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HomeMy WebLinkAboutMinutes 05-28-2020 Virtual Budget Work Session 1 APPROVED 9/1/2020 MINUTES BOARD OF COMMISSIONERS VIRTUAL BUDGET WORK SESSION May 28, 2020 7:00 p.m. The Orange County Board of Commissioners met for a Virtual Budget Work Session on Thursday, May 28, 2020 at 7:00 p.m. COUNTY COMMISSIONERS PRESENT: Chair Rich and Commissioners Jamezetta Bedford, Mark Dorosin, Sally Greene, Earl McKee, Mark Marcoplos, and Renee Price COUNTY COMMISSIONERS ABSENT: COUNTY ATTORNEYS PRESENT: COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified appropriately below) Chair Rich called the meeting to order at 7:00 p.m. Due to current public health concerns, the Board of Commissioners conducted a Virtual Budget Work Session on May 28, 2020 utilizing Zoom. Members of the Board of Commissioners participated in the meeting remotely. As in prior meetings, members of the public were able to view and listen to the meeting via live streaming video at orangecountync.gov/967/Meeting- Videos and on Orange County Gov-TV on channels 1301 or 97.6 (Spectrum Cable). 1. Discussion with County Departments within the following Functional Leadership Teams (including Operations, Capital, and Fee Schedule Changes): Travis Myren presented the item below: Human Services • Aging, Pg. 45 • Cardinal Innovations, Pg. 96 • Child Support Services, Pg. 98 • Health Department, Pg. 223 • Housing and Community Development, Pg. 234 • Human Rights and Relations, Pg. 253 • Library Services, Pg. 260 • Social Services, Pg. 335 • Non-Departmental, Pg. 275 (8:30— 10:00) Community Services • Animal Services, Pg. 56 • Cooperative Extension, Pg. 104 • Department of Environment, Agriculture, and Parks & Recreation, Pg. 128 • Economic Development, Pg. 143, including Article 46 Sales Tax Fund, Pg. 64 • Orange County Transportation Services, Pg. 295 2 • Planning and Inspections, Pg. 310 • Solid Waste, Pg. 350 • Sportsplex, Pg. 358 • Non-Departmental, Pg. 267 Travis Myren made the following PowerPoint presentation: Budget Work Session #3 Human Services Community Services May 28, 2020 Virtual Meeting Aging — page 45 Janice Tyler, Department on Aging Director, in attendance • Total Expenditure Budget - $2,516,333 o Maintain FY2019-20 Budgeted Resources • Carol Woods Donation ($175,000) Moved to Multi-Year Fund o Unspent Funds Carry Forward • No Service Reductions Aging — page 48- Senior Center Attendance-graph Aging — page 48-Average Number of Visits Per Individual per Year-graph Commissioner Price referred to the slide with attendance, and asked if these numbers include people that come by to pick up meals. Janice Tyler said yes, as well as those who attend virtual activities. Commissioner Dorosin asked if the department is getting more inquiries about Covid-19, since Orange County has a lot of cases with seniors. Janice Tyler said the aging help line stays busy answering all sorts of questions. Commissioner Dorosin asked if other measures are being taking to get information out to seniors about ways to stay safe during this pandemic. Janice Tyler said the department has about 4000 people on its list serve, which gives updates on all sorts of information. She said they also give out information packets through law enforcement and bus riders, as well as meal pick-ups. She said her department is also doing PSAs, etc. Commissioner Price asked if there is an update on the day program facilities, such as Charles House. Janice Tyler said those residents are home with their families, since facilities are closed. Commissioner Price asked if these residents are still getting services. Janice Tyler said staff is checking on these residents, but many residents did not want people to enter their homes, especially if they have care through a family member. Commissioner Dorosin asked if the Carol Woods donation has been the same over the last few years. Janice Tyler said it has been the same amount for the last 10 years, and it is a charitable g ift. Commissioner Dorosin said this is a generous donation, and the department may want to consider asking for an even more generous donation in the future. 