC Capital
Project to the Phillip Nick Waters Emergency Services Building Remediation Project to
cover the costs of the immediate necessary remediation work, and amends the following
Capital Project Ordinances:
Phillip Nick Waters Emergency Services Building Remediation Project ($135,000) - Project
# 10068)
Revenues for this project:
Current
FY 2020-21
FY 2020-21
Amendment
FY 2020-21
Revised
Alternative Financing – From
Repurposed Projects $775,950 $0 $775,950
Alternative Financing - New $2,577,209 $0 $2,577,209
From General Fund – From
Repurposed Projects $82,800 $135,000 $217,800
Total Project Funding $3,435,959 $135,000 $3,570,959
Appropriated for this project:
Current FY
2020-21
FY 2020-21
Amendment
FY 2020-21
Revised
Professional Services $250,700 $0 $250,700
Construction $3,185,259 $135,000 $3,320,259
Total Costs $3,435,959 $135,000 $3,570,959
HVAC Capital Project (-$135,000) - Project # 30018
Revenues for this project:
Current
FY 2020-21
FY 2020-21
Amendment
FY 2020-21
Revised
Alternative Financing $3,670,200 $0 $3,670,200
From General Fund – From
Repurposed Projects $724,723 ($135,000) $589,723
Total Project Funding $4,394,923 ($135,000) $4,259,923
Appropriated for this project:
Current FY
2020-21
FY 2020-21
Amendment
FY 2020-21
Revised
HVAC Projects $4,394,923 ($135,000) $4,259,923
Total Costs $4,394,923 ($135,000) $4,259,923
6
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with this item.
Sheriff’s Office
12. The Orange County Sheriff’s Office has the following budgetary changes:
• Alzheimer’s Foundation of America - received a grant award of $2,500 from the
Alzheimer’s Foundation of America to help those affected by Alzheimer’s and other
dementia related illnesses. These funds will support training and equipment needs
for the life track program (to track walk off patients). This budget amendment
provides for the receipt of these grant funds for the above stated purpose.
• Drug Forfeiture Fund - reprogram $25,000 from its Drug Forfeiture Fund to the
Sheriff’s General Fund budget to support a grant award to the Fathers on the Move
nonprofit agency. This use of forfeiture funds is consistent with the U.S. Department
of Justice guidelines. This disbursement of funds will teach participants the skill and
provide the support needed to integrate back into mainstream society and to improve
their relationships with their children. The current unassigned fund balance in the
Drug Forfeiture Fund is $1,220,901. (See Attachment 3, Sheriff’s Office Community-
Based Organization Grant Agreement)
This budget amendment provides for the budgetary changes as stated above. (See
Attachment 1, column #9)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Department on Aging
13. The Orange County Department on Aging has received $5,000 in grant revenue from
Triangle J Council of Governments (TJCOG) to monitor and coordinate the area’s Handy
Helpers programs for FY 2020-21. This continues the grant award received in FY 2019-
20. This budget amendment provides for the receipt of these grant funds. (See
Attachment 1, column #10)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang
activity, substance abuse and domestic violence
County Manager/Arts Commission
14. The Orange County Arts Commission has received $3,500 in returned grant funds from
its State Arts Grant award in FY 2019-20, which they were not able to spend in FY 2019-
20. These returned grants were from schools unable to fulfill programs due to COVID-19.
Funds are to be re-granted to top scoring FY19-20 Grassroots applicants who are 501c3
7
arts organizations. This amendment appropriates $3,500 in Visitor’s Bureau Fund
Balance, outside of the General Fund to allow for the granting of these funds. (See
Attachment 1, column #11)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Orange County Schools – Technical Amendment
15. At its October 6, 2020 meeting, the Board of County Commissioners approved the use of
$120,000 in available Emergency Housing Assistance program funds to fund 800 Hot
Spots for Orange County Schools (OCS) at a cost of $150 each. However, the abstract
(Action Agenda Item #8-f) did not include a budget amendment number, nor did it have a
budget ordinance number. This technical amendment provides for the inclusion of the
item on this budget amendment. (See Attachment 1, column #12)
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these agenda items, other than agenda item #1.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds in FY 2020-21 and
increases the General Fund by $937,144; decreases the Housing Choice Voucher Fund by
$50,000; increases the Community Development Fund by $867,803; increases the Multi-year
Grant Projects Fund by $15,000, increases the Visitors Bureau Fund by $13,500, increases the
County Capital Projects Fund by $1,254,257, increases the Community Giving Fund by $7,755,
and decreases the Drug Forfeiture Fund by $25,000.
RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and
capital project ordinance amendments for fiscal year 2020-21.
8
1
Attachment 1. Orange County Proposed FY 2020-21 Budget Amendment
The FY 2020-21 Orange County Budget Ordinance is amended as follows:
Original Budget Encumbrance
Carry Forwards Budget as Amended Budget as Amended
Through BOA #1
#1 Planning and
Inspections - re-budgets
for the receipt of
remaining amount of
$271,694 from Article
43 Transit Tax proceeds
to update the 2017 OC
Transit Plan
#2 Veterans Memorial
Capital Project - for the
design and construction
of Phase II of the
Veterans Memorial
project at the Southern
Campus in Chapel Hill
#3 Visitors Bureau Fund
- receipt of a $10,000
grant award from the
Economic Development
Partnership of NC and
the NC Travel Industry
Association
#4 Housing and
Community
Development - receipt of
CARES Act funds
totaling $937,803 to
prevent evictions and
utility disconnections,
and encourage housing
stability in response to
the COVID-19 crisis;
and mvoing $50,000 in
Landlord Invcentive
funds from the Housing
Choice Voucher Fund to
the Community
Development Fund
#5 Animal Services -
receipt of $7,755 in
Community Giving fund
donations to help offset
costs associated with
the Veterinary
Assistance program; to
be paid out of the
Community Giving
Fund, outside of the
General Fund
#6 Board of Elections -
receipt of a $216,255
grant award from the
Center for Tech and
Civic Life for planning
and operationalizing
safe and secure election
administration in
Orange County in 2020;
and reciept of a $45,000
Supplemental CARES
Act Grant
#7 Orange County
Transportation Services -
receipt of $336,301 in
reimbursement CARES
Act funding as a pass-
through from the NC
Department of
Transportation to help
offset local revenue
losses and aid COVID-
19 response and
recovery efforts, and
reduces the fund
balance appropriation in
the General Fund in FY
20-21 by the same
amount
#8 Health Department -
receipt of $198,940 in
federal pass-through
grant funds from the NC
Department of Health
and Human Services to
support the COVID-19
pandemic response;
and a fund balance
appropriation of
$15,000 from the
General Fund for funds
received from the
United Way in FY 18-19
#9 Orange County
Sheriff's Office - receipt
of $2,500 grant award
from the Alzheimer's
Foundation of America
to support training and
equipment needs for the
life track program; and
transfer of $25,000 from
the Drug Forfeiture
Fund to the General
Fund to support a grant
award to the Fathers on
the Move non-profit
agency
#10 Department on
Aging - receipt of
$5,000 in grant revenue
from Triangle J Council
of Governments to
monitor and coordinate
the area's Handy
Helpers programs for
FY 20-21.
