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HomeMy WebLinkAboutORD-2020-006 Fiscal Year 2019-20 Budget Amendment #6 1 ORD -2020 - 006 ORA AGE COU ITY BOARD OF COMM lSSIONE S ACT IO A AGE A DA ITEM " BSTRACT Mee 'lling Dated March 10 , 2020 Action Agenda Item No . 8 - i SUBJECTi o Fiscal Year 2019 - 20 Budget Amendment # 6 DEPARTIlfIENT2 Finance and Administrative Services ATTACHMENT ( S ) : INFORMATION CONTACT . Attachment 1 . Budget As Amended Paul Laughton , ( 919 ) 245 - 2152 Spreadsheet Gary Donaldson , ( 919 ) 245 - 2453 Attachment 2 . Year- to - Date Budget Summary PURPOSE To approve budget and grant project ordinance amendments for fiscal year 2019 - 20 . BACKGROUND . Department on Aging 1 . The Department on Aging has received the following revenue to its FY 2019 - 20 budget : State Senior Center General Purpose Funds — receipt of $ 21 , 148 from the N . C . General Assembly through the Triangle J Area Agency on Aging to be used to cover temporary personnel and program supplies at the Passmore and Seymour Senior Centers . Facilities Rental o receipt of $ 2 , 000 for various building rentals of the Seymour and Passmore Centers , used to pay for temporary staff to work at these rentals . ® Fitness Studio ® anticipated receipt of $ 5 , 000 in Fitness Studio fees to pay for class instructors . ® Wellness Classes s anticipated receipt of $ 10 , 000 in wellness class fees to pay for instructors and related class expenses . These funds will be appropriated in the Annual Grant Fund , outside of the General Fund . This budget amendment provides for the receipt of these additional funds , and amends the current Senior Citizen Health Promotion Wellness Grant Project Ordinance as follows : Senior Citizen Health Promotion Wellness Grant ($ 10, 000) o Project # 294303 Revenues for this project : Current FY 2019 -20 FY 2019 -20 FY 2019 -20 Amendment Revised Senior Citizen Wellness Funds $ 153 , 155 $ 101000 $ 1631155 Total Project Funding $ 1537155 $ 10 , 000 $ 163 , 155 2 Appropriated for thisproject : Current FY 2019 -20 FY 2019 -20 FY 2019 -20 Amendment Revised Senior Citizen Wellness $ 153 , 155 $ 101000 $ 163 , 155 Total Costs $ 1635165 $ 101000 $ 1631155 SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : GOAL : CREATE A SAFE COMMUNITY The reduction of risks from vehicle /traffic accidents , childhood and senior injuries , gang activity , substance abuse and domestic violence County Manager Technical Amendment 2 . The County Manager' s Office is moving $ 1 , 800 between functions to cover expenses related to meeting facilitation for the Greene Tract property . This budget amendment provides for the moving of budgeted funds from the County Manager' s Office to the Non - Departmental section of the General Government function . SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . Sheriff' s Office 3 . The Sheriff' s Office has been awarded funds from the U . S . Department of Justice FY 2019 State Criminal Alien Assistance Program ( SCAAP ) in the amount of $ 67 , 359 . In June 2000 , the Sheriff' s Office entered into an agreement with Justice Benefit , Inc . to secure appropriate Federal financial assistance in recovering federal funds that are due to counties who house federal inmates . This budget amendment provides for the receipt of the additional $ 67 , 359 . (See Attachment 1 , column 3) SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : ® GOAL : CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents , childhood and senior injuries , gang activity , substance abuse and domestic violence Human Rights and Relations 4 . The Human Rights and Relations Department has received $ 227 , 509 in additional Housing and Urban Development ( HUD ) funds for case reimbursement , administrative costs and training . This budget amendment provides for the receipt and appropriation of these additional funds and amends the following Human Rights and Relations HUD Grant Project Ordinance : (See Attachment 1 , column 4) Human Rights and Relations HUD Grant ($227, 509) - Project # 71300 Revenues for thisproject : Current FY 2019 -20 FY 2019 -20 FY 2019 -20 Amendment Revised HUD Funds $ 181 , 077 $ 227 , 509 $ 408 , 586 From General Fund $ 272 , 063 $ 0 $ 2721063 Total Project Funding $ 453 , 140 $ 227 , 509 $ 680 , 649 3 Appropriated for thisproject : Current FY 2019 -20 FY 2019 -20 FY 2019 -20 Amendment Revised Human Rights & Relations HUD Grant $ 453 , 140 $ 227 , 509 $ 6801649 Total Costs $ 453 , 140 $ 227 , 509 $ 650 , 649 SOCIAL JUSTICE IMPACTR The following Orange County Social Justice Goal