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HomeMy WebLinkAboutMinutes 06-09-2020 Virtual Budget Work Session 1 APPROVED 9/1/2020 MINUTES BOARD OF COMMISSIONERS VIRTUAL BUDGET WORK SESSION June 9, 2020 7:00 p.m. The Orange County Board of Commissioners met for a Virtual Budget Work Session on Thursday, June 9, 2020 at 7:00 p.m. COUNTY COMMISSIONERS PRESENT: Chair Rich and Commissioners Jamezetta Bedford, Mark Dorosin, Sally Greene, Earl McKee, Mark Marcoplos, and Renee Price COUNTY COMMISSIONERS ABSENT: COUNTY ATTORNEYS PRESENT: COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified appropriately below) Chair Rich called the meeting to order at 7:00 p.m. Chair Rich said there has been an uptick of Covid-19 cases in the state and Orange County. She encouraged anyone who is not feeling well to get tested. Chair Rich said she has had conversations about the pandemic with the Mayors, the Legislative Delegation, and Congressman Price. She said there are concerns about schools resuming in the fall, and also about governmental entities meeting again face-to- face. She said there is hope of more government funding to help with Covid-19 related expenses. Chair Rich referred to the amended Orange County Emergency Declaration effective Friday, June 12 at 5:00 p.m., which does require masks. Commissioner Marcoplos referred to his and Commissioner Dorosin's proposed community forum on racism and policing, which many thought may be discussed this evening. He said the proposed resolution will be discussed on the June 161h agenda, and the desire is to have the Sheriff's department as a full and equal partner. Chair Rich said the Board of County Commissioners (BOCC) has been getting a lot of emails about the Orange County Board of Commissioners defunding the police, but the County does not have a police force. She said town police do not answer to the BOCC, but rather to the local Mayors. She said in the County, the Sheriff is an elected official, and does not answer to the BOCC. She said the County always works collaboratively with the Sheriff's department, for example having body cameras. Commissioner Dorosin said the community forum should happen soon, and though the Sheriff is independently elected, the Orange County Board of Commissioners controls his budget. He said there is much good being done, but also much work yet to be done. Chair Rich said she talked with the Sheriff before the Chapel Hill protest, and invited him to attend the 16th meeting, in order to highlight some of the things the County is doing. Due to current public health concerns, the Board of Commissioners conducted a Virtual Budget Work Session on June 9, 2020 utilizing Zoom. Members of the Board of Commissioners participated in the meeting remotely. As in prior meetings, members of the public were able to view and listen to the meeting via live streaming video at orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or 97.6 (Spectrum Cable). 2 1. Discussion of FY2020-21 Operating Budget Travis Myren and Bonnie Hammersley presented the following information: • Funding Decisions on the Operating Budget Amendment List • Funding Decisions on the Other Funds Budget Amendment List • Funding Decisions for Chapel Hill-Carrboro City Schools and Orange County Schools o Current Expense (Per Pupil) 2. Discussion of FY2020-25 Capital Investment Plan • Funding Decisions on the Capital Investment Plan Amendment List • Accept FY2020-25 Capital Investment Plan and Approve the Intent to Adopt Capital Funding for FY2020-21 3. Discussion and Decision on the FY2020-21 County Fee Schedule 4. Discussion and Decision on the FY2020-21 Tax Rates i. Ad Valorem Tax- 86.79cents ii. Chapel Hill-Carrboro City Schools Special District Tax iii. Fire District Tax Rates Amendment 001 and 002- Commissioner Greene said the $20,000 is requested because the house needs $30,000 by September 1, and a generous board member has a bought a house they can lease, but they need $30,000 in the bank. Commissioner Price said it is her understanding that the program applied through the outside agency process, and did not make the cut. Commissioner Greene said the program did not qualify because it had not applied before, but their mission is so aligned with the justice work being done by the County. She said there is so little reentry housing, and this is a more unique organization. She said the requested money is for the rent, and the program plans for its residents to be working and paying rent. She said this is start up funding. Commissioner Price said the BOCC had an unofficial agreement to follow the Manager's guidance. She said she supports the program, but her concern is the $20,000 for a start up. She said she would like some sort of partnership for a year, to insure it is sustainable. Bonnie Hammersley said the outside agencies process was a little different this year, and did not follow the typical formula. She said no new agencies were awarded funding. She said if the Board approves this amendment, the program would have to follow all outside agencies' processes and procedures. Commissioner Price said she does not want it to look like the BOCC is giving preferential treatment. She said perhaps the County could be more hands on in the management of the funding, and this should be more of a partnership, as opposed to a typical outside agency. Chair Rich said she agreed with Commissioner Price, and does not want to give funding to those who lobbied the BOCC, when others did not know that doing so was even a possibility. 3 Commissioner Bedford said was originally leaning towards voting no, but the entire process needs to be reviewed, due to covid-19. She said needs are more fluid now, and she is making exception with this amendment and does support it. Commissioner Dorosin asked if the social justice fund balance can be identified, and if the funding need is time sensitive. He said it is a critical program that meets social and justice needs. Bonnie Hammersley said the balance is zero in 2019-20 budget. Commissioner McKee said he will support the amendment, and the social justice fund was created to give people a hand up. Commissioner Greene said this program asked her a few months ago about possibility of funding, and she suggested the outside agency process. She said she could have just said for them to come forward and ask for funding from the social justice fund. Bonnie Hammersley said the BOCC should be careful that the social justice fund does not become a bidding fund. Commissioner Price said she tried to get funding for food programs years back, and it was taken out of social services. She asked if this program could be a Covid-19 project, or be placed under the Criminal Justice Resource Department for the first year. She said she would like to see this as a connection, and not just money. Bonnie Hammersley said staff would always consider this program an outside agency, and all are in partnership with the County. She said this contract, if passed, will be assigned to a department head to insure County procedures are being followed. Commissioner Price asked, if approved, the funds will be considered outside agency or social justice. Bonnie Hammersley said the funds would be transferred from the social justice fund into this program, under the outside agencies. Commissioner Marcoplos said he recognizes the need to be true to the outside agency process, but this is the type of program for which the social justice fund was created. Chair Rich said she supports the program, but it should be following the outside agency process. She said there are many agencies that need funding, but did not receive it. She said second chance lobbying feels uncomfortable, and she feels guilty that other programs may have missed out because of not lobbying for funds. A motion was made by Commissioner Greene, seconded by Commissioner Dorosin to approve the amendment VOTE: Ayes, 6; Nays, 1 (Chair Rich) AMENDMENT 003- Commissioner McKee said he wants to rescind the Board's raises, especially in light of Covid-19. He said it is the least the BOCC can do. Commissioner Bedford agreed, and the BOCC wants to be leaders and show solidarity with the employees by having no raises in budget. A motion was made by Commissioner Bedford, seconded by Commissioner McKee to approve the amendment VOTE: Ayes, 6; Nays, 1 (Chair Rich) Amendments 004, 005, 006, 007, 008, 009, 010 Commissioner Marcoplos said his thought was to start with Amendment 004: the National Association of Counties (NACo). He said the information he receives from NACo does not help him as a commissioner. He said he would like to see these dues reallocated to the social justice fund. 4 Commissioner McKee said he feels the same about all of these entities: he does not get a lot individually, but the County does receive benefits. He said the cost of the memberships is very small, and he sees greater benefit in remaining a member of each entity. Commissioner McKee said he will oppose defunding each of these memberships. Commissioner Dorosin said