#11 County
Manager/Arts
Commission - fund
balance appropriation of
$3,500 from the Visitors
Bureau Fund for receipt
of returned grant funds
in FY 19-20 that will be
re-granted to top
scoring FY 19-20
Grassroots applicants
#12 Technical
Amendment to include
the BOCC's approval of
using $120,000 in
available Emergency
Housing Assistance
program funds to fund
800 Hot Spots for
Orange County Schools
in this BOA #2
Budget as Amended
Through BOA #2
General Fund
Revenue
Property Taxes 167,694,880$ -$ 167,694,880$ 167,694,880$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 167,694,880$
Sales Taxes 23,827,353$ -$ 23,827,353$ 23,827,353$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 23,827,353$
License and Permits 274,550$ -$ 274,550$ 274,550$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 274,550$
Aging 714,177$ 714,177$ 738,564$ 5,000$ 743,564$
Health 1,615,735$ 1,615,735$ 1,914,382$ 198,940$ 2,113,322$
Transportation Services 1,191,810$ 1,191,810$ 1,191,810$ 336,301$ 1,528,111$
Sheriff 659,388$ 659,388$ 659,388$ 2,500$ 661,888$
Local 47,761$ 47,761$ 4,422,181$ 45,000$ 4,467,181$
Intergovernmental 17,710,005$ -$ 17,710,005$ 22,507,500$ -$ -$ -$ -$ -$ 45,000$ 336,301$ 198,940$ 2,500$ 5,000$ -$ -$ 23,095,241$
Charges for Service 12,645,090$ -$ 12,645,090$ 12,645,090$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 12,645,090$
Investment Earnings 515,000$ 515,000$ 515,000$ 515,000$
Miscellaneous 2,624,009$ 2,624,009$ 2,680,704$ 271,694$ 216,255$ 3,168,653$
Transfers from Other Funds 5,486,817$ 5,486,817$ 5,486,817$ 25,000$ 120,000$ 5,631,817$
Fund Balance 8,268,603$ 8,268,603$ 8,268,603$ 30,000$ (336,301)$ 15,000$ 7,977,302$ Total General Fund Revenues 239,046,307$ -$ 239,046,307$ 243,900,497$ 271,694$ 30,000$ -$ -$ -$ 261,255$ -$ 213,940$ 27,500$ 5,000$ -$ 120,000$ 244,829,886$
Expenditures
Support Services 12,773,209$ -$ 12,773,209$ 15,153,237$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 15,153,237$
Board of Elections 843,363$ -$ 843,363$ 997,129$ 261,255$ 1,258,384$
General Government 25,639,107$ -$ 25,639,107$ 25,832,873$ -$ -$ -$ -$ -$ 261,255$ -$ -$ -$ -$ -$ -$ 26,094,128$
Planning and Inspections 3,174,530$ -$ 3,174,530$ 3,174,530$ 3,174,530$
Community Services 14,322,250$ -$ 14,322,250$ 14,395,502$ 271,694$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 14,667,196$
Health 10,461,605$ -$ 10,461,605$ 10,770,252$ 198,940$ 10,969,192$
Department on Aging 2,192,238$ -$ 2,192,238$ 2,216,625$ 5,000$ 2,221,625$
Human Services 41,614,328$ -$ 41,614,328$ 42,402,827$ -$ -$ -$ -$ -$ -$ -$ 198,940$ -$ 5,000$ -$ -$ 42,606,767$
Sheriff 14,803,705$ -$ 14,803,705$ 14,803,705$ 27,500$ 14,831,205$
Public Safety 27,994,203$ -$ 27,994,203$ 28,137,419$ -$ -$ -$ -$ -$ -$ -$ -$ 27,500$ -$ -$ -$ 28,164,919$
Education 111,737,971$ 111,737,971$ 111,737,971$ 120,000$ 111,857,971$
Transfers Out 4,965,239$ -$ 4,965,239$ 6,240,668$ 30,000$ 15,000$ 6,285,668$ Total General Fund Appropriation 239,046,307$ -$ 239,046,307$ 243,900,497$ 271,694$ 30,000$ -$ -$ -$ 261,255$ -$ 213,940$ 27,500$ 5,000$ -$ 120,000$ 244,829,886$
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Visitors Bureau Fund
Revenues
Occupancy Tax 1,243,068$ 1,243,068$ 1,243,068$ 1,243,068$
Sales and Fees 500$ 500$ 500$ 500$
Intergovernmental 366,963$ 366,963$ 381,963$ 10,000$ 391,963$
Investment Earnings 4,000$ 4,000$ 4,000$ 4,000$
From General Fund -$ -$ 65,000$ 65,000$
Small Business Loan Funds 50,000$ 50,000$
