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Home My WebLink AboutATTACHMENT A - Chapel Hill Carrboro City Schools Supplemental Information r � iOr . 1 1909 Joint Boards of Education and BOCC Keep Learning , Stay Safe empower • inspire • engage v �_s I 4 � A _ or x , 4 COVID UPDATEQ...�_' __=w_ I • School Reopening In-Person • Supervised Learning Lab Update • Technology Challenges — Internet Accessibility and Costs • The ABC Science Collaborative • Food Insecurities — Food Distribution Update • Students Experiencing Homelessness • SEL/Mental Health Supports • School Health Nurses 5 COVID UPDATES _mw_ School Reopening In-person • Currently on Plan C Remote Learning Through First Semester • Constantly Monitoring State and Local Statistics • Staffing Concerns Exist 6 COVID UPDATES m --&- Supervised Learning Lab Update • Two Scholastic Support Centers opened in partnership with the YMCA and Town of Chapel Hill to provide child care and support with remote learning o Hargraves Center o Chapel Hill Community Center • 95 K-5 students currently enrolled • Dates and Times of Operation : o September 1 , 2020 - January 15, 2021 o Monday - Friday, 7:45 a.m. - 5:30 p.m. • Breakfast, lunch and a snack provided to all students daily • Bus transportation provided to all students who need it 7 COVID UPDAT I -MMEW- Fill] Technology Challenges Internet Accessibility and Costs • All students grades PK- 12 have a digital device and access to an Internet hotspot o PK-Grade 1 -iPads o Grade 2 -Chromebooks (new purchase) o Grade 3-5 -Chromebooks (from surplus) o Grades 6- 12 Chromebooks (updated 1 : 1 purchase) 8 COVID UPDATES Technology Statistics : # of Chromebooks/I pads issued : 12 ,000 # of Student Internet hotspots: 1 ,400 # of Staff Internet hotspots : 170 If Plan C or extended remote learning continues beyond 2021 , we would need to upgrade PK- Grade 1 and Grade 3-5 devices . 9 COVID UPDATES Technology Challenges • Areas exist where no wireless signal is available; carrier issues (T-mobile) or other issues connecting students and devices • Providing remote support for over 13,000 devices (students and staff) is difficult with current staffing levels and COVID precautions 10 COVID UPDATES ABC Science Collaborative • Website established • COVID-19 & the Classroom webinars: o COVID-19 and Masks o Air, Surfaces & Safeguarding Your Surroundings o Accommodations for Those with Special Needs (% THE AB . SCIENCE COLLABORATIVE 11 COVID UPDATJ Food for Students ( FFS ) Distribution Update • Since March, CHCCS has been dedicated to providing meals for our students. • Food for Students developed from Food for the Summer, a program in partnership with the Town of Chapel Hill. • With the support of the FFS team, community volunteers and donors, and faith leaders and their congregations, not one meal delivery has been missed. • Food for Students continues to grow, and will begin providing meal door-to-door drop offs to families unable to access one of the rlhapel Hill 37 delivery sites. • Families, social workers and community members can access FFS information at FoodforStu dents.info. foo 12 COVID UPDATES Meals Provided by Food for Students it Projected December 2020 850,000 To support FFS, To Date 98 staff members remain employed 600,000 March-June 300,OOQ 0 100 200 -900 400 500 G00 700 E4v 900 -housands (Transportation I Child Nutrition 10 COVID UPDATES t 13 FFS Funding AL 1 M Kenan Charitable Trust aao 0 PSF Community donation Vl, Fath based donations 14 COVID UPDAi FFS Enrichment & Growth • In conjunction with school social workers, families unable to access feeding sites will be identified and offered door-to-door drop offs. p � • Students in the adaptive curriculum program will begin a pilot AM SCHOUL:ds program designed to keep them engaged in cooking and career training. - p • Partnership with local business and restaurants will provide opportunities for fundraisers and family engagement. .� • Daily and weekend meals will be provided to all students at the YMCA Scholastic Support Centers. ° • FFS team will continue to explore innovative meals and enrichment opportunities to keep students excited about school meals. 15 • Hornelessneb.- 78 students reported with the majority represented at the elementary level Students By School Level • 74% of the students reported are African-American, 10% Caucasian, Asian and Latino groups represent less than 10% ■ Elementary 17% ■ Middle 18 Services provided: • Monitoring student academic performance, ' High attendance and student needs to identify supports • Transportation provided as needed • CHCCS recently awarded McKinney-Vento Subgrant, $15,000 per year for three years to collaborate with Homestart, providing academic support 16 now_ School Health Nurses -0"- Services provided : _ • Immunization and health assessment tracking • Collaboration with student services staff to support — SEL and mental health needs • Maintaining contact with students and families to ensure access to care for chronic health conditions • Assisting with school level temperature screenings 61 and attestation forms • Collaborating with Orange County Health Department to conduct community contact tracing (COVID-19) � • Providing ongoing training - health promotion classes, PPE consultation, CPR, and first aid CHCCS has 21 full time nurses. 