these organizations provide different levels of support to the County. He said he sees limited benefit from NACo, and North Carolina Association of County Commissioners (NCACC); but the Triangle J Council of Governments (TJCOG) and the School of Government (SOG) are closer to the County's regions and needs, and provide valuable resources. He said he would like to know more about what is actually received for each of these fees, and any savings are good savings, if the expense is not providing value. Commissioner Greene said she knows nothing about NACo. Chair Rich said she is the Board's representative to NACo this year, and in the past she was on the telecommunications committee, and became frustrated with the organization. She said NACo does provide some value if one attends NACo conferences for specific areas. Commissioner Price said one gets out of NACo what one puts it into it. She has been involved in different committees, and NACo is basically a lobbying organization. She said one area of great impact was in housing funding, as well as arts and culture being recognized as an economic driver. She said NCACC works in conjunction with NACo and SOG, and the trainings offered by these entities are very valuable. Bonnie Hammersley said from a staff viewpoint, NACo is directed toward elected officials. She said NACo and NCACC are lobbying organizations, one on the national level and one on the state level. Commissioner Greene said the amount is under$3000/year, and Commissioner Price's comments are helpful. She said many Commissioners are more conservative, and the Orange County BOCC is typically not, and being heard is important. Commissioner McKee agreed with Commissioner Greene, and said it is important to continue to have a voice. Commissioner Marcoplos said he does not think the BOCC has an impact on the rural/urban divide by being a part of NACo, but perhaps it does by being a part of NCACC. A motion was made by Commissioner Marcoplos, seconded by Commissioner Dorosin to defund NACo. VOTE: Ayes, 2 (Commissioner Marcoplos and Commissioner Dorosin); Nays, 5 (Commissioner Price, Chair Rich, Commissioner Greene, Commissioner Bedford, Commissioner McKee) Amendment 006/007 Commissioner Marcoplos said he would like to know more about what benefits are received from the SOG, and if it is useful. Commissioner Dorosin asked if staff could identify what the $17,000+ dues are for. Bonnie Hammersley said she believes it is considered a contribution, as opposed to a membership, and from a staff level, it is very valuable to local governments. Commissioner Dorosin said asked if there is a process to determine the amount of contribution that is made to the SOG. He said making a contribution does not translate into reduced fees for conferences, and the SOG's mission is to serve the state of North Carolina, and he thinks the school would offer help to anyone who calls, regardless of having made a contribution or not. 5 Paul Laughton, Finance and Administrative Services, said population determines the amount. Chair Rich said she uses the SOG all the time, and it is a valuable resource. Commissioner Dorosin said one can take classes even if not a contributor, and this is a contribution to the University system, and maybe this year it would be wise to cut the amount by $10,000. Commissioner Greene asked if all are sure that one can take courses/training if one is not a contributor. She said she thinks it is a great institution. Commissioner Marcoplos said he is in favor of supporting the SOG, but suggested reducing the contribution by $10,000 this year, due to Covid-19. Commissioner Price said it is a valuable program, and the SOG is highly rated throughout the country, and she would be hesitant to cut this funding without knowing what this money is used for before. Commissioner Dorosin said the SOG is a valuable resource, but it is supported by the State, is a part of the University system, and it charges fees for its courses. Bonnie Hammersley said she was sent information from a staff person, which she read, and it defined the County funds as "membership dues". She said staff can find out more and let the Board know. Commissioner Bedford said, as a new commissioner, she found the orientation very beneficial, and she took another course and felt the same. She said she will not support this amendment. Commissioner Price said the classes that are made available to the BOCC are conducted specifically for elected officials. She said these funds help defray the costs of their resources, and she will vote against the amendment. Commissioner McKee said it is important to focus on the amendment, rather than making amendments to amendments. He said the funding supports the SOG. He said it is done fairly, and he will not support this amendment. Paul Laughton said the Orange County Board of Commissioners does have a contingency amount, and this item could be placed there while staff gathers more information and the BOCC could make a final decision in the fall. A motion was made by Commissioner Marcoplos, seconded by Commissioner Dorosin to endorse being connected to the SOG, but due to this being a Covid year to defunding by $10,000 and put funds in the Orange County Board of Commissioners Contingency fund and paying the remainder to SOG, while ascertaining if we have the access to their resources, and if need be pay the rest to the SOG. Commissioner Greene said the funding amount is determined by the SOG's funding model, and this amendment does not seem equitable. Chair Rich said it is important during this time to find exactly what the funds are being used for. VOTE: Ayes, 2 (Commissioner Marcoplos and Commissioner Dorosin); Nays, 5 (Commissioner McKee, Chair Rich, Commissioner Price, Commissioner Greene Commissioner Bedford) Amendment 009/010 - Defund NCACC Commissioner Marcoplos said he has attended a few NCACC conferences, and would like to know NCACC's impact on the legislature. Commissioner Bedford said NCACC provides an opportunity to work across the aisles, and this group directly benefits counties. Commissioner Greene said Attorney General Stein was approached about the opioid legislation, and any possible payout, he approached the NCACC for ideas and partnership. She said there is value in this membership. Commissioner Marcoplos pulled the amendment. 6 Amendment: 011 -TJCOG Commissioner Marcoplos pulled the amendment. Amendment 012/013—debt service Travis Myren said these amendments are revisions of staff expectations, and the County is enjoying lower interest rates than expected. Commissioner Dorosin asked if the allocation of these saved funds could be identified. Travis Myren referred to the bottom of the pink sheet, and said the balance would be $191,140. He said if these funds remain undesignated, the default action would be to reduce the amount of general fund being used to balance the budget. Commissioner Dorosin said the County would take less out of the fund balance, as opposed to having an extra $191,140 to use for other things. Travis Myren said there is this additional funding should the BOCC choose to allocate it. Bonnie Hammersley said it is the fund balance, and not the reserve. A motion was made by Commissioner Bedford, seconded by Commissioner Price to approve this amendment. VOTE: UNANIMOUS Amendment 014 Chair Rich said the County is not delivering the sound basic education to all of the students in the County, and one example is lack of Internet. She gave examples of how remote learning has not worked for many students. She said the Article 46 sales tax revenue will be reduced, so there will not be as much funding available for technology. She said minority communities will be most affected by this, and the Board of County Commissioners (BOCC) should help, in order to hold the schools harmless as they determine how to navigate these unusual times. She said the schools have provided the devices in many cases, but this equipment is useless without access to the Internet. She said without this fund, the BOCC is doing a disservice to the community, and is not providing an equitable education to all in the County. Commissioner Price asked if anyone will be accountable for this funding, and if there is a reason that the monies are not going directly to the schools. She said she does not see how this will help, and if students do not have broadband, this funding will not provide broadband. Commissioner Price said the Board does need to review its agreement with the library, but she does not want to cut the funds to the Chapel Hill Library as the funding is for the programs. She said libraries were one of the first steps to desegregation, and libraries continue to give access to all, and are the hub of equity. She said she does not see the point in the amendment, and will vote against it. She said additional funding will be needed by the schools, and hot spots are a very expensive band aid. Chair Rich said the emergency education fund is to help with broadband, and is for the County to help the schools for additional technology needs. Commissioner Price said the County cannot lay broadband lines. Chair Rich no, the County cannot do that, due to the general assembly. She said if the County goes back into lock down, students will not be able to get to the library. Commissioner Price said she does not understand how this funding will help. Chair Rich said the funds could be used in many creative ways, such as lighting up a bus and sending it in to a neighborhood. She said children without Internet access are going to fall behind, and this funding is to help address the gap. She said the County is responsible for these children's education. 