Appropriated Fund Balance 6,486$ -$ 6,486$ 6,486$ 3,500$ 9,986$
Total Revenues 1,621,017$ -$ 1,621,017$ 1,751,017$ -$ -$ 10,000$ 3,500$ -$ 1,764,517$
Expenditures
General Government 225,199$ 225,199$ 240,199$ 240,199$
Community Services 1,395,818$ -$ 1,395,818$ 1,510,818$ 10,000$ 3,500$ 1,524,318$
Total Housing Fund Revenues 1,621,017$ -$ 1,621,017$ 1,751,017$ -$ -$ 10,000$ -$ -$ -$ -$ -$ -$ -$ 3,500$ -$ 1,764,517$
County Capital Project Fund
Revenues
Transfer From the General Fund 908,657$ 908,657$ 908,657$ 30,000$ 938,657$
Alternative Financing -$ -$
Appropriated Fund Balance -$ -$ -$ -$
Miscellaneous 107,257$ 107,257$
Medicaid Maximization Funds -$ -$ -$
Total Revenues 908,657$ -$ 908,657$ 908,657$ -$ 137,257$ 1,045,914$
Expenditures
County Capital Projects 908,657$ 908,657$ 908,657$ 137,257$ 1,045,914$
9
2
Attachment 1. Orange County Proposed FY 2020-21 Budget Amendment
The FY 2020-21 Orange County Budget Ordinance is amended as follows:
Original Budget Encumbrance
Carry Forwards Budget as Amended Budget as Amended
Through BOA #1
#1 Planning and
Inspections - re-budgets
for the receipt of
remaining amount of
$271,694 from Article
43 Transit Tax proceeds
to update the 2017 OC
Transit Plan
#2 Veterans Memorial
Capital Project - for the
design and construction
of Phase II of the
Veterans Memorial
project at the Southern
Campus in Chapel Hill
#3 Visitors Bureau Fund
- receipt of a $10,000
grant award from the
Economic Development
Partnership of NC and
the NC Travel Industry
Association
#4 Housing and
Community
Development - receipt of
CARES Act funds
totaling $937,803 to
prevent evictions and
utility disconnections,
and encourage housing
stability in response to
the COVID-19 crisis;
and mvoing $50,000 in
Landlord Invcentive
funds from the Housing
Choice Voucher Fund to
the Community
Development Fund
#5 Animal Services -
receipt of $7,755 in
Community Giving fund
donations to help offset
costs associated with
the Veterinary
Assistance program; to
be paid out of the
Community Giving
Fund, outside of the
General Fund
#6 Board of Elections -
receipt of a $216,255
grant award from the
Center for Tech and
Civic Life for planning
and operationalizing
safe and secure election
administration in
Orange County in 2020;
and reciept of a $45,000
Supplemental CARES
Act Grant
#7 Orange County
Transportation Services -
receipt of $336,301 in
reimbursement CARES
Act funding as a pass-
through from the NC
Department of
Transportation to help
offset local revenue
losses and aid COVID-
19 response and
recovery efforts, and
reduces the fund
balance appropriation in
the General Fund in FY
20-21 by the same
amount
#8 Health Department -
receipt of $198,940 in
federal pass-through
grant funds from the NC
Department of Health
and Human Services to
support the COVID-19
pandemic response;
and a fund balance
appropriation of
$15,000 from the
General Fund for funds
received from the
United Way in FY 18-19
#9 Orange County
Sheriff's Office - receipt
of $2,500 grant award
from the Alzheimer's
Foundation of America
to support training and
equipment needs for the
life track program; and
transfer of $25,000 from
the Drug Forfeiture
Fund to the General
Fund to support a grant
award to the Fathers on
the Move non-profit
agency
#10 Department on
Aging - receipt of
$5,000 in grant revenue
from Triangle J Council
of Governments to
monitor and coordinate
the area's Handy
Helpers programs for
FY 20-21.