is applicable to this item : GOAL " FOSTER A COMMUN TY CULTURE THAT REJECTS OPPRESS A AND INEQUU ITY The fair treatment and meaningful involvement of all people regardless of race or color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national origin or ethnic background ; age ; military service ; disability ; and familial , residential or economic status . Cooperative Extension 5 . Cooperative Extension is requesting to appropriate $ 12 , 500 from its 4 - H Fund Balance . These funds will be used toward a vehicle purchase for the 4 - H Program . With this appropriation , approximately $ 12 , 500 remains in the 4 - H Fund Balance . (See Attachment 1 , column 5) SOCIAL JUSTICE IMPACTo There is no Orange County Social Justice Goal impact associated with this item . Finance and Administrative Services 6 . The Finance and Administrative Services Department is requesting the approval of a new Financial Systems Administrator ( 1 . 0 FTE ) position that will support the department and provide administration of the Enterprise Resource Planning ( ERP ) Financial System , known as Tyler MUNIS . Tyler MUNIS applications include : Accounts Payable , Accounts Receivable , Budgeting , Cash Management , Content Management , Fixed Assets , Payroll , Purchasing , Projects and Grants , and other financial subsidiaries . The department has implemented an investment strategy , which has resulted in strong investment earnings growth . Reinvestment of a portion of investment earnings will provide the offsetting revenue for this new position to support our County-wide financial systems . This budget amendment provides for the creation of this new 1 . 0 FTE position effectively immediately , with an estimated salary and benefits cost of $ 34 , 721 for the remainder of FY 2019 - 20 ( annual cost is estimated at $ 105 , 225 ) . (See Attachment 1 , column 6) SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . Board of County Commissioners 7 . The Complete Count Committee has requested $ 12 , 500 from the Board of County Commissioners ' Contingency account for expenses related to outreach materials for the 2020 Census . Approximately $ 5 , 500 would be used to professionally edit and produce an educational video created by Cedar Ridge High School students . The Committee 4 anticipates that the remaining funds would be used to cover additional costs for translation of materials into languages not provided by the Census ( Burmese , Karen , and Swahili ) , printed guides and signage for the 13 Be Counted Sites , costs related to a series of Census Be Counted Launch events on March 16 , 2020 , brochures for information tables for community events , and other expenses . The Towns of Carrboro , Chapel Hill , and Hillsborough have also pledged to provide funds to pay for associated costs . This budget amendment provides for the allocation of $ 12 , 500 from the BOCC Contingency account to the Community Relations printing account to cover the above mentioned anticipated expenses . With this appropriation , $ 8 , 204 remains available in the Contingency account for FY 2019 - 20 . ( See Attachment 1 , column 7) SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal associated with this item . Department of SociaQ Services 8 . The Department of Social Services has received several additional allocations from the State totaling $ 135 , 076 . These allocations include Social Services Block Grant , Daycare Child Care Development Funds , Foster Care Caseworker , and is drawing more IV- E Foster Care Federal funds due to more IV- E eligible children in care . This budget amendment allows for the receipt of those funds and use of them for administrative purposes as well as to pay foster care board payments on behalf of children in care . (See Attachment 1 , column 8) SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goals are applicable to this item : ® GOAL : CREATE „ SAFE FE COMMUNITY The reduction of risks from vehicle/traffic accidents , childhood and senior injuries , gang activity , substance abuse and domestic violence . GOAL : ENSURE ECONOMIC SELF = SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter , food , clothing and medical care for themselves and their dependents . Library Services 9 . Orange County Library Services has received the following revenue to its FY 2019 - 20 budget . Library Services and Technology Act ( LSTA ) Mini Grant e The Adult and Teen Services have been awarded a $ 2 , 000 LSTA mini grant . The Department will be conducting an oral history project focused on the senior citizen African American population in Hillsborough and northern Orange County . Friends of the OC Library — Friends of the Library is donating $ 1 , 200 to fund the Library ' s 10 year anniversary community celebration . ® LSTA State Aid — LSTA is increasing the County ' s allocation of state aid by $ 4 , 180 , this will be used to replace the security gate , which has been considered a barrier for community members . Donations — The Greenwald Family Charitable Trust of the Triangle Community Foundation is donating $ 1 , 000 . This will fund the purchase of a desk as well as hardware for a 3D video counter software purchase . 