HomeMy WebLinkAboutAgenda - 06-19-2001-8gORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 19, 2001
Action Agenda
Item No. $_e
SUBJECT: Contract Renewal with Peo le's Channel
DEPARTMENT; Purchasing and Central PUBLIC HEARING: (Y/N) No
Services
ATTACHMENT(S): INFORMATION CONTACT:
Pam Jones, (919) 245-2652
Agreement TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968.4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To consider renewing an agreement with the People's Channel to telecast County
Commissioner meetings for fiscal 2001-2002.
BACKGROUND: The People's Channel has provided videotaping services for County
Commissioners' meetings since November 1999. This contract will extend their services
through June 30, 2002 at a cost of $900 per meeting (a $100 per meeting increase from last
yew's contract.) The effort requires set-up and take down of all equipment at each meeting site
and a minimum of three technicians to operate cameras and the production equipment.
Meetings are cablecast generally the next day after they are held and at least twice more during
the week. The People's Channel anticipates this same type of schedule for the upcoming year.
FINANCIAL IMPACT: Assuming 24 regular County Commissioner meetings, the County will
pay $21,600 for this contract through June 30, 2002. Funds are budgeted for this purpose in
the General Fund.
RECOMMENDATION(S): The Manager recommends that the Board approve the renewal of a
contract with the People's Channel for videotaping County Commissioner meetings for fiscal
2001-2002 at a cost of $900 per meeting; and authorize the Chair to sign on behalf of the
Board.
STATE OF NORTH CAROLINA
ORANGE COUNTY
CONTRACT RENEWAL
WHEREAS, this the 19~' day of June, 2001, the County of Orange North Carolina, hereinafter
referred to as "County", and the People's Channel, hereinafter referred to as "Contractor' desire
to enter into an agreement for videotaping and cablecasting meetings that are held by the
County Board of Commissioners and mutually agree as follows:
County Responsibilities:
1. The County shall provide the Contractor with a schedule of regular meetings as quickly as
practicable after they have been established;
2. The County shall provide the Contractor with as much notice as is possible for unscheduled
meetings, but not less than 48 hours prior to meeting time;
3. The County shall pay the invoices submitted by Contractor with 30 days of receipt of invoice;
Contractor Responsibilities:
1. The Contractor shall provide all equipment and personnel necessary to provide a quality
production of County Commissioner meetings.
2. The Contractor shall ensure that the meeting site is left in the manner in which it was found
prior to the Contractor setting up their equipment for such meeting.
3. The Contractor shall conduct themselves in a professional manner while at the meeting site
and shall ensure that the videotaping process is as unobtrusive to the meeting proceedings
as possible.
4. The Contractor shall provide the County with one videotaped copy of each meeting, such
copy shall become the properly of the County.
5. The Contractor shall submit invoices to County in the amount of $800 per meeting to be sent
to: County of Orange, Director of Purchasing and Central Services, PO Box 8181,
Hillsborough, NC 27278.
Contractor:
President
Witness:
Secretary
County:
Stephen Halkiotis, Chair
Attest:
Beverly A. Blythe, Clerk
This instrument has been pre-audited in the manner required by the Budget and Fiscal Control
Act.
Kenneth T. Chavious, Finance Director