#11 County
Manager/Arts
Commission - fund
balance appropriation of
$3,500 from the Visitors
Bureau Fund for receipt
of returned grant funds
in FY 19-20 that will be
re-granted to top
scoring FY 19-20
Grassroots applicants
#12 Technical
Amendment to include
the BOCC's approval of
using $120,000 in
available Emergency
Housing Assistance
program funds to fund
800 Hot Spots for
Orange County Schools
in this BOA #2
Budget as Amended
Through BOA #2
Section 8 Housing Fund
Revenues
Intergovernmental 4,201,264$ 4,201,264$ 4,201,264$ 4,201,264$
Miscellaneous -$ -$
Transfer from General Fund 247,025$ 247,025$ 297,025$ (50,000)$ 247,025$
Appropriated Fund Balance -$ -$ -$ -$ -$
Total Housing Fund Revenues 4,448,289$ -$ 4,448,289$ 4,498,289$ 4,448,289$
Expenditures
Housing Fund 4,448,289$ -$ 4,448,289$ 4,498,289$ (50,000)$ 4,448,289$
Community Development Fund (Housing Displacement Program)
Revenues
Transfer from General Fund 75,000$ 75,000$ 1,205,227$ 50,000$ (120,000)$ 1,135,227$
Intergovernmental 937,803$ 937,803$
Total Revenues 75,000$ -$ 75,000$ 1,205,227$ -$ -$ -$ 987,803$ 2,073,030$
Expenditures
Housing Displacement Program 75,000$ 75,000$ 1,205,227$ 987,803$ (120,000)$ 2,073,030$
Grant Project Fund
Revenues
Intergovernmental 480,481$ 480,481$ 612,388$ 612,388$
Charges for Services 75,000$ 75,000$ 75,000$ 75,000$
Transfer from General Fund 103,420$ 103,420$ 103,420$ 15,000$ 118,420$
Miscellaneous -$ 252,411$ 252,411$
Transfer from Other Funds -$ -$ -$
Appropriated Fund Balance -$ -$ -$ -$ -$
Total Revenues 658,901$ -$ 658,901$ 1,043,219$ -$ -$ -$ -$ -$ -$ -$ 15,000$ -$ -$ -$ -$ 1,058,219$
Expenditures
Support Services -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
General Government 72,629$ -$ 72,629$ 89,127$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 89,127$
Family Success Alliance - Health (Multi-Year)15,000$ 15,000$
Human Services 401,272$ -$ 401,272$ 653,683$ -$ -$ -$ -$ -$ -$ -$ 15,000$ -$ -$ -$ -$ 668,683$
Public Safety 185,000$ -$ 185,000$ 300,409$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 300,409$
Total Expenditures 658,901$ -$ 658,901$ 1,043,219$ -$ -$ -$ -$ -$ -$ -$ 15,000$ -$ -$ -$ -$ 1,058,219$
10
3
Attachment 1. Orange County Proposed FY 2020-21 Budget Amendment
The FY 2020-21 Orange County Budget Ordinance is amended as follows:
Original Budget Encumbrance
Carry Forwards Budget as Amended Budget as Amended
Through BOA #1
#1 Planning and
Inspections - re-budgets
for the receipt of
remaining amount of
$271,694 from Article
43 Transit Tax proceeds
to update the 2017 OC
Transit Plan
#2 Veterans Memorial
Capital Project - for the
design and construction
of Phase II of the
Veterans Memorial
project at the Southern
Campus in Chapel Hill
#3 Visitors Bureau Fund
- receipt of a $10,000
grant award from the
Economic Development
Partnership of NC and
the NC Travel Industry
Association
#4 Housing and
Community
Development - receipt of
CARES Act funds
totaling $937,803 to
prevent evictions and
utility disconnections,
and encourage housing
stability in response to
the COVID-19 crisis;
and mvoing $50,000 in
Landlord Invcentive
funds from the Housing
Choice Voucher Fund to
the Community
Development Fund
#5 Animal Services -
receipt of $7,755 in
Community Giving fund
donations to help offset
costs associated with
the Veterinary
Assistance program; to
be paid out of the
Community Giving
Fund, outside of the
General Fund
#6 Board of Elections -
receipt of a $216,255
grant award from the
Center for Tech and
Civic Life for planning
and operationalizing
safe and secure election
administration in
Orange County in 2020;
and reciept of a $45,000
Supplemental CARES
Act Grant
#7 Orange County
Transportation Services -
receipt of $336,301 in
reimbursement CARES
Act funding as a pass-
through from the NC
Department of
Transportation to help
offset local revenue
losses and aid COVID-
19 response and
recovery efforts, and
reduces the fund
balance appropriation in
the General Fund in FY
20-21 by the same
amount
#8 Health Department -
receipt of $198,940 in
federal pass-through
grant funds from the NC
Department of Health
and Human Services to
support the COVID-19
pandemic response;
and a fund balance
appropriation of
$15,000 from the
General Fund for funds
received from the
United Way in FY 18-19
#9 Orange County
Sheriff's Office - receipt
of $2,500 grant award
from the Alzheimer's
Foundation of America
to support training and
equipment needs for the
life track program; and
transfer of $25,000 from
the Drug Forfeiture
Fund to the General
Fund to support a grant
award to the Fathers on
the Move non-profit
agency
#10 Department on
Aging - receipt of
$5,000 in grant revenue
from Triangle J Council
of Governments to
monitor and coordinate
the area's Handy
Helpers programs for
FY 20-21.