7 Commissioner Bedford said she appreciated the concerns for the students, but she does not think cutting the library fund is the best way to meet the need. She said Chapel Hill-Carrboro City Schools (CHCCS) has a large fund balance that could be tapped into. She said the rural schools do not have as much excess funding, but there is some, as well as expected relief funding from the CARES Act. She said she would leave the library funding alone, and use the $191,000 to set up a reserve, if necessary. Commissioner Marcoplos asked if Chair Rich envisions using these funds for things other than just technology, as there will be so many emergency needs that will arise going forward. He said an emergency fund is a good idea. Commissioner Dorosin echoed Commissioner Marcoplos and Commissioner Bedford, and said he liked the conversation being started about this amendment. He said the Southern Library will be coming on line in a couple of years, and there has to be a conversation about the Chapel Hill library and the County libraries, as the user numbers will likely shift greatly with the new library being available. He said he also likes the idea of an emergency education fund in these unusual times, and agrees there will be many needs, not just technology. He said the County has been giving money to the Chapel Hill library, which has been closed for the past three months, and asked if there are any savings to be realized there. Commissioner Greene said an equitable fund is needed now, but may not be needed in a couple of years. She said she would not be in favor of cutting library funding now, and there should be ongoing discussions in the fall. Chair Rich said the Board has no agreement with Chapel Hill regarding the library now, because the agreement ran out in 2015. She said the library was going to ask the BOCC for more money this budget season, and that is why she started doing some research on this issue. She said it is important to understand circulation numbers, rather than active member numbers. She said the Board gives a lot of money to the library (over $500,000), and has no say in how it is spent, and there is no interoperability between the County and the City libraries. She said the Chapel Hill library is a great resource for those in the southern part of the County, but an education fund that is managed by the County is needed to serve all children. She said the Board must deliver a sound basic education to every child in the County, and right now the Board is failing to do so. Commissioner McKee said the agreement that continued on after 2015 was by default. He said the members of the Chapel Hill Board and Orange County Board of Commissioners need to sit down and figure out what should Orange County pay. He said he would rather do this by negotiation, and not by budget amendment. Commissioner Greene said she was last involved in discussions in 2015, from the Chapel Hill side, and she thought the conclusion at that time was to have seamless integration between the library systems. She said she is surprised that this has not happened. She said the problem with broadband is acute, but that is a separate issue from the library. Commissioner Price said there has been some interoperability. She said she feels that this amendment is not spelled out enough for her. She said she does support an emergency fund for education, but if students can have access to the library, there are many resources available. She said the BOCC should talk with the school boards to determine how best to meet their emergency needs, but using library funds is not the way to proceed. She said conversations with the town library are important to have, and funding likely will decrease as the southern branch comes online. Chair Rich said she spoke with school leadership, and students need to simply have access to the Internet. She said until all students can access the Internet, the County is not serving children equitably. Commissioner Price said she asked the schools if more hot spots are needed, and the schools said no. She said teachers need to be involved in the conversation about what is really needed. 8 Commissioner Bedford said Verizon has a program to help students without access. Commissioner Bedford said there needs to be a work group, before spending money on the southern library. She said discussions about interoperability are very important. A motion was made by Chair Rich, seconded by Commissioner Marcoplos to approve Amendment 014. VOTE: Ayes, 2 (Chair Rich and Commissioner Marcoplos); Nays, 5 (Commissioner McKee Commissioner Price Commissioner Greene Commissioner Bedford Commissioner Dorosin) Commissioner McKee said the idea of an education fund is important, and he would support using the funds generated by the quarter cent climate mitigation tax for this purpose. Chair Rich thanked Commissioner McKee, but said she will not make such a motion. Commissioner Dorosin said he hopes staff is keeping track of all the issues on which the BOCC needs to follow up in the fall. Amendments 017/018/019/020 A motion was made by Commissioner Bedford, seconded by Commissioner Price to approve Amendments 017/018/019/020. Commissioner Dorosin asked if there is a reason that tracking software costs $35,000, and if this would be a pre-existing program, or one being made from scratch. Travis Myren said software can be very expensive, and this cost is relatively low, comparatively. He said the base software already exists, but it would need modifications. Commissioner Marcoplos asked if this funding will come from a particular area. Travis Myren said it would be counted against the debt service savings. VOTE: UNANIMOUS Amendment 021 Travis Myren said Commissioner Marcoplos proposed an amendment to fund a phase 2 feasibility study of operations and maintenance of a skilled construction trades center. Commissioner Marcoplos explained the center, and said it has been discussed for well over a year, with many stakeholders. He said the County awarded $25,000 previously for an initial study, which was very informative. He said the next steps are to identify which grants are the most promising to fund some of the option identified in the initial study. He said time is of the essence, due to the availability of Covid-19 funding, and this could very advantageous to the progress of this project. He said these funds would pay for a study of the grant landscape, and getting some work done on a grant or two. He said the amount would not exceed $25,000, and this is a great opportunity with well-recognized needs. Commissioner Price asked if anyone else is putting funding into this, and who is involved. Commissioner Marcoplos said Durham Tech, the school systems, UNC facility manager, builders and developers in the area, homebuilders associations, etc. are involved. Commissioner Price asked if any of these entities are providing matching funds. 9 Commissioner Marcoplos said no. Commissioner Price said she was interested in the funding. Commissioner Marcoplos said he is not aware of any identified funds at this time other than the County's funding. Commissioner Bedford said the proposal sounds very interesting, but she would prefer to wait until September to discuss it. She said it is hard to write grants when the option has not been determined. Commissioner Bedford said if the process does move forward, she would support hiring a professional grant writer, but that is getting ahead of themselves. She said it is premature to look at grant funds, when it is not clear what is needed and what is the best option to pursue. Commissioner Marcoplos said he disagreed, and if the BOCC reads the report it would be able to see the options have been narrowed down to just a few viable ones. He said the first step is to know which grant opportunities are worth pursuing, and the initial report writer has grant writing experience, as well as connections to this community. He said the Covid funding could be crucial to jump starting this project. Commissioner Bedford said she read the report, and there are four options. A motion was made by Commissioner Marcoplos to approve Amendment 021. Commissioner Greene said she has not had a chance to read the full report, and the pros and cons are not clear to her. She said she would be happy to consider it in the fall. Commissioner Marcoplos said the report was sent out a while ago, and he should have flagged it more strongly to have the BOCC read it. NO SECOND Motion failed. Commissioner McKee asked if staff could monitor these Covid-19 grants. Chair Rich said staff is already doing so, and tracking all Covid related expenses and funds is critical. Commissioner McKee said he meant to monitor the grant deadlines, and bring this topic back in September. Commissioner Marcoplos encouraged everyone to sit in on these meetings, to observe the level of commitment and progress. School Amendments — none Commissioner Dorosin asked if the BOCC wants to make a motion to use the $191,000 for schools. He said he would be open to give these monies to the schools, with a 60/40 split. A motion was made by Commissioner Dorosin, seconded by Commissioner Greene to give the $191,000 to the schools at the 60/40 split. Commissioner Bedford said given the schools' fund balances, she would suggest moving the monies to the social justice fund. Commissioner Price asked if the 2020-21 social justice fund balance could be identified. Travis Myren said $180,000, given Commissioner Greene's earlier amendment. Commissioner McKee said given the uncertainty in the world, he would endorse Commissioner Bedford's suggestion to move monies to the social justice fund. He asked Commissioner Dorosin if he would accept a friendly amendment. 