3 Commissioner Greene arrived at 7:08 p.m. Travis Myren resumed the PowerPoint presentation: Cardinal Innovations — page 96 Recommendationsardinal Innovations -Maintenance of Effort Contracted Services Provider Service Description Amount % of Total Volunteer coordination for individuals with of Orange County disabilities $ 33,320 2.5% Therapy Institute Art Therapy focused on serving refugees $ 27,600 2.0% olina Outreach School based mental health $ 5,000 0.4% tpel Hill Training Teach/Kidscope Child care consultation program $ 15,000 1.1% b Nova Community Club house services $ 163,000 12.0% edom House Crisis, psychiatry support, substance use disorder $ 230,499 21.8% ✓en House Emergency shelter for youth $ 19,000 1.4% v Destinations Housing- on site program manager $ 35,100 2.6% A Day Treatment School based mental health $ 5,000 0.4% C Dept. of Psychiatry Mental health crisis services for uninsured $ 320,874 23.7% TAL $ 945,187 69.7% Cardinal Innovations — page 96-Cardinal Innovations — Maintenance of Effort Recommendations - chart Commissioner Price referred to Freedom House, and asked if there is an update on what is going on there, as she has heard concerns. Travis Myren said a new company is operating the House, and the crisis services have not changed. He said if Commissioner Price has some examples of complaints he can follow up. Commissioner Price said she did not have any specifics. Travis Myren said there have been some organizational changes over the last few years, but he has not been apprised of any deficiencies as a consumer. He resumed the PowerPoint presentation: Child Support Services — page 98 Erica Bryant, Child Support Services Director, in attendance • Total Expenditure Budget - $1,120,396 o Net General Fund Contributor— ($482,673) o Net Cost Increase of$89,368 due to Revenue Reduction Noted Below • Revenue Reduction from FY2019-20 — ($97,368) or 5% o State Estimate from February 2020 4 o Partially Offset by Expenditure Reductions • Anticipated Decline in New Orders and Collections o Unemployment o Court Closure o Collections Dropped 20% between March and April Child Support Services — page 98-chart Commissioner Dorosin asked if Orange County collections are comparable to statewide collection rates. Erica Bryant said Orange County is in the top tier of collections in the state. Commissioner Dorosin asked Erica Bryant how the pandemic has affected their constituencies, and how will it do so, moving forward. Erica Bryant said her department is serving as a referral agency as of now. She said her department is also assisting people in adjusting support payments in this new economy, and managing consent orders. She said caseloads have increased during the pandemic, and there are many who are brand new to the system. Commissioner Price said the budget book indicates expected decreases, but Erica Bryant is saying there are more cases due to the pandemic. She asked if this could be clarified. Erica Bryant said the decrease is primarily due to reduced court time. Travis Myren resumed the PowerPoint presentation: Health Department— page 223 Quintana Stewart, Health Department Director, in attendance • Total Expenditure Budget - $10,461,605 o ($144,439) Decrease in County Costs o Revenue Decreases Noted Below Offset by Expense Reductions • Dental Revenue Decrease - ($45,481) o Reduction in Collections due to COVID-19 Health Department— page 223-Dental Care Patient Visits - graph Health Department— page 223 • Health Promotion and Education Services Division o No General Fund Supported Increase to Family Success Alliance o Healthy Homes ■ Childhood Asthma Program ■ 95% of Children Did Not Visit the Emergency Room Six Months after Initial Home Visit o Tobacco Cessation ■ Distributed 440 Boxes of Nicotine Replacement Therapy to Freshstart Participants ■ 35% of Participants Attended 3 out of 4 Classes Had Quit Attempt at 3 Months • Environmental Health Division o Revenue Decrease — ($8,315) o Anticipated Loss in Restaurant Inspections, Well & Septic Permits • Environmental Health Division o New Performance Measure for % of Onsite Water Protection Service Applications Response in 14 Days or Less 5 FY2020-21 — 70% Policy Change in FY2018-19- Review Time for New Restaurant Plans — chart Personal Health Services Division • Revenue Decrease — ($18,272) • New Performance Measures o Medical Connection for Formerly Incarcerated Individuals with Chronic Health Conditions ■ % Attending