17 SEL/Mental Health Suppo MMMU_ We recognize that the "new normal" requires "new tools. " Provide intentional SEL supports during the instructional day - check-ins, engaging strategies and optimistic closures Build staff and adult high-quality professional development - building equity-centered classrooms Continue community partnerships to provide access to resources Expand co-located mental health to include staff supports/EAP Implement districtwide SEL needs assessment Offer explicit opportunities for self-care 18 ADLITIONAL .jTOPICS Ew_ mJ_ • School Resource Officers • Budget • Equity • Capital Project Update o Capital Bond Funding o Chapel Hill High School o Phillips Middle School 16 19 IL RESOURA, M -MEOW- • SRO Task Force o Contracts expired June 30, 2020 o No use of SROs at this time o Still determining members of Task Force o Considering a student survey 20 Federal Grant Fund CARES Act Allotments Allotted Program Report Code(PRC) Description Total Allotment PRC 163 CARES ACT Technology equipment to support virtual instruction and operating PPE, $ 864,806 supplies, and equipment for crisis response PRC 169 GEER Student Health Support To provide funding for employing or contracting with specialized 315,330 instructional support personnel to provide physical and mental health support services for students PRC 170 GEER Supplemental Instructional To provide funding for supplemental instructional services for support the 112,185 Service academic needs of at-risk students, students in poverty and students with disabilities through additional in-school instructional support. $ 1,292,321 m 18 x 21 State Public Schaal Fund CARES Act Allotments Mlotted Program Report Code(PRC) Description Total Allotment PRC 121 Summer Learning-Project Jump Start Elementary Remediation-Summer Programs IK-5 Reading and math $ 330,593 PRC 122 Mental Health Prof To provide funding for additional contracted physical and mental health support services for 79,665 students in response to COV D-14,including remote and in-person pinsical and mental health support senices. PRC 123 Non Digital Resources To provide non dig"remote indniction resources to students with limited connectivih•,in 23,869 order to continue learning gfonth during the school closure period related to-CO VID-14 PRC 124 Student Computers Student Computers and Devices-Encumbered for additional Clnomebooks to support remote l%366 learning PRC 125 Child Nutrition Child Mutation Suppiemeutal Funding-$195,000 Spent in FYE 6:30r24 to support feeding 391,296 programs PRC 126 Personnel Devices Technology to Support School Persomnel-Currenth-unencumbered 39,784 PRC 127 Bus IV-i-Fi To provide funds to improve Internet connectitiih-for students_in response to COVID-19,be 761 m installing extended reach mobile Wi-Fi gawwm router deuces in school buses PRC 129 Hotspots Student Internet Connectnity-Earmarked for IvliFi Devices 69,364 PRC 132 EC Chants Grant to support extraordinan costs associated with providing Extended School Year Services 47,954 or future services,as appropriate_for exceptional children who qualify for these services due to the impacts of COVID-14 PRC 135 Cvber security- (i) Establish a statetivide shared crbersecurih•infrastructure to protect school business systams 1 8,34 7 and minimize instructional disruption and (ii) For distract cybersecurity-monitoring and support in consultation pith the School Connectaih•Initiative- S 1,209,995 19 22 CARES Act Allotment Summary PRC 128 Hot spots PRC 132 EC Grants PRC 135 Cyber sc curlty $69,964 $97'954 $18,367 PRC 126 Personnel Devices $39,780 PRC 124 Student Computers PRC 123 Nen Die itel Re stsu rces $23,869 PRC 122 Mental Hes Itls Prof $79,665 - PRC 170 GEER 9uppl—vital I nst ruction al 5e rvi c es $112,185 20 23 CARES Act Spending to Date . Federal PRC 163 Cares Act— $609,851 spent and SUte7RC 128 5tudent encumbered for technology, PPE, supplies and I nternet cannectivity ., equipment for the COVID response effort • State PRC 121 Project Jump Start— $344,865 spent for Elementary Remediation - Summer Programs in K-5 Reading and Math • State PRC 124 Student Computers and Devices - Encumbered for additional Chromebooks to support remote learning • State PRC 125 Child Nutrition Supplemental Funding - $198,000 spent in FYE 6/30/20 to support feeding programs • State PRC 128 Student Internet Connectivity - Earmarked for MiFi's 21 24 " Not everything that is faced can be changed. But nothing can be changed until it is faced."