10 Chair Rich said to take a vote on the existing motion first. She said she would support this for the schools to use for emergency needs, especially broadband. Commissioner Bedford said to let the schools use these funds as needed with no limitations. Chair Rich said yes, absolutely. Commissioner Bedford said she assumes there will be nutritional needs in the fall. Commissioner Price said she will support this if the schools are able to use the funds as they best see fit. Chair Rich said these funds would hold the schools harmless with the article 46 tax, which makes her feel better. VOTE: UNANIMOUS CAPITAL BUDGET AMENDMENTS - green sheet Amendment 001 Travis Myren said there are two amendments that are very similar, and there are three columns that lay out the ways to achieve the amendments' goals. Commissioner Price said Durham Tech will be critical to getting through, and past, this pandemic, as community colleges fill many roles. She said she does not want to touch the conservation easements, and is unsure of the technology needs. She said she is open to suggestions for years 2 and 3. She said it may not be necessary to spend the entire $1 million in year 1, and she just wants to get the process started. Commissioner Dorosin said he and Commissioner Price have the same goal, and the differences lie in the projects each is proposing to delay to accomplish the goal. He said both are seeking to offer offsetting savings for the moved up costs. He referred to the total impacts, and his is $26 million, which is dollar for dollar offset. He said if there is interest in moving the project up, the BOCC could vote first on the areas where he and Commissioner Price agree, and then go through the differences. He, too, said he is open to suggestions for how to find offsetting costs. He said he sent an amendment to his amendment, which reduces the amount funding taken from lands legacy and conservation easements. He echoed Commissioner Price's comments about the critical role of community colleges in a post Covid world, and said Orange County needs to be poised to serve the needs. He said this amendment directly impacts issues of racial and social justice, as most of Durham Tech's students are students of color, and many receive financial aid. He said Durham Tech must be considered as an equally important part of Orange County's educational system. He said many students will be seeking cost effective alternatives to four year institutions, as well as vocational training, and retraining. Commissioner Dorosin said Durham Tech recently hired a new president, and its board is eager to see growth in Orange County. He said the Orange County campus is unique, with the UNC Hospital being located across the street. He said all factors combined make this is a unique opportunity for valuable investment. He said the BOCC can always revisit the project for any reason, if a pause or change is needed, but it is important for the BOCC to make a commitment. He said Orange County has been, and will continue to be, committed to land preservation, and he thinks it is time to show equal commitment to this type of education. Commissioner Price said Orange County has a unique relationship between education and economic development, and this conversation about another building has been ongoing for years, and even more so when the hospital was built. She said earning a GED is free at Durham Tech, and affords many people a wonderful opportunity. She said students can transfer credits to a four year college, which levels the playing field for many who could not afford the traditional college route. 11 Commissioner Marcoplos said he recognizes the dire need for vocational training, and would like to see this project move forward. He said he would like to find a way to get the planning done, but maybe look at the rest of the funding thereafter. He said the Board does not know what the implications of taking funding from these different other CIP projects would have, and he would never support taking funding from lands legacy. Commissioner McKee said he appreciated both Commissioner Price and Dorosin's efforts, but the BOCC needs to spend more time discussing these proposals, as there are many projects he will not defund. He said he would support delaying this discussion until the fall for next year's budget, because of all of the uncertainty around the County's finances, and the economy at large, due to Covid. He said he fully supports vocational training, but he cannot support these proposed offsetting costs. Commissioner Greene said she has come to believe that this issue should be made more urgent, and she appreciates Commissioner Dorosin's reduction in the conservation offsets, but that is probably the only offset she cannot support. She said she can support a pause on parks, but wants to know if this amendment can be achieved without touching the lands legacy and conservation easement monies. Commissioner Price said her plan does not take funding from the lands legacy or conservation easements. She said she took funds from areas that seemed able to wait. She said she does not want to defund the parks, but rather wants to delay them. She said the parks already exist, and she is proposing delaying modifications to them. She said delaying the parks will not close them down. She said she was unsure about years 2 and 3, but staff said numbers needed to be plugged in. She said the future is uncertain, and she is open to suggestions. Commissioner Bedford said she in her first year as a Commissioner, the 911 center moved multiple times, and the link center is condemned. She said there needs to be some wiggle room for the upcoming hurricane season. She said the County is about to do a study of County needs, which is important, and she would prefer to wait until that is completed before a plan is made. She said she would like to have all needs integrated into the County budget. She said post secondary education is in transition, and much more will be known in a year, and she would prefer to wait and see, as well as allow the new president time to get acclimated to the role and the community. She said the budget has no wiggle room, and any delays that can be put in place to allow staff flexibility are important. She said she does not think the County can afford to do this right now, and the BOCC should be cautious. She said there are more immediate ways to help those negatively affected by Covid, and she will not support this amendment. Commissioner Marcoplos said Twin Creeks has not been built yet, and has been on the books for 13 years. He said Governor Cooper wants to put an education referendum on the ballot, which likely will not happen this year, with $5 million going to Durham Tech. He said would support doing the study now. Commissioner Greene asked if there is a response from Durham Tech about the possible transition to more online learning being needed in the future. Commissioner Dorosin said online learning is evolving, but additional physical capacity will still be needed at the Orange County Campus. He said the County needs to make a commitment in order to have the voice it wants on the Durham Tech board. He said he provided offsetting cuts to be able to afford this project. He said saving money in the capital budget does not put the money in the operating budget. Commissioner Dorosin referred to Commissioner McKee's concern about not being able to pause once started, and he disagreed. He said the process can be paused at any time, if necessary. He referred to the uncertainty of the County's finances, and said the financial commitment is the same whether the Board approves the Manager's recommended budget or approves this amendment, which has a dollar for dollar substitution for the costs. He said parks are a priority but so is the community college. He said he would like to start this project, and changes can be made as necessary, as with every project. 