Regular Medical Appointments ■ 85% Projected for FY2020-21 o Postnatal Care ■ % of Home Visits Made Within Two Weeks of Delivery 90% Projected for FY2020-21 o Medical Services for Uninsured, Underinsured, and Medicaid Eligible Clients ■ Number of Child Health Visits 1800 Projected in FY2020- 21 Commissioner Bedford said she previously asked about increased fees for the health department, as well as the ultrasound fees. She said the fees were zero last year because the health department did not have an ultrasound machine. She said fees are set on a sliding scale. Commissioner Dorosin referred to the fees on the sheet given to the Commissioners, and said it described several things identically, but with different charges. He asked if there is a reason for these varying prices, for seemingly the same services. Quintana Stewart said sometimes the fees vary between a new, versus an established, patient; and some may be based on age group. She said she does not have that information in front of her. Commissioner Dorosin mentioned a few specific charges. Quintana Stewart said she is not sure, and would have to ask her technicians about ultrasounds. She said the fees for vaccines are based on costs. Commissioner Dorosin said there are some fees listed as zero, and the next column says, "delete". He asked if this is due to these services no longer being offered. Quintana Stewart said this means her department got rid of a particular code. She said her department still offers the service, but under another heading/appointment type. She said her department gets its direction from the state. Commissioner Price asked if there is an update regarding Family Success Alliance (FSA). Quintana Stewart said outreach and case management were shifted from high touch to make it more fluid and flexible. She said not all families needed high touch management. She said this freed up some time for the Navigators, which allowed them to reach out to more families. She said one Navigator does a program called Family Connections, which is for those families that are no longer in need of high touch management. Quintana Stewart said she is also working with a newer program called the North Carolina Integrated Care for Kids, which shares many of the same objectives and goals as the FSA. She said effort is made to maximize both programs, and avoid duplicate services. Commissioner Price asked if there is an update on Gateway. Quintana Stewart said there are still navigators over there. Commissioner Greene referred to page 230, connecting with formerly incarcerated individuals with a disease, and asked if these numbers overlap with the re-entry council. 6 Quintana Stewart said these entities work closely together. Commissioner Greene referred to providing medical services to the uninsured and underinsured, and asked if there is a reason these numbers only start in 2019. She also asked if the County covers the differences in expenses, when a patient is uninsured or underinsured. Quintana Stewart said if one is uninsured then one falls on the sliding scale, and if one cannot pay at all then the County covers the cost. Commissioner Greene asked if there is a reason that the number of child health visits start in 2019. Travis Myren said these services have been provided, but have only recently been tracked. He resumed the PowerPoint presentation: Housing and Community Development— page 234 Emila Sutton, Housing Director, in attendance • Total expenditure budget - $6,293,087 o Net Cost Increase of$32,231 due to New HCV Contract • Local Voucher Program Maintained at $100,000 o New Program Guidelines Pending • Housing Choice Voucher Contract - $100,000 o Draw Down More HUD Administration $ and More Vouchers o Substantially Offset by Housing Specialist Vacancies Housing and Community Development— page 234-Housing Choice Voucher Rent Subsidies Housing and Community Development— page 234- Community Development Division • Risk Mitigation and Housing Displacement Fund — Maintain $75,000 o Risk Mitigation for Landlords $33,750 o Displacement Mitigation $15,000 o Housing Stabilization $26,250 o FY2019-20 Budget Amendment Added $100,000 from Local Rent Supplement Community Development Division • Maintain Urgent Repair Program o Repairs to health, life, safety, accessibility, <50% AMI o