#11 County
Manager/Arts
Commission - fund
balance appropriation of
$3,500 from the Visitors
Bureau Fund for receipt
of returned grant funds
in FY 19-20 that will be
re-granted to top
scoring FY 19-20
Grassroots applicants
#12 Technical
Amendment to include
the BOCC's approval of
using $120,000 in
available Emergency
Housing Assistance
program funds to fund
800 Hot Spots for
Orange County Schools
in this BOA #2
Budget as Amended
Through BOA #2
Drug Forfeiture Fund
Revenues
Federal Forfeiture Funds -$ -$ -$ (25,000)$ (25,000)$
State Forfeiture Funds -$
Total Revenues -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ (25,000)$ -$ -$ -$ (25,000)$
Expenditures
Transfer to General Fund -$ -$ -$ (25,000)$ (25,000)$
Community Giving Fund
Revenues
Donations -$ -$ 8,715$ 7,755$ 16,470$
Total Revenues -$ -$ -$ 8,715$ -$ -$ -$ -$ 7,755$ -$ -$ -$ -$ -$ -$ -$ 16,470$
Expenditures
Community Giving Projects -$ -$ 8,715$ 7,755$ 16,470$
11
General Fund Budget Summary
Original General Fund Budget $239,046,307
Additional Revenue Received Through
Budget Amendment #2 (October 20, 2020)
Grant Funds $970,305
Non Grant Funds $5,104,575
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)$0
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures ($291,301)
Total Amended General Fund Budget $244,829,886
Dollar Change in 2020-21 Approved General
Fund Budget $5,783,579
% Change in 2020-21 Approved General Fund
Budget 2.42%
Original Approved General Fund Full Time
Equivalent Positions 940.480
Original Approved Other Funds Full Time
Equivalent Positions 97.950
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2020-21 1,038.430
Year-To-Date Budget Summary
Fiscal Year 2020-21
Authorized Full Time Equivalent Positions
Paul:
includes 1.0 FTE Rapid
Rehousing Case
Manager; 2.0 FTE Peer
Support Specialists;
.375 FTE increase of
Programs Coordinator;
3.0 FTEs time-limited
Social Work positions;
and 1.0 FTE time-
limited Harm Reduction
Clinical Coordinator
Paul:
includes 0.4 FTE time-
limited increase of the
currrent Emergency
Preparedness
Coordinator (BOA #2)
12
ORANGE COUNTY SHERIFF’S OFFICE
Community-Based Organization Grant
THIS AGREEMENT, entered into this ____ day of October 2020, by and between the Orange
County Sheriff’s Office (“OCSO”) and Fathers on the Move, Inc, a North Carolina Not for Profit
Corporation (EIN 61-1649111) having its principal place of business in Chapel Hill, North Carolina
(“Grant Recipient”).
WHEREAS, the OCSO’s Mission is to be responsive to the needs of all members of our
community without regard to the individual differences that make us unique; and
WHEREAS, the OCSO’s Vision for the community’s future is that people of all ages are secure
and able to move freely about as they live, work, raise their families, and age in place with dignity
and support; and
WHEREAS, the OCSO partners with many community-based organizations throughout the
county to advance its Mission and Vision; and
WHEREAS, the Grant Recipient administers an innovative program that provides transitional
services to males over the age of 16 who are involved in the criminal justice system and have
children as well as to all males needing support, guidance, and mentorship;
WHEREAS, the Grant Recipient serves both voluntary clients and those who are court ordered
to attend; and
NOW, THEREFORE, the OCSO and the Grant Recipient, for the consideration and under the
conditions hereinafter set forth, agree as follows:
1. Approved Grant. Grant funds are provided for use in the Grant Recipient’s programs,
which teach participants the skills and provide the support needed to integrate into
mainstream society and to improve relationships with their children.
2. Grant Award. Grant funds in an amount of twenty-five-thousand dollars ($25,000.00) have
been awarded by the OCSO and shall be released to the Grant Recipient. The grant cannot
be assigned or transferred without prior written approval.
