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Home My WebLink AboutAgenda - 10-06-20; 8-l - Orange County Public Transportation Electric Bus and Charging Station Purchase 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 6 , 2020 Action Agenda Item No. 8-1 SUBJECT: Orange County Public Transportation Electric Bus and Charging Station Purchase DEPARTMENT: Transportation Services ATTACHMENT(S): INFORMATION CONTACT: FTA Award Letter Theo Letman, 919-245-2007 Town of Chapel Hill Council Resolution Jovana Amaro, 919-245-2651 PURPOSE: Staff proposes to "piggy back" on the Town of Chapel Hill bid that was awarded to Gillig LLC of Hayward, California on October 30, 2019 for the purchase of 40' Heavy Duty, Low Floor Battery Electric Transit Buses and Charging Unit. BACKGROUND: Federal Transit Administration has awarded Orange County Public Transportation with $1,117,000 dollars through the Bus and Bus Facilities Grant (5339), for the purchase of an electric bus and charging station. Funding for this grant is done with a local match of 20 percent or $223, 400 (up to but not exceeding). Under certain circumstances, North Carolina General Statute 143-129 allows local governments to make purchases without a separate bidding procedure. This type of acquisition can be made from any contractor that has, within the past 12 months, contracted to furnish the item to: (1) the federal government or any federal agency; (2) the state of North Carolina or any agency or political subdivision of the state; or (3) any other state or agency or political subdivision of that state, if the contractor is willing to extend the same or more favorable price and other terms to the local government. This process is called "piggy-backing" a bid, and has been used by Orange County on a number of occasions to achieve substantial savings on major equipment purchases. FINANCIAL IMPACT: Orange County Public Transportation will use Article 43 funds (transit tax) to cover the 20 percent local match for this grant, which will not be greater than $223,400. SOCIAL JUSTICE IMPACT: • GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND ENVIRONMENTAL POLICIES 2 The fair treatment and meaningful involvement of people of all races, cultures, incomes and educational levels with respect to the development and enforcement of environmental laws, regulations, policies, and decisions. Fair treatment means that no group of people should bear a disproportionate share of the negative environmental consequences resulting from industrial, governmental and commercial operations or policies. ENVIRONMENTAL IMPACT: • GOAL: CLEAN OR AVOIDED TRANSPORTATION Implement programs that monitor and improve local and regional air quality by: 1) promoting public transportation options; 2) decreasing dependence on single-occupancy vehicles, and 3) otherwise minimizing the need for travel. • GOAL: ENVIRONMENTALLY PREFERABLE PURCHASING Promote the use of chemicals, materials, equipment, and systems which are officially recognized as to minimize environmental impacts. • GOAL: RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY Assess and where possible mitigate adverse impacts created to the natural resources of the site and adjoining area. Minimize production of greenhouse gases. RECOMMENDATION(S): The Manager recommends that the Board: 1) Approve an Agreement with GILLIG LLC of Hayward, California in the amount not-to- exceed $1,117,000 for the purchase and installation of an 40 foot electric bus and charging station; and 2) Authorize the County Manager to sign the agreement upon County Attorney review and to sign any change orders up to the Project Budget. 3 USDOT Award Announcement 11/25/2019 Selected Projects https://www.transit.dot.gov/funding/grants/fiscal-year-2019-bus-and-bus-facilities-projects Grant Budget Breakdown Fed Local CQTY PART- Heavy Duty Bus Heavy Duty Bus 400,000 100,000 14 PART- LTV LTVs 68,000 17,000 6 PART-Van Van 30,400 7,600 25 ANSON Facility Replacement 1,189,451 297,363 1 JOHNSTON Facility Replacement 2,391,200 597,800 1 IREDELL Facility Replacement 4,000,000 1,000,000 1 HOKE Facility Replacement 1,667,984 416,996 1 DUPLIN Facility Replacement 1,135,137 283,784 1 ORANGE Electric Buses 231,200 57,800 3 ORANGE Charging Station 200,000 50,000 1 MACON Sitework 12,000 3,000 1 MACON Building Addition 249,600 62,400 1 MACON Contingency 13,080 3,270 1 MACON Construction Management 26,160 6,540 1 MACON Architech & Engineering 34,008 8,502 1 CHATHAM Demo& Grading 83,840 20,960 1 CHATHAM Site Work 49,272 12,319 1 CHATHAM Building 370,312 92,578 1 CHATHAM Paving/Asphalt 73,380 18,345 1 Application Total Total Award Shortage 4 Scaleable per FED LOCAL TOTAL Application 5,600,000 1,400,000 7,000,000 Yes 408,000 102,000 510,000 Yes 760,000 190,000 950,000 Yes 1,189,451 297,363 1,486,814 No 2,391,200 597,800 2,989,000 Yes 4,000,000 1,000,000 5,000,000 No 1,667,984 416,996 2,084,980 Yes 1,135,137 283,784 1,418,921 No 693,600 173,400 867,000 2 buses 200,000 50,000 250,000 No 12,000 3,000 15,000 No 249,600 62,400 312,000 Yes 13,080 3,270 16,350 No 26,160 6,540 32,700 No 34,008 8,502 42,510 No 83,840 20,960 104,800 No 49,272 12,319 61,591 No 370,312 92,578 462,890 Yes 73,380 18,345 91,725 No 18,957,024 4,739,257 23,696,281 17,275,000 1,682,024 5 I, Amy T. Harvey, Deputy Town Clerk of the Town of Chapel Hill, North Carolina, hereby certify that the attached is a true and correct copy of (2019-10-30/R-3) adopted by the Chapel Hill Town Council on October 30, 2019. This the 31st day of October, 2019. Amy T. Harvey Deputy Town Clerk f 6 A RESOLUTION AUTHORIZING THE TOWN MANAGER TO NEGOTIATE AND EXECUTE A FIVE- YEAR CONTRACT WITH GILLIG LLC TO PURCHASE NEW, BATTERY-ELECTRIC BUSES AND CHARGING UNITS (2019-10-30/R-3) WHEREAS, the Town of Chapel Hill is responsible for providing quality fixed-route transit services for the Town of Chapel Hill, the Town of Carrboro, and The University of North Carolina at Chapel Hill; and WHEREAS, the Town of Chapel Hill has operated the public transit system, Chapel Hill Transit, since 1974 and has shared the costs with the Town of Carrboro and The University of North Carolina at Chapel Hill; and WHEREAS, the Town of Chapel Hill has a continued need to maintain and modernize their fleet; and WHEREAS, Chapel Hill Transit plans to purchase a minimum of three battery-electric buses as part of a pilot project with the goal of reducing carbon emissions, reducing noise, and reducing costs; and WHEREAS, Chapel Hill Transit Staff has conducted a public solicitation; and WHEREAS, All bids were evaluated for cost, compliance to the bus specifications published as part of the solicitation, submission of all required federal forms, information of quality assurance systems, and financial capacity of the supplier. NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Town Manager to negotiate and execute a five-year contract with Gillig LLC. for the purchase of three battery-electric buses and charging units with the option to purchase an additional nineteen buses. This the 301h day of October 2019.