Goal of Repairing 20 Homes in FY2020-21 • Maintain Single Family Rehabilitation Program o Comprehensive Rehabilitation for Low and Moderate Income Families <80% AMI o Goal of Rehabilitating 5 Homes in FY2020-21 Housing and Community Development— page 234 Housing and Community Development— page 234 Partnership to End Homelessness • Total Expenditure Budget - $363,319 • County Share - $91,603 (Same as FY2019-20) 7 • Transferred from County Manager's Office to Housing & Community Development • Two (2.0 FTE) HUD Supported Positions for Coordinated Entry • One (1.0) Housing Access Coordinator Funded Through Partnership • Conversion of Temporary Employee Funding to Create 0.625 FTE Administrative Support Commissioner Dorosin referred to the local voucher program, and said he thought the Board of County Commissioners (BOCC) had voted to move the money out of this program. Travis Myren said that was 2019-20 money. Commissioner Dorosin said he thought the BOCC was going to re-visit the requirements for this program. Travis Myren said that is correct, and Emila Sutton and her team are revising the requirements. Commissioner Dorosin asked if this will come back to the BOCC in early fall. Emila Sutton said yes, she will be bringing revised requirements back in the fall. Commissioner Dorosin referred to the homelessness issues, and said the BOCC had a presentation from Corey Root, Partnership to End Homelessness (PTEH) Coordinator, who said rapid housing was a priority. He said the BOCC had talked about putting more money toward these efforts, and he is open to trying to find monies for these low hanging fruits. He asked if there are highest priority items, in the mission to eliminate homelessness, or is the number they need too high. Emila Sutton said right now, some of those gaps are going to be filled from funds from the Cares Act, and staff will need to reassess their priorities once this funding comes down. She said staff is waiting for some grant funding, and is working with the Criminal Justice Resource Department on filling some gaps. Commissioner Dorosin suggested she do this, and come back to the Board. He said the BOCC was in favor of allocating more funds into these programs, as well as some of the other partners with the PTEH. He said the gaps seemed attainable to fill, and would have significant impact. He said he would hate to lose momentum. Emila Sutton said staff will be sure to keep the BOCC up to date, and not lose momentum. She said there is a high volume of people coming through coordinated entry, and all hands are on deck to deal with this new surge of need. Bonnie Hammersley said Corey Root's presentation promoted a phased in approach, which has begun with some new HUD funded positions this year, as well as some funds for rapid rehousing. She said these additions are significant, and are in line with phase one of the plan. Commissioner Marcoplos referred to the urgent repair and rehab program, and asked if there is an average cost in these programs Emila Sutton said urgent repair is $8500-$10,000, and single-family rehab is $30,000 and up, and depends greatly on the project. Commissioner Marcoplos asked if staff ever screens for age, members in the household, etc. Emila Sutton said yes, urgent repair funding factor in these variables. Commissioner Greene referred to homelessness, and underscored the street outreach program for which some of the CARES act funds will be used. She said this has been a huge priority, and it is great to see it getting underway. She agreed with Bonnie Hammersley that strides are being made in the area of homelessness. Commissioner Price referred to the new position in homelessness, and asked if the costs be split with the towns. 