- James Baldwin • The reopening school subcommittees utilized the Racial Equity Impact Assessment (REIA, Race Forward) to ensure decisions were equitable • Students were invited to participate in the reopening subcommittees to provide equity of voice • Equity specialists will provide staff and faculty professional development focused on: 0 Trajectory to Identity, Community, Equity and Social Justice 0 27 Equitable Classroom Practices 0 How to Talk About Race 0 Intersectionality as a Compass 0 My Protest is my Pedagogy • Continued collaboration with Student Services in providing professional development - Building Equity Centered Classrooms • Fw - 25 Total Project Cost Bond Funds: Total Capital O Lincoln Center + Chapel Hill $72,108,000 Expense: High School $ 75,715,546 Lincoln Center $ 1,550,000 Summary Chapel Hill High $ 74,165,546 Chapel Hill High project included additional cost for the CTE building and Chapel Hill High contingency Overage $ 1,210,123 26 HIL HIGH SCHQO.LUPDATE o Building A and Building D (new buildings) -Final stages; awaiting occupancy permits o Building E (CTE) -Ongoing ; expected 10/15 o Building B , C (existing)-Ongoing renovations o Demolition Old Building A (main Bldg ) -Ongoing w/scheduled demo removal by 11 /15 o Student Parking Lot (new) -Scheduled by December 31 st o Substantial completion : January 15th 27 CHAPEL HILL HIGH SCHOOL UPDATE Click this link for the comprehensive building and site construction update from August 2020. 25 28 PHILLIPS MIDDLE SCHOOL UPDATE I _u 1 2019-2020 Drainage Project-Completed 2020-2021 Asbestos Floor Project Phase III-Complete 2020-2021 Gym Air Hand ler/HVAC-Ongoing (solicitation of bids phase) PHILLIPS MIDDLE SCHOOL UPDATE I IL 1 PHILLIPS MIDDLE SCHOO ATE Sn _ ti s y-e.` `;x. ,►- 31 Chapel Hill-Carrboro City Schools 2016 Bond Issuance Projects Update Projected Actual(as of Completion Date Current Approved August 31, Project Project Status of All Projects Budget 2020) Available Building A and Building D(new buildings)-Final stages;awaiting occupancy permits Building E(CTE)-Ongoing;expected 10/15 Chapel Hill High School Building B,C(existing)-Ongoing renovations Demolition Old Building A(main bldg)-Ongoing w/scheduled Substantial demo removal by 11/15 Completion Student Parking Lot(new)-Scheduled by December 31st scheduled for Substantial completion:January 15th 1/15/2021 $ 68,000,000 $ 58,020,144 $ 9,979,856 Project on hold. Fund expenditures were completed for design Lincoln Center Conversion fees.Requested transfer of the remaining funds for the completion of the Chapel Hill High School project. No new status $ 1,436,000 $ 796,868 $ 639,132 These Preliminary Planning Funds were provided to CHCCS as part of the FY 2015-16 CIP to be"shovel'ready"for a project or Preliminary Planning Funds projects;these funds would be reimbursed from approved Bond Referendum funds $ 750,000 $ 750,000 $ - Total Bonds Issued to Date $ 70,186,000 $ 59,567,012 $ 10,618,988 Bonds Yet to Be Issued Scheduled Final Tranche of 2016 Bond Funds in FY 2021-22 $ 1,922,000 Grand Total of 2016 Bonds $ 72,108,000 32 Chapel Hill High School/Lincoln Center Projects (Major Facility Renovations project in CIP) Project Original Budget Revised Budget Actuals* Balance Remaining Notes Chapel Hill High School 68,000,000 68,000,000 58,020,144 9,979,856 Bond Funds CHHS-Major Renovations -this amount not included in Combined Bond Project 600,900 598,478 598,478 - Older Facilities Funding Totals Below Total 68,600,900 68,598,478 58,618,622 9,979,856 Available Funds(Capital Reserve Funds): Lincoln Center Conversion 1,436,000 1,436,000 796,868 639,132 Bond Funds Major Facility Renovations 1,724,900 1,733,892 - 1,733,892 All in a Contingency account Total 3,160,900 3,169,892 796,868 29373,024 Grand Total-Major Facility Renovations 71,761,800 71,7689370 59,415,490 12,352,880 Actuals as of Munis Report through 8131120 Total Exps(est. Combined Bond Projects: by CHCCS) Chapel Hill High School Project 74,168,678 Lincoln Center Project(includes$750K in Preliminary Planning Exps) 1,546,868 Total 75,715,546 Total Revs(est. by CHCCS) Bond Funds-Chapel Hill High School 68,000,000 Bond Funds Used-Lincoln Center 796,868 Apply Unused Bond Funds from Lincoln Center towards the CHHS Project 639,132 Advanced Preliminary Planning Funds-Bond Funds 750,000 Final Tranche of 2016 Bond Funds in FY 2021-22 1,922,000 Total 2016 Bond Funds 72,108,000 Estimated Sales Tax Reimbursements 1,200,000 Use of Available Contingency Funds-Major Facility Renovations Project(53053) 1,733,892 75,041,892 Surplus/(Deficit) (673,654) Deficit to be Covered with available School Capital Outlay Fund Balance-CHCCS 673,654 Surplus/(Deficit) 0