HomeMy WebLinkAboutAgenda - 06-19-2001-8lORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 19, 2001
Action Agenda
Item No. ~,
SUBJECT: Contract Renewal for Pharmacy Services for Health Department
DEPARTMENT: Health PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
INFORMATION CONTACT:
Rosemary Summers, ext 2411
Contract
TELEPHONE NUMBERS:
Hillsborough 732$181
Chapel Hill 968-4501
Durham 588-7331
Mebane 336-227-2031
PURPOSE: To consider renewing the contract for pharmacy services for the health
department.
BACKGROUND: Last year was the first year the department contracted with an individual
pharmacist to provide pharmacy services for the department. The department has pertormed a
thorough evaluation of the services provided and the needs of the department for the upcoming
year and has discussed the needs with the current pharmacist. The amount of the contract for
FY 2001-2002 is $10,032 per year or approximately $30 per hour for on-site pharmacy services.
Pharmacy services for the health department's clinics is $6,510 or 217 hours. Approximately
$3,500 of the total contract is attributable to pharmacy coverage for jail health services (117
hours of pharmacy service). This amount will be recovered through an internal charge back
with the Sheriffs department. These services assure that the health department and the jail is
in full compliance with state laws governing pharmacy management and oversight.
FINANCIAL IMPACT: The total cost of the contract is $10,032 for the fiscal year for
approximately 334 hours of on-site pharmacy services. The $6,510 has been included in the
FY 2001-2002 recommended health department budget and the remainder will be a charge to
the Sheriffs department and should be included in that departmental budget.
RECOMMENDATION(S): The Manager recommends that the Board approve the contract and
authorize the Chair to sign, pending the approval of the 2001-2002 budget and county attorney
review.
Pharmacy Contract
July 1, 2001 -June 30, 2002
CONTRACT FOR PHARMACY SERVICES FOR THE ORANGE
COUNTY HEALTH DEPARTMENT
This contract is between Esther Benderson Frey, herein referred to as
"Contractor," and the Orange County Health Department, hereinafter referred to
as the "Department." It shall be effective July 1, 2001 and shall terminate on
June 30, 2002. It is understood that the Contractor will provide direct pharmacy
services at the three pharmacy sites of the Health Department. It is further
understood that there will be mutual cooperation between the Contractor and the
Department in conducting the activities as described below:
The Contractor agrees to:
A. Administrative Duties
1. Assist in the development of written policies and procedures
for legal, safe and effective drug therapy, distribution, control
and use.
2. Work with the Department pharmacy nurse(s); hereinafter
referred to as pharmacy nurse, in:
a. Developing and maintaining a formulary
b. Evaluating and improving procedures for drug
procurement, storage, packaging and labeling
3. Oversee all activities related to the operation of the
pharmacy at the Hillsborough Whiffed Center, Chapel Hill
Southern Human Services Center, and Hillsborough County
Jail sites.
4. Prepare and submit a quarterly report reviewing pharmacy
activities and related issues.
5. Prepare and submit an annual report summarizing pharmacy
activities and accomplishments for the current year and
goals/plans for the next year.
6. Assist the' pharmacy nurse and the Clinical Services and
Community Services Supervisors in budget preparation for
pharmaceuticals and related supplies, as requested.
7. Assist the pharmacy nurse in acquiring pharmaceuticals in a
cost-efficient manner.
Pharmacy Contract
July 1, 2001 -June 30, 2002
$. Evaluate and improve therapeutics within the Health
Department.
9. Provide pharmacy training for new public health nurses.
10. Evaluate and recommend appropriate pharmaceutical
software for Health Department pharmacy functions.
11. To the extent the Contractor keeps records, the Contractor
agrees to make all such records available to the Department
for auditing, reporting or any other purpose deemed
necessary by the Department.
B. Drug Distribution
1. Prepack stock formulary pharmaceuticals adhering to
pharmacy law requirements.
2. Review dispensing logs at all Health Department sites
weekly.
3. Review dispensing logs within 24 hours when more than 30
prescriptions have been distributed.
4. Maintain the drug distribution system in compliance with all
laws, regulations and standards.
5. Provide drug information on an on-call basis when needed
by staff.
6. Assist with the development and/or the procurement of
necessary drug information/patient education materials to
include information in languages other than English when
needed.
7. Be available to directly dispense medications not approved
for public health nurse dispensing in times of communicable
disease outbreaks.
8. Comply with such non-discrimination laws and/or
employment practices as may be applicable in fulfilling this
contract.
Pharmacy Contract
July 1, 2001 -June 30, 2002
II. The Department agrees to:
A. Designate pharmacy nurse(s) to provide guidance and assistance
with related adminis#rative or technical aspects of providing
pharmacy services at Health Department sites as requested.
B. Participate in the ongoing evaluation of the role of the pham~acist
and provide an annual evaluation of pharmacist's performance of
contract.
C. Pay the Contractor in return for the contracted deliverable services
a total of $10,032.00 per year payable in 12 equal installments of
$836.00 each upon invoice from the Contractor.
D. Enable the pharmacist to perform all activities mandated by laws,
regulations and standards.
E. obtain required pharmacy licenses for all sites.
F. Allow the pharmacist to participate in other related activities in the
Health Department as agreed to by both parties
G. Comply with such non-discrimination laws and/or employment
practices as may be applicable in fulfilling this contract.
III. Confidentiality
The Contractor agrees to sign the OCHD Personal Health Services
Division Confidentiality Agreement and agrees to maintain confidentiality
per this Agreement.
IV. Licensure
The Contractor agrees to maintain current North Carolina Pharmacy
Licensure and to present proof of lcensure annually.
V: Insurance/Liability
A. The Contractor agrees to obtain personal liability insurance and
agrees that they are operating as an Independent Contractor and
that no benefits, including Workers Compensation coverage, is
available to them from Orange County. Proof of insurance will be
presented to the Department annually.
4
Pharmacy Contract
July 1, 2001 -June 30, 2002
B. The Contractor agrees to hold Orange County and the Department
harmless from any and all accidental injury or personal loss during
pharmacy services to the Department.
VI. Termination
This agreement may be terminated without cause by either party with 60
days written notice. This agreement may be terminated with cause at any
time by either party upon at least 30 days prior written notice to the other
party upon default of one or more of its obligations hereunder, unless such
default is cured within 3Q days of the notice of termination.
IN WITNESS WHEREOF, the Contractor and the Department have
executed this agreement in duplicate originals, one of which is retained by
each of the parties.
FOR AND ON BEHALF OF THE ORANGE COUNTY HEALTH DEPARTMENT:
Rosemary L. Summers, Health Director Date
Orange County Health Department
FOR AND ON BEHALF OF THE COUNTY OF ORANGE:
Stephen Halkiotis, Chair
Orange County Board of Commissioners
CONTRACTOR:
Date
Esther Benderson Frey, Pharm.D. Date
ORANGE COUNTY FINANCE DIRECTOR
"This instrument has been pre-audited in the
manner required by the Local Government
Budget and Fiscal Control Act."
Kenneth T. Chavious
Orange County Finance Director
Date