8 Travis Myren said there are 3 positions, 2 of which are funded through HUD, with no additional funds from towns; and the housing access coordinator is funded by all the entities. Commissioner Price referred to page 240 - performance measures for 20-21 housing rehab —and said there are currently 24 units, but there are zero listed for this coming year. Emila Sutton said she would get this information to the BOCC. Commissioner Price asked if the current need for veterans in Orange County could be identified. Emila Sutton said she will ask Corey Root this question. Travis Myren said the metric Commissioner Price was looking at was in the HOME program, and not the single-family rehab program, and those projects are awarded through the HOME consortium program. He resumed the PowerPoint presentation: Human Rights and Relations— page 253 Annette Moore, Human Rights and Relations Director, in attendance • Total Expenditure Budget - $444,427 o Increase of$89,218 • Education Program Manager Transferred from Health Department - $89,213 o Focus on Support to Refugee Communities Library Services — page 260 Lucinda Munger, Library Services Director, in attendance • Total expenditure budget - $2,483,318 o Net Reduction of ($14,095) • Child Literacy Outreach Librarian o Increase County Match - $16,000 o Offset by Expenditure Reductions o Loss of Orange County Partnership for Young Children Grant (0.35 FTE) Library Services — page 260-Visits to Main Library- graph Human Services-Visits to Carrboro Library Resources- graph Orange County Southern Branch Library - $400,000 • CIP Page 40 o Carrboro Partnership and Development Agreement 0 203 South Greensboro Street o Next Decision Point - Guaranteed Maximum Price in May 2021 o If Project Proceeds - Construction Complete in June/July 2022 • FY2020-21 Additional Design Services o Reprogram Space Designated for the Arts Center o Design Space for Skills Development • Total Project Construction Budget + Contingencies — o $15.6 million Programmed in FY2021-22 Commissioner Price said the library gave out hotspots to employees, and asked if these have been replenished at the library. 9 Lucinda Munger said the employee need was not as great as expected, but since the Library is not taking back returns at this point, those that originally had the hotspots, prior to pandemic, still have them. Commissioner Price said Covid-19 was an unexpected emergency, and given that staff needed library hotspots, does it make sense to have more of them for County departments to use, and thus not need to take from the library's supply. Lucinda Munger said there are about 650 hotspots, and the hotspot does not cost anything, but rather the subscription is the cost to the County. She said the subscription can be about $460-$500/hotspot. Travis Myren said staff can look into this topic tomorrow. He resumed the PowerPoint presentation: Social Services — page 335 Nancy Coston, Department Social Services (DSS) Director, in attendance • Total expenditure budget - $21,351,429 o Total Increase of$188,883 as Noted Below • Temporary Personnel - $14,662 o Scan Child Welfare Case Files • Mileage and Contract Services - $79,544 o Increased Costs to Comply with State Mandates • Emergency Assistance Payments - $50,000 o OCIM and IFC Administered Payments (Housing, Utilities, Food) • Recurring Capital - $25,000 o Technology Purchases (50% Reimbursement) • Outside Agencies Transferred to DSS for Contract Administration o No Net Budget Impact o Interfaith Council - $127,000 o Orange Congregations in Mission - $92,415 o Exchange Club —$13,464 Social Services — page 335- Households Receiving Food and Nutrition Monthly Average Social Services — page 335-FNS Applications Processed in 25 days- 95% state goal Social Services — page 335- Medicaid Recipients Monthly Average Social Services — page 335- Medicaid Applications Processed within Time Standard -90% State goal Social Services — page 335 • Children and Family Services • Economic Services • Subsidy Commissioner Marcoplos asked if the function of the Exchange Club could be described. Nancy Coston said the Exchange Club has a child abuse prevention component, and provides the County with in home services. Commissioner Dorosin said about 740 children were served per month, for child care subsidies, and asked if there is still a waiting list. 10 Nancy Coston said the waiting list was cleared just before Covid-19 hit, but some families have been unwilling to utilize the service. She said the childcare program has been impacted greatly, and there are still unknowns. She said 693 kids are being served today, and there is room for some more. Commissioner Price asked if DSS has seen any changes in foster care. Nancy Coston said child welfare in general has been very challenging during Covid-19. She said everything has been done virtually these past two months, but at some