HomeMy WebLinkAboutAgenda - 06-16-20; 8-l - Application for North Carolina Education Lottery Proceeds for CHCCS and Contingent Approval of BA #11-A Related to CHCCS Capital Project Ordinances
ORD-2020-016
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 16, 2020
Action Agenda
Item No. 8-l
SUBJECT: Application for North Carolina Education Lottery Proceeds for Chapel Hill –
Carrboro City Schools (CHCCS) and Contingent Approval of Budget
Amendment #11-A Related to CHCCS Capital Project Ordinances
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. CHCCS – Lottery
Proceeds Debt Service
Application
Paul Laughton, (919) 245-2152
Gary Donaldson, (919) 245-2453
PURPOSE: To approve an application to the North Carolina Department of Public Instruction
(NCDPI) to release proceeds from the NC Education Lottery account related to FY 2019-20
debt service payments for Chapel Hill – Carrboro City Schools (CHCCS), and to approve
Budget Amendment #11-A, contingent on the NCDPI’s approval of the application.
BACKGROUND: Both County School Systems have previously presented approved
resolutions from their respective Boards requesting that the County modify its Capital Funding
Policy by applying accumulated lottery funds to debt service payments, and permitting current
year withdrawals of lottery proceeds immediately after the State’s quarterly lottery fund
allocations. This policy expedites both the application process and the receipt of funds for both
school systems.
Currently, the accumulated available lottery proceeds for Chapel Hill – Carrboro City Schools
(CHCCS) is $436,128. The attached application requests NCDPI to release lottery proceeds in
the amount of $436,000 to cover debt service for projects previously financed for the Chapel Hill
– Carrboro City School system.
Budget Amendment #11-A provides for the receipt of the Lottery Proceeds, contingent on
NCDPI’s approval of the application, and substitutes the amount of Lottery Proceeds approved
for debt service as additional Pay-As-You-Go (PAYGO) funds for FY 2019-20 for CHCCS long-
range capital needs and projects. These additional PAYGO funds were budgeted as part of the
FY 2019-20 (Year 1) Capital Investment Fund approved by the Board of County Commissioners
and are allocated to the following projects:
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Chapel Hill – Carrboro City Schools ($436,000):
Athletic Facilities ($96,000) – Project #54002
Doors/Hardware/Canopies (75,000) – Project #53023
Electrical Systems ($125,000) – Project #53026
Rental Space ($140,000) – Project #54019
FINANCIAL IMPACT: The total Lottery Proceeds requested from the NCDPI for Chapel Hill–
Carrboro City Schools is $436,000.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated with
this agenda item.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with this agenda item.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve, and authorize the Chair to sign, the application for North Carolina Education Lottery
Proceeds; and approve Budget Amendment #11-A receiving the Lottery Proceeds, contingent
on NCDPI’s approval of the application.
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APPLICATION
PUBLIC SCHOOL BUILDING CAPITAL FUND
NORTH CAROLINA EDUCATION LOTTERY
Approved: ___________________
Date: ___________________
Form Date: July 01, 2011
County:
LEA:
Address:
Contact Person:
Title:
Phone:
Project Title:
Location:
Type of Facility:
North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North
Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance
with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following:
(3) No county shall have to provide matching funds…
(4) A county may use monies in this Fund to pay for school construction projects in local school
administrative units and to retire indebtedness incurred for school construction projects.
(5) A county may not use monies in this Fund to pay for school technology needs.
As used in this section, “Public School Buildings” shall include only facilities for individual schools that
are used for instructional and related purposes, and does not include central administration,
maintenance, or other facilities. Applications must be submitted within one year following the
date of final payment to the Contractor or Vendor.
Short description of Construction Project:
Estimated Costs:
Planning and Design Services
Purchase of Land
New Construction
Additions / Renovations
Repair
Debt Payment / Bond Payment
TOTAL
Estimated Project Beginning Date:Est. Project Completion Date:
We, the undersigned, agree to submit a statement of state monies expended for this project within 60
days following completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project, and request release of $_________________________________ from the Public School
Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the
parameters of G.S. 115C-546.
(Signature — Chair, County Commissioners)(Date)
(Signature — Chair, Board of Education)(Date)
$
$
Orange County
Chapel Hill-Carrboro City Schools
P.O. Box 8181 Hillsborough, NC
Gary Donaldson
Chief Financial Officer
(919) 245-2453
FY 2019-20 Debt Service (Limited Obligation Bonds - Series 2011)
Debt Service associated with the Limited Obligation Bonds -
Series 2011 (Morris Grove Elementary)
436,000.00
436,000.00
7/1/2019 6/30/2020
436,000.00
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