12 Chair Rich said she would like to support this, and feels Durham Tech is a top priority. She asked if the BOCC does not use land legacy or conservation monies, from where would the funding come. She said using funds from this area is her only concern on this proposal. Commissioner Dorosin reminded the BOCC that he is no longer recommending as much funds be removed from lands legacy and conservation. Commissioner McKee said this discussion is complicated, and should be had in the fall. He said the BOCC can pause a project, but he does not think the BOCC should start a $26 million project without planned follow through. He said the Board is talking about accelerating this project, not delaying it. Commissioner Bedford said canceling a CIP project from this year does not free up monies until the following year. She said the same underserved population that is served by Durham Tech, also use the parks, and she is not willing to make the trade off with the parks funding. Commissioner McKee asked Commissioner Dorosin if he could identify from where the other$14 million is coming. Travis Myren referred to slide 16, and said in years 4 and 5, there is $4 million plus the $3 million, plus a few additional projects that Commissioner Dorosin removed, which Commissioner Price did not. Commissioner McKee said it moves the savings out additional years. Travis Myren said yes. Commissioner McKee asked if taxpayers can be assured in future years that the BOCC will accrue the savings, rather than impose a tax increase. Commissioner Dorosin said that is true every year, and it has no bearing on the amendment. Commissioner McKee said if you are going to cut it half, and delay it, it seems moot. Commissioner Dorosin said it takes out $26 million, and it adds $26 million. Commissioner McKee said there is no guarantee that the $26 million will stay out. He said he does not want to the Board to talk about offsetting costs with savings, without assurances of the savings. Commissioner Dorosin said that cannot be assured any year. Commissioner McKee said his point is that the discussion should be held later in the year, to allow for in depth discussion, and public input. He said he supports the project, but does not want to accelerate it. Travis Myren put up slide 17. Commissioner Dorosin said the slide shows that this is a fiscally responsible proposal. Chair Rich said the BOCC should try and reach a conclusion on this discussion. She asked if the lands legacy and conservation cuts be identified. Commissioner Dorosin said his most current proposal includes $1.25 million from these areas. A motion was made by Commissioner Dorosin, seconded by Commissioner Price to add CIP amendments 001/007. VOTE: Ayes, 4 (Commissioner Dorosin, Commissioner Price, Commissioner Greene, Chair Rich); Nays, 3 (Commissioner Bedford, Commissioner McKee, Commissioner Marcoplos) Amendments 002/009 A motion was made by Commissioner Dorosin, seconded by Commissioner Price to approve these amendments. 13 VOTE: Ayes, 4 (Commissioner Dorosin, Chair Rich, Commissioner Price, Commissioner Greene); Nays, 3 (Commissioner Bedford, Commissioner Marcoplos, Commissioner McKee) Amendments 003/011 A motion was made by Commissioner Dorosin, seconded by Commissioner Price to approve these amendments. VOTE: Ayes, 4 (Commissioner Dorosin, Chair Rich, Commissioner Price, Commissioner Greene); Nays, 3 (Commissioner Bedford, Commissioner Marcoplos, Commissioner McKee) A motion was made by Commissioner Dorosin to approve this amended amendment- slide 13 -the projects listed in his column to be delayed. Chair Rich proposed a friendly amendment to take out conservation easements. A motion was made by Commissioner Dorosin, seconded by Commissioner Greene to approve these amendments with the conservation easements removed. VOTE: Ayes, 3 (Chair Rich, Commissioner Greene, Commissioner Dorosin); Nays, 4 (Commissioner Price, Commissioner Bedford, Commissioner McKee, Commissioner Marcoplos) Commissioner Price said she is not comfortable taking monies out of IT. Commissioner Dorosin proposed taking $500,000 out of IT instead. Commissioner Price asked if IT needs could be identified. Travis Myren said there are three things going on: cybersecurity, laptop replacements, and routine upgrades. A motion was made by Commissioner Dorosin, seconded by Commissioner Price to approve that column and revising the cut to IT to $500,000. VOTE: Ayes, 4 (Commissioner Price, Commissioner Dorosin, Chair Rich, Commissioner Greene); Nays, 3 (Commissioner Bedford, Commissioner McKee, Commissioner Marcoplos) A motion was made by Commissioner Dorosin, seconded by Commissioner Greene to make the delays in the Dorosin column, with lands legacy taken out (slide14). Commissioner Price asked if the IT funding is additional to the previous motion. Paul Laughton, Financial and Administrative Services, said yes, and it is software and infrastructure upgrades, cyber security, and equipment replacements. He said year staff has regular IT updates and maintenance to keep up to date. He said the motion would reduce IT greatly. Commissioner McKee said the Board cannot continue to strip the IT budget, and the Board is entering down a rabbit hole here. Commissioner Greene said she shares the same concern, and withdrew her second. Commissioner Price said she cannot support it. No second MOTION FAILS 14 Commissioner Price asked if the Board is locked into $26 million. Commissioner Dorosin said the Board just voted to approve it. Bonnie Hammersley said the amount is up to the board. A motion was made by Commissioner McKee, seconded by Commissioner Marcoplos to table this item until second meeting in September so this topic can be fully researched. Chair Rich said the Board has passed many of these things. Commissioner McKee said the Board has passed them, but not funded them. Commissioner Dorosin said the Board has already voted affirmatively, and cannot undo that vote. He said the Board can vote against it at the June 16 meeting during the final budget vote. Commissioner McKee said the Board needs to have a much less convoluted process and discussion. He said two different scenarios have been proposed, and the Board is trying to mix and match to find a way to fund these approved changes. He said a Commissioner who voted favorable to move the projects up could make a motion to rescind that vote, thus allowing the BOCC to table to discussion. Commissioner Dorosin said the BOCC would need to revote in order to table the discussion with the delays on year one. He said he would like the Board to review the slide with his proposed cuts, and have the Board vote on each one, up or down. Commissioner McKee said Commissioner Dorosin is pushing an item that does not have a plan to bring it to fruition. Commissioner Marcoplos said he would like to support the Durham Tech expansion, but he wants to understand the implications of each of these cost offsets, and how they will impact the community. He said he would like to review each proposed cut, so that he can be fully informed on the rationale for his vote. He said this will likely take a few work sessions. Chair Rich said the Board already passed pushing this forward, as well as the first year of funding. Commissioner Greene said the question is if the Board has to commit the money now, or can it do so after the budget is approved. Travis Myren said the Board can approve the appropriation of year one, and accept the rest of the plan, which can always be amended in September. Chair Rich said the Board has approved year one to move up, etc. Bonnie Hammersley said the Board has also approved $14 million and $11 million in years two and three. She said if the Board is going to offset these amounts, it needs to do before the County goes out for borrowing, otherwise the rating agencies will see this negatively. She said rating agencies will not be contacted until spring 2021, so the Board could make changes in the fall. She said without these amounts being offset, the rating agencies will expect to see a tax increase in future years to cover the costs. Commissioner Greene suggested holding some work sessions before June 301n the final date by which the Board must have an approved budget. Commissioner Marcoplos said if the BOCC can fund the planning, and defer the cuts, he would be supportive. Commissioner Dorosin said the Board has already covered year one. Commissioner Price asked if the Board could finish years 2 and 3 in September. Bonnie Hammersley said yes, as long as a plan can be in place prior to the County going out for borrowing. Travis Myren said the Board should be mindful that if just the planning is in the budget, the Local Government Commission (LGC) will not allow the County to borrow for just the planning, unless there is a capital project following, so the