point face to face will be necessary, especially with younger children. She said adult care services have also been hit hard. Commissioner Greene thanked Nancy Coston and her staff for doing such a great job during this pandemic. Travis Myren resumed the PowerPoint presentation: Human Services • Non-Departmental — page 275 o Total Expenditures - $1,585,918 o Consistent with Outside Agency Recommendations • Community Centers o No Change from FY2019-20 ■ Rogers Road Community Center Total $88,377 ■ Cedar Grove Community Center Total $91,347 ■ Efland Cheeks Community Center Total $89,351 Community Services Animal Services — page 56 Bob Marotto in attendance • Total expenditure budget - $2,325,362 o Reduction of ($17,038) o Recurring Capital - $6,024 Offset by Expenditure Reductions • Spay/Neuter Fund - $82,350 o No County Cost • Recommended Fee Changes- Commissioner Price referred to musical enrichment, and asked if this could be explained. Bob Marotto said a donation was made to outfit the main holding areas with musical sources, and it is well known that there is a high need for enrichment in shelters, and music is one option. He said it is not just music, but also sounds, and human voices. Commissioner Bedford asked if Animal Services will be doing the barn cat program this summer. Bob Marotto said they are hoping to. He said the department suspended it's spay and neuter programs, due to the pandemic. He said this program for in house animals, as well the barn cat program, have just started to resume. Travis Myren resumed the PowerPoint presentation: Cooperative Extension — page 104 Tyrone Fisher in attendance • Total expenditure budget - $398,902 o Net County Costs Decreased — ($1,500) due to Staff Turnover 11 • Salary/Benefit Costs Consistent with State Pay Plan • No Significant Budget Changes Department of Environment, Agriculture, Parks and Recreation (DEAPR) — page 128 David Stancil, DEAPR Director, in attendance • Total expenditure budget - $4,056,712 o Net Increase of$30,691 • Decreased Revenue from Donations and Sponsorships - $14,000 • Seasonal Staff Increase at Blackwood Farm Park - $16,000 • Spanish Language Recreation Materials - $8,346 o Funded Through Reallocation Department of Environment, Agriculture, Parks and Recreation — page 128 Natural & Cultural Resources Commissioner Dorosin said he heard today that all summer camp programs have been canceled, and asked if that is a loss of revenue. David Stancil said the revenue for camps typically comes in from February to June, and DEAPR has adjusted for that loss in the budget. Commissioner Dorosin referred to page 128 and the Total expenditure budget of $4,056,712, with a net increase of$30,691. He asked if the comparative point could be identified. Travis Myren said he took the base budget as it stood, after personnel adjustments, and anything new that was added or reduces since then. Commissioner Dorosin said he understands this intellectually, but he said this document and presentation are available publically, and he wonders if there is a better way to communicate all of this. Travis Myren said he used to do a budget elsewhere that had a column with a base budget, and that may be what staff does in the future. Commissioner Price referred to the closing of the summer camps, and asked if youth are usually hired, and if so what types of impact will this be. David Stancil said yes, and this will be part of the cost avoidance as a result of camps not happening. He said many have taken on other work elsewhere. Travis Myren resumed the PowerPoint presentation: Sportsplex— page 358 John Stock, Sportsplex Director, in attendance • Total Expenditure Budget $3,796,991 o No Net County Costs • Includes Debt Service - $723,852 • Revenue Projected Down 5.6% — ($228,663) • Sportsplex Projects - $922,000 o CIP Page 92 o Roof Replacement - $510,000 o Heating, Ventilation, and Air Conditioning - $50,000 o Fitness Equipment Replacements - $100,000 o Ice Rink Dehumidification Unit- $160,000 o Storage Facility - $75,000 12 o Handicap Pool Lift - $12,000 o Pool Robotic Vacuums - $15,000 FY2020-21 Recommended Sportsplex Projects Commissioner Bedford asked if there is a possibility of opening the pool. John Stock said yes, the pool will open on June 1st with limited capacity and extra cleanings. He