3. Responsibilities of the Grant Recipient.
A. Use of Funds. Grant Recipient agrees to utilize the grant funds to provide
transitional services to participants. Grant Recipient shall not use the grant funds to
pay off or down existing bank debt or investor loans, to purchase equipment or
13
improvement of real estate, which are used or to be used for personal use, political
activities, owner salary, speculative ventures, lending or investment, real property
held for sale or investment, pyramid sales- distribution plan businesses, foreign
controlled businesses, or private membership dues.
B. Reporting. Grant Recipient must provide an accounting of how all funds were used,
or will be used, and key milestones reached within 180 days of the receipt of the
grant. Additionally, Grant Recipient shall submit an annual report accompanied by a
two-page analysis of the program’s success metrics. The Grant Recipient shall
submit the annual report and analysis to the OCSO no later than December 31,
2021.
4. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the OCSO and the
County and their officers and employees from any and all claims of actual injury, damage or
loss to a person, or real or personal property that results from or is in anyway connected to
the use of the grant funds.
5. Termination.
A. In the event of any of the circumstances set forth below (hereinafter referred to as
“default”), the OCSO may immediately terminate this Agreement.
i. Any fraudulent representation on a material matter related to securing or
utilizing grant funds under this Agreement.
ii. Failure to satisfactorily comply with any provision of this Agreement, as
determined by the OCSO in its sole discretion.
iii. Failure to adhere to the terms of applicable county, state, or federal laws,
regulations or stated public policy.
B. In the event of default by the Grant Recipient, the OCSO has the discretion to elect
to terminate this Agreement, in whole or in part and/or require the Grant Recipient
to repay the grant funds within thirty (30) days from written notice or allow the
Grant Recipient the opportunity to cure the default. This clause shall not be
interpreted to limit the OCSO’s or Orange County’s remedies in law or equity.
6. Miscellaneous.
A. Governing Law. This Agreement shall be interpreted and governed in accordance
with the laws of the State of North Carolina and Orange County. Grant Recipient
shall at all times remain in compliance with all applicable local, state, and federal
laws, rules, and regulations including but not limited to all state and federal anti-
discrimination laws, policies, rules, and regulations and the Orange County Anti-
Discrimination Policy. Any violation of the requirement is a breach of this
14
Agreement and County may immediately terminate this Agreement without further
obligation on the part of the County. This paragraph is not intended to limit the
definition of breach to discrimination. By executing this agreement, Grant Recipient
affirms that Grant Recipient affirms that Grant Recipient and any subcontrators of
Grant Recipient are and shall remain in compliance with Article 2 of Chapter 64 of
the North Carolina General Statutes. Where applicable, failure to maintain
compliance with the requirements of Article 2 of Chapter 64 of the General Statutes
constitutes a breach of this Agreement. By executing this Agreement, Grant
Recipient certifies that Grant Recipient has not been identified, and has not utilized
the services of any agent or subcontractor, on the Iran divestment list created by the
State Treasurer pursuant to G.S. 147-86.58.
B. Status. Nothing contained in this Agreement shall be construed to create the
relationship of principal and agent, or employer and employee, between Grant
Recipient and OCSO or Orange County Government. Grant Recipient understands
and agrees that he/she is not authorized to incur any expenses or any liability
whatsoever on behalf of the OCSO or Orange County and has no authority,
expressed, or implied, to obligate or make representations on behalf of the OCSO or
Orange County.
C. Entire Agreement and Signatures. The parties have read this Agreement and agree
to be bound by all its terms, and further agree that it constitutes the complete and
exclusive Agreement between the parties unless and until modified in writing and
signed by the parties. This Agreement together with any amendments or
modifications may be executed electronically. All electronic signatures affixed hereto
evidence the intent of the Parties to comply with Article 11A and Article 40 of the
North Carolina General Statutes Chapter 66.
IN WITNESS WHEREOF, the Orange County Sheriff’s Office and the Grant Recipient have
signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as
indicated by the dates set forth under signatures below.
For and on behalf of the Grant Recipient
By: _____________________________ ________________________
Date
_________________________________ ________________________
Charles S. Blackwood, Sheriff of Orange County Date
15