Board will need the full plan to be resolved in the fall. Commissioner Price asked if the park monies would stay in the budget until next week. 15 Travis Myren said yes. Chair Rich said to come back in September to find the money. Commissioner Bedford asked if it is allowed to do year one now, and put the year 2 and 3 in years in years 6 and 7 of the CIP, so that the BOCC can adopt a CIP; or does the LGC require the BOCC to have a plan that includes three sequential years. Travis Myren said the Board would have to have the project budgeted within a reasonable time, and spring would be sufficient. He said the Board cannot put the rest of the project in years 6 and 7. A motion was made by Commissioner Price to come back in September to work out the funding for years 2 and 3. Commissioner Dorosin asked if the Board cut $1 million out of year one. Commissioner Price said yes. Commissioner Marcoplos asked if he could be reminded of how this $1 million was accounted for. Travis Myren showed slide 13, with offsetting cuts in the morgue, partial IT, etc. Commissioner Greene seconded the motion. Commissioner Marcoplos said he cannot support any of these cuts without more discussion. Chair Rich said these cuts have already passed. Commissioner Marcoplos said he is uncomfortable with the haste of these discussions. Chair Rich said the Board is voting on what was passed tonight, including cuts, and having more discussion in September. Commissioner McKee said this is crazy. Commissioner Bedford clarified that the Board is required to pass a balanced budget. Bonnie Hammersley said the Board only passed year one. Commissioner McKee asked if year one is balanced. Bonnie Hammersley said yes. VOTE: Ayes, 3 (Commissioner Price, Chair Rich, Commissioner Greene); Nays, 4 Commissioner Bedford, Commissioner Marcoplos, Commissioner McKee, Commissioner Dorosin Impasse Commissioner Dorosin reiterated his suggestion of going line by line. No Board members were interested in doing so. Commissioner McKee respectfully requested one of the affirmative voters, to move the project to years 1, 2 and 3, rescind the motion to move the project up. Commissioner Dorosin said he would change his vote on the previous motion. Motion again to move it. A motion was made by Commissioner Price, seconded by Commissioner Greene to move the discussion of years 2 and 3 to September. VOTE: Ayes, 4 (Commissioner Dorosin Commissioner Greene Commissioner Price Chair Rich); Nays, 3 (Commissioner Bedford Commissioner McKee Commissioner Marcoplos) 16 Slide 18- Travis Myren — no amendments to County Fee schedule Fund ($20,000) to support a new nonprofit Reentry House Plus, Inc. 20-21OP-001 Commissioner Outside Agencies that is in the process of opening a $ Greene reentry house for men emerging 20,000.00 from their sentences at Orange Correctional. Commissioner Use $20,000 from the Social Justice $ 20-21OP-002 Greene Human Services Fund to support the new nonprofit (20,000.00 Reentry House Plus, Inc. ) Commissioner Repeal the salary increase for $ 20-21OP-003 Bedford BOCC Commissioners effective December (12,710.00 Commissioner 1, 2020. The cost is $12,710.00 ) McKee including FICA and retirement. Commissioner Eliminate funding for the National $ 20-21OP-004 Marcoplos BOCC Association of Counties (NACo) �(2,666.00) membership dues. Direct funds allocated for NACo 20-21OP-005 Commissioner Human Services memberships dues to the Social $ Marcoplos 2,666.00 Justice Fund. Commissioner Eliminate funding for the UNC $ 20-21OP-006 Marcoplos BOCC School of Government (UNC-SOG) (17,168.00 membership dues. ) Direct funds allocated for UNC-SOG Commissioner $ 20-21OP-007 Marcoplos Human Serices memberships dues to the Social 17,168.00 Justice Fund. 17 Eliminate funding for the North $ 20-210P-008 Commissioner BOCC Carolina Association of County (12,755.00 Marcoplos Commissioners (NCACC) ) membership dues. Commissioner Direct funds allocated for NCACC $ 20-210P-009 Marcoplos Human Services memberships dues to the Social 12,755.00 Justice Fund. Commissioner Eliminate funding for the Triangle J $ 20-210P-010 Marcoplos BOCC membership (22,213.00 Direct funds allocated Triangle J Commissioner $ 20-210P-011 Marcoplos Human Servies membership dues to the Social 22,213.00 Justice Fund. Amendment Sponsor Department Amendment Amount 20-21OP-012 Staff Debt Service Reduce Debt Service Payments $ in FY 20-21 due to lower interest(209,779. rate realized as part of the G.O. 00) Bond issuance in May 2020 20-21OP-013 Staff Transfer to Reduce County match to the $ Affordable HOME Program as a result of a (3,654.00 Houisng calculation error in determining ) Initiatives/Com the match requirement munity Development Fund 139 Suspend the $568, Commissioner Non- $ 20-210P-014 Rich Departmental proposed for the Chapel Hill (568,139.00) Library in FY 2020-21 Set up a COVID focused "Education Fund"to assist students in need of 20-210P-015 Commissioner Education technology and broadband $ 500,000.00 Rich in both districts, in order to prevent the opportunity gap from growing larger during the COVID-19 pandemic Set up a fund to assist non- Chapel Hill residents (on a sliding scale)with a Commissioner Non- household library card if 20-210P-016 Rich Departmental Chapel Hill decides to $ 68,139.00 charge a fee for the use of the library by non-Chapel Hill residents 18 Fund the development of a Racial Equity Index Platform 20-21OP-017 Staff Human Rights & to track progress of the $ 35,000.00 Relations County's racial equity initiatives, and to follow trends in racial disparities Receipt of$410,000 in Article 46 Sales Article 46 Sales Tax Small 20-21OP-018 Staff Business Loan Funds to be Tax Fund used for Emergency Grants to small businesses Reduce the Visitors Bureau Visitors Bureau Fund expenditure budget by 20-21OP-019 Staff Fund $19,308 to correct an error related to indirect cost allocation Increase the Solid Waste Enterprise Fund expenditure 20-21OP-020 Staff Solid Waste budget by$475,000 to Enterprise Fund reflect the Transfer of funds to the General Fund as an expense Fund Phase II Feasibililty Commissioner Non- Study of Operations and 20-21OP-021 Marcoplos Departmental Maintenance of a Skilled $ 20,000.00 Construction Trades Center CAPITAL BUDGET AMENDMENTS Total Commissioner Project Amendment Expenditure Dorosin Commissioner Price Amendment Amount Amendment Move the Durham Durham Tech Tech Expansion Expansion Project Planning up $ $ Project to Year 1 1,000,000 1,000,000 $ 1,000,000 Move the Durham Durham Tech Tech Expansion Expansion Project Phase 2 up $ $ Project Ito Year 2 114,000,000 114,000,000 $ 14,000,000 19 Move the Durham Durham Tech Tech Expansion Expansion Project Phase 3 up $ $ Project to Year 3 11,547,911 11,547,911 $ 11,547,911 Total 26,547,911 26,547,911 $ 26,547,911 Commissioner Dorosin Total Commissioner Price Amendment Amendment Expenditure Amount Amendment Financing Impact Notes Financing Impact Delay the following CIP projects from Year 1 (FY 20-21) to Years 6-10 Conservation $ $ $ _ $500,000 County Portion Easements (1,000,000) (500,000) Roofing Projects— $ $ Library Design (25,000) (25,000) $ (25,000) Project Withdrawn EMS Substation — $ $ Morgue Project (675,000) (675,000) $ (675,000) Project Budget Reduced to $525,000 Blackwood Farm $ $ $ (300,000) Price Defers Millhouse Instead Park (350,000) (350,000) IT— Infrastructure, Laptop/Desktop $ $ $ - $934,500 Total Budget Replacement, (900,000) (900,000) C ber Security Vehicle $ $ Replacements (250,000) (250,000) $ (100,000) $1,106,400 Total Budget Total $ $ $ (1,100,000) (392009000) (2,7009000) Commissioner Total Dorosin Commissioner Price Amendment Expenditure Amendment Amendment Notes Amount Financing Financing Impact Impact Delay the following CIP project from Year 2 (FY 21-22) to Years 6-10 Soccer.com (4,589,000) (4,589,000) $ (4,589,000) Some IT Infrastructure— $ $ $ (382,300) $2.8 million Total Project Budgets Infrastructure, (1,500,000) (1,500,000) County Fiber Millhouse Road $ _ _ Funded with PAYGO, Not Park (4009000) $ $ Financed 20 Lands Legacy (500,000) (250,000) $ - $250,000 County Portion Lake Orange Dam(50 526) (50 526) $ - $395,000 Total Project Budget Little River Park, $ $ $ (250,000) 50%Split with Durham County Phase II (500,000) (250,000) Roofing Projects— $ $ $ (250,000) Project Withdrawn Library (250,000) (250,000) Twin Creeks Park (220,000) (220,000) $ (220,000) Old Courthouse Square—Exterior $ $ $ - $220,000 Total Budget Restoration (220,000) (200,000) Vehicle $ $ $ (100,000) $933,592 Total Budget Replacements (250,000) (250,000) Total $ $ $ (5,791,300) �(8,479,526) (7,559,526) Delay the following CIP projects from Year 3 (FY 22-23) to Years 6-10: Millhouse Road $ $ $ (3,200,000) $3.2 million County Portion Park 6,400,000 3,200,000 Twin Creeks Park 3,780,000 (3,780,000) $ (3,780,000) Conservation $ $ Easements 1,000,000 500,000) $ - $500,000 County Portion Blackwood Farm $ $ Park 300,000 300,000) $ (300,000) Fairview Darla -$ $ State F=upded-, No County Geist Old Courthouse $ $ Square (390,000) (390,000) $ (350,000) Remove Landscape and Plantings IT— Infrastructure, Laptop/Desktop (748,385) ($748,385) $748,385 Total Project Budget Replacements, C ber Securit Vehicle $ $ Replacements 250,000 250,000 $ (100,000) $961,599 Total Budget Total (14,868,385) (9,168,385) $ (7,730,000) Commissioner Total Dorosin Commissioner Price Amendment Expenditure Amendment Amendment Notes Amount Financing Financing Impact Im act IDelay the following CIP projects from Year 4 (FY 23-24) to Years 6-10: EMS Substation— $ $ New Standalone (4,000,000) (4,000,000) $ - 21 Facility in Northern Corridor Total (4,000,000) (4,000,000) $ - Delay the following CIP projects from Year 5 (FY 24-25) to Years 6-10: Facility Safety and Accessibility Projects— $ Fire Alarm System Upgrades $ (1,095,980) $ (1,095,980) - Lake Orange Dam—Intake Tower and De- $ mucking $ (1,900,000) $ (1,900,000) - HVAC Projects—New Courthouse HVAC $ Replacement $ (124,020) $ (124,020) - Total $ (3,120,000) $ (3,120,000) - Grand Total CIP Projects Delayed $ (31,267,911) $ (26,547,911) (14,621,300) Balance to Finance I $ 111,926,611 mendment Sponsor Budget Page Department Amendment Amount General Fund Total Other Funds Total 20-21 OP-001 Commissioner Outside Agencies Fund($20,000)to support a new 20,000.00$ $20,000.00 Greene nonprofit Reentry House Plus, Inc.that is in the process of opening a reentry house for men emerging from their sentences at Orange Correctional. 20-21 OP-002 Commissioner Human Services Use$20,000 from the Social (20,000.00)$ $0.00 Greene Justice Fund to support the new nonprofit Reentry House Plus, Inc. 20-21 OP-003 Commissioner BOCC Repeal the salary increase for (12,710.00)$ ($12,710.00) Bedford Commissioners effective Commissioner December 1,2020.The cost is McKee $12,710.00 including FICA and retirement. 20-21 OP-004 Commissioner BOCC Eliminate funding for the (2,666.00)$ ($15,376.00) Marcoplos National Association of Counties(NACo)membership dues. 20-21 OP-005 Commissioner Human Services Direct funds allocated for 2,666.00$ ($12,710.00) Marcoplos NACo memberships dues to the Social Justice Fund. 20-21 OP-006 Commissioner BOCC Eliminate funding for the UNC $(17,168.00) $(29,878.00) Marcoplos School of Government(UNC- SOG)membership dues. 20-21OP-007 Commissioner Human Serices Direct funds allocated for $ 17,168.00 $(12,710.00) Marcoplos UNC-SOG memberships dues to the Social Justice Fund. 20-21 OP-008 Commissioner BOCC Eliminate funding for the North $(12,755.00) $(25,465.00) Marcoplos Carolina Association of County Commissioners (NCACC)membership dues. 20-21 OP-009 Commissioner Human Services Direct funds allocated for 12,755.00$ $(12,710.00) Marcoplos NCACC memberships dues to the Social Justice Fund. 20-21 OP-010 Commissioner BOCC Eliminate funding for the (22,213.00)$ $(34,923.00) Marcoplos Triangle J membership Amendment Sponsor Budget Page Department Amendment Amount General Fund Total Other Funds Total 22 20-21OP-011 Commissioner Marcoplos Human Servies Direct funds allocated 22,213.00$ $(12,710.00) Triangle J membership dues to the Social Justice Fund. 20-21 OP-012 Staff 141 Debt Service Reduce Debt Service (209,779.00)$ $(222,489.00) Payments in FY 20- 21 due to lower interest rate realized as part of the G.O. Bond issuance in May 2020 20-21 OP-013 Staff 366 Transfer to Affordable Reduce County (3,654.00)$ $(226,143.00) Houisng match to the HOME Initiatives/Community Program as a result Development Fund of a calculation error in determining the match requirement 20-21OP-014 Commissioner Rich 285 Non-Departmental Suspend the (568,139.00)$ $(794,282.00) $568,139 proposed for the Chapel Hill Library in FY 2020-21 20-21OP-015 Commissioner Rich Education Set up a COVID 500,000.00$ $(294,282.00) focused"Education Fund"to assist students in need of technology and broadband in both districts, in order to prevent the opportunity gap from growing larger during the COVID-19 pandemic 20-21OP-016 Commissioner Rich Non-Departmental Set up a fund to assist 68,139.00$ $(226,143.00) non-Chapel Hill residents(on a sliding scale)with a household library card if Chapel Hill decides to charge a fee for the use of the library by non-Chapel Hill residents 20-21OP-017 Staff 253 Human Rights& Fund the 35,000.00$ $(191,143.00) Relations development of a Racial Equity Index Platform to track progress of the County's racial equity initiatives,and to follow trends in racial disparities 20-21 OP-018 Staff 64 Article 46 Sales Tax Receipt of$410,000 $(191,143.00) 410,000.00$ Fund in Article 46 Sales Tax Small Business Loan Funds to be used for Emergency Grants to small businesses 20-21OP-019 Staff 143 Visitors Bureau Fund Reduce the Visitors $(191,143.00) (19,308.00)$ Bureau Fund expenditure budget by$19,308 to correct an error related to indirect cost allocation 20-21OP-020 Staff 350 Solid Waste Increase the Solid $(191,143.00) 475,000.00$ Enterprise Fund Waste Enterprise Fund expenditure budget by$475,000 to reflect the Transfer of funds to the General Fund as an expense 20-21OP-021 $(191,143.00) 20-21OP-022 $(191,143.00) 23 20-21OP-023 $(191,143.00) mendment Sponsor Budget Page Department Amendment Amount General Fund Total Other Funds Total 20-21 OP-001 Commissioner Outside Agencies Fund($20,000)to support a new 20,000.00$ $20,000.00 Greene nonprofit Reentry House Plus, Inc.that is in the process of opening a reentry house for men emerging from their sentences at Orange Correctional. 20-21OP-002 Commissioner Human Services Use$20,000 from the Social Justice Fund to (20,000.00)$ $0.00 Greene support the new nonprofit Reentry House Plus, Inc. 20-21 OP-003 Commissioner BOCC Repeal the salary increase for (12,710.00)$ ($12,710.00) Bedford Commissioners effective December 1,2020. Commissioner The cost is$12,710.00 including FICA and McKee retirement. 20-21OP-004 Commissioner BOCC Eliminate funding for the National (2,666.00)$ ($15,376.00) Marcoplos Association of Counties(NACo) membership dues. 20-21OP-005 Commissioner Human Services Direct funds allocated for NACo 2,666.00$ ($12,710.00) Marcoplos memberships dues to the Social Justice Fund. 20-21OP-006 Commissioner BOCC Eliminate funding for the UNC School of $(17,168.00) $(29,878.00) Marcoplos Government(UNC-SOG)membership dues. 20-21OP-007 Commissioner Human Serices Direct funds allocated for UNC-SOG $17,168.00 $(12,710.00) Marcoplos memberships dues to the Social Justice Fund. 20-21OP-008 Commissioner BOCC Eliminate funding for the North Carolina $(12,755.00) $(25,465.00) Marcoplos Association of County Commissioners (NCACC)membership dues. 20-21OP-009 Commissioner Human Services Direct funds allocated for NCACC 12,755.00$ $(12,710.00) Marcoplos memberships dues to the Social Justice Fund. 20-21OP-010 Commissioner BOCC Eliminate funding for the Triangle J (22,213.00)$ $(34,923.00) Marcoplos membership Amendment# Sponsor CIP Budget Page Department Amendment Amount 20-21CIP-001 Commissioner 135 Educatioin Move the Durham 1,000,000.00$ Dorosin Tech Expansion Project planning up to year 1 20-21CIP-002 Commissioner 135 Education Move Durham Tech 14,000,000.00$ Dorosin Expansion Project phase 2 up to year 2 20-21CIP-003 Commissioner 135 Education Move the Durham 11,547,911.00$ Dorosin Tech Expansion Project phase 3 up to year 3 20-21CIP-004 Commissioner Various County CIP Projects Delay the following (3,200,000.00)$ Dorosin CIP projects from Year 1 (FY 20-21)to Years 6-10: Conservation Easements ($1,000,000); Roofing Projects (25,000); EMS Substation—Morgue Project($675,000); Blackwood Farm Park($350,000); IT ($900,000);Vehicle Replacements ($250,000) 20-21CIP-005 Commissioner Various County CIP Projects Delay the following (8,479,526.00)$ Dorosin CIP projects from Year 2(FY 21-22)to Years 6-10: Soccer.com ($4,589,000); some IT Infrastructure 24 ($1,500,000); Millhouse Road Park ($400,000); Lands Legacy($500,000); Lake Orange Dam ($50,526); Little River Park, Phase II ($500,000); Roofing Projects($250,000); Twin Creeks Park ($220,000); Old Courthouse Square ($220,000);Vehicle Replacements ($250,000) 20-21CIP-006 Commissioner Various County CIP Projects Delay the following (14,868,385.00)$ Dorosin CIP projects from Year 3(FY 2022-23) to Years 6-10: Millhouse Road Park ($6,400,000);Twin Creeks Park ($3,780,000); Conservation Easements ($1,000,000); Blackwood Farm Park($300,000); Fairview Park ($2,000,000); Courthouse Square ($390,000); IT ($748,385);Vehicle Replacements ($250,000) 20-21CIP-007 Commissioner Price 135 Education Move the Durham 1,000,000.00$ Tech Expansion Project planning up to year 1 20-21CIP-008 Commissioner Price Various County CIP Projects Remove the (1,100,000.00)$ following CIP projects from Year 1 (FY 20-21): EMS— Substation—Morgue project($675,000); Millhouse Road Park ($300,000); Roofing Project($25,000); Vehicle Replacements ($100,000) 20-21CIP-009 Commissioner Price 135 Education Move Durham Tech 14,000,000.00$ Expansion Project phase 2 up to year 2 20-21CIP-010 Commissioner Price Various County CIP Projects Delay the following (6,041,300.00)$ CIP projects from Year 2(FY 21-22)to Years 6-10: Soccer.com ($4,589,000); some IT Infrastructure ($382,300); Little River Park, Phase II ($500,000); Roofing Projects($250,000); Twin Creeks Park ($220,000);Vehicle Replacements ($100,000) 25 (GRANICUS RECORDING STOPPED, ZOOM RECORDING REFERENCED TO END OF MEETING) Commissioner McKee said there are staff initiated CIP amendments on the back of attachment a, and asked if these have been addressed (on the green sheet). Travis Myren said only the solid waste amendment needs to be addressed. A motion was made by Commissioner Dorosin, seconded by Commissioner Bedford to approve staff initiated amendment 15. VOTE: UNANIMOUS Break The Board of County Commissioners to a Break at 11:02 p.m. (to allow Finance and Administrative Services to formulate Draft Resolution of Intent to Adopt FY2020-21 Operating Budget) The meeting resumed at 11:25 p.m. 5. Resolution of Intent to Adopt FY2020-21 Annual Operating Budget • Approval of Resolution of Intent to Adopt FY2020-21 Annual Operating Budget at the Board of County Commissioners Regular Meeting on June 16, 2020 Paul Laughton reviewed the Resolution of Intent, and said will be part of the agenda packet for the June 16t" meeting: Commissioner McKee asked if the capital CIP of$11 million was what the Board did tonight. Paul Laughton said that was the reduction of$1,894,500 in year 1 for the County projects; deferring the solid waste projects $570,800 from year 1 to year 2; and school capital increased by $1 million for the Durham Tech project in year 1. Chair Rich said the next step is for the Board to vote on this budget next week. Paul Laughton said yes. Resolution of Intent to Adopt the FY2020-21 Orange County Budget The items outlined below summarize decisions that the Board acted upon June 9, 2020 in approving the FY2020-21 Orange County Annual Operating Budget and the FY2020- 21 (Year 1) Capital Investment Plan Budget. WHEREAS, the Orange County Board of Commissioners has considered the Orange County FY2020-21 Manager's Recommended Budget and the FY2020-21 Manager's Recommended Capital Investment Plan Budget; and WHEREAS, the Commissioners have agreed on certain modifications to the Manager's Recommended Budget as presented in the FY2020-21 County Manager's Recommended Budget on May 5, 2020; and to the FY2020-21 Manager's Recommended Capital Investment Plan Budget as presented on April 7, 2020; NOW THEREFORE BE IT RESOLVED, that the Orange County Board of Commissioners expresses its intent to adopt the FY2020-21 Orange County Budget Ordinance on Tuesday, June 16, 2020, based on the following stipulations: 26 1) Property Tax Rates a) The ad valorem property tax rate shall be set at 86.79 cents per$100 of assessed valuation. b) The Chapel Hill-Carrboro City Schools District Tax shall be set at 20.18 cents per $100 of assessed valuation. c) The Fire District and Fire Service District tax rates shall be set at the following rates (all rates are based on cents per$100 of assessed valuation): • Cedar Grove 8.10 • Greater Chapel Hill Fire Service District 14.91 • Damascus 10.80 • Efland 6.78 • Eno 9.68 • Little River 5.92 • New Hope 10.67 • Orange Grove 6.81 • Orange Rural 9.48 • South Orange Fire Service District 9.68 • Southern Triangle Fire Service District 10.80 • White Cross 12.37 2) County Employee Pay and Benefits Plan Provide a County employee pay and benefits plan that includes: a. No Wage increase or Merit pay for FY 2020-21 b. Continue the $27.50 per pay period County contribution to non-law enforcement employees' supplemental retirement accounts and the County matching employees' contributions up to $63.00 semi-monthly (for a maximum annual County contribution of$1,512)for all general (non-sworn law enforcement officer) employees; continue the mandated Law Enforcement Officer contribution of 5.0% of salary, and continue the County's required contribution to the Local Governmental Employees' Retirement System (LGERS)for all permanent employees. For FY 2020-21, the Law Enforcement Officers (LEOs) rate increases from 9.70 to 10.90 percent of reported compensation, and all other employees rate increases from 8.95 to 10.15 percent of reported compensation. c. Continue to participate in the North Carolina Health Insurance Pool (NCHIP), and continue medical and prescription third party administrators with Blue Cross Blue Shield of North Carolina (BCBSNC) and Prime Therapeutics, a division of 27 BCBSNC, respectively. No increase to health appropriations, and an increase of $92,236 for dental appropriations. No increase to employee premium equivalent for health, dental, or vision insurance. No increase for health coverage premium equivalent for pre-65 retirees enrolled in the County's group plan, and an increase of$106,003 for the post-65 (Medicare eligible) retirees. d. Maintain the current Living wage of$15.00 per hour for all permanent employees and $14.95 per hour for temporary employees. e. Continue the additional eight hours of annual leave to be awarded at an employee's anniversary date, prorated for part time employees. f. Continue the six-week paid parental leave policy. 28 3) Modifications to County Manager's FY2020-21 Recommended Annual Operating Budget The following modifications to the County Manager's Recommended Budget are made: Adjustments to the Manager's Recommended FY2020-21 Budget On June 9, 2020, the Board of County Commissioners approved the following changes to the Manager's Recommended annual operating budget for the 2020-21 fiscal year. The information below summarizes changes made by the Board. Revenues Increase Decrease Manager's Recommended Revenue Budget $239,046,307 Total Revenue Changes $0 $0 Revised Revenue Budget 239,046,307 Expenditures Increase Decrease Manager's Recommended Expenditure Budget $239,046,307 Fund new nonprofit Reentry House Plus, Inc. $20,000 Use Social Justice Reserve Fund to fund Reentry House Plus, Inc. ($20,000) Repeal Salary Increase for Commissioners ($12,710) Reduce Debt Service Payments in FY 20-21 ($209,779) Reduce County Match to the HOME Program ($3,654) Fund the development of a Racial Equity Index Platform in HR & R $35,000 Increase per pupil by $9 $183,447 Increase to Social Justice Reserve $7,696 Total Expenditure Changes $246,143 ($246,143) Revised Expenditure Budget $239,046,307 29 4) Changes in County Staff Positions (Increase in FTE Approved). COMMUNITY DEVELOPMENT FUND -RECOMMENDED Off-Setting Total Salary Operating Revenue or Total and and Start- Budget County Department Position Start Date FTE Benefits up Costs Reduction Cost Housing Administrative Support II July 2020 0.625 34,297 1,496 (35,793) Housing Coordinated Entry Housing Specialist July 2020��� 1.000 60,991 3,020 (64,011) Housing Coordinated Entry Housing Specialist July 2020��� 1.000 60,991 3,020 (64,011) Housing Housing Access Coordinator July 2020 1.000 58,012 5,402 (63,414) Totals 3.625 214,291 12,938 (227,229) - (1)Coordinated Entry Housing Specialist Positions start date conditional on start date of HUD Grant 5) General Fund Appropriations for Local School Districts The following FY2020-21 General Fund Appropriations for Chapel Hill-Carrboro City Schools and Orange County Schools are approved: a) Current Expense appropriation for local school districts totals $89,012,561 and equates to a per pupil allocation of$4,367 1) The Current Expense appropriation to the Chapel Hill-Carrboro City Schools is $53,395,309 2) The Current Expense appropriation to the Orange County Schools is $35,617,252. b) School Related Debt Service for local school districts totals $18,297,557. c) Additional net County funding for local school districts totals $6,629,597. (1) School Resource Officers and School Health Nurses Contracts - total appropriation of$3,629,597 to cover the costs of School Resource Officers in every middle and high school, and a School Health Nurse in every elementary, middle, and high schools in both school systems. (2) Deferred maintenance funding of$3,000,000 by ADM is allocated to the school systems by the following: Chapel Hill-Carrboro City Schools appropriation is $1,799,700 and Orange County Schools appropriation is $1,200,300. 6) Capital Investment Plan Funding for FY2020-21 (Year 1) The following FY2020-21 (Year 1) Capital Investment Plan Appropriations are approved: a) Overall Total Capital Investment Plan Funding of$35,003,347 b) County Capital Projects Funding of$11,188,082 30 c) School Capital Projects Funding of$21,387,313 d) Water & Sewer Project Funding of$130,000; Solid Waste Project Funding of $1,375,952; and Sportsplex Project Funding of$922,000 7) County Fee Schedule To adopt the County Fee Schedule to include changes in the FY2020-21 Manager's Recommended Annual Operating Budget and approved by the Board of County Commissioners on June 9, 2020. A motion was made by Commissioner Bedford, seconded by Commissioner Price to adopt the Resolution of Intent. VOTE: UNANIMOUS The meeting adjourned at 11:42 p.m. VOTE: UNANIMOUS Penny Rich, Chair Donna S. Baker Clerk to the Board Submitted for approval by David Hunt, Deputy Clerk to the Board.