said dressing rooms will still remain closed. John Stock said the Sportsplex is a competitive business, and he has found that many competitors are trying to find loopholes in the Executive Order, but he is going to maintain tight observation of the County's directives. He said the Sportsplex will probably lose some programming, but it is cutting some expenditure. Travis Myren resumed the PowerPoint presentation: Economic Development (ED) — page 143 Steve Brantley, Economic Development Director, in attendance • Total expenditure budget - $516,212 o Reduction of ($9,681) o Offsetting Transfer from Article 46 Sales Tax Grant Activity History - graph Chapel Hill Orange County Visitors Bureau — page 143 Laurie Paolicelli, Visitors Bureau Director, in attendance • Total expenditure budget - $1,415,126 —offset by occupancy tax o FY2019-20 Projection Reduced by 15% Compared to FY2018-19 (244,463) o FY2020-21 Budget Reduced by of 13% Compared to New Projection ($180,503) Commissioner Marcoplos asked if this crisis has affected the ED projects that have been approved for Orange County. Steve Brantley said there were 4 ED announcements last year: 1.) ABB is on schedule; 2.) Medline project site work going on, and is a bit behind, but they are moving forward; 3.) Piedmont Metal Working is on schedule; and 4.) the medical company downtown in Chapel Hill is on a delay. He said the inquiries from the state dipped the last two months, but are picking up again. He said his department is very concerned about small businesses, and he thanked the Orange County Board of Commissioners for the first round of small business grants and loans. Travis Myren resumed the PowerPoint presentation: Article 46 Sales Tax— page 64 Total projected collections - $3,885,168 o 4.5% Decrease from FY2019-20 Budget • 50% or $1,942,584 Allocated to Schools and Distributed by Average Daily Membership (ADM) o Chapel Hill-Carrboro City Schools - $1,168,270 for Technology o Orange County Schools - $744,314 for Technology Article 46 Sales Tax— page 64-chart • 50% allocated to Economic Development- $1,942,584 13 Commissioner McKee asked if there is a reason that the small business loan pool does not need more money. Travis Myren said there has been a lack of applications. Commissioner Price asked if the loan pool balance could be identified. Gary Donaldson, Chief Financial Officer, said it is $510,000. Commissioner Price asked if these funds could be reallocated to the grant program. Travis Myren said the BOCC will see a proposal in the June 2"d agenda packet. Commissioner Price asked if more information could be given about the -$266,000 for incentives. Travis Myren said there will not be enough to cover all the incentives, but this will be a start to offset what would otherwise come from the general fund. He resumed the PowerPoint presentation: Orange County Transportation Services - page 295- Theo Letman, Transportation Director, in attendance • Total expenditure budget - $3,257,048 o Net County Costs Increase by $541,089 o Revenue Reduction of$677,392 from FY2019-20 Budget Partially Offset by Expenditure Reductions o Use Budget Amendment Process in Future for Less Than Certain Revenue Vehicle Replacement Recommendations - Purchase -CIP Page 48 Commissioner Marcoplos asked if the electric buses are for on demand services, Theo Letman said no, these are for circulator service, and were paid for via grant funding. Commissioner Price referred to page 296, and asked if this increase 2019-20 is from grant funds. Theo Letman said yes. Commissioner Marcoplos asked if there are mask dispensers on the buses. Theo Letman said masks are being distributed in plastic bags. He said there is also hand sanitizer available. Commissioner Price asked if riders are required to wear masks on the buses. Chair Rich said no, but it is recommended. Travis Myren resumed the PowerPoint presentation: Planning and Inspections - page 310 Craig Benedict in attendance • Total expenditure budget - $3,174,530 o Net Increase of$21,923 due to Revenue Reductions o Revenue Decrease of$61,425 Due to Anticipated Reductions in Building Activity Planninq and Inspections - page 310-chart Lake Orange Dam Remediation - $150,000 -Page 36 CIP -2018 Department of Environmental Quality Inspection -Deficiencies Documented - Long