5 This budget amendment provides for the receipt of these additional funds . (See Attachment 1 , column 9) SOCIAL JUSTICE IM P , CT3 The following Orange County Social Justice Goal is applicable to this item . © OOALO FOSTER A COP I & UNITY CULTURE THAT REJECTS OPPRESS A AND I AE U TY The fair treatment and meaningful involvement of all people regardless of race or color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national origin or ethnic background ; age ; military service ; disability ; and familial , residential or economic status . Vosutors Bureau 10 . The Orange County Visitors Bureau has received $ 174 , 502 in additional revenue from the Town of Chapel Hill for surpassing FY2018 - 19 performance benchmarks . As per the Agreement , the Town of Chapel Hill agrees to award the Visitors Bureau 50 % of revenues from hotel / motel occupancy receipts of collections exceeding $ 1 , 000 , 000 . The Bureau will use the funds to cover originally unbudgeted advertising campaigns , such as the Emu campaign and CVENT . A small portion will be used to cover shortfalls in the telephones , subscriptions , contract services and credit card acceptance charge line items . This budget amendment provides for the receipt of these additional funds for the purposes mentioned above . (See Attachment 1 , column 10) SOCIAL JUSTICE IMPACTO There is no Orange County Social Justice Goal associated with this item . ENVIRONMENTAL IMPACT : There are no Orange County Environmental Responsibility Goal impacts associated with these Budget Amendment items . FINANG AL IMPACT , Financial impacts are included in the background information above . This budget amendment provides for the receipt of these additional funds in FY 2019 - 20 and increases the General Fund by $ 273 , 684 , increases the Grant Projects Fund by $ 237 , 5091 increases the 4 - H Fund budget by $ 12 , 500 , and increases in the Visitors Bureau Fund by $ 17475020 RECOMMENDATION ( S ) : The Manager recommends the Board approve budget and grant project ordinance amendments for fiscal year 2019 - 20 . v tpOpcy� ~O v oif t7 m t App N a M o m n H m h h m ym P N O N N mm (O] 1p m O O N m M N N aNi m Q C P A M to m m m E O m N M P m M m P N n r m N N N N Q m m N N N N N t m OI Ut O m t m w w w w w w w w w w w w w w w w w wwww w w wwwwww w w w w aN N N u oocm € 'i ti rr 4 � > ' M a � dbEin www w w wwww w ww _ o a O a anima N n h N m06 � a ea ra m aE � En - N a N w w N wV1 V 1 w w N w ww N o U o O O O o E E E. y LL m a M w w w w w w w w w w w po N N o A E m eW (V N E EN Em E 0 .9 md � 0 Cg dE � - w www N w w w w w w w am a y cEr = Z 5OaS Sy = e , = „ scam ao ri E s E a = q a a' G o ¢ sF w wwww w w w w w w w w w u! a 0 ya o n 3wc - w w w w w w w w w N v E = cr Ec9 2 3 o ry 2 E M n n 0m _ o - O ¢ aim N o U � a N m ¢ w w w w w p w w w w w w - a 5 a = 8 g m E 2 2 0 c 3co M = � m � EE02 r ¢ va0 = c @a Eti L E U { E 2 ? 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Encumbrances) $ 1 , 468 , 810 General Fund - Fund Balance Appropriated to Paul : increase a . 50 FTE Navigator Cover Anticipated and Unanticipated position in Health Department Expenditures ( $ 23 , 724 ) to 1 . 00 FTE thru FY 19 - 20 Total Amended General Fund Budget $ 239 , 966 , 323 ( BOA # 1 ) ; increase a . 75 FTE Dollar Change in 2019 - 20 Approved General Navigator position to 1 . 00 FTE thru FY 19 - 20 , and Fund Budget $ 2 , 844 , 451 moves both temporary FTE % Change in 2019 - 20 Approved General Fund increases for these Budget 1 . 20 % Navigators from GF to Grant Fund ( BOA # 2) , increase a Authorized Full Time Equivalent Positions 1 . 0 FTE Deputy Sheriff I - SRO Position ( BOA # 2-A) ; Original Approved General Fund Full Time increase a 1 . 0 FTE time- Equivalent Positions 945 , 470 limited Human Services Original Approved Other Funds Full Time Specialist position in DSS Equivalent Positions 98 . 350 ( BOA # 3 -A) Total Approved Full -Time - Equivalent Positions for Fiscal Year 2019 -20 1 , 041820