Term Repair Plan Created 14 -Total Estimated Cost of$2.76 million Over Next Five Years -FY2020-21 Projects: Repair Existing Erosion Control Barrier Solid Waste— page 350 Robert Williams in attendance • Total Expenditure Budget - $11,617,884 o Solid Waste Fund Appropriated Fund Balance - $1,276,244 o Solid Waste Fund Contribution to General Fund - $475,000 • Solid Waste Projected FY2020-21 Fund Balance - $5.3 million • Maintain Current Solid Waste Program Fee @ $142 and $94.72 for Mebane Residents Solid Waste — page 350 • Recommended Fee Changes Solid Waste Projects • CIP Page 82 • Construction & Demolition Landfill Equipment Replacement o Replace Holland Tractor- $100,000 • Comprehensive Solid Waste Management Plan - $125,000 o Continuation of Plan Initiated in FY2019-20 o Real Estate Master Plan o Recommend Future Development • Construction & Demolition Landfill Expansion - $125,000 0 2.2 Years of Useful Life Remaining on Phase 1 o Engineering and Design Services for Phase 2 o Phase 2 Adds 14.2 Years of Useful Life FY2020-21 Recommended Solid Waste Projects Solid Waste Projects -CIP Page 82 • High Rock Neighborhood Waste & Recycling Center- $765,000 o Continuation of Modernization Project- $1.44 million Total Investment o First Neighborhood Center - Bulky Materials, Metal, Yard Waste, Tires, Textiles, Clean Wood, Cooking Oil and Food Waste, etc. o Property Lease Under Negotiation ■ Lease Expires June of 2022 o Open in September 2021 Solid Waste Projects CIP Page 82 • Sanitation Operations Vehicle/Equipment Replacements - $260,952 o Replace Hook Lift Truck - $260,952 • Staff Recommended Amendment o Defer Recycling Operations Vehicle/Equipment Replacements - $570,800 to Year 2 Solid Waste Non-Departmental — page 267 Total expenditure budget - $468,376 15 Commissioner Dorosin referred to the C&D Landfill slide (photo), and asked what is currently located in the area where the expansion will go. Robert Williams said nothing is really there now. He said there is 22 to 23 years of life in the phase two section, and some traffic rerouting would be required. He said in about 25 years, phase 3, the recycling building facilities will have to be relocated. Commissioner Dorosin clarified that there are 2.2 years left in phase one. Robert Williams said there is just over a year left in the operating phase of the current C&D landfill. Commissioner Dorosin asked if the area marked for expansion is divided somehow between phases 2 and 3. Robert Williams said it is roughly divided into northern and southern sections. He said adjustments will be made to accommodate various parts of the phases. Commissioner Price asked Craig Benedict if there are any new developments anticipated. Craig Benedict said yes, one of the ED projects would be coming forward over the next 3-4 months. He said staff is looking as to how to modify outreach. Commissioner Price asked if there is anything upcoming on the residential side. Craig Benedict said no. Commissioner Price asked if the County is currently paying for consultant work on the Eno Economic Development District (EDD). Craig Benedict some money had been spent, and there is some development activity in this area that is awaiting finished design work. He said Durham has asked Orange County to be the primary manager of the engineering work, and, as such, this contract is being updated. Commissioner Dorosin said the BOCC has 4 meetings left, and asked if the BOCC will vote on the amendments at a particular meeting. Travis Myren said at the June 9th meeting. Paul Laughton, Financial and Administrative Services, said they would leave the June 9th meeting with the Resolution of Intent. Bonnie Hammersley said all amendments must be in by June 4th, prior to that evening's budget public hearing. Commissioner Dorosin asked if changes to the CIP, such as the morgue, are going to be put in as amendments by the staff, or should Commissioners submit them. Travis Myren said all amendments are listed online as staff receives them, and staff will consolidate any duplicate amendments. ADJOURN A motion was made by Commissioner Dorosin, seconded by Commissioner Price to adjourn the meeting at 9:26 p.m. VOTE: UNANIMOUS Penny Rich, Chair Donna S. Baker Clerk to the Board Submitted for approval by